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HomeMy WebLinkAbout064640-A2 - General - Contract - Tarrant County Samaritan Housing, Inc.CSC No. 64640-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 64640 This Amendment ("Amendment") is entered into by and between the City of Fort Worth ("City") and Tarrant County Samaritan Housing, Inc. ("Agency"). City and Agency may be referred to individually as "Party" and collectively as"Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 64640 ("Contract") on December 1, 2025; WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development ("HUD") through the Housing Opportunities for Persons with AIDS Program ("HOPWA"), Program No. TX-H23-F002, Catalog of Federal Domestic Assistance No. 14.241; WHEREAS, Section 5.2.2 of the Contract permits Agency to request an amendment of EXHIBIT "B"- Budget and Agency is requesting an amendment to the budget in order to account for additional services, as outlined in the next recital; WHEREAS, City believes that the requested amendments will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. AMENDMENTS The Purpose of this amendment is to realign the approved HOPWA City budget with actual and projected eligible costs for the remainder of the contract year. It reallocates existing budget authority to support eligible client services, and rental assistance. 1. Justification of budget line amendment: a. Supportive Services Reallocation: Program Salaries (-$48,426.20): Reduction aligns the salary budget with actual and projected staffing costs for the remainder of the contract year. Based on current projections, the original allocation exceeds the amount needed in this line item. Funds are being reallocated to other eligible needs. Program FICA (+$9,720.00): Adjustment aligns employer payroll tax costs with projected eligible program staffing costs for the remainder of the contract year. Program Retirement (+$3,600.00): Adjustment aligns retirement benefit costs with projected eligible program staffing costs for the remainder of the contract year. Amendment No. 2 to CSC No. 64640 OFFICIAL RECORD PSA CONTRACT 2025-2026 TARRANT COUNTY SAMARITAN HOUSING, INC. CITY SECRETARY I Page I FT. WORTH, TX b. Tenant Based Rental Assistance Reallocation: Tenant -Based Rental Assistance (+$8,856.20): Increase aligns the budget with projected eligible rental assistance needs for the remainder of the grant year. Rental assistance remains a core HOPWA activity and supports client housing stability. Facility Based Operations Reallocation: Facility Operations Salaries (+$24,200.00): Increase aligns facility operations staffing costs with projected needs for operating the HOPWA-supported residential facility through the remainder of the contract year. Facility Operations FICA (+$500.00): Adjustment aligns employer payroll tax costs with the revised Facility Operations Salaries allocation. Facility Operations Life/Disability Insurance (+$50.00): Adjustment aligns benefit costs with projected eligible facility operations staffing costs. Facility Operations Retirement (+$1,500.00): Adjustment aligns retirement benefit costs with the revised Facility Operations Salaries allocation and projected eligible facility operations staffing costs. 2. EXHIBIT "B"- BUDGET, attached to the Contract are hereby amended and replaced in their entirety with the revised exhibits, attached hereto. II. This amendment is effective as of July 1, 2026. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 2 to CSC No. 64640 PSA CONTRACT 2025-2026 TARRANT COUNTY SAMARITAN HOUSING, INC. Page 2 ACCEPTED AND AGREED: TARRANT COUNTY SAMARITAN HOUSING, INC. Kimberly Robinson, CEO ATTEST: of eo!+rnaa v�o o•+P 0 a=4 Kaf%zuitz �i' uco� aIIQR nEXA`oo4-• By: Jannette Goodall, City Secretary M&C: 25-0676 1295 Certification No,2025-1274937 Date: February 26, 2025 RECOMMENDED: CITY OF FORT WORTH y: Dana Burghdoff (Jul 31. 202 1:44:46 Cj6Tj Dana Burghdoff, Assistant City Manager APPROVE AS TO FORM AND LEGALITY: Ypxw &X4-' By: Kacey Thomas (Jul 29, 2026 15:21:37 CDT) Kacey Thomas, Neighborhood Services Director Sophie Mathews Sophie Mathews, Assistant City Attorney CONTRACT COMPLIANCE MANAGER: By signing, I acicnowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Julie C. Pona Julie C. Pena (Jul 27, 2026 07:54:18 CDT) Julie C. Pena, Senior Human Services Specialist Amendment No. 2 to CSC No. 64640 PSA CONTRACT 2025-2026 TARRANT COUNTY SAMARITAN HOUSING, INC. