Loading...
HomeMy WebLinkAbout062209-A2 - General - Contract - Fort Worth ISDCSC No. 62209-A2 SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62209 This Second Amendment to Fort Worth City Secretary Contract No. 62209 ("Agreement") is made between the CITY OF FORT WORTH ("City") a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, and FORT WORTH INDEPENDENT SCHOOL DISTRICT ("District") acting by and through its duly authorized Superintendent, each individually referred as a "Party" and collectively as the "Parties". WHEREAS, City and District entered into an Agreement identified as Fort Worth City Secretary Contract No. 62209 beginning October 1, 2024 ("Agreement"); WHEREAS, the Parties wish to amend the Agreement to replace the Budget Narrative in Exhibit B with a new Budget Narrative that includes the Fiscal Year 2026 and 2027 Budget; WHEREAS, the Parties wish to amend the Agreement to replace the Request For Reimbursement (RFR) form in Exhibit C with a new Request For Reimbursement (RFR) form that includes the Fiscal Year 2026 Budget; WHEREAS, the Parties wish to amend the Agreement to provide for future FY-specific budget documentation without amending the Agreement; WHEREAS, the Parties wish to amend the Agreement to provide for 4 % annual increases to the Program Funds in accordance with M&C 25-1079; and WHEREAS, the Parties wish to amend the Agreement to increase the annual amount by $62,192.00 for Fiscal Year 2026 with a new total program fund of $1,616,992.00. NOW THEREFORE the Parties do hereby agree to the following: I• OFFICIAL RECORD AMENDMENT TO AGREEMENT CITY SECRETARY FT. WORTH, TX The Agreement is hereby amended to be and read as follows: A. Exhibit B — Budget Narrative, which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit B's Budget Narrative. B. Section 5.16 of the Agreement is hereby added to be and read as follows: The Parties agree that the compensation amount ("Program Funds") payable each fiscal year is subject to appropriation by the relevant governing body(s) expending funds under the Agreement. Each fiscal year, City agrees to update the exhibits in accordance with the amount authorized under the relevant M&C. Such updates shall be provided to Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 1 of 16 Contractor and incorporated by reference herein without necessitating an amendment to the Agreement. All documentation provided hereunder shall be retained for the three-year audit period pursuant to Section 7. C. Section 5 of the Agreement is amended as follows: 5. Program Funds 5.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of $1,616,992.00 FY2026 and $1,681,671.68 FY2027, as appropriated annually per fiscal year ("Program Funds"). D. Exhibit C — Request For Reimbursement (RFR), which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit C's Request For Reimbursement (RFR). All other provisions of Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 2 of 16 IN WITNESS WHEREOF, the Parties hereto have executed this amendment to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH � By: 9 Name: William Johnson Title: Assistant City Manager CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Date: 02/1 0/2026 By: 0 4" � APPROVAL RECOMMENDED: Name: Jaycee Shane Title: CCPD Partners Manager APPROVED AS TO FORM AND By: oawd ca— r� aba 10, 2026 04:39:37 CST) LEGALITY: Name: David Carabajal Title: Executive Assistant Chief ATTEST: By: Name: Jannette S. Goodall Title: City Secretary 4pavoupn �a o c°°_ti8 o �9.id OVA �=d Qa�Il nEXo54bo FORT WORTH INDEPENDENT SCHOOL DISCTRICT n Name: Dr. Karen Molinar Title: Superintendent Date: 01/21/2026 By: ' l*11 Name: Keanan M. Hall Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-1079 Date Approved: 11/18/2025 Form 1295 Certification No.: N/A AA 12/9/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 3 of 16 EXHIBIT B - BUDGET NARRATIVE Crime C oatrol and Prerentioa District Massin Fanner E_10MII E - Sudgel NMTS E AGENCY N UfE LIESLF'335G;i SC5=.ATMN .251.-L,, 1 Ct L�L,7I77-L�.4SLRtE KATE Ycox'.. si�Tt'}ll!+iG 7SESF.'4A1 3. SLIo-lYod sulr,e CigaaLCeffedw_l..f will will e.ry etlr.d.n7pnmdch.e frr6GR, S:em d Milew Heaf{uoir p^'r4®aiS � rM .w eu.t.t.*�ed dlerlv+J rmvAutrd. slrmrl.o � �! w nfpt.r.rod Kerml�. (,YEnuu:t Fzh s� wl mlri ta3,sr fu 11? Jncl l.vyl.n rl!n , S33 pa ►..a Tpr 14 .S\. fr6.d druaul6 ml rdii L G0.r 4f 7;11 F pw gal. F�f mlrm®I+a w.11 hr lwtgorr u M ima. ut a®rry :p}pa 6esfr e.W dSTJU po fo.ro T..>_rt mu Ge ut6rafrmml.