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Home My WebLink About062377-R2 - General - Contract - Simtable LLCCSC No. 62377-R2 CITY OF FORT WO TH CONTRACT RENEWAL NOTICE May 4, 2026 Simtable LLC Attn: Stephen Guerin, CEO 1600 Lena Street, Suite D 1 Santa Fe, NM 87505 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 62377 ("Contract") Second Renewal Term: July 1, 2026 to June 30, 2027 The above -referenced Contract with the City of Fort Worth expires on June 30, 2026 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a Second Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Ximber ACCen Kimber Allen Sr. Contract Compliance Specialist Kimberly.Allen(afortworthtexas. gov 817-392-6443 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62377-R2 Pagel of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: William Johnson Title: Assistant City Manager Date: 07/20/2026 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. B W Y� Name: Brenda Ray Title: Fire/EMS Purchasing Manager By: APPROVED AS TO FORM AND Name: Raymond Hill LEGALITY: Title: Interim Fire Chief ATTEST: a�U kaad By: Name: Jannette S. Goodall Title: City Secretary SIMTABLE LLC By: Name: ephen Guerin Title: CEO Date: May 22, 2026 By: Name: Title: Taylor Paris Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0888 Date Approved: 10/15/2024 Form 1295 Certification No.: 2024-1208553 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62377-R2 Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 1011524 M&C FILE NUMBER: M&C 24-0888 LOG NAME: 3651M TABLE SOLE SOURCE SUBJECT (ALL) Authorize the Purchase of a Simulation Table, Associated Software, Support, and Maintenance front Simtabie LLC, in an ,Amount Up to $102,965.00 Funded by the Urban Area Security Initiative Grant from the United States Department of Homeland Security, Using a Sole Source Contract for the Fire Department It is recommended that the City Cound authorize the purchase of a simulation table, associated software, support, and maintenance from Sirntable LLC. in an amount up to 5102,965.00 funded by the Urban ,area security Initiative Grant from the United States Department of Hon eiind Security, using a sole source contract for the Fire Department DIISCUiSSION: This Mayor and Council Communication (M'&C:1 is to authorize the purchase of a simulation table, associated software, and support- The table is designed for tabletop scenarios to train operationsresponders and incident commmnders liar the response to a variety of all -hazard incidents such as hazardous material's releases, flooding, and wildfires. The table can also be used to preplan responses to target hazards by law enforcement and specialty teams. Sirntable„ LLC is the sole source equipment manufacturer and vendor of this technology, thus not subject to competitive bidding requirements. This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department Therefore, the business equity goal requirement is not applicable. The maximum am uint allowed under this agreement will be $102,965.00 and is budgeted in the Grants Operating Federal Fund for the purpose of funding the 2023 UAS 1- Special Response project, as appropriated. This is for the one-time purchase of the hardware and software and a 5-year support and maintenance plan. Ida renewals are required_ This project is located in ALL COUNCIL DISTRICTS_ FISCAL INFORMATION / CEITMCATION: The Director of Finance certifies that funds are available in the Grants Operating Federal Fund for the 2023 UAS I - Special Response project to rapport the approval of the above recommendation and execution of the ccntract Prior to any expenditure being incurred. the Fire Department has the responsibility to validate the availability of funds. This is a Reimbursenrerit Grant Submitted for City Manager's office by: Dana BurgWcyf 8018 Vendor Services Agreement Page 21 of 22 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 0= i Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY CGm plete Nos.1. 2. 3, 5, and 6 if, there are no interested parties_ CERTIFICATION OF FILING Certificate Number 1 Name of business entity filing dorm, and the city, state and country of the business entity's place of husines& 2024-1208553 Siamable LLG Santa Fe, NM United States Date Filed: t7$!$1C2024 Name of governmental entity or state agency that is a party to- the contract for which the form is being filed_ Fort Worth Fire Department Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the convact, and provide a description of the services, goods, or other property to be provided under the contract. 36SIM Simtable provides interactive sirrulations for the wildland fire .and emergency management markets 4 Name of Interested Party City, State; Country (place of business) Naw re of interest ¢check applicabre) Controlling Intermediary Guerin, Stephen Santa Fe, NM United States x Jones, Alison Santa Fe, NM United States X S Check only if there is NG Interested Party. Q 6 UNSWORN DECLARATION My name is Stephen Guerin and FRY Wed DIM is My address is 2257 Carnim Iris Santa Fe NM 87505 USA 46&aep 4eftyr1 iMatei llipcodel ftau°uy) V declare under penalty of perjury thatthe foregoing is true and correct. Executed in Santa Fe Courrty, date ei NMonthe i d<ty 4T .aEptenlllEY fit! 24 iff—hi is-) f yrvrl Law,$ -- Signature of author/lied agent of r:ontracting business entity Forms Provided by Texas Ethics Cornmission wruw.ethics.state.tx.us Version V4.1_0.48da51f7 Vendor Services Agreement Pagc 22 of 22 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Simtable LLC Subject of the Agreement: Contract Renewal Notice for Second Renewal, CSC 62377-R2 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 7/1 /26 If different from the approval date. Expiration Date: 6/30/27 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.