HomeMy WebLinkAbout052796-R7 - General - Contract - Granicus, LLCDocusign Envelope ID: 8AF92B59-C80A-8E28-828A-15E1F842859A
CSC No. 52796-R7
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 17, 2026
Granicus, LLC
Attn: Legal Department
408 Saint Peter Street, Suite 600
Saint Paul, XIN 55102
Re: Contract Renewal Notice
City Secretary Contract No. 52796 (the "Contract")
Renewal Term No. 7 of 8, September 13, 2026 to September 12, 2027
The above referenced Contract with the City of Fort Worth expires on September 12, 2026
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas. og v/departments/fmance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
100 Fort Worth Trail,
Fort Worth, TX 76102
zz IT Finance Contractsgfortworthtexas.gov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
Docusign Envelope ID: 8AF92B59-C80A-8E28-828A-15E1F842859A
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
Granicus, LLC
DocuSigned by:
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By:
Di a Giordano (Jul 30, 2026 16:35:22 CDT)
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Name:
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Ale)Can er ray
Name: Dianna Giordano
Title:
Assistant City Manager
Title:
Senior Manager Renewals
Date:
07/30/2026
Date:
2026 July 22
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
S. T-ro-tte v r K, C r y jv
By: S.Trotter (for K.Gunn) (Jul30, 202630, 2026 14:2��24 CDT)
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
Carldaoe Pa�liara
By: Candace Pagliara (Jul 30, 202 4:44:29 CDT)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 23-0140
Approval Date: 02/28/2023
Form 1295: 2023-986076
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Jul 22, 2026 14:29:39 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name:
Title:
Jannette Goodall
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
G GRAN ICUS
THIS IS NOT AN INVOICE Order Form
Prepared for
Fort Worth, TX
Granicus Proposal for Fort Worth, TX
ORDER DETAILS
Prepared By:
Justine Torres
Phone:
Email:
justine.torres@granicus.com
Order #:
Q-547431
Prepared On:
17 Jun 2026
Expires On:
26 Jul 2026
ORDER TERMS
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 01 Oct 2026
Initial Order Term End
Date: 01 Oct 2029
Period of Performance: 02 Oct 2026 - 01 Oct 2027
Order #: Q-547431
Prepared: 17 Jun 2026
Page 1 of 7
G GR A N I CU S Order Form
Fort Worth, TX
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Renewing Subscription Fees pr
Solution
Billing
Frequency
Quantity/Unit
Annual Fee
OpenCities SaaS License
Annual
1 Each
$86,794.40
OpenCities Subsite License
Annual
1 Each
$9,020.00
OpenForms Enterprise Unlimited License
Annual
]Each
$27,500.00
OpenCities Intranet License
Annual
1 Each
$55,000.00
OpenCities Subsite License
Annual
1 Each
$8,800.00
SUBTOTAL:
$187,114.40
Order #: Q-547431
Prepared: 17 Jun 2026
Page 2 of 7
G GRAN ICUS
FUTURE YEAR PRICING
Order Form
Fort Worth, TX
Solution(s)
MM
Period of Performance
02 Oct 2027 - 01 Oct 2028
02 Oct 2028 - 01 Oct 2029
OpenCities SaaS License
$95,473.84
$105,021.22
OpenCities Subsite License
$9,922.00
$10,914.20
OpenForms Enterprise Unlimited License
$30,250.00
$33,275.00
OpenCities Intranet License
$60,500.00
$66,550.00
OpenCities Subsite License
$9,680.00
$10,648.00
SUBTOTAL:
$205,825.84
$226,408.42
Order #: Q-547431
Prepared: 17 Jun 2026
Page 3 of 7
G GRAN ICUS
PRODUCT UPDATES
Order Form
Fort Worth, TX
FOR INFORMATION ON RECENT AND UPCOMING PRODUCT ENHANCEMENTS ACROSS THE GRANICUS
PORTFOLIO, PLEASE REFER TO THE SEMIANNUAL UPDATE INFORMATION ON THIS WEBPAGE:
: HTTPS://GRANICUS.COM/SEMIANNUAL-UPDATES/
PRODUCT DESCRIPTIONS
Solution
Description
OpenCities SaaS License
The OpenCities platform allows you to launch modern, easy to use
websites that evolve to put the needs of your community at the
center. The SaaS License includes:
- All OpenCities out of the box functionality (excluding
optional/premium modules priced separately)
- Platform setup and full project management
- Managed cloud hosting via Microsoft AzureGov
- Ongoing security updates
- Ongoing product updates and enhancements
- WCAG AA Accessibility maintained perpetually
- 99.9% up -time guarantee and 24/7 support for Priority 1 issues (per
SLA)
- Comprehensive SLA and Support Ticketing system
See subscription agreement for details.
