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HomeMy WebLinkAbout025579 - Construction-Related - Contract - Freese and Nichols, Inc.CJTY SECRETARY r CONTRACT NO . � `5� _,�� CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is between the City of Fort Worth (the "CITY"), and Freese and Nichols, Inc., (the "ENGINEER"), for a Project generally described as engineering services for the design of new traffic signals at North Beach Street/Fossil Drive and Overton Ridge Boulevard/Cityview Towne Crossing Development's Driveway. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation is set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The ENGI NEER shall provide the CITY sufficient documentation to reasonably substantiate the invoices. (2) Monthly invoices will be issued by the ENGINEER for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to the ENGINEER for billings contested in good faith within 60 days of the amount due, the EINGINEER may, after giving seven (7) days' written notice to CITY, suspend services under this AGREEMENT until paid in full, including interest. In the event of suspension of services, the ENGINEER shall have no liability tc� CITY for delays or damages caused the CITY because of such suspension of services. � � � �������G�� �r�������'�'�� -1- ���f1 ���r���� ��G?ti� ��, u`��"'�G�g ����J r___�_- Article IV Obligations of the ENGINEER Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative underthisAgreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants perForming the same or similar services at the time such services are perFormed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigafions in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawing,s of all plans in ink on reproducible plastic film sheets, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such d�awings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. -2- E. F. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all necessary subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. ENGINEER'S Insurance (1) Insurance coverage and limits: ENGINEER shall provide to the CITY certificate(s) of insurance documenting policies of the following coverage at minimum limits which are to be in effect prior to commencement of work on the PROJECT: Commercial General Liability $1,000,000 each occurrence $1,000,000 .aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the PROJECT. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease — policy limit $100,000 disease — each employee -3- Professional Liability $1,000,000 each claim/annual aggregate (2) Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. � (a) Applicable policies shall be enforced to name the CITY an Additional insured thereon, as its interests may� appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. (b) Certificate(s) of insurance shall document that insurance coverages specified according to Section I. (1) and I. (2) of this AGREEMENT are provided under applicable policies documented thereon. (c) Any failure on documentation requirements. part of the CITY to request required insurance shall not constitute a waiver of the insurance (d) A minimum of thirty (30) days notice of cancellation, non-renewal or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto ENGINEER's Insurance policies. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. (e) Insurers for all policies must be authorized to do business in the State of Texas or be otherwise approved by the CITY; and, such insurers shall be acceptable to the CITY in terms of their financial strength and solvency. (� Deductible limits, or self insured retentions, affecting insurance required herein may be acceptable to the CITY at its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the CITY. (g) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. (h) The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion, the ENGINEER may be required to provide proof of insurance premium payments. (i) The Commercial General Liability insurance policy shall have no exclusions by endorsements unless such are approved by the CITY. -4- (j) The Professional Liability insurance policy, if written on a claims made basis shall be maintained by the ENGINEER for a minimum two (2) year period subsequent to the term of the respective PROJECT contract with the CITY unless such coverage is provided the ENGINEER on an occurrence basis. (k) The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. It is understood that insurance cost is an allowable component of ENGINEER's overhead. (I) All insurance required in Section I., exceptforthe Professional Liability insurance policy, shall be written on an occurrence basis in orderto be approved by the CITY. (m) Subconsultants to the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required forthe ENGINEER. When insurance coverage is maintained by subconsultants, ENGINEER shall provide CITYwith documentation thereof on a certificate of insurance. Notwithstanding anything to the contrary contained herein, in the event a subconsultant's insurance coverage is canceled or terminated, such cancellation or termination shall not constitute a breach by ENGINEER of the Agreement. G. Independent Consultant The ENGINEER agrees to perfnrm all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. � � H. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property owners. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest which develop subsequent to the signing of this contract and prior to final payment under the contract. I. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGI NEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the ENGINEER will, if requested, assist the CITY in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. -s- Permitting Authorities — Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or currenf engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonable aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data The CITY will make available to the ENGINEER all technical data in the CITY's possession relating to the ENGINEER's services on the PROJECT. The ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. . B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services and will provide labor and safety equipment as required by the ENG(NEER for such access. The CITY will perForm, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CtTY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as�the CfTY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule in Attachment D. -6- E. Prompt Notice The CITY will give prompt notice to the ENGINEER whenever CITY observes or becomes' aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances and Indemnification (1) To the maximum extent permitted by law, the CITY will indemnify and release ENGINEER and its officers, employees, and subcontractors from all claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation expenses arising out of or relating to the presence, discharge, release, or escape of hazardous substances, contaminants, or asbestos on or from the PROJECT. Nothing contained herein shall be construed to require the CITY to levy, assess or collect any tax to fund this indemnification. (2) The indemnification and release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if such hazardous substance, contaminant or asbestos is brought onto the PROJECT by ENGINEER. G, Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no right or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this AGREEMENT. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. -7- I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, ,bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Additional Work, Changes in Work, Supplemental Agreements If the ENGINEER is of the opinion that any work it has been directed to perform is beyond the scope of this agreement and constitutes extra work, it shall promptly notify the CITY in writing. In the event the CITY finds that such work does constitute extra work and exceeds the maximum amount payable, the CITY shall so advise the ENGINEER and a viritten supplemental agreement will be executed between the parties as provided in this Article. The ENGINEER shall not perform any proposed additional work or in.ur any additional costs prior to the execution, by both parties, of a supplemental agrFement. The CITY shall not be responsible for actions by the ENGINEER or any c;osts incurred by the ENGINEER relating to additional work not directly associated �n�ith the performance of the work authorized in this contract or as amended. If the CITY finds it ne�;essary to request changes to previously satisfactorily completed work or parts there �f which involve changes to the original scope of services or character of work � nder the contract, the Engineer shall make such revisions if requested and as directed by the CITY. This will be considered as additional work and paid for as specified in this Article. The ENGINEER shall make such revisions to the work authorized in this contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the CITY. No additional compensation shall be paid for this work. The terms of this contract may be modified by supplemental agreement if the CITY determines that there has been a significant change in (1) the scope, complexity or character of the services to be performed as noted in Attachment A, Section I.; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified. In the event the CITY decides that additional services, not noted in Attachment A, Task 1.0 are required, specific scope(s) of services and appropriate compensation shall be determined and shall be considered additional services. -8- Both parties must execute any supplemental agreement. It is distinctly understood and agreed that no claim for extra work done or materials furnished shall be made by the ENGINEER until full execution of the supplemental agreement and authorization to proceed is granted by the CITY. The CITY reserves the right to withhold payment pending verification of satisfactory work performed. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The final designs, drawings, specifications and documents shall be owned by the CITY. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by eitherthe CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such ' nonperformance within five (5) days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the CITY, the ENGINEER,will be paid for termination expenses as follows: (a) Cost of reproduction of partial or cc�mplete studies, plans, specifications or other forms of ENGINEER's work product; (b) Out-of-pocket expenses for purchasing storage containers, microfilm, electronic data files, and other data storage supplies or services; � (c) The time requirements for the ENGINEER's personnel to document the work underway at the time the CITY's termination for convenience so that the work effort is suitable for long time storage. (4) Priorto proceeding with termination services, the ENGINEER will submitto the CITY an itemized statement of all termination expenses. The CITY's approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of thE ENGINEER for the convenience of the�CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification (1) The ENGINEER agrees to indemnify and defend the CITY from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the ENGINEER, its employees, officers, and subcontractors in connection with the PROJECT. � (2) Ifthe negligence orwillful misconduct of both the ENGINEER and the CITY (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the ENGINEER and the CITY in proportion to their relative degrees of negligence or willful misconduct