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HomeMy WebLinkAbout050589-R8 - General - Contract - Oracle America, Inc.Confidential - Oracle Restricted \Including External Recipients CSC No. 50589-R8 This Order Form is issued pursuant to the Contract for Products and Related Services between the State of Texas acting by and through the Department of Information Resources ("DIR") and Oracle America, Inc. ("Oracle") (DIR Contract No. DIR-CPO-5439; Oracle Contract No. US-GMA-80517373) (the "Contract"). In the event of a conflict between this Order Form and the Contract, the Contract shall control to the extent provided in Section 1.3, Order of Precedence, of the Contract. The documents contained in the hyperlinks in the Schedules identified in the Contract were provided to DIR as of January 29, 2025. DIR has not approved the information in the linked terms and makes no representations about the suitability of these terms for Customer transactions. Because the terms are provided via hyperlink, they are subject to change without notice. Customers are responsible for reading and understanding the Contract and all related terms, including all Schedules and linked terms. ORACLE Name Address Oracle America, Inc. 500 Oracle Parkway Redwood Shores, CA 94065 City of Fort Worth Contact Steven Vandever 200 TEXAS ST Phone Number 1-817-3928239 FORT WORTH TX Email Address zz_it_finance_purchasing@fortworth 76102 texas.gov Renew Subscription Term: 1-Oct-2026 to 30-Sep-2027 Services Period: 12 months Cloud Services Data Center Quantity Region Term Unit Net Price Net Fee B76057 - Primavera P6 Enterprise NORTH Project Portfolio Management Cloud AMERICA 25 12 mo 151.43 45,428.36 Service - Hosted Named User B76058 - Primavera P6 Progress NORTH Reporter Cloud Service - Hosted AMERICA 75 12 mo 19.02 17,117.99 Named User Subtotal 62,546.35 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fee Description I Net Fee Cloud Services Feesi 62,546.35 Net Feesl 62,546.35 Total Feesl 62,546.35 Contract Order Reference: 10552042.a2 Confidential - Oracle Restricted \Including External Recipients Issued by Oracle America, Inc. 17 JUN-2026 Page 1 of 4 Confidential - Oracle Restricted \Including External Recipients A. Terms of Your Order 1. Applicable Agreement: This order incorporates by reference the terms of the Contract for Products, Services and Related Services between the State of Texas, acting by and through the Department of Information Resources ("DIR") and Oracle America, Inc. dated April 4, 2025 (DIR Contract No. DIR-CPO-5439; Oracle Contract No. US-GMA-80517373), and all amendments and addenda thereto (the "Contract" or "Agreement"). The defined terms in the Agreement shall have the same meaning in this order unless otherwise specified herein. 2. Applicable Schedule: Cloud Services are governed by Schedule C — Cloud Services (Appendix F to the Agreement). 3. Cloud Payment Terms: All fees are due in accordance with Appendix A, Section 8.3 of the Agreement. If You are not subject to Chapter 2251, Texas Government Code, payment terms are net 30 days from invoice date. 4. Cloud Payment Frequency: Quarterly in Arrears 5. Currency: US Dollars. 6. Offer Valid through: 30-SEP-2026 7. Service Specifications The Service Specifications applicable to the Cloud Services and the Technical Cloud Services ordered may be accessed at http://www.oracle.com/contracts. During the Services Period, the Services and Service Specifications may be updated to reflect changes in, among other things, laws, regulations, rules, technology, industry practices, patterns of system use, and availability of Third Party Content. Oracle updates to the Services or Service Specifications will not materially reduce the level of performance, functionality, security or availability of the Services during the Services Period of Your order. To the extent Your Cloud Services include Al Functionality, the Service Specifications for such Cloud Services include the Oracle Artificial Intelligence Terms. 8. Terms of Use and Services Period All products and services listed on this Ordering Document are provided by Oracle under, and subject to, the terms of this Ordering Document, including the Agreement and all Oracle documents referenced in this Ordering Document. You indicate Your agreement to the terms of this Ordering Document, including the Agreement, by signing this Ordering Document, and by signing below the signatory represents that the signatory has the authority to bind the Customer to whom this Ordering Document is addressed above to the terms of this Ordering Document and the Agreement. As applicable, Oracle processes a customer's order after receipt of the applicable Encumbering Document. Any terms and conditions on Your Encumbering Document are void and have no legal effect. The Services Period for the Services commences on the date stated in this order. If no date is specified, then the "Cloud Services Start Date" for each Service will be the date that you are issued access that enables You to activate Your Services, and the "Technical Cloud Services Start Date" is the date that Oracle begins performing such services. 