OpenCities Subsite License
"This License is for a single subsite to be installed with an instance of
Websites & CMS. Examples of subsites include: Libraries, leisure centers,
festivals, tourism and more. Using our Subsite functionality, clients can
create and manage"
OpenForms Enterprise Unlimited
Forms & Workflow is a digital forms builder specifically designed for
License
Government. Government services can be complicated, but the
experience for the residents accessing them shouldn't have to be. This
application is perfect for the business of government, with capabilities that
will help you convert complex, multi -page forms and processes into simple,
step-by-step online forms that can adjust based on customers responses.
OpenCities Intranet License
Help all employees find and view the information they need through an
elegant and intuitive online Intranet portal.
Deliver content to specific employee groups securely.
Enable HR functions such as company communications, vacation
calendars or new hire onboarding.
Organize policies.
Surface and search key content.
Order #: Q-547431
Prepared: 17 Jun 2026
Page 4 of 7
G GRAN ICUS
Order Form
Fort Worth, TX
Solution
Description
The OpenCities intranet provides a turn -key solution that captures years of
local government digital learnings to bring people, processes and
information together, providing your teams with everything they need to
do their job better.
Delivered as a mobile friendly, ADA / WCAG compliant, continually
evolving cloud solution, an OpenCities Intranet is fast to deploy, easy to
scale and provides the user experience a modern intranet needs.
OpenCities Project Manager from kick-off to go -live.
Use the full power of OpenCities page types, content types and modules
to create a functionality rich intranet.
Staff directory and organization chart that syncs automatically with your
Microsoft Azure Active Directory to ensure the information is always up to
date.
Enhance collaboration and communication with message boards.
Allow users to create profiles, news, events and message boards in the
intranet, without needing to access the CMS back -end.
Does not include implementation services
OpenCities Subsite License
"This License is for a single Subsite to be installed with an instance of
Websites & CMS. Examples of subsites include: Libraries, leisure centers,
festivals, tourism and more. Using our Subsite functionality, clients can
create and manage"
Order #: Q-547431
Prepared: 17 Jun 2026
Page 5 of 7
G GRAN ICUS
TERMS & CONDITIONS
Order Form
Fort Worth, TX
• This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product -specific terms included therein (the "License
Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a
contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate
agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved
in favor of the separate agreement or contract vehicle to the extent applicable.
• If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of
quote Q-547431 dated 17 Jun 2026 are incorporated into this Purchase Order by reference and shall take
precedence over any terms and conditions included in this Purchase Order.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice.
It is the responsibility of Fort Worth, TX to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to
reinstate the subscription.
Order #: Q-547431
Prepared: 17 Jun 2026
Page 6 of 7
G GRAN ICUS
BILLING INFORMATION
Billing Contact:
Billing Address:
Billing Email:
Purchase Order [ ] - No
Required? [ ] -Yes
PO Number:
If PO required
Billing Phone:
Order Form
Fort Worth, TX
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote 0-547431 dated 17 Jun 2026 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Fort Worth, TX
Signature:
Name:
Title:
Date:
Order #: Q-547431
Prepared: 17 Jun 2026
Page 7 of 7
1 /13/26, 1:52 PM
M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FoR� H
REFERENCE **M&C 23- 04AUTHORIZE AMENDMENT
DATE: 2/28/2023 NO.: 0140 LOG NAME: CITY SECRETARY CONTRACT
OPENCITIES
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of Amendment to City Secretary Contract Number 52796 with
Granicus, LLC to Add OpenCities Software Licenses, Professional Services, and Training
for a Total Amount of $193,904.00 for the First Year and $161,904.00 for Renewal Year
Options Two, Three, and Four
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to City Secretary
Contract No. 52796 with Granicus, LLC to add OpenCities software licenses, professional services,
and training for a total amount of $193,904.00 for the first year and $161,904.00 for renewal year
options two, three, and four.