�l, sf.'nu Twet.e II:h�;karb r.e<�Ilcf MwL. Eti HAIrar414.0u Q, yub tt, N,-F_S Wl 48.40 _z SE71O,9C SIS5.30C•.O0 5420,00O.00 5420,00000 !1 T� ES, TA Star Eti, SX3fIe Ihat. Q, LU_ FhiWp. Eti, Crlc Fu l H. �I W FL,w it F_5, R,eaa,Inl M5. M�1rm6w.w:► M% Y,..q W�.srnr. Ialahf Aub,y 7Wl.lt Tae elnfr etla D E•geet FY.. rrtn.ael t 14A I _ TYp Ins As f.elw� ninny w.lyr md.v. m.fdllr_ rea.riN P"1%a^ d 6wu la) Wlo-HerO.al,pu,n tTepm►t'wr'ndt�l... wta .wll s�vnr.dwrf•y �a 63ec S:n1Yr6, t"Inm rl M.L.n Slot pnlpemng..dsekn b rwat'+ed flle�IwiJ ",drmnb lhf lCJb ut7..naJ uln.4.4f pnfzrusor ibnw.LJly¢ dkw• r muc uefx wAl mla.k�'.Ipl.vwfie vw8mw mbenn dnwc u.irglt yalr Y:Id V Ree.dr Mete IAr .Ides whn .Ie alc Iv rmi r paw k,d a le. Ssl1 W rr�,.uju.r„F �� Faf! tir,wu.f.IQ 3 ma4o. Er 1 ]3 d.as ptlMpas dwa. ZS 1p ^III MOO lo,l [b 1 kue a➢e trl.a.l Jumrwl riv w W nfF9S311 Sf 7916 P h:ea i, F�r.g1T - SS. �`.-0.{IG %175.0O0.00 5173,a00A0 uasln will,1.., p.el spvcin 34 hnueofoo" c s13 pail re u.; nriwpa pin.. T:AW arr fo " • .uJr amity a iX,7311 Faw f l{ r:►w,4 re tdM W ekm hS. M I Lep !S, Smunc hdtAiJ4e � {T Mw ES w Y.ojaf t4.. aaluto 17-1 i V I 777 IO..Fan,y iv ". • 1 do 6a 1mr avnhvv � d n11® 5ilo-nod rife Inl�d r'SJav" F.�ef, 4e llar®6ar,h,c. wiwmll-a..fuz 16we.ayiypre TLuo.pmr.- 15.43 4595'Or::'_= S54.004.00 591815M S91,3I8 PC r ' " wr F.ow P7e �1 1.14 i I "t i -r. FR44SELrdc •LRkDQ;G _ - .... FeL Sites wrTl m..< IG.I 1rr ,I.ha kr eJvafurtl �.u.ts. w krvv.0 .r,� v The Matero �t Mua�m,['r..Tvllt,ll.T Fen. 714'7,:.,, FW Nwnnr aF:w,.l StfQr. A- [:tv SAermr, of M C.rFe F.Swdl �R N,..rwna fi,oh fu war VWLA -11 14.00 5525.w 19.075.00 311,330"00 M-55O110 ualuo uUat ,a„m dfmlvy 4a mnr r,.grrm 7Fu ap n.r r.:-.� k Pqm Yon astute 1 ]-I 4 I • e•luoibdolf Fiv,m, , i41 rimer 5-R..l rar wlll save a aaaavroaf 17 p .rya G.1Ped a,�.amk .yrµv. un .v1ra pmin,r. u.,.sh..a r� wstd y� FY.Ir alr a10 k uppel rt i1NS Ire �. f0 aa4tr. let Mlrrf7ll qa adrr.fa Y�-.tml�uo•S:I �]Fi Gm rS .I,.,revrt a.wLlhd f7.sp dclk Ft+lA F.rPt aq{h. ad.flwd:lr �_-llvoOa 14.00 12_-5AO 134.471r7O 531,15009 S31.:14.9C nl.pl]t l.n_htrA Tetyl pe fie-i1;i15. .Mf [n3aE5 .A wJrc Aawren fwd. f:rJee fspen YRlrlwa wfmr ale .rw�ristghr>r bt'�nstawe 7fY e4m'ael.m .-. ieljed iSS.aLtsini t-L4 ,CLC:S:]LTW-, - F-�rur..,,rem.w,nyprnd.mm. '.'�r.��rr.61r EY 17�$3 tulsa,c r tQw.wa d ne ;w,asa.eu Fsi, um rJI s.e S>on Mt L,p. F_; wdl .w.t e.i,t.,m avk frn Iiec mpw YWCA wll .tr1m rtre ea.n. W fu.ury b ja�c.gsa A.fS-N, 0.mesr'g11)detef n file wi waiJe mihrs4u.W F�aa prrSir:,., rfl.tn.: � 14.00 ro1iN mni�7 The w�Eeer pn(rs w . Q�marld Velb' Ihr r �Eqr lmee< S8CC.O0 583V0.0O S1I.:-00-00 5 U79.63 atOamei,lc 4e �.clprrl .rbrprr�eamrr 4o vckf Tir wiD AclugWam�6u Jl Ll mkwe FYIOV FtWwn will he pamd it 6m l4)w- fa FY MSn 1.W-W Palm a.LTel�ruv m.l�fq[ ft!T7f pn,it Tb e.palt dr trr q� Ple tlna'a 1 [-I 4 i ift�'M's- RYA] nd ae ahr q reN vnlh rl.4rmm wfiu Lrc auxmfully m1wVi I" F-d Brd C7341t1}, tid�C turn wJl vvc:+.aemlmf..e aYe Tr',1lsWmmahm�-o6fosr.a, w,O rWrw prnpacmn4 rnrn .lal w rim.Y,>.6ai rsywrt� prpeve►a+JLva S b. LN S1.M44.6.,T0 5876.,: i4-00 W115-74OG iltwm ae Y {AL:A I tl Svo r, Cisylra Yrnv614 SJrcl), C-1, Fwe! I Sriel, fin!. k { I s'-1 ed ih .Y Fa M'..iL (3 Sila) Tba rapame a1� ap Prufar 1'7s a-Jiffel 1 I-t.4. Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 4 of 16 Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 5 of 16 Crime Control and Prevention District SUB GRANT AGENCY NAME (Partners with a Shared Mission) Instructions: Complete with itemized detail each expense requiring CCPD hinds for each Sub -Grant Award requested . Agencies may utilize this spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Understanding that outlines the roles/responsibll8ies, budget, and controls in place to ensure compliance with CCPD policy and procedure DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE Soo,,, Totalerr & SALARY 1 Site Supervisor (S9,600), 3 Specialists ($16,200) and 1 Certified. FWISO Teacher( 3, 55); Site supervisor hourly rate of $20.00; Specialists Hourly rate of $15; Teacher hourly rate of 9.00 School Sites $29,755.00 $267,795.00 $35 Direct Program Days from Tuesday, September 2, 2025 - May 14, 2026; 2.5 hour from 1113 school dismissal; 120 days for Site Supervisor & Specialists; 113 days for Teachers $0.00 3 sites (LAN JT White ES, LAN Forest Oak MS and Charles Nash ES) will receive S30K and leverage the funds with additional funds from LAN; LAN will allocate $40K per site; will utilize funds for Teacher and Specialist Compensation; 3 Specialists (3 PT X $15/hr x 3 hours/day x 3.00 $20,155.00 $60,465.00 120 days inlcuding training = $16,200) and 1 Certified, FWISD Teacher(1 teacher 1 hour x113 da s = 33.955 This expense relates to Project Plan activities 1.1-1.4. $0.00 _ _ I $0.00 B. FRINGE Fringe for employees listed above. Rate maybe closer to 20% for Site Supervisor and Specialists; Rate