9. Data Location and Data Center Region: By placing this order, you are electing for purposes of Appendix A, Section 4.9 of the Contract that Your Content be handled as follows: Your Content will be hosted in the data center region indicated above. If the data center region above is indicated as customer -selected, You will elect Your initial data center region during sign-up or order. The data center region refers to the geographic region in which the Cloud Services environment is physically located. Oracle will not change the applicable data center region or transfer Your Cloud Services environment to a data center located outside the applicable data center region unless You authorize such a change or transfer. For the avoidance of doubt, Your data center region election does not restrict activity taken or initiated by You or Your end users, such as remote Cloud Service access from outside the data center region or storage of data on end user devices. Oracle may access and process Your Content on a global basis to the extent necessary to perform the Cloud Services, including maintenance and Cloud Services technical support. 10. Termination for Convenience and Termination Fee: You may terminate this order for convenience upon 30 calendar days' written notice in accordance with Section 11.2.3 of Appendix A of the Agreement; however, You must pay a termination fee equal to $ 15,636.59, equal to three months of anticipated fees for the terminated Cloud Services, in the event of such a termination. Contract Order Reference: 10552042.a2 Issued by Oracle America, Inc. 17 JUN-2026 Confidential - Oracle Restricted \Including External Recipients Page 2 of 4 Confidential - Oracle Restricted \Including External Recipients B. Additional Order Terms Terms The following terms, as used in this order or the Agreement and whether or not capitalized, shall have the same meaning as the applicable defined term: "Agreement" and "Master Agreement"; "Customer", "Client" "Company" and "You"; "Program Documentation" and "Documentation"; "Ordering Document", "Services Order", "order" and "Order Form'; "Services Term" and "Services Period"; "Your Data", "Client Data"," Customer Data", "Company Data" and "Your Content". 2. Service Specifications "Service Specifications" means the following documents, as applicable to the Services under Your order: (a) the Oracle Cloud Hosting and Delivery Policies, the Program Documentation, the Oracle service descriptions, and the Oracle Corporate Security Practices; (b) Oracle's privacy policies; and (c) any other Oracle documents that are referenced in or incorporated into Your order. The following do not apply to any non -cloud Oracle Services acquired under Your order, such as professional services: the Oracle Cloud Hosting and Delivery Policies and Program Documentation. The following do not apply to any Oracle -provided Software: the Oracle Cloud Hosting and Delivery Policies. Contract Order Reference: 10552042.a2 Confidential - Oracle Restricted \Including External Recipients Issued by Oracle America, Inc. 17 JUN-2026 Page 3 of 4 City of Fort Worth Signature Name Title Signature Date Alm-M)"k- Dianna Giordano (Jul 20, 2026 11:55:46 CDT) Dianna Giordano Assistant City Manager 07/20/2026 Oracle America, Inc. Signed by: Signature �01A�'�S 6MM B54ECB514F3E4BC... Name James Kamm Title Director Signature Date 17-Jun-2026 1 2:17 PM PDT BILL TO / SHIP TO INFORMATION Bill To Ship To Customer Name City of Fort Worth Customer Name City of Fort Worth Customer Address 200 TEXAS ST Customer Address 200 TEXAS ST FORT WORTH TX FORT WORTH TX 76102 76102 Contact Name Accounts Payable Contact Name Steven Vandever Contact Phone 1-0000 Contact Phone 1-817-3928239 Contact Email zz_IT_Finance_Purchasing@fortwortht Contact Email zz_it_finance_purchasing@fortworthte exas.gov xas.gov Contract Order Reference: 10552042.a2 Issued by Oracle America, Inc. 17 JUN-2026 Page 4 of 4 [Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED AND AGREED:] CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Title: Kevin Gunn Director, IT Solutions Approved as to Form and Legality: By: Candace