DISCUSSION:
In August 2019, Mayor and Council Communication (M&C) 19-0001 authorized agreements with
OpenCities, Inc. for hosted content management system software, professional services, and training
in the amount of $168,904.00 for the first year, and subscription renewal fees of $103,904.00 annually
for years two and three.
The City of Fort Worth's Internet site has been hosted with Granicus, LLC (OpenCities) since 2019.
This amendment to the contract is to continue the hosting of the City of Fort Worth Internet site, as
well as migrate the City of Fort Worth's Intranet site (internal site) to the OpenCities platform. This will
allow employees to access the Intranet without having to be connected to the City of Fort Worth's
Network and for content to be entered once and shared between the Internet and Intranet. Also,
included in this amendment (1st year only) will be the professional services from Granicus to assist
City of Fort Worth to set up a separate domain on the CFW Internet site for Police and to migrate their
content from their content system into the same system with the rest of the website.
This M&C requests authorization to add OpenCities software licenses, professional services, and
training to the current Granicus, LLC City Secretary Contract (CSC) No. 52796 which will enable the
City to:
Replace the current Intranet Website (used to provide information to City employees) with a robust
secure system that will allow employees to access the Intranet content without being on the City of
Fort Worth network. This project will clean up outdated content as well as implement a secure
login for employees to access the Intranet site via any device and web browser. Having this
Intranet on the same platform as the current Internet will allow sharing of content between the
sites as well as a one -stop location for employees to obtain information.
Create a subsite of the current Internet site for the Police Department website
(police.fortworthtexas.gov), bringing it into the OpenCities platform used for the City of Fort Worth
Internet. Currently the Police Department website functions under a City -developed application
and it is limited to those that can support it. Bringing the Police website under the OpenCities
platform will bring consistency to the City's public facing websites and reduce the need to support
the current in-house application.
The one-time cost for the Intranet setup will be $30,000.00 with an annual recurring cost of
$50,000.00. The one-time cost for the Police Department subsite setup is $2,000.00 with an annual
recurring cost of $8,000.00.
apps.cfwnet.org/counciI_packet/mc_review.asp? I D=30767&counciIdate=2/28/2023 1 /2
1 /13/26, 1:52 PM
M&C Review
The annual renewal cost for existing OpenCities Software as a Service License is $78,904.00 and for
existing OpenForms Enterprise License is $25,000.00. The total first year cost equals $193,904.00.
Upon City Council approval, this M&C authorizes the first year license, professional services, and
training cost not to exceed $193,904.00 and annual renewal fee of $161,904.00, with an anticipated 3
to 5 percent increase each year for renewal option years two, three, and four.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. The agreement may be renewed on an annual basis thereafter.
RENEWAL OPTIONS: This agreement may be renewed up to three one-year renewal terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
Funding is budgeted in the Information Technology Solutions Department's ITS Capital Fund for the
purpose of funding the FY22 CPE Intranet project, as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY22 CPE Intranet project to support the approval of the
above recommendation and execution of the amendment to the contract. Prior to any expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
Fund
Department
ID
Account
Project
ID
Program
Activity
Budget
Year
Reference #
(Chartfield 2
Amount
FROM
Fund
Department
ID
Account
Project
ID
Program
Activity
Budget
Year
Reference #
(Chartfield 2)
Amount
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Valerie Washington (6192)
Kevin Gunn (2015)
Mark Deboer (8598)
04AUTHORIZE AMENDMENT CITY SECRETARY CONTRACT OPENCITIES funds availabilitypdf (Public)
DVIN Request for Waiver 1-3-2023.pdf (CFW Internal)
FID Table Open Cities.xlsx (CFW Internal)
Form 1295 OpenCities M&C.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp? I D=30767&counciIdate=2/28/2023 2/2
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Granicus, LLC
Subject of the Agreement: Seventh Renewal to CSC 52796 of Granicus, LLC
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0 52796-R7
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date:
If different from the approval date.
Expiration Date: September 12, 2027
If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.