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Home My WebLink About058142-R4 - General - Contract - Carahsoft Technology CorporationCSC No. 58142-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 24, 2026 Carahsoft Technology Corporation Attn: Legal Dept 11493 Sunset Hills Road Reston, VA 20190 Re: Contract Renewal Notice City Secretary Contract No. 58142 (the "Contract") Renewal Term No. 4 of 4, August 22, 2026 to August 21, 2027 The above referenced Contract with the City of Fort Worth expires on August 21, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at hqps://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail, Fort Worth, TX 76102 zz_IT_ Finance _ Contractskfortworthtexas. gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: AUVW664— By: Dianna Giordano (Jul 28, 2026 11:59:54 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 07/28/2026 Carahsoft Technology Corporation By: Name: Natalie LeMay Title: Operaticins Manager Date: 07/22/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Title: Kevin Gunn Director, IT Solutions Approved as to Form and Legality: By: Candace Pagliara (Jul 28, 2026 10 :52 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 26-0287 Approval Date: 04/28/2026 Form 1295: 2026-1433186 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Jul 23, 2026 13:25:11 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: By: Name: Title: Jannette Goodall City Secretary gg44F�RTn�a C F0000aooao1QQoo �o Ov8 .40 aaan��X654gd OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 4/29/26, 4:25 PM M&C Review Official site of the City of Fort Worth, Tee CITY COUNCIL AGENDA F� 11 Create New From This M&C DATE: 4/28/2026 REFERENCE **M&C 26- LOG NAME: 04AMEND CARAHSOFT NO.: 0287 CONTRACT FOR ACCELA CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to Agreement with Carahsoft Technology Corporation to Increase Contract Amount by $620,000.00 for a Revised Total Contract Amount Up to $1,999,887.00 for Professional Services and System Enhancements to the Accela Platform, for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the execution of an amendment to City Secretary Contract No. 58412 with Carahsoft Technology Corporation, utilizing General Services Administration Contract No. 47QSWA18D008F, to increase the contract amount by $620,000.00 for professional services and system enhancements to the Accela platform, for a revised total contract amount up to $1,999,887.00, for the Information Technology Solutions Department. DISCUSSION: On September 27, 2022, City Council, through Mayor and Council Communication (M&C) 22-0728, authorized the purchase of the Accela platform from Carahsoft Technology Corporation (Carahsoft), utilizing General Services Administration (GSA) Contract No. 47QSWAl8D008F, in an annual amount of $1,248,999.00 and authorized four annual renewals with a three to five percent increase per year. On February 14, 2023, City Council, through M&C 23-0097, authorized the First Amendment to City Secretary Contract (CSC) No. 58142 to purchase 136 additional Accela Multi -Solution Building and Planning licenses in an amount up to $130,888.00, bringing the total annual contract amount to $1,379,887.00. Accela Professional Services (PS) hours were accrued during work related enhancements to the Accela platform under the assumption that the 3,000 no -cost hours included in the original Request For Proposals (RFP) could be used as part of ongoing collaboration with the City. These hours were used to implement system enhancements, configure the platform, and perform development sprints related to new functionality, including integration with the Paymentus payment portal. Once it was determined that these hours could not be used for this purpose, the City required the PS team to pause work, and the hours already accrued were charged against remaining ARPA funds. ARPA funding for this work was fully exhausted in January 2026. Work was later allowed to resume based on the understanding that previously allocated Development Services Department (DSD) Technology Funds approved through prior M&Cs could be used once a purchase order was in place. Although Information Technology Procurement confirmed the funds were available, it was determined that the current agreement does not authorize the additional PS work. As a result, a contract amendment is required to allow these services to proceed. Until the amendment is approved by City Council, all PS work has again been paused. This M&C requests authorization to execute an amendment to CSC No. 58142 to increase the contract by $620,000.00 for the one-time purchase of professional services and system enhancements to the Accela platform, resulting in a revised total contract amount up to $1,999,887.00. The total annual contract amount will remain $1,379,887.00. This amendment will allow the previously paused professional services work to resume and ensure the planned system enhancements are completed. The Accela platform supports permitting, inspections, and licensing activities across the City. These enhancements and professional services will streamline workflows, improve reporting and analytics, and strengthen the platform's overall functionality. apps.cfwnet.org/council_packet/mc_review.asp?ID=34330&councildate=4/28/2026 1 /3 4/29/26, 4:25 PM M&C Review Funding is available in the current Developer Technology Improvements project within the Special Purpose Fund for the Information Technology Services Department. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. Except as expressly modified herein, all other terms and conditions of the existing agreement shall remain unchanged and in full force and effect as stated below. SUCCESSOR CONTRACTS: The City will initially use the GSA contract to make purchases authorized by this M&C. In the event the Texas Department of Information Resources (DIR) cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the GSA cooperative is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. In the event the GSA cooperative agreement is not extended, but GSA executes a new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new GSA contract(s). ADMINISTRATIVE CHANGE ORDER: An administrative change or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council approval and execution of the amendment, the current term of the agreement shall expire August 21, 2026. RENEWAL OPTIONS: This agreement may be renewed for one (1) additional one-year renewal term at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Special Purpose Fund for the Developer Tech Improvements project to support the approval of the above recommendation and execution of the amendment to the agreement. Prior to any expenditure being incurred, the Development Services and Information Technology Services Departments have the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Dianna Giordano (7783) Kevin Gunn (2015) Mark DeBoer (0581) ATTACHMENTS apps.cfwnet.org/council_packet/mc_review.asp?ID=34330&councildate=4/28/2026 2/3 4/29/26, 4:25 PM M&C Review 1295 Form Signed.pdf (CFW Internal) FID Table - Carahsoft Accela.xlsx (CFW Internal) FID Table.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc review.asp?ID=34330&councildate=4/28/2026 3/3 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Carahsoft Technology Corporation Subject of the Agreement: Fourth Renewal to CSC 58142 of Carahsoft Technology Corporation M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 58142-R4 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: August 21, 2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.