Pagliara (Jul 20, 2 26 10 23 CDT) Name: Candace Pagliara Title: Assistant City Attorney Contract Authorization: M&C: 22-0611 Approval Date: 08/23/2022 Form 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Jul 17, 2026 09:59:07 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager gobooa�n pap FORT0O City Secretary: pro °°mad o*d daa � � b TEXASa4� bIIaaa4� By: Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 4/1 /26, 9:15 AM M&C Review Official site of the City of Fort Worth, Texas ACITY COUNCIL AGEND FORTWORTH Create New From This M&C DATE: 8/23/2022 REFERENCE **M&C 22- LOG NAME: 13P ORACLE SOFTWARE NO.: 0611 SERVICES ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize a Purchase Agreement with Oracle America, Inc., in an Annual Amount Up to $1,005,000.00, Using the Texas Department of Information Resources Cooperative Contract DIR-TSO-4158 for Annual Licensing, Maintenance and Support for Oracle Software and Services and Authorize Four One -Year Renewals with a Three to Five Percent Increase Per Year for All City Departments RECOMMENDATION: Authorize a purchase agreement with Oracle America, Inc., in an annual amount Up to $1,005,000.00, using the Texas Department of Information Resources (DIR) Cooperative Contract DIR-TSO-4158 for annual licensing, maintenance and support for Oracle Software and Services and authorize four one-year renewals with a three to five percent increase per year for all City departments. DISCUSSION: The Information Technology Solutions (ITS) Department will use this purchase agreement to purchase and renew all Oracle licensing, support, and maintenance for use by all City departments. Authorization of this Mayor and Council Communication (M&C) will allow for the continuation of maintenance and technical support for the Oracle products used throughout the City. The Enterprise Resource Planning (ERP) system supporting financial, purchasing, and human resource operations is Oracle PeopleSoft. The Police Department uses Oracle for Police databases. The Transportation and Public Works Department uses Oracle software to support project management. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contract have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: In the event the Department of Information Resources (DIR) agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then - current purchase agreement has expired. The City will initially use the DIR contract to make purchases authorized by this M&C. The Cooperative Contract is set to expire on July 30, 2024. If DIR-TSO-4158 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If DIR- TSO-4158 is not extended but DIR executes a new cooperative contract with Oracle America, Inc. and with substantially similar terms, this M&C authorizes the City to purchase the services under the new DIR contract. If this occurs, in no event with the City continue to purchase services under the new agreement for more than three (3) years without seeking Council approval. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERM: Upon City Council approval, the Agreement will become effective and expire July 30, 2024 in accordance with the DIR contract. The agreement may be renewed on an annual basis thereafter. apps.cfwnet.org/counciI_packet/mc_review.asp? I D=30164&counciIdate=8/23/2022 1 /2 4/1 /26, 9:15 AM M&C Review Funding is budgeted in the Other Contractual Services account of the ITS Department's rollup within the General Fund. RENEWAL OPTIONS: This agreement may be renewed for up to four one-year renewal terms with a three to five percent increase each year at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the ITS Department has the responsibility to validate the availability of funds. BQN\\ Fund Department ID Account Project Program ID Activity Budget Year Reference # (Chartfield 2) Amount FROM Fund Department I Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2)_ Submitted for City Manager's Office by. Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Valerie Washington (6192) Anthony Rousseau (8338) Kevin Gunn (2015) Cynthia Garcia (8525) Ashley Kadva (2047) 13P ORACLE SOFTWARE SERVICES ITS ADK.docx (CFW Internal) FID Table Oracle 5-9-2022.xlsx (CFW Internal) SAMs.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp? I D=30164&counciIdate=8/23/2022 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Oracle America, Inc. Subject of the Agreement: Eighth Renewal to CSC 50589 of Oracle America, Inc. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 50586-R8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: April 3, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.