HomeMy WebLinkAboutContract 40885-A1 CITY SECRETARY
CONTRACT NO. Pit
AMENDMENT TO CITY SECRETARY
CONTRACT NO. 40885
WHEREAS, the City of Fort Worth ("City") and Tarrant County Samaritan Housing, Inc.
("Contractor") made and entered into City Secretary Contract No. 40885 (the "Contract");
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD");
WHEREAS, Contractor desires to reallocate Eight Thousand Three Hundred Seventy Six
and 73/100 Dollars ($8,376.73) of funds by increasing Administrative Life Insurance,
Administrative Worker's Compensation, Support Services Life Insurance, Support Services
Health Insurance, Support Services Unemployment Insurance, Support Services Workers
Compensation, and Support Service Office Supplies but leaving the total grant award at Two
Hundred Eighty Eight Thousand Eight Hundred Eleven and No/100 Dollars ($288,811.00) by
decreasing Administrative Salaries, Administrative FICA, Administrative Unemployment
Insurance, Administrative Office Supplies, Support Services Salaries. Support Services FICA,
Office Equipment Rental, Printing, Audit, Lability Insurance and Private Auto Allowance; and
WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to meet
Contract objectives.
NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through Susan Alanis, its duly authorized Assistant City Manager, and
Contractor, whose address is 929 Hemphill St., Fort Worth, TX, acting by and through Mr. Steve
Dutton, its duly authorized Executive Director, do hereby agree as follows:
I.
a. Exhibit C is deleted in its entirety and replaced with the attached Exhibit C— Revised.
b. This amendment is effective April 1, 2011.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
r:40l IAL RECORD
ITY SECRETARY
�7 WORTH, TX
CONTRACT AMENDMENT CSC NO 40885 Page i
Tarrant County Samaritan Housing, Inc. --
IN WITNESS WHEREOF,,T $at .i hereto have executed three duplicate originals of
this Contract Amendment in Fort cAt! ho,�D day of ,� 2011.
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ATTEST: ���o° O FORT WORTH
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City Secretary 0 0*o000000000, 0o san lanis, Assistant City Manager
0 C.,M&C: C-23715 Date: 8/18/09 Nlz jrmc t-c-
APPROVED AS TO FORM AND LEGALITY:
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Assistant City Attorney
TARRANT O Y AMARITAN HOUSING,INC.
By. ;
Title: ��Z�L!e•� a
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on 'j W 1f.. ! , 2011
by Susan Al of the City of Fort Worth, on behalf of the City of
Fort Worth. t1NDAKWIFIRLINGER
MY COMMISSION EXPIRES PA AWIA�
1, khruary2,RRQ N6fARY PUBLIC,
STATE OF TEXAS
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on rL«•c 2011
by , (Name), ��e� ,,��-C C (Title) of Tarrant County
Samaritan Housing, Inc., a Texas non-profit corporation, on behalf of said co at
TED A. LOVATO �
Notary Public,State of Texas NO PUBLIC, STATE OF TEXAS
My Commission Expires
1-16-2012
OFFICIAL RECORD
CONTRACT AMENDMENT CSC NO 40885 CITY SECRETARY Page 2
Tarrant County Samaritan Housing, Inc. - WO
RT'IH, T)(
Organization: Tarrant County Samaritan House Program Title: Supportive Services
June 1,2010 through May 31,2011 EXHIBIT C-REVISED
PROGRAM BUDGET
Total Grant
Budget Budget
Expense Category (A) (B) (C) (D) E) (F)
ADMINISTRATIVE SERVICE:
Salaries $ 268,907.00 $ 12,459.00 $ 12,895.00 $ 16,000.00 $ 6,500.00 $ 233,512.00
FICA $ 20,570.00 $ 949.00 $ 986.00 $ 1,224.00 $ 497.00 $ 17,863.00
Life Insurance $ 1,580.00 $ 118.00 $ 225.00 $ 325.00 $ 122.00 $ 908.00
Health Insurance $ 20,883.00 $ 2,935.00 $ 1,619.00 $ 1,396.00 $ 1,420.00 $ 16,448.00
Unem ploy ment-State $ 680.00 $ 376.00 $ 170.00 $ 235.00 $ 98.00 $ 177.00
Legal&Accounting $ -