for Teacher may be closer to 13 % for avergaing. This expense relates to 19.96 % Site $ 328,260.00 S65.523.94 Project Plan activities 1.1-1.4. S0.00 C.TRAVEL Educational excursions for students( 13xS500= S65001: Trips to City Hall for Council meetings and FW ISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science and History, BRIT, etc. This expense supports CCMR and other classroom lessons by • 12.00 Site $ 500.00 $6,000.00 allowing students to meet/ experience various professional indvivals and activites. This expense relates to Project Plan activities 1.1-1.4. D. EQUIPMENT — _ - 50.00 f So.00 E. SUPPLIES Counsumable supplies for students (S40 per student X 50 participants per site) for program year, supplies might include balls for various sports; discs for disc golf and other sporting supplies. This expense inlcudes items such as paper, pencils, markers, paper towels, tissues, paint, etc. This may also include sports equipment such as footballs, soccer balls, 12.00 Site $ 2,000.00 $24,000.00 volleyballs, etc. This expense supports project plan activiites of daily program delivery,. CCMR. Parent Engagement and Homewrok Assistance. This expense relates to Project Plan Activities 1.1-1.4. F. CONSULTING/CONTRACTING Various partial providers for Fine arts, performing arts. STEM activities, SEL activities, etc. Vetted Vendors will provide partial services such as fine arts, college preparedness, Social and Emotional Learning courses. Each Full Service provider has utilized their own procurement processes to identify partial service providers. Full Service providers utilize many of the same providers as FW ISD such as Unlimited Education and Sports, En Pointe 12.00 Site $ 2,000.00 $24.000.00' Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $45/ hour to $245/ hour and typically depend on the number of participants, duration of activity, frequency and range of activities. All these factors are considered when making a program decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery _ G. SUB -GRANTS _ $0.00 H.00CUPANCY S0A0 INDIRECT This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses. Follows Federal and State grant guidelines allowable For HCM, Accounting, Payroll and other 0.10 $ 447,783.94 $44,778.06 consumable office supplies. This expense relates to project plan activities 1.1-1A. M Total Expense 0r Total Requested 00 YMCA Sites (12 Sites): D. McRae ES, Rufino Mendoza ES, Sam Rosen ES. LAN Forest Oak MS, LAN JT White ES, MH Moore ES, Charles Nash ES, Luella Merrett ES, Washington Heights ES, Lowery Road ES, Van Zandt-Guinn ES, Carroll Peak ES FY26 School Site List Instructions: Please list each FY2026 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name, email, and phone number for each funded site. Carroll Peak ES Brenda Martinez Brenda Martinez Brenda Martinez Brenda Martinez Brenda Martinez Brenda Martinez Brenda Martinez Brenda Martinez Brenda Martinez Brenda Martinez Brenda Martinez Brenda Martinez Bmartinezeymca.org Bmartinez aEymca,or8 Bmartinez@a ymca.or Bmartinez@vmca.org Bmartinez cDvmca.org Bmartinez2ymca.org Bmartinez2ymca.org Bmartinez2ymcaorg Bmartinez a@ymca.org Bmartinez a2ymca.org Bmartinezj2ymca.org Bmartinez9a ymca.org 817.814.0700 817.814.4700 817.815.6600 817.815.0600 817.814.9400 817.815.0700 817.814.0400 817.815.4700 817.815.4500 817.814.7900 817.815.8200 817.815.2000 Rufino Mendoza ES Luella Merrett ES MH Moore ES Nash, Charles E. ES Washington Heights ES D. McRae ES Lowery Road ES Sam Rosen ES LA @ John T White ES LA @ Forest Oak MS Van Zandt-Guinn ES FWAS Maintains a "Live" list of all sub -grantee staff. Site supervisors for each of the sites listed on this and subsequent pages are likely to change for the fall semester. Crime Control and Prevention District SUB GRANT AGENCY NAME (Partners with a Shared Mission) Instructions: Complete wrlh iternized detail each expence requiring CCPD hinds for each Sub -Grant Award requested - Agencies may utilize riffs �cpreadstreef and copy irdo separate tabs formuftg4e awards. Submifbng a Sub -Grant Award Budget ak^o requires a Memorandum of Understanding that outlines the roteslrearwrrsrbilities, budget, and cantmis in place to ensure camptiance with CCPO policy and procedure. Q UANTFTY DESCRIPTIONJJUSTI=1CATiON QUANTITY MEASURE RATE TOTAL REVENUE A SALARY 1 Site Supervisor {$0,Ma), 3 Specialists (S C6,200) and 1 Certified, FW ISD Teacher (53,055); Site supervisor hourly rate of $2000; Specialists Hourly rate of S15: Teacher 2.00 School Sites 52%,755.00 558,510.00 hourly rats of $35 113 Direct Program Days from Tuesday, September 2. 2025 - May 14. 