as determined pursuant to T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996). G. Assignment Neither party will assign all or any part of this AGREEMENT without the prior written consent of the other party. ' H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties means the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and perFormance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. -10- J. Alternate Dispute Resolution (1) All claims, disputes, and other matters in question between the CITY and ENGINEER arising out of, or in connection with this AGREEMENT or the PROJECT, or any breach of any obligation or duty of CITY or ENGINEER hereunder, will be submitted to mediation. If inediation is unsuccessful, the claim, dispute or other matter in questions shall be submitted to arbitration if both parties acting reasonably agree that the amount of the dispute is likely to be less than $50,000, exclusive of attorney's fee�, costs and expenses. Arbitration shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association or other applicable rules of the Association then in effect. Any award rendered by the arbitrators less than $50,000, exclusive of attorney's fees, costs and expenses, will be final, judgement may be entered thereon in any court having jurisdiction, and will not be subject to appeal or modification except to the extent permitted by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11) (2) Any award greater than $50,000, exclusive of attorney's fees, costs and expenses, may be litigated by either party on a de novo basis. The award shall become final ninety (90) days from the date same is issued. If litigation is filed by either party within said ninety (90) day period, the award shall become null and void and shall not be used by either party for any purpose in the litigation. K. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B, VI.D, VI.H, and VI.J shall survive termination of this AGREEMENT for any cause. , L Observe and Comply ENGINEER shall at all time observe and comply with all federal and State laws and regulations and with all CITY ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws, ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employ,ees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. -11- Article VII Aftachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT. Attachment A— Scope of Services Attachment B — Compensation EXECUTED on this the �� day of G�YI.l.tGl?,(�, a��in Fort Worth, Tarrant Counfy, Texas. � ATTEST: �loria Pearson City Secretary CITY OF FORT WORTH , . f �v.� ��� Mike Groomer Assistant City Manager APPROVED AS TO FORM AND LEGALITY Gary Stei'nA�rger Assistant City Attorney ATTEST: .�.�.���.,�. 1P.�C,� 1 �r�J ContraGt Authorization Date APPROV RECOMMENDED ��� Hug`o A. Malanga, P. .E`,`6rector Transportation �and Public VVorks FREESE AND NICHOLS, INC. �" �1i�, Robert F. Pence, P.E. Senior Uce President -12- Attachment A SCOPE OF SERVICES TRAFFIC SIGNAL DESIGN SERVICES FOR: (1) North Beach Street/Fossil Drive (2) Overton Ridae BoulevardlCitvview Towne Crossinq, Development's Drivewav IN FORT WORTH, TEXAS PROJECT PARAMETERS The following assumptions pertain to the provision of Basic Services: A. The PROJECT will consist of the following activities, as requested by the CITY: Task 1.0 Traffic signal designs and special specifications (if required) for the following intersections: Intersection No.1: North Beach Street/Fossil Drive Intersection No. 2: Overton Ridae Boulevard/Citvview Towne Crossina Develoament's Drivewav B. PROJECT is located within the City of Fort Worth, Texas. C. Record Drawings prepared by others (CITY or representative, TxDOT) w'ill be used as the basis for any designs associated with the PROJECT. It is assumed that no CADD files will be available and all base files will be recreated from hard copies of record drawings made available by the CITY. D. All intersections will be prepared separately to allow packaging in construction contracts to be determined by the CITY. The plans, standards and any special specifications will be prepared using English units. E. Existing specifications and standards supplied by the CITY will be used for design plans, unless otherwise requested by the CITY in writing. These include: • City of Fort Worth Transportation and Public Works "Traffic Signal Design Guidelines, December 1999". •"TrafficSignal Plan MicrostationT"" Guidelines", symbol libraries, and sample borderlayouts. • Example plan set illustrating desired format for each type of plan sheet to be developed by the Engineer. • Example Specifications and Contract Documents illustrating traffic signal specifications. F. CITY will provide traffic accident data for up to three years, if available. G. CITY will provide determination for provision of a cable TV drop and Opticom equipment. H. CITY will review plans and provide recommendations in a timely manner. A-1 I. All intersections will be designed to accommodate existing or future pedestrian activity, including sidewalk ramps, crosswalks, push buttons, and pedestrian heads as requested by the CITY. ' J. The following items will not be required by ENGINEER, but will be supplied by the CITY or its representative to produce a complete set of plans construction bid use. • Cover Sheet • Estimate Summary Sheet • General Notes Sheet • Standard Detail Sheets K. All intersection designs will be completed within 40 calendar days after the CITY issues the Notice to Proceed. TASK 1.0 TRAFFIC SIGNAL DESIGNS The following items will apply for each intersection described above. This table specifies the requirement for the consultant to provide the following tasks within this project: ' Intersection 1 Intersection 2 Yes ❑ ✓ ❑ ❑ No Yes No ✓ ❑ ✓ ❑ ✓ ❑ ✓ ❑ ✓ ✓ ❑ ✓ Consultant collects 24-hour approach counts. Consultant collects peak hour turning movement counts. Consultant performs capacity analysis. Consultant prepares existing conditions layout. A. General Tasks 1. Collect all available existing record drawings and file information of the intersections from CITY files.. This should include but not be limited to existing TPW traffic signal plans, data in traffic signal file, location file, Dept. of Engineering record roadway plans, Development Dept. right-of-way information, and if applicable, TxDOT roadway plans. 