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Home My WebLink About058294-R4 - General - Contract - GS O3 Services, LLCCSC No. 58294-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 16, 2026 GS 03 Services, LLC Attn: Gary Shafer or Whom It May Concern 651 Mccray Rd Burlington, NC 27217 Re: Contract Renewal Notice — 4' Renewal Teledyne Advance Pollution Instrumentation Ozone Monitoring Equipment Services Contract CSC No. 58294 (M&C 22-0838) Original Contract Amount: $204,000.00 First Renewal Amount: $204,000.00 Second Renewal Amount: $204,000.00 Third Renewal Amount: $204,000.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the amount of $204,000.00, as authorized, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Geoffery McDowell Sr. Contract Compliance Specialist (817)392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH A K%-M Mr — By: Dianna Giordano (Jul 28, 2026 09:24:39 CDT) Name: Jesica McEachern Title: Assistant City Manager Date: 07/28/2026 APPROVAL RECOMMENDED: Christophor Border By: Christopher Harder (Jul 20, 2026 13:06:50 CDT) Name: Chris Harder Title: Water Department ,Director a ATTEST" pQF FORr°�aa 4v8 �=d /1G�(//�Q/LI.rL� �� Qad4 nEXo5a44 By: Name: Jannette S. Goodall Title: City Secretary CONTRACTOR: GS 03 Serve , LC BV: Name: < 4;;a AV ✓!!D'leoe Title: D,alzo ' /!'<<iNl ire Date: 4:9 Ld -my 6 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ! j t � 'y lV�,G?�U�i�tl e& By: eG� T\AtDower(Jul 20, 2026 12:57:48 CDT) Name: Geoffery McDowell Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Jul 22, 2026 10:47:37 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-0838 Date Approved: 10/ 11 /2022 //— OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 City of Fort Worth, Mayor and DATE: 10/11 /22 Texas Council Communication M&C FILE NUMBER: M&C 22-0838 LOG NAME: 13P22-0182 TELEDYNE API OZONE EQUIPMENT, PARTS, REPAIR AR WTR SUBJECT (ALL) Authorize Purchase Agreement with GS 03 Services, LLC. for Teledyne Advance Pollution Instrumentation Ozone Equipment, Parts, and Repairs for the Water Department in an Annual Amount Up to $204,000.00 for the Initial Term and Authorize Five One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize purchase agreement with GS 03 Services, LLC. for teledyne advance pollution instrumentation ozone equipment, parts, and repairs for the Water Department in an annual amount up to $204,000.00 for the initial term and authorize five one- year renewal options for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division to procure an annual agreement for Teledyne Advance Pollution Instrumentation (API) ozone equipment, parts, and repair services. The City of Fort Worth (City) will utilize this agreement to purchase services and parts for ozone monitoring equipment associated with the water/wastewater treatment and pumping facilities throughout the City. In order to procure these services, Purchasing staff issued Invitation to Bid (ITB) No. 22-0182. The ITB consisted of detailed specifications describing the qualifications and certifications required to perform the services, repair and part requirements. The ITB was advertised in the Fort Worth Star -Telegram on July 13, 2022, July 20, 2022, and August 3, 2022. A sole response was received. An evaluation panel consisting of representatives from the Water and Property Management Departments evaluated and scored the responses using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Criteria a lb Ic Id ITotal Score GS 03 Services, LLC 18.0 12.0 11.0 30.0 71.0 Best Value criteria: A) Contractor's Qualifications, Experience, and References B) Availability of Resources to Provide Services (personnel and equipment) C) Contractor's Ability to Meet the City's Needs D) Cost of service After evaluation, the panel concluded that GS 03 Services, LLC. presents both the best value and the necessary coverage for the City. Therefore, the panel recommends that Council authorize agreements with GS 03 Services, LLC. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bids met specifications. FUNDING: The maximum annual amount allowed under this agreement will be $204,000.00, however the actual amount used will be based on the need of the department and available budget. Funding will be budgeted in Other Contractual Services account within the Water & Sewer Operating Fund for Fiscal Year 2023. BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will end one year from that date. RENEWAL OPTIONS: This agreement may be renewed for up to five (5) one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 operating budget, as appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office bk Reginald Zeno 8517 Originating Business Unit Head: Dana Burghdoff 8018 Anthony Rousseau 8338 Christopher Harder 5020 Additional Information Contact: Cynthia Garcia 8525 A'ja Robertson 8585 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: GS 03 Services, LLC Subject of the Agreement: Teledyne Advance Pollution Instrumentation Ozone Monitoring Equipment Services M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/19/2026 If different from the approval date. Expiration Date: 10/18/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.