Office Supplies $ 4,000.00 $ 315.00 $ 500.00 $ 3,500.00
Postage $ 1,000.00 $ 1,000.00
Telephone $ 3,000.00 $ 3,000.00
Worker's Compensation $ 4,830.00 $ 404.00 $ 250.00 $ 250.00 $ 135.00 $ 4,195.00
TOTAL ADMIN EXPENSES
%Administrative Cost 18.7% 6.1% 4.5% 10.8% 3.4% 42.6%
SUPPORTIVE SERVICE;
Salaries $ 942,109.00 $ 226,000.00 $ 218,305.00 $ 108,252.00 $ 183,443.00 $ 206,109.00
FICA $ 70,404.17 $ 15,623.17 $ 16,700.00 $ 8,281.00 $ 14,033.00 $ 15,767.00
Life Insurance $ 7,582.40 $ 563.40 $ 2,069.00 $ 1,250.00 $ 1,275.00 $ 2,425.00
Health Insurance $ 101,692.33 $ 16,680.33 $ 22,985.00 $ 10,525.00 $ 19,135.00 $ 32,367.00
Unemployment-State $ 16,720.00 $ 2,400.00 $ 2,460.00 $ 985.00 $ 1,625.00 $ 9,250.00
Worker's Com enasation $ 11,806.00 $ 2,106.00 $ 2,543.00 $ 3,335.00 $ 2,485.00 $ 1,337.00
Medical Supplies $ 4,500.00 $ 4,500.00
Food Service Supplies $ 120,000.00 $ 71,878.00 $ 7,017.00 $ 41,105.00
Electric/Gas/Water(Utilities) $ 24,000.00 $ 15,00070 $ 9,000.00
Rent(Building) $ -
Office Equipment Rental' $ 5,755.45 $ 655.45 $ 2,385.00 $ 1,065.00 $ 1,650.00
Printing $ 14,955.00 $ 455.00 $ 3,070.00 $ 11,430.00
Custodial Services $ 11,021.00 $ 3,139.00 $ 4,500.00 $ 3,382.00
Audit $ 12,616.65 $ 3,616.65 $ 1,184.00 $ 7,816.00
Postage $ 2,400.00
$ 2,400.00
Building Maintenance $ -
Office Supplies $ 9,121.00 $ 421.00 $ 1,000.00 $ 7,700.00
Telephone $ 12,000.00 $ 4,000.00 $ 3,000.00 $ 5,000.00
Fidelity Bond"' $ 725.00 $ 725.00
Liability Insurance"" $ 29,114.00 $ 2,020.00 $ 7,449.00 $ 6,000.00 $ 1,109.00 $ 12,536.00
Private Auto Allowance $ 11,514.00 $ 714.00 $ 1,599.00 $ 1,818.00 $ 3,200.00 $ 4,183.00
Conference&Seminars $ 6,000.00 $ 1,696.00 $ 4,304.00
TOTAL SUPPORTIVE SERVICE! $ 1,414,036.00 $ 271,255.00 $ 352,184.00 $ 161,057.00 $ 251,054.00 $ 378,486.00
SHORT TERM RENT,MORTGAGE,
UTILITY ASSISTANCE
TENANT-BASED RENTAL ASSISTANCE
TOTAL 1 $ 1,739,486.00 $ 288,811.00 $ 368,829.00 $ 180,487.00 $ 259,826.00 __$_6 5-9-,0 8_930
Note: Column A should be the total of Columns B through F
'Specify on Budget Detail(following pages)
"Use One column for each non-grant funding source, note below which column equates to each source(from Leverage of Funds):
(C)RWA,RWB,State Services (E) SHP and TBLA15
(D)HOPWA SNAP (F)All Other Agency
"'Fidelity bond and liability insurance are required of all subcontractors and may be paid from grant funds or other funds
Organization: Tarrant County Samaritan House Program Title: Supportive Services
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
All Details are estimates. The amount charged for individual cost items shall not exceed the amount shown on the
Program Budget Summary for that item.
STAFF SALARIES-ADMINISTRATIVE SERVICE!
(A) (B)** (C) (D)
Salary Annual %of Time Total
Position/Title Hourly Rate Hours X = Amount
Director of Finance $ 29.55 2,080 7.00%
o $ 4,302
Executive Director
$ 44.02 2,080 7.00% $ 6,409
Development $ 18.19 2,080 7.00%
$ 2,648
TOTAL STAFF SALARIES $ 13,360
** Note: 2,080 hours annually comprise a full-time position
FRINGE BENEFITS-ADMINISTRATIVE SERVICES
% of % Paid by % Paid by Total
Category Payroll Amount Employer Grant Amount
FICA 7.65% $ 949
Life Insurance 0.88% $ 118
Health Insurance 22.00% $ 2,935
Disability Insurance
Unemployment Insurance 2.81% $ 376
TOTAL FRINGE BENEFITS
TOTAL PERSONAL SERVICES (Total Staff Salaries+Total Fringe Benefits) $ 4,378
Organization: Tarrant County Samaritan House Program Title: Supportive Services
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
(CONTINUED)
UTILITIES
Average Cost Number of Total
Category Per Month Months Amount
Other S eci
11TOTAL UTILITIES
BUILDING RENTAL
Number of Cost Per Number of Total
Building Location Square Feet Square Foot Months Amount
1.
