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HomeMy WebLinkAbout065573 - General - Contract - Blue Mesa Southwest GrillUpdated: 7/13/2026 SOUTHWESTBLUE MESA GRILL Cary ly4u,- - of vveA+S EVENT NAME:Sheri/ City of Fort Worth Meeting CONTACT: Sheri Endsley EMAIL: sheri.endsley a fortworthtexas.gov PHONE: ADDRESS: 5th & Carroll Loft TH MENU SELECTIONS CSC No. 65573 EVENT DATE: Friday, August 28, 2026 EVENT TYPE: 9:00 AM - 2:00 PM EVENT TYPE:5th & Carroll GUEST COUNT:50 INFO: Qty Price Total 50 FAJITA GRILL LUNCH- GRILLED CHICKEN $16.00 $800.00 with onions, red and poblano peppers, sour cream, jack cheese, pico de gallo and flour tortillas APPETIZERS chips and salsas ENTREES 50 grilled chicken fajitas 5 add veggie fajitas — grilled red and poblano peppers, zucchini, squash, carrots, red onions SIDES coconut lime rice smoky black beans sweet corn cake ] AN =1:7_[r] *9 Qty Price Total BEVERAGES OFFICIAL RECORD includes clear plastic cups, ice, lemons, & sweeteners CITY SECRETARY 50 passion fruit iced tea & water drink station FT. WORTH, TX $2.00 $100.00 1 of Kity of Fort Worth Meeting Updated: 7/13/2026 50 Blue Mesa cinnamon coffee $2.00 $100.00 Total Food $800.00 Beverage $200.00 Subtotal $1,000.00 Gratuity 20.0% $200.00 TAX EXEMPT $0.00 Grand Total $1,200.00 Estimated Amount Due $1,200.00 2 of 5City of Fort Worth Meeting Updated: 7/13/2026 Sheri/ City of Fort Worth Meeting BLUE MESA SOUTHWEST GRILL TERMS & CONDITIONS Blue Mesa's Off -Site Catering Types, Inclusions and Fees "No -Frills" Delivery Friday, August 28, 2026 Blue Mesa will provide all food in disposable containers, and will provide disposable plates, flatware, serving utensils and paper napkins unless the client advises these items are not needed (If not needed please advise your catering representative). Blue Mesa can also provide disposable wire chafing racks and sternos for a nominal extra charge to keep your food hot throughout the event. You must request these through your catering representative in advance. Without servers present to maintain the equipment and food throughout the event, Blue Mesa is indemnified of any liability should an accident occur during the event. "No Frills" Delivery - 10% Service Charge & 10% Gratuity, $25 minimum Set-up Service Blue Mesa's Set-up Service includes white china plates, stainless silverware, cloth napkins, tablecloths for the buffet, chafing pans, serving bowls or platters, and serving utensils. Blue Mesa does not provide buffet tables, guests' tables, chairs, glassware or additional linens. Without servers present to maintain the equipment and food throughout the event, you agree to indemnify Blue Mesa Grill of any liability should an accident occur at your function Staff will arrive to set-up one hour prior to your event time, and return after the party for breakdown and clean-up. Set-up Service - The flat rate of $100 includes the cost of labor into food preparation as well as all equipment needed for your event. For your convenience, we have incorporated a 20% gratuity for the staff Full Service Catering - Blue Mesa's full service includes white china plates, stainless silverware, cloth napkins, tablecloths for the buffet, chafing pans, serving bowls or platters, and serving utensils. Blue Mesa does not provide buffet tables, guests' tables, chairs, glassware or additional linens but we can recommend a rental company and help work with them for clients upon request. Service includes buffet set-up, serving, buffet restocking, passing apps, clearing plates, full breakdown and clean up. Full -Service Catering — The rate of $40 per hour per caterer includes the cost of labor into food preparation as well as all staffing and equipment needed for your event. For your convenience, we have incorporated a 20% gratuity for the staff. Event Confirmation 3 of Kity of Fort Worth Meeting Updated: 7/13/2026 In order to secure your event, Blue Mesa must be in receipt of a signed contract and deposit in the amount specified on your proposal. Guest Count Final Guest Counts are due no later than 7 days prior to an