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Home My WebLink About065251-R1 - General - Contract - Tyler Technologies, Inc.CSC No. 65251-R 1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 24, 2026 Tyler Technologies, Inc. Attn: Legal Department 5101 Tennyson Pkwy Plano, TX 75024 Re: Contract Renewal Notice City Secretary Contract No. 65251 (the "Contract") Renewal Term No. 1 of 4, October 26, 2026 to October 25, 2027 The above referenced Contract with the City of Fort Worth expires on October 25, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at hqps://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail, Fort Worth, TX 76102 zz_IT_ Finance _ Contractskfortworthtexas. gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Jul 27, 2026 09:04:12 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 07/27/2026 Tyler Technologies ,Inc. By: Zi (:�" Name: Shen lark Title: Group General Counsel Date: July 22, 2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: �Car0ace2PaglIaN Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0996 Approval Date: 10/28/2025 Form 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Jul 23, 2026 14:03:26 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: By: Name: Title: Jannette Goodall City Secretary 4.p'64'D�nq� 000 c�1► FORTOadd °moo ` 9 p Ov8 °=d ova* a *� aaQ�0�00.�0�04°p°r�Jaoa OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CITY COUNCIL AGENDA Create New From This M&C FORT WORTH v DATE: 10/28/2025 REFERENCE **M&C 25- LOG NAME: 04NEW AGREEMENT FOR NO.: 0996 ECITATION PRODUCTS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Contract with Tyler Technologies, Inc. Using Sourcewell Contract No. 060624-TTI for Electronic Citation Solution Annual Licenses, Maintenance, Professional Services, and Related Hardware in an Annual Amount Up to $350,000.00, with Four One -Year Renewal Options in the Same Amount for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council authorize execution of a contract with Tyler Technologies, Inc. using Sourcewell Contract No. 060624-TTI for Electronic Citation Solution annual licenses, maintenance, professional services, and related hardware in an annual amount up to $350,000.00, with four one-year renewal options in the same amount for the Information Technology Solutions Department. DISCUSSION: On August 1, 2017, City Council approved Mayor and Council Communication (M&C) P-12078 for the execution of a purchase agreement with Tyler Technologies, Inc. using a cooperative contract for the purchase of electronic citation (eCitation) software, hardware, and related services in a total contract amount of $682,736.00. City Secretary Contract (CSC) No. 49492 was executed utilizing Sourcewell (formerly known as National Joint Powers Alliance) Contract No. 110515-TTI. On June 14, 2022, City Council approved M&C 22-0469 for execution of an amendment to CSC 49492 to incorporate successor Sourcewell Contract No. 090320-TTI and increase the amount of the agreement to a revised amount of $1,200,000.00. Sourcewell Contract No. 090320-TTI is scheduled to expire November 2, 2025 without a substantially similar replacement contract. Instead, Sourcewell and Tyler Technologies have entered into a separate agreement, Sourcewell Contract No. 060624-TTI. This M&C requests Mayor and Council approval to enter into a new agreement with Tyler Technologies utilizing Sourcewell Contract No. 060624-TTI to support the continued purchasing of the Brazos eCitation software, hardware, and related services. The eCitation software is utilized by the Municipal Courts, Code Compliance, Police, Transportation & Public Works, and Environmental Services departments to issue digital citations or tickets as part of their individual enforcement activities. The Brazos eCitation software connects the issuance of a citation digitally to the Municipal Courts system for filing and fee collection. Use of a digital citation system also helps to reduce reliance on physical citation books and to limit human error when transporting and filing paper citations. Funding is available for the agreement within the Info Technology Systems Fund in the amount of $350,000.00. Other departments will provide separate funding when making a request for the purchase of eCitation hardware or related services. A funds availability verification will be performed by the participating department prior to the request. SMALL BUSINESS PROGRAM: This agreement was approved for a waiver by the City Manager's Office for use of a cooperative contract, therefore, a Small Business Goal was not assigned. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use this cooperative agreement to make purchases authorized by this M&C. In the event a cooperative agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative agreements are extended, this M&C authorized the City to purchase similar products under the extended contract. In the event a cooperative agreement is not extended, but vendor and cooperative purchasing agency execute new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the products under the new contract(s). If this occurs, in no event will the City continue to purchase goods and services under the new agreements beyond 2030 without seeking Council approval. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, the agreement will be executed upon signature by the Assistant City Manager and expire October 25, 2026 in accordance with the underlying cooperative agreement. RENEWAL TERMS: The agreement may be renewed for four (4) one-year renewal terms, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation(s), funds are available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Department I Account Project Program ' Activity I Budget Reference # Amount ID 9 ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I ID Year I (Chartfield 2) Submitted for City Manager's Office by_ Dianna Giordano (7783) Originating Department Head: Additional Information Contact: ATTACHMENTS Kevin Gunn (2015) Mark DeBoer (8598) 04NEW AGREEMENT FOR ECITATION PRODUCTS funds availabilitypdf (CFW Internal) FID Table -NEW AGREEMENT FOR ECITATION PRODUCTS.xlsx (CFW Internal) FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Tyler Technologies, Inc. Subject of the Agreement: First Renewal to CSC 65251 of Tyler Technologies, Inc. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 65251-Rl If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: October 25, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.