2.
3.
TOTAL BUILDING RENT
OTHER EXPENSES(See Note Below;
Total %Charged Total
Category Charge to Grant Amount
Legal&Accounting 3,617
Supplies
Office Supplies 421
Copying&Printing 455
Building Maintenance
Liability Insurance 2,020
Office Equipment Rental 655
Private Auto Allowance 714
Repairs
Other
TOTAL OTHER EXPENSES $7 882
CONFERENCES&SEMINAR;
Total %Charged Total
Event Charge to Grant Amount
1.
2.
3.
TOTAL CONFERENCES&SEMINARS $0
OFFICE EQUIPMENT RENTAL
Total %Charged Total
Item Charge to Grant Amount
1.
2.
3.
TOTAL OFFICE EQUIPMENT RENTAL $o
Note %charge to CDBG cannot exceed 20%of CDBG budget allocation or 7%of HOPWA budget allocation
Organization: Tarrant County Samaritan House Program: Supportive Services
LEVERAGE OF FUNDS
The City of Fort Worth,through its CDBG,ESG and HOPWA funds,does not provide 100%of the funding for programs.Please
indicate below the funding source and amount of funds that will be used to leverage the requested CDBG,ESG and HOPWA
funds for the entire period of the program. Letters of commitment should be attached in support of all leveraged funds.
ANTICIPATED DATE
FUNDING SOURCE OF RECEIPT AMOUNT
RWA, RWB, State Services $ 368,779.00
HOPWA SNAP $ 297,009.00
TBLA $ 296,211.00
Other Agency $ 659,089.00
TOTAL ALL ESTIMATED CONTRIBUTIONS: $ 1,621,088.00
Page 1 of 2
Folden, Mark
From: Guzman, Leann
Sent: Tuesday, June 07, 2011 11:33
To: Folden, Mark
Cc: Bentley, Robin
Subject: RE: Contract Amendments
These look much better. Thanks for changing them.
From: Folden, Mark
Sent: Monday, June 06, 20118:22 AM
To: Guzman, Leann
Cc: Bentley, Robin
Subject: RE: Contract Amendments
See if this is better, instead of saying "within eligible line items" I've listed what line items increased and
decreased
My problem isn't that the amendment is too detailed, its that the exhibit is too detailed, which leaves room for
everyone's needs to be met!
Thanks again!
Mark
From: Guzman, Leann
Sent: Thursday, June 02, 2011 11:54
To: Folden, Mark
Cc: Bentley, Robin
Subject: RE: Contract Amendments
My problem with these is that it's so vague that no one would ever know what had been changed unless they took
out the original Exhibit C and laid it next to the new Exhibit C and compared numbers in each category (which is
ironic. since your problem is that it's too detailed)
Is there some simple way to say in the Whereas clauses what we're doing, more specifically than how it's worded
now but without getting into dollars and cents?
6/9/2011
Page 2 of 2
From: Folden, Mark
Sent: Wednesday, May 25, 2011 10:47 AM
To: Guzman, Leann
Cc: Bentley, Robin
Subject: RE: Contract Amendments
Leann,
Here is a package that includes the revised budgets for AIDS Outreach and Samaritan House. The revised
exhibits were very difficult to generate because when people want budget revisions they only provide the
summaries and then it is very difficult to work that into the detail, so I added some language on the first detail
page of the exhibit re: " the amount charged is not to exceed the amount on the Program Budget Summary".
Having this much detail causes a lot of problems down the line. I think we need to simplify the budget exhibit on a
go-forward basis, but that is a discussion for another time.
As before, please let me know if you need any additional information or have questions on any of these. If they
are OK, please let me know so I can get them to the agencies for execution.
Thanks again!
Mark
From: Folden, Mark
Sent: Tuesday, May 24, 2011 13:27
To: Guzman, Leann
Subject: Contract Amendments
Leann,
I have several agencies that are requesting fairly routine amendments to their contracts. I have all of them
prepared with the exception of the revised exhibits for Samaritan House and AIDS Outreach Center. With those
exceptions, I have attached for your review. Please let me know if you have any questions on any of them
specifically or need additional information.
Thanks!
Mark
Mark Folden
Housing and Economic Development
City of Fort Worth
Mark.Folden@fortworthgov.org
(817) 392-8634
6/9/2011