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Home My WebLink About060192-R3 - General - Contract - Municipal Valve & Equipment Co., Inc.CSC No. 60192-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 16, 2026 Municipal Valve & Equipment Co. Inc. Attn: Clint Pulliam or Whom It May Concern 4010 Billy Mitchell Drive Addison, TX 75001 Re: Contract Renewal Notice — 311 Renewal Valve Actuators Parts, and Services Contract CSC No. 60192 (M&C 23-0626) Original Contract Amount: $2,500,000.00 First Renewal Amount: $986,098.00 Second Renewal Amount: $872,925.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the amount of $872,925.00, as authorized, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httl2://foitwot-thtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Geoffery McDowell Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH - AK%-M By: Dianna Giordano (Jul 28, 2026 10:45:26 CDT) Name: Title: Date: Jesica McEachern Assistant City Manager 07/28/2026 APPROVAL RECOMMENDED: Christopher {ardor By: Christopher Harder'(Jul 22, 2026 13:20:37 CDT) Name: Chris Harder Title: Water Department Director ,aooaonnnn ATTEST: p ; o FORr`y09od ono °=a g*�o /I�LQ/2.GIZQ. �� aadarEXl►`Jo4v �bnnona4 By: Name Title: Jannette S. Goodall City Secretary CONTRACTOR: Municipal Valve & Equipment Co. Inc. By: Name: Clint Pulliam Title: President Date: 07/21 /2026 CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 6t��ry mctvwi�a - By: —eoffery 1 Dowe (Jul 22, 2026 12:16:32 CDT) Name: Geoffery McDowell Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Jul 22, 2026 16:42:13 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 23-0626 Date Approved: 8/8/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 City of Fort Worth, Mayor and DATE: 08/08/23 Texas Council Communication M&C FILE NUMBER: M&C 23-0626 LOG NAME: 13PITB 23-0063 VALVE ACTUATORS, PARTS AND SERVICES LSJ WATER SUBJECT (ALL) Authorize Execution of Agreements with Rexa, Inc., Machining & Valve Automation Services LLC and Municipal Valve & Equipment Company Inc, for Valve Actuators, Parts and Services in a Total Annual Amount Up to $2,500,000.00 for the Water Department RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with Rexa, Inc., Machining & Valve Automation Services, LLC and Municipal Valve & Equipment Company Inc., for valve actuators, parts and services in a total annual amount up to $2,500,000.00 for the initial term and authorize four one-year renewal options for the Water Department. DISCUSSION: The Water Department approached the Purchasing Division to establish an annual agreement for new valves, appurtenances, actuators, replacement parts, on -site or shop repairs, startup services and field troubleshooting. Purchasing issued Invitation to Bid (ITB) No. 23- 0063 describing the requirements for the new equipment and the maintenance for all existing motorized valve actuators and manual valve actuators that are used to regulate and control flow through the pipelines throughout the City. The bid was advertised in the Fort Worth Star - Telegram on May 3, 2023, May 10, 2023, and May 17, 2023. The City received four bids. However, upon evaluation, Vector Controls did not score at least 50% or more of the total available points for technical criteria; therefore, they were not qualified to receive points for pricing. An evaluation panel consisting of representatives from the Transportation and Public Works and Water Departments reviewed and scored the submission using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation a0®c 7 dF Total Rexa, Inc. Machining & Valve Automation Services LLC 13 110 F�10.5� 35 18 68 51 Municipal Valve & Equipment Company Inc. 14 11.5 10 7 43 Best Value Criteria: a) Bidders' qualification, experience and references b) Availability of resources and personnel to provide services c) Bidders' ability to meet the City's needs d) Cost of service After evaluation, the panel concluded that Rexa, Inc., Machining & Valve Automation Services LLC, and Municipal Valve & Equipment Company Inc. presented the best value for the City. Therefore, the panel recommends that Council authorize annual agreements with Rexa, Inc., Machining & Valve Automation Services LLC and Municipal Valve & Equipment Company Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bids meet specification. Funding is budgeted in the Wastewater Department within the Water and Sewer Fund. The maximum amount allowed under these agreements collectively will be $2,500,000.00; however, the actual amount used will be based on the need of the department and available budget. DIVERSITY AND INCLUSION (DVIN): A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL OPTIONS: The contracts may be renewed for up to four (4) one-year terms at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by- Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Reginald Zeno 8517 Chris Harder 5020 Jo Ann Gunn 8525 La'Kita Slack -Johnson 8314 FORTWORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Municipal Valve & Equipment Co. Inc. Subject of the Agreement Valve Actuators Parts, and Services M&C Approved by the Council? * Yes B No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No B If only specific information is Confidential, please list what information is Confidential and the page it is located Effective Date: 10/1/2026 Expiration Date: 9/30/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes N No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.