2026; 2.5 hour from school dismissal: 120 days for Sfte Supervisor 8 Specialists: 113 days for Teachers 50.00 1 site (LAN Como ES) will receive S301K and leverage the funds with additional funds from LAN; LAYS will aIlecate $40K per site; will utilize funds for Teacher and Specialist Compensation: 3 Specialists (3 PT X S151hr x3 hourstday x 129 days inlcuding raining = 1.00 S20.155.00 520,155.00 515,2130) and 1 Certified, FNISD Teacher f 1 teacher x 1 hour x113 days = S3,955) This expense relates to Project Plain activities 1.1-1.4_ SO.00 Sc_00 B. FRINGE Fringe for employees listed above. Rate may be closer io 20% for Site Supervisor and Specialists; Rate for Teacher may be closer to I a% for avergaing. This expense relates to 1 9.62% Site S 7G.665.00 S14.356.82 P rojec¢ Plan activities 1 .1-1 .4. SD.00 C. TRAVEL Educational excursions far students f 13x$500= 565001; Trips to City Hall forcouncit meetings and FW ISD Board Room for Trustees meetings; FW Zoo, FW Museum of Science and History, BRIT, etc. This expense supports CCMR and other classroom lessons by 3.00 site S NELDD S1,506.00 allowing students to meets experience various professional indvivats and activites_ This expense re-atNeTs to Project Plan activites 1.1-1.4. D. EQUIPME $0_DD I $0.00 E. SUPPLIES _ Counsumable supplies for students ($40 per student X 50 Participanss per site) for program year, supplies might3nclude balls-forvanous sports; discs for disc golf and other sporting supplies. This expense inlcudes items such as paper, pencils, markers, paper towels, tissues, paint, etc This may also include sports equipment such as footballs, soccer balls, 300 site $ 2,D00.0D $6 OQO.DO volleyballs, etc. This expense supports project plan aCtMites of daily program delivery. CCMR, Parent Engagement and Homewrok Assistance. This expense relates to Project Plan Achvides 1A- F, CONSULTINGICONTRACTING Various partial providers /cr=ine aril, perform ng arts. STEM acoi ices, SEL activities, etc. Vetted Vendors will provide partial services such as fine arils, college preparedness. Social and Emotional Learning courses - Each Full Service provider has utilized their own procurement processes to identify partial service providers. Fula Service providers uSVize many of the same providers as FW ISD such as Unlimited Education and Sports. En Pointe Muvmentz Dance. Pura Vida and other small organizations. Program costs range from 34FW 300 Site L 2,000.00 36.00.1)0 hour to $245i hour and typically depend on the number of participants, duration of activity, frequency and range of activities. All these Factors are considered when making a program decision to contract with a vendor_ This expense supports CCMR and Daily Program Del-ery G. SUB-GGRANTS $0.00 * OCCUPANCY $0.00 INDIRECT This expense covers all indirect costs. Sub -grantee's allowable percent=or ndireet expenses. Follows Federal and State grant guidelines allowable for HCM. Accounting. 0.10 $ "Oe,Oitl.92 S10.90t, Payroll and other consumable office supplies. This expense_ relates to project plan activities 1 -1-4 tt CFW Sites (3 Sites)_ LAN Carno DeZavala ES, Creenbriar ES Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 8 of 16 FY26 School Site List Instructions: Please list each FY2026 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name, email, and phone number for each funded site. LA 0 Como ES Monique Hill Monique.Hill@frotworthtexas.eov 1817.392.5773 Greenbriar E5 ISheri Endsley Sllerl.Endsley@frotworthtexas.eov 817.392.5726 DeZavala ES ISheri Endsley ISheri. Endslev@Dfrotworthtexas.uov 1817.392.5726 Crime Control and Prevention District SUB GRANT AGENCY NAME (Partners with a Shared Mlssien� Instrucitrans: Complete PAM itemized detail each expense requiring CCPD funds for each Sub•Gmat Award reMucasted, Agencies my utilize this spreadsheet and copy into separate tabs for multiple awartfs_ Submits ng a Sub -Grant Award Suoigef aCso requires a Memorandum of Understandinq ifwt oafines the reles/responsibilifies, budget, and convia's in place to enswe camp6ance with CCPD policy and procodure_ DESCRIPTIOWUSTOCATION QUANTITY OUAWI Y RATE TOTAL MEASURE REVENUE 50.00 � rt A.SALARY 1 Site Supervisor (1 FTx $20lhourX4 hourr,J dayx 120 days including training = $S,60(1), 3 Special�sls (3 PT X $151hr x 3 hourslday x 120 days inlcuding training = $11.200) and 1 4.00 $29,755.N $119.820.00 Certified. FW ISO Teacher 1 teacher x 1 hour x 113 days = $3.955 113 Direct Program Days from Tuesday, September 2, 2025 -May 14, 2026�, 2.5 hour from school dismissal; 120 days for Sde Supervisor & Specialista; 113 days for Teachers 90-00 This expense relates to Project Plan activities 1.1-1.4. $0.00 $0.08 B. FRINGE Fringe for employees listed alaoye. Rate may be cosar to 20% for Site Supervisor and Specialists; Rate for Teacher may be c o&er to 13% for evergaing. This expense relates 10 19.96% S 119,020.00 523,75B.15 Project Plan activities 1.1-1.4. 