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HomeMy WebLinkAbout064739-A1 - General - Contract - My Health, My Resources (MHMR) of Tarrant CountyDocusign Envelope ID: 037665F0-5548-8AE9-81FE-63A690D42ADC CSC No. 64739-A1 FIRST AMENDMENT TO CITY OF FORT WORTH SUB -GRANTEE CONTRACT 64739 BETWEEN THE CITY OF FORT WORTH AND MY HEALTH, MY RESOURCES OF TARRANT COUNTY FOR RENTAL ASSISTANCE AND ADMINISTRATION This first amendment (the "Amendment") is made and entered into by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Dianna Giordano, its duly authorized Assistant City Manager, and My Health, My Resources of Tarrant County ("MHMR" and "Agency"), a unit of local government in Texas. Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 64739 (the "Agreement"); WHEREAS, the Texas Department of Housing and Community Affairs ("TDHCA") accepted a City request to extend the 2026 grant period by three months and amend the budget in order to fully expend all funds and the City and TDHCA executed that contract amendment, City Secretary Contract No. 64032-A1; WHEREAS, the Parties desire to amend the Agreement to reflect the change in the City's contract with TDHCA; NOW THEREFORE City and Agency do hereby agree to the following: I. AMENDMENT TO AGREEMENT NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: A. Section 2. TERM is hereby deleted and replaced in its entirety with: 2. TERM. This Agreement shall begin on September 1, 2025 ("Effective Date") and shall expire on November 30, 2026 ("Expiration Date") unless terminated earlier in accordance with this Agreement. City shall have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, except for the compensation amount which shall be provided at the time of the renewal, for 3 additional 1-year terms. OFFICIAL RECORD Amendment I to CSC 64739 CITY SECRETARY CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY FT. WORTH, TX Docusign Envelope ID: 037665F0-5548-8AE9-81 FE-63A690D42ADC B, Exhibit B "Budget" attached to the Agreement is hereby deleted and replaced with the Exhibit B "Budget" attached to this Amendment. II. All terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties, Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. [SIGNATURE PAGE FOLLOWS] Amendment 1 to CSC 64739 CoFW and MY HEALTH, MY RESOURCES Or TARRANT COUNTY Docusign Envelope ID: 037665F0-5548-8AE9-81FE-63A690D42ADC IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this day of 120 FOR CITY OF FORT WORTH: A K%-M 6k%- Dianna Giordano (Jul 20, 2026 11:52:32 CDT) Dianna Giordano Assistant City Manager Date: 07/20/2026 APPROVAL RECOMMENDED Beth ny Warner (Jul 20, 2026 09:20:12 CDT) FOR AGENCY: MY HEALTH, MY RESOURCES OF TARRANT COUNTY Signed by: Smom, Gamkf } Susan Garnett Executive Director Date: 7/15/2026 Bethany Warner, Assistant to the City Manager/Special Projects Date: 07/20/2026 APPROVED AS TO FORM AND GALITY Gavin Midgley, Senior Assistant City Attorney Date: 07/20/2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. -;�-aAa' A'&�J Tara Perez Manager, Homeless Strategies poiawn FORT�ad ATTEST: 4 p fa 9�1dd �°enn�zpsoa Jannette S. Goodall, City Secretary Date: 07/20/2026 M&C No.: 25-0557 Amendment I to CSC 64739 CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: 037665F0-5548-8AE9-81 FE-63A6901342ADC FIRST AMENDMENT TO CITY OF FORT WORTH CONTRACT 64081 BETWEEN THE CITY OF FORT WORTH AND MY HEALTH, MY RESOURCES OF TARRANT COUNTY FOR RENTAL ASSISTANCE AND ADMINISTRATION ATTACHMENT 1 TO FIRST AMENDMENT Amendment I to CSC 64739 CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY Docusign Envelope ID: 037665F0-5548-8AE9-81FE-63A690D42ADC EXHIBIT "B" BUDGET Agency will submit invoice for reimbursement by the 15"' of the month following the month services were provided. This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be included in Budget submitted. In order for this report to be complete the following must be submitted: For payroll expenses, timesheets signed and dated by both the employee and supervisor with the program fund code of time being billed to City /Homeless Strategies. Electronic time sheets are acceptable but must show date timestamp of employee submission and supervisor approval. Paystub must include pay period, date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. For non -payroll expenses, invoices for each expense listed. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled checks. If a cancelled check is not possible, a bank statement with the expense highlighted and labeled will suffice. If allocations percentages are used, all documentation must be submitted with the first month's invoice and if changes are made, new allocation documentation submitted with invoice. For the audit, bank statements showing payments, Form 941 s and allocation documentation will be reviewed. Amendment I to CSC 64739 CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY Docusign Envelope ID: 037665F0-5548-8AE9-81 FE-63A690D42ADC PROGRAM COSTS A. ADMINISTRATION - SALARIES (By title) Billing Coordinator Contracts Manager SALARIES TOTAL: ADMINISTRATION - FRINGE BENEFITS (Can include: Employer -paid Social Security, Medicare, Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, Unemployment Insurance, Workers Compensation and Retirement expenses)_ - FRINGE BENEFITS TOTAL: Total $458,z ADMINISTRATION TOTAL:* $45,842.00 B. CASE MANAGEMENT* * C. ESSENTIAL SERVICES ***: $87.50 D. HOMELESS ASSISTANCE****: - $371,496.50 E. HOMELESSNESS PREVENTION****: $41,000.00 TOTAL PROGRAM COST: $458,426.00 *Administration costs include employee compensation and related costs for staff performance of management, reporting and accounting of HHSP activities, including office space. Costs associated with the purchase of licensing of HMIS or an HMIS-comparable databases are eligible administrative costs. **Case management costs include staff salaries related to assessing, arranging, coordinating and monitoring the delivery of services related to finding or maintaining housing. Costs include, but are not limited to, Household eligibility determination, counseling, coordinating services and obtaining mainstream benefits for Program participants, monitoring Program participant process, providing safety planning for persons under VAWA, developing a housing and service plan, and entry into HMIS or an HMIS-comparable database. * * * Essential services costs are associated with finding and maintaining stable housing, and include, but are not limited to, costs for: Amendment 1 to CSC 64739 CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY Docusign Envelope ID: 037665F0-5548-8AE9-81FE-63A690D42ADC 1) Out -patient medical services; 2) Child care; 3) Education services; 4) Legal services; 5) Mental health services; 6) Local transportation assistance; 7) Drug and alcohol rehabilitation; and 8) Job training **** Homelessness prevention and Homeless Assistance costs are associated with housing relocation, stabilization and assistance costs. Staff time entering information into HMIS or an HMIS-comparable database related to homeless assistance is also an eligible cost. Homeless assistance costs include, but are not limited to, hotel or motel costs; transitional housing; rental and utility assistance; rental arrears; utility reconnection fees; reasonable and customary security and utility deposits; and moving costs. Amendment 1 to CSC 64739 CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY Docusign Envelope ID: 037665F0-5548-8AE9-81 FE-63A690D42ADC City of Fort Worth, Texas Mayor and Council Communication DATE: 06/24/25 M&C FILE NUMBER: M&C 25-0557 LOG NAME: 02ACCEPTING 2026 HOMELESS HOUSING AND SERVICES FUNDS SU_ BJECT (ALL) Authorize Acceptance of Grants from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program Funds In the Approximate Amount of $458,426.00 and Homeless Housing and Services Program -Youth Set Aside in the Approximate Amount of $155,551.00, Authorize Execution of Related Agreements, Authorize Execution of Subgrant Agreements with My Health, My Resources of Tarrant County to Provide Rental Assistance and with Transition Resource Action Center to Provide Youth Rental Assistance and Case Management, Find that the Subgrant Agreements Serve a Public Purpose and that Adequate Controls are In Place, and Adopt Appropriation Ordinance RECOMMENDATION: It Is recommended that the City Council: 1. Authorize acceptance of grants from the Texas Department of Housing and Community Affairs for the Homeless Housing and Services Program funds In the approximate amounts of $458,426.00 (General) and $155,551.00 (Youth); 2. Authorize execution of grant agreements, Including the ability to adjust the grant amounts In such agreements; 3. Authorize the execution of a subgrant agreement with My Health, My Resources of Tarrant County In the approximate amount of $458,426.00 to provide rental assistance to at least 40 permanent supportive housing clients (General); 4. Authorize the execution of a subgrant agreement with Transition Resource Action Center In the approximate amount of $155,551.00 to provide rental assistance and case management to at least eight (8) youth (Youth); 5. Find that the subgrant agreements serve the public purpose of reducing chronic and youth homelessness and that adequate controls are In place through the subgrant agreements; and 6. Adopt the attached appropriation ordlnance Increasing estimated receipts and appropriations In the Grants Operating Stale Fund In the approximate amount of $613,977.00, subject to the receipt of the grant, for the purpose of reducing chronic and youth homelessness. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to approve the acceptance of grant funding and related agreements for two categories (general and youth) of services directed to Individuals experiencing homelessness. The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of Housing and Community Affairs (TDHCA) to municipalities with a population of 285,500 or greater, Including the City of Fort Worth (City). General _- The 2026 HHSP amount allocated to the City Is approximately $458,426.00. The HHSP funds may be used to provide rental assistance, case management and other services or housing options to reduce homelessness. My Health, My Resources of Tarrant County (MHMR) is the Clty's 2025 HHSP subgranlee and provides case management to the permanent supportive housing (PSH) clients. Pending a risk assessment and City Council approval, the City will enter Into a subgrant agreement with MHMR for rental assistance for at least 40 PSH clients for the 2026 term. Youth - The 2026 HHSP-Youth amount allocated to the City Is approximately $165,551,00. Eligible services Include case management, emergency shelter, street outreach and transitional living. Transition Resource Action Center (TRAC) Is the City's 2025 HHSP-Youth subgranlee and provides both rental assistance and case management to young adults age 18-24. Pending a risk assessment and City Council approval, the City will enter Into a subgrant agreement with TRAC for rental assistance and case management for at least eight (8) youth for the 2026 term. By approval of this Mayor and Council Communication, the City Council finds that funding the subgrant agreements will meet the public purpose of helping to reduce chronic and youth homelessness and that adequate controls are In place through the subgrant agreements to ensure that the public purpose Is carried out. Upon acceptance, the grant will begin on September 1, 2025. The City Manager's Office Homeless Strategies Division will administer the HHSP and HHSP-Youth funds and monitor the sub -grantees, MHMR and TRAC. The subgrant agreements will be from September 1, 2025 to August 31, 2026. An Assistant City Manager Is authorized to execute the contracts. No City salaries will be charged to this grant; therefore, Indirect cost recovery does not apply. There Is no grant application repository number, as the City Manager's Office did not apply for this grant. Docusign Envelope ID: 037665F0-5548-8AE9-81 FE-63A690D42ADC A Form 1295 Is not required for the contracts with TDHCA and MHMR because: these contracts will be with a governmental entity, state agency or public Institution of higher education. A Form 1295 Is required for the contract with TRAC. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available In the current operating budget, as appropriated, in the Grants Operating State Fund. The City Managers Office (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being Incurred, the City Managers Office has the responsibility to validate the availability of funds. This Is a reimbursement grant. Submitted for City Manager's Office by: Dlanna Glordano 7783 Orlainating_Business Unit Head: Bethany Warner 6121 Additional Information Contact: Tara Perez 2235 Docusign Envelope ID: 037665F0-5548-8AE9-81FE-63A690D42ADC FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: My Health, My Resources of Tarrant County Subject of the Agreement: This Is the first amendment to Contract 64739, a subgrantee contract for rental assistance and administration funds for the Homeless Housing and services program. The amendment extends the grant contract term and adjusts budget line items to allow agency to expend all funds. M&C Approved by the Council? * Yes R No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 64739 If so, provide the arighial contract number and the amenchnent number. Is the Contract "Permanent"? *Yes ❑ No 8 If mistu•e, see back page for permanent contract listing. Is this entire contract Confidential? 'Yes ❑ No B If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If di. ferent fi-onr the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No M *If so, please ensure it is attached to the approving AMC or attached to the corrtr•act. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the inrorvnation is required arid if the information is not provided, the contract will be returned to the department.