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 3 FORT WORTH PSA Amendment Request Form Section I —Agency Information 1. Agency Name: Tarrant County Samaritan Housing, Inc. 2. Authorized Representative: Givemore Mutubuki 3. Title: Controller 4. Email Address: gutubuki@samaritanhouse.org 5. Phone Number: 817-509-1690 Section II — Contract Information 6. Contract Number: CSC No. 64640 7. Project Title: HOPWA 8. Contract Term: 12/01/2025 - 09/30/2026 9. Contract Compliance Administrator: Julie C. Pena 10. Title; Sr. Human Services Specialist 11. Signature: 9-;-° - 12. Date: 07/07/2026 Section III — Amendment Type ❑ Activity Change (A) ❑ Program Change (B) X Budget Adjustment (C) ❑ Location Modification (D) ❑ Other (please specify) (E) Section III -A — Explanation of Activity Change ram Ch Page 1 of 4 FORT WORTH., Section III-C — Summary of Requested Budget Revisions Please specify the exact budget line items to be adjusted. Attach a copy of the current approved budget (Exhibit B) with all proposed revisions clearly highlighted. Note that City staff will reevaluate the Agency's cost allocation plan and discuss any fair share concerns. Budget Line Item Current Budgeted Amount Proposed Revised Amount Increase Decrease Support Svcs Salary $711,301.40 $662,875.20 $48,426.20 Support Svcs FICA $31,307.21 $41,027.21 $9,720.00 Support Svcs Ret. $2,000.00 $5,600.00 $3,600.00 TBRA $320,000.00 $328,856.20 $8,856.20 Facility Ops Salary $169,419.27 $193,619.27 $24,200.00 Facility Ops FICA $13,200.00 $13,700.00 $500.00 Facility Ops Life/Dis. $250.00 $300.00 $50,00 Facility Ops Ret. $3,500.00 $5,000.00 $1,500.00 Total Award (No $1,406,188.00 $1,406,188.00 $48,426.20 $48,426.20 Attach additional pages if necessary. Section III-D — Explanation of Location Modification Section III-E —Explanation of "Other" Change Page 2 of 4 FORT WORTH. Section IV — Justification for Amendment This updated request supersedes the earlier budget adjustment request and reallocates $48,426.20 of projected Supportive Services salary funding to eligible costs expected through the remaining term. The $8,856.20 TBRA increase is based on a Dec. 2025-May 2026 average monthly reimbursement of $32,885.62 and projected costs of $131,542.48 for the remaining four months, compared with the current TBRA balance of $122,686.28. Facility payroll/fringe increases ($26,250.00) and Supportive Services FICA/retirement increases ($13,320.00) reflect updated staffing allocations. Food Supplies remains at $50,000.00 with no increase requested; the City's allocation remains at 36% of the food supply budget. The total contract award is unchanged. Provide a clear and detailed explanation of the reasons) for each proposed revision. Include any relevant background or programmatic changes that necessitate this amendment. Section V —Agency Certification By signing below, the undersigned certifies that the above information is accurate and that the requested amendment is necessary for the effective and compliant administration of the contract. Authorized Agency Representative • Name: Givemore Mutubuki • Title: Controlle • Signature • Date:7/06/2026 Sections VI & VII must be completed by the City of Fort Worth prior to preparation of any contract amendment. Section VI — Compliance Review 0 Compliance Review Completed Compliance Staff or Designee Signature: Printed Name: Date: 07/07/2026 Comments/Remarks: Page 3 of 4 FORT WORTH Section VII — Assistant Director Approval ❑ Approved ❑ Denied Director or Designee Signature: Printed Name: Title: Date: 07/1312026 Comments/Remarks: Section VII — Director Approval ® Approved 8 Denied Director or Designee Signature: Kacey Thomas (Jul 13, 2026 12:53:14 CDT) Printed Name: Kacey Thomas Title: Neighborhood Services Director Date: 07/13/2026 Comments/Remarks: Section VIII —Administrative Use Only • Amendment Number: • Date Request Received: • Date of Budget Amendment Execution: • Reviewed By: Document Created: May 29, 2025 Last Revised: May 29, 2025 Page 4 of 4 EXHIBIT