2. If noted above, collect 24-hour approach counts for each approach. 3. If noted above, collect peak hour turning movement counts for at least three peak periods (peak periods may be determined following the 24-hour approach counts) including pedestrians. The peak period counts shall be eight consecutive 15-minute periods at typical peak periods: A.M. 7a.m.-9 a.m., NOON: 11:30 a.m. —1:30 p.m., P.M. 4:30 p.m. — 6:30 p.m. � 4. Prepare accident diagram for latest 3 years of data from accident reports if supplied by the CITY. A-2 5. If noted above, for intersections currently signalized, an existing conditions diagram will be prepared. 6. Create base plan sheets for signal plans from record drawings. 7. Consultant shall meet with City's representative at each ir�tersection for the site investigation. Perform reconnaissance of the intersections with respect to visible, above-ground features to confirm record drawings and determine existing pavement widths, lane configurations and traffic control devices. Locate power service. Determine all utility locations from site investigation and existing City and State plans. 8. If noted above, perform capacity analysis indicating level of service for each movement � at the intersection. A capacity analysis report using the SynchroT"" analysis software is preferred, however other capacity methods are acceptable. 9. Evaluate and design phasing with consideration of capabilities of current City controller hardware and software operation functions. 10. Prepare and submit a"short report" to City for review and approval. The report shall include: • a discussion of current conditions, • recommendations for signal design, phasing, and operations, • address any unusual conditions and provide recommendations to resolve these conditions, • traffic counts • collision diagram Provide a separate report for each intersection. 11. PS&E for the above work shall be prepared in accordance with the applicable requirements for City of Fort Worth plans, details, specifications, standards, and manuals. The consultant should identify any design exceptions to City of Fort Worth Standards in the design phase. L. Plan Development Tasks - Deliverables 1. Develop construction plan sheets including: Existing Conditions Layout (for currently signalized intersections) showing traffic signal poles, detector loops, illumination, conduit runs, wiring diagram, and signal face locations. Traffic Signal Design Layout showing existing utilities, proposed traffic signal poles and mastarms, pedestrian signal poles, pedestrian signals, controllers, signal heads, street lights, detector loops or other detectors, conduit, ground boxes, power sources, cable television connections, wiring diagrams, pavement markings, signal phasing plan, hazard identification beacons, Opticom phase selectors, and all other items required for the complete construction of the signals. Video detection design and specifications shall be included at the intersection of Overton Ridge Blvd./Cityview Towne Crossing Development's Driveway. A-3 • Signing & Markings Layout showing existing signs, proposed signs, existing striping, and proposed striping. • Sidewalk Ramp Layout showing existing and proposed sidewalks and ramps. • Geometric Modification Layout (if applicable) showing intersection improvements and demolition items. CITY will prepare record drawings following the completion of the construction based upon information provided by the Contractor. 2. Develop quantity estimate spreadsheet prepared in Microsoft Excel to illustrate each intersection. 3. Review General Notes, traffic signal specifications, and Standard General Provisions supplied by the CITY for applicability and modify (if necessary) for the respective intersections. . 4. Review Meetinas: two meetings with the CITY are anticipated. The first meeting following the submission of the "short report", and a second following the submission of the nearly completed final plans. It is anticipated that all signal projects of the Engineer will be covered in the same meetings. 5. Preliminary plans: provide one set of 22" x 34" and four sets of 11" x 17" paper drawings — including quantity estimate spreadsheet and any revisions for Item 3 above. 6. Final plans: provide one set of 11" x 17" mylar drawings. Provide one set of 22" x 34" paper drawings and three sets of 11" x 17" paper drawings. Provide MicroStation electronic files. A-4 Attachment B COMPENSATION The Engineer shall be compensated a total lump sum fee of $14,950 for the project. Payment of the lump sum fee shall be considered full compensation for the services described in Attachment A for all labor, materials, supplies, and equipment necessary to complete the services. If applicable, significant design of geometric modifications will be considered additional services and beyond the lump sum amount described above. A fee for this additional service will be negotiated as a supplemental agreement. The Engineer shall submit monthly invoices to the City for all work performed under this agreement set forth in Article III, Terms of Payment. The monthly invoices will contain the City of Fort Worth contract number, project name, a description of the tasks performed for that particular month, percent complete for each task, amount budgeted for each task, portion of budget amount expended, previous billing totals, and totals for invoice. �