event. Any changes to a guest count may incur an additional cost, including any additional guests the day of the event. Sales Tax A mandatory state sales tax of 8.25% will be charged on all events with the exception of organizations that qualify for exemption due to their 501 © status Cancellations • Deposits made on events are non-refundable. • If for any circumstance the event must be cancelled or rescheduled (including anything regarding COVID 19), Blue Mesa will reschedule the event with no additional charge and apply the total paid to the rescheduled event. Payments All payments must be finalized 7 days before the event. If the client needs any add-ons the day of the event, they will be charged for any additional costs. Any add-ons must be finalized before the caterers leave the event. Alcohol / Bartending Services • Blue Mesa Grill reserves the right to ask for proper identification prior to serving alcoholic beverages to any guest, and to refuse to serve any person under the influence of alcohol. • All bartenders provided by Blue Mesa will be TABC certified bartenders, and will follow all state laws regarding service of alcohol. • Blue Mesa does not provide glassware for bartending, but can provide plasticware upon request. Blue Mesa In -House Parties • Blue Mesa will provide white china plates, silverware, cloth napkins, tablecloths for the buffet, chafing pans, serving bowls or platters, and serving utensils. Tablecloths for the guest tables are available at an additional cost. • Based on location, each room rental will have a room fee attached to any food and beverage minimum. This will not include any sales tax, gratuity or additional rentals. • Blue Mesa Grill reserves the right to change rooms and will notify the client prior to the event of any changes. • Any outside A/V equipment, music, or entertainment must be approved. Early arrival to decorate event space can be arranged with prior notice. Confetti/glitter, balloons with confetti in them, and any other like materials are not allowed. No holes in our walls. There will be a $250 charge if these items are brought into the restaurant or damage to any walls from hanging of your decor. • If any decorations are left behind there will be a $100 clean up fee. • Any changes to the menu or final guest count must be made 48 hours prior to your event in writing. If attendance falls 4 of Kity of Fort Worth Meeting Updated: 7/13/2026 below the guaranteed number, the client will be charged for the guaranteed number. If the attendance is higher than the guaranteed number, Blue Mesa will charge for the additional guests. Cancellation policy: we need 48 hours prior to the event in writing, if we do not receive this notice then you will be responsible for the remaining balance. I have read the above contract and agree to the terms and conditions as well as any terms and conditions on any contract addendums which I may sign Client Signature Naga &UmO fj Dana Burghdoff (Ju 4, 2026 1 :11:46 CDT) Credit Card Authorization Form Dana Burghdoff, Assistant City Manager, City of Fort Worth 5 of Kity of Fort Worth Meeting FOR CITY OF FORT WORTH INTERNAL PROC SSES: Approval Recommended: By: Name Title: By: Name Title: M-- Dave Lewis Director Park & Recreation Department -M�' VaL Monique Hill Assistant Director, Recreation Park & Recreation Department Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: s'ltert �, Z`thley Sheri Endsley District Superintendent Park & Recreation Department City Secretary: Approved as to Form and Legality: Name: me: By: Title: Name: Hye Won Kim Title: Assistant City Attorney Contract Authorization: M&C: N/A Form 1295: N/A Jannette S. Goodall City Secretary v � F Fortt'�9.io * �o VQ*oa a*dC aaaRnnnEaP a OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Blue Mesa Southwest Grill Subject of the Agreement: Food Service Agreement with Blue Mesa Southwest Grill to provide food for a City of Fort Worth Park & Recreation staff meeting on August 28, 2026. M&C Approved by the Council? * Yes ❑ No M If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.