56.0. 0 C.TRAVEL Educational excursior>_s for sttiderrts (lx$5DD= $5001: Trips b City Hall for Council meetings and FWISD Board Room for Trustees meetings, FW Zoo, FW Museum of Science and Hisbry. BRIT, etc. This expense supports CCMR and other classroom lessons by alloying 4.00 $ 500_DO S2,000.00 students to meet/ experience various professionai indvivals and aclivites. This expense relates to Project Plan activities 1 1-1.4 D. EGUIPMENT _ WAS $0.00 E SUPPLIES Counsumable supplies for students ($4D per student X 50 participanla per site) for program year, supphies might include balls for various sports: discs For disc golf and other sporting supplies. This expense inicudes items such as paper, pencils, mashers, paper towels, tissues, paint, etc. This may also include sports equipment such as footbalis, soccer lealls, 4.00 $ 2,000-09 S89D0.00 volleyballs, etc. This expense supports project plan activi tes of daily program delivery, CCMR, Parent Engagement and Homewrok A-m4sience_ This expense relates to Project Plan Activities 1.1-1.4. F. CONSULTINGSCONTRACTING Various partial providers for Fine aria, performing ", STEM actvib", SEL activities etc. Vetted Vendors will provide partial services such as fine arts, college preparedness, Social and Emotional Learning courses. Each Full Service provider has utilized their own procurement processes to identify partial service providers. Full Service providers utilize many of the same providers as FW1SD such as Unlimited Education and Sports., En Pointe 4.00 $ 2,000.0111 S8,000.00 Muvmentz Dance, Pura NAda and other small organizations. Program casts range from $451 hour b $2451 hour and typically depend on the number of participants duration of activity, frequency and range of activities. All these factors are considered when making a program decision to contract with a vendor. This expense supports CCMR and Daily Program Relive _ G. SUB-GRAWS S0.0D H.00CUPANCY SO.INI INDIRECT This expense covers all indirect costs. Subgrantee's allowable percent for indirect expenses_ Follows Federal and Slate grant guidelines allowable for HCM, Accounting, PayrolE and other 0.10 $ 160,778.42 516,077.131 consumable office supplies. This expense relates to project plan acfirities 1.1- 1.4. •r II it Clayton (4 Sites): WAD\ Glerl Park ES, Meadowbrook ES; Oak:awn ES Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 10 of 16 FY26 SchoobSite List instructions: Please list each FY2026 CCPD funded site under the sub -grant agreements. Provide the full name of the school, site contact name, email, and phone number for each funded site_ - _ � -- Cleo Park ES Laura Stern ;-tern@ciaytonyouth.org 817.923.8888 x33445 Meadowbrook ES Laura Stern IsterngDclaytonyoutLur 817.923.8888 x3345 Oaklawn FS Laura Stern Isternpdavtonvouth.ore, 817.923.8888 x3345 YMLA Laura Stern Isterntodaytenyouth_org 817.923.8888x3345 Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 11 of 16 Crime Control and Prevention District SUB GRANT AGENCY NAME (Partners with a Shared Mission) Instructions, Coatpde a with itemized detarleach expense requiring CCPO funds for each Sub -Grant Award requested. Agencies may ub7rie this spreadsheet and copy into separate Labs for muMple awards. Submitting a Sub -Grant Award Budget also requires a Memorandum of Vnderstandino that outlines the rDleshesponsibilires, budget, and controls in place to ensure compliance with CCPD policy and procedure. DESCRIPTIONIJUSTIFICATION QUANTITY lLIANTITY RATE TOT'- MEASURE REVENUE A. SALARY 1 Site Supervisor (1 FTx $204murX4 haursl dayx 120 days including training = ".600), 3 Specialist 13 PT X $151hr x 3 hoursdday x 120 days inlcuding training = $16,200) and 1 1.00 $29,755.00 $29,755.00 Certified FW1SD Teacher I1 teacher x 1 hour x113 day! = $3,955) 113 Direct Program Days from Tuesday, September Z 2025 - May 14, 2026, 2-5 hour front school dismissal; 120 days for Slid Supery isor & Specialists-, 113 days for Teachers $0-00 This expense relates to Project plan activities 1.1-11.4. $0.00 $0.00 B. FRINGE Fringe for employees listed above. Rate may be closer to'?O% for Site Supervisor and Specialists; Rate for Teacher may be closer to 13% for avergaing. This expense relates lio 19.96% $ 29,755.OD 55,939.60 p_ro-ect Plan activities 1.1-1.4- 50.00 C-TRAVEL Educational excursions for students t14500=$5001: Trips to City Hall for Council meetings and FWISD Board Room for Trustees reetings, FV Zoo, FVV Museum of Science and History, BRIT, etc. This expense supports CCMR and other classroom lessons by allowing t.00 S 500-OD 5500.00 students 10 nt°rtr experience various professional indvivals and activites- This expense relates is Project Plan activities 1.1-1.4 D.EQUIPMENT — —_ $0-OD $0.00 E- SUPPLIES Counsumable supplies for students ($40 per student X 50 participants per site) for program year, supplies might include balls for various sports; discs for Esc golf and other sporting supplies. This expense inicudes items such as paper, pencils, markers, paper towels, tissues, paint etc. This may also include sports equipment such as footballs, soccer balls, 1.00 $ 2,000.00 S2,DOD-00 volleyballs, etc. This expense supports project plan activiiies of daily program delivery. CCMR Parent Engagement and Homewrok Assistance. This expense relates to Project Plan Activities 1.1-1-4. F. CONSULTINGICONTRACTING Various partial providers for Fine arts, performing arts, STEM activities, SEL activities, etc - Vetted Vendors will provide partial services such as fine arts, college preparedness, Social and Emotional Learning courses. Each Full Service provider has utilized their own procurernent processes to identify partal service providers. Full Service providers utilize many of the same providers as FWiSD such as Unfiniited Education and Sports, En Pointe 1,00 $ 2,0DO-00 S2,O _M- Muvmentz Dance, Pura �hda and other small organizations. Program costs range from $451 hour to $2451 hour and typically depend on the number of participonts, duration of activity, frequency and range of activities. All these factors are considered when maksrig a program decision to contract with a vendor. This expense supports CCMR and Daily Program Deliver - G-SUB-GRANTS H.00CUPANCY INDIRECT This expense covers all indirect costs. Sub -grantee's allowable percent for indirect expenses. Follows Federal and Slate grant guidelines alkywable for HCM, Accounting payroll and other 0 10 $ 40.154.D0 53,019.40 consumable office supplies- This expense relates to project plan activities 1.1- 1.4. ,,: Expefm $44,214.001 Total Requested S4"4A*: Camp Fre (1 Site)_ Diamond Hill ES Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 12 of 16 FY26 School Site list Instructions: Please list each FY2026 CC PP funded site under the sub -grant agree me Mc. Provide the -�j I name of the school, site contact name, email, and phone number for each funded site. 0iamom Hi; i ES I:. azmine Lewis ]anni"cam©iirefw.om 217.9331111 x 107 Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 13 of 16 Crime Control and Prevention District SUB GRANT AGENCY NAME (Partners with a Shared Mission) Instructions: Complete with itemized detail each expense requiring CCPD funds For each Sub -Grant Award requested. Agencbes moy utilize dus spreadsheet and copy into separate tabs For multiple awards_ Submitting a Sub -Grant Award Budget also requires a Memorandum of Understanding that outlines the roleshesponsr hilities, budget oral coWrols in place to ensure compliance with CCPD policy and procedure. DESCRIPTIGMJUST1FICA71ON QUANTITY QUANTITY RATE T07AL MEASURE REVENUE •r r r A. SALARY 1 Sile Supervisor (I FTx $20fiaurX4 haurW dayx 120 days including training = $9,600113 Specialists (3 PT X $151hr x 3 hourslday x 120 days inlcuding training = $16,2DI) and 1 1.00 $29,755.82 $29,755.DO Certified, FW ISD Teacher (1 teacher x 1 hour x1 13days = $3,955) 113 Direct Program Days from Tuesday, Septenri)er 2, 2025 - May 14, 2026, 2.5 hour from school dismissal, 120 days for Site Supervisor & Speclatiste; 113 days for Teachers 50.00 This expense relates to Project Plan activities 1.1-1.4. $D_DD $D_DO B. FRINGE Fringe for employees listed above. Rate maybe closer to 20% for Site Supervisor and Specialism; Rate for Teacher may be closer to 13% for avergaing- This expense relates to $ 29,755..DO 55,939.60 Pr 'ect Rlan activities 1.f-1.4. -- so a0 C. TRAVEL Educational excursions for students (1x$500= $5001. Tripsta City Hall for Council meetirNgs and FWISD Board Room for Trustees meetings, FW Zoo, FW Museum of Science and History, BRIT, etc_ This expense supports CC MR and other classroom lessons by allowing 1.00 S 500.00 5500.00 students to neatt experience various professional indvivals and activifes. This expense relates to Project Plan activities 1.1-t.4 D. EQUIPMENT $0_DD $O_DD E SUPPLIES Counsumabte supplies for student ($40 per student X 50 participants per site) for program year, supplies might include bads for various sports, discs for disc golf and other spoiling supplies_ This expense inicudes items such as paper, pencils, markers, paper towels, tissues, paint. etc. This may also include sports equipment such as footbaft, soccer balls, 1.00 $ 2,00041111 52,000.W volleyballs, etc. Tfas expense supports project plan activMes of daily program delivery, CCMR, Parent Engagement and Hcvnewrok Assistance. This expense relates to Project Plan Activities IA-1.4. F. CONSULTING/CONTRACTING _ Various partial providers for Fine arts, performing arts. STEM activities, SEL activities, etc. `.Vetted Vendors wa11 provide partial services such as fare are, college preparedness, Social and Emotional Learning courses. Each Full Service provider has uldized their own procuren,&at processes io identify partial service providers. Full Service providers utilize many of the sane providers as FWISD such as Unlimited Education and Sports En Pointe 11.00 $ 2,000.00 52,000A0 Muvmentz Dance, Pura Vida and other small organizations. Program costs range from $451 hour to $245r hour and typically depereJ on the nunthcr of participarlls duration of activity, frequency and range of activities. All bese factors are considered when making a program decision to contract with a vendor This expense supports CCMR and Daily Program Delivery - G:SUB-GRANTS H_ OCCUPANlCY INDJRECT This expense covers ail unrest costs. Su"rantee's allowable percent for indirect expenses. Follows Federal and State grant guidelines allowable for HCM, Accounting, Payroll and other 0.10 $ 40 194 DO =4 019 40 consumable office supplies. This expense relates to project plan activi[ies'l.1- 1.4. Total Expenser l Girls Inc. (i Site): Manuel Jara ES Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 14 of 16 FY26 School Site .tions: Please list each FY2026 CCPD funded site under the sub -grant agreements. Provide Jw fall name or the 5choo site contact name and phone number for each funded site. rManuel Nara ES - j5tzana oeigado-6ray sdey oRrav@f*irlsin�rrarrR'.orr. 972.679.5955 B Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 15 of 16 EXHIBIT C - REQUEST FOR REIMBURSEMENT (RFR) FORT WORT H. x 4Y11SE 9L,i xFinlll ILL 4D Pi[F1'F_^rl lU^r ]71S IR I I. T Submit To: &- Email: PSb' d!fithkorthtezas.eov Mail: Bob Bolen Public Safeo, Conmlex Atta: Contract Coin, lnaxnce Specialist Financial Management Division 505 Rest Feli.-, St. Fort R'ort1L T1 76115 Exhibit C Request for Reimbursement (RFR) Fl 20'_6 Subtnrttiag Ageucy: Fort Worth Independent School District Contact Name Miguel Garcia Phone Number: 81?.815.2950 E112161: NkauN.Garia24Wmsd.om Remit Address: 2WI Patino Rd Rm I19 Fari Wo"hT17n712 Invotce ]Vimber: Month of Request ➢ad®tLCal4gari DIRECT COSTS (94%]L®aww A B IahtofPresiosa R�6otsemeais RegnrOtd C: Itds ]lewh Req°ea D E (D-C) (A-D) STedgrtAmnaat TowRegoested Rema® Salwce To -Date Avadibbe A Paneonel S 595'eftee S - S 595,owoo B Fnnge Benehis S 91,811Ae 4 - S - S 01,01tee S lI,5vD.10 C I'racel t Trw= E _ Supplies S 11�50.00 D - S - S _ S 31,1SOM S - _ S 31,150.00 F !Caosnm-CGmsulasas $ ivea0t1 S - $ II,106_I0 Su6rAs?rzcris s 87V7i.00 S - S S S e76274-H - Tatal Ilirert Cast S Ldld .00 S S 161d " L%TIRECI COSTS (104t 11a: iUME0 I I A B C D I E i Total elpremas BodgdCate-on BudbetAiomit Reimbenemeets ReRoeAad InArect Costs ThL, Mawls's Request Taal Regoesied To -Dale Remamio. Ralaoce Arailabbe - S - sippoew doc mein r&W-nw><h ciodbb nq*,15. Cummarc: See Rrmx:r,7lrPeim�nv;e.yaK:ln:�urson: f& TefaexE Total Bud-t S 1,4I&W2.90 Pt nioas Requeiis- S 19h leg t S - Tral Regsnested To-7a% S Raiaming.Fimds S 1,616,92.01 I have ialt ed Ais rop= mad ce ili- that rhea fisted expanses and srippolr dscirmenralion am arcurala_ Atetltatiud Sq=uxy SiPataty Title Date Fiscal cent Use Only PA. rrliesr [hdeT = Fnad DeTi. -M .iCTb1 AY l -4,Wo-wd - ar aYmeer (For : rak Poftre DepLL mfw S se .. , GrenT Sag Sjm3nve Da;e Gru. Suff 31 anue D—,tc Finance Recemed StxmV PlaccdBetow Second Amendment to Fort Worth City Secretary Contract No. 62209 Page 16 of 16 M&C Review Page 1 of 3 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FoRTWoRTH 4'111� 35CCPD GRANT DATE: 11/18/2025 REFERENCE **M&C 25- LOG NAME: AMENDMENTS AFTER - NO.: 1079 SCHOOL PRIORITY PROGRAMS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Amendments to the Agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts, the Boys & Girls Club of Greater Tarrant County, and United Community Centers, Inc. to Allow a 4% Annual Increase of Funding for Operation of After -School Programs for Fiscal Years 2026 and 2027 in a Combined Additional Amount Up to $200,201.65, Consisting of Up to $98,138.06 for Fiscal Year 2026 and $102,063.59 for Fiscal Year 2027, for a New Combined Total of $5,205,242.81 RECOMMENDATION: It is recommended that the City Council authorize execution of amendments to the agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts, the Boys & Girls Club of Greater Tarrant County, and United Community Centers, Inc. to allow a 4\% annual increase of funding for the operation of after -school programs for Fiscal Years 2026 and 2027, in a combined additional amount up to $200,201.65, consisting of up to $98,138.06 for Fiscal Year 2026 and $102,063.59 for Fiscal Year 2027, for a new combined total of $5,205,242.81. DISCUSSION: On September 17, 2024, Council approved three Mayor & Council Communications (M&C) authorizing Crime Control and Prevention District (CCPD) funded contracts with six agencies to continue their respective programs related to after -school program initiatives. M&C 24-0763 authorized contracts with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts (ISDs) in a combined amount up to $1,911,300.00 to continue operation of after -school programs at selected schools within City boundaries. M&C 24-0764 authorized a contract with the Boys & Girls Club of Greater Tarrant County, Inc. (Boys & Girls Club) in an amount up to $367,189.94 to continue operations of the Safe Haven Youth Program at its facilities. M&C 24-0766 authorized a contract with United Community Centers, Inc. (UCC) in an amount up to $174,961.61 to continue operation of the Safe Haven Youth Program at the Bethlehem Community Center. The approved agreements allowed for a 3-year contract set to begin October 1, 2024, and end on December 31, 2027. The Fort Worth, Keller, Crowley, and White Settlement ISDs, the Boys & Girls Club, and UCC are six of CCPD's Mission Partners, agencies which are identified by both the Fort Worth Police Department and the CCPD Board to have priorities requiring ongoing development and investment. Due to this status, these contracts receive a base grant fund amount with a 4\% annual increase of funding each Fiscal Year (FY) of the contract term. When M&C's 24-0763, 24-0764 and 24-0766 were approved, the 4\% annual increase was not included. The purpose of this M&C is to authorize amendments to each of these Contracts to account for the 4\% annual increase for Fiscal Years 2026 and 2027. http://apps.cfwnet.org/council_packet/mc review.asp?ID=33941&councildate=l1/18/2025 2/3/2026 M&C Review Page 2 of 3 The 4\% annual increases and resulting contract amounts for each entity are as follows Combined FY26 FY26 FY27 FY27 total Combined Entity Increase up to Revised Total increase up to Revised Total increase (both FYs) total (both FYs) up to FortWorth ISDKeller $62,192.00 $1,616,992.00 $64,679.68 $1,681,671.68 $126,871.68 $3,298,663.68 ISD $5,980.00 $155,480.00 $6,219.20 $161,699.20 11$12,199.20 $317,179.20 ICSroowley $5,980.00 $155,480.00 $6,219.20 ]F$161,699.20 $12,199.20 $317,179.20 Wh ite Settlement $2,300.00 $59,800.00 $2,392.00 $62,192.00 $4,692.00 $121,992.00 ISD Boys and Girls Club $14,687.60 $381,877.54 $15,275.10 F$397,152.64]�$29,962.70 $779,030.18 UCC $6,998.46 $181,960.07 $7,278.41 11$189,238.48 11$14,278.41 $371,198.55 Total $98,138.06 $2,551,589. 1] $102,063.59 $2,653,653.20 $200,201.65 $5,205,242.81 Funding is budgeted in the CCPD Community Based Fund for the FY26 Mission Partners Program project. Funding for Fiscal Year 2027 will be verified for availability when budgets for the Fiscal Year are determined. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2027 Budget by the City Council, funds will be available in the Fiscal Year 2027 Operating Budget, as appropriated, in the CCPD Community Based Fund for the FY26 Mission Partners Program. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO Fund Department ID FROM Fund Department ID Account Project Program Activity Budget Reference # Amount ID , Year (Chartfield 2) Account Project Program Activity Budget Reference # i Amount ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS BGC Safe Haven Form 1295 f (CFW Internal) William Johnson (5806) Eddie Garcia (4212) Keith Morris (4243) http://apps.cfwnet.org/council_packet/mc_review.asp?ID 33941&councildate 11/18/2025 2/Y2026 M&C Review Page 3 of 3 CCPD Mission Partners - After School Priority Programs FY26 FID Table.xlsx (CFW Internal) S00188 FY26 Mission Partners Program PBS.pnq (CFW Internal) UCC Form 1295.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=33941&councildate=l1/18/2025 2/3/2026 FORT WORTH —ww,w- City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: FORT WORTH INDEPENDENT SCHOOL DISTRICT Subject of the Agreement: After School Program between 3 pm and 6 pm are necessary to support crime prevention in the City of Fort Worth during Fiscal Year 2025-2027 M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 62209-A2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/1/2024 If different from the approval date. Expiration Date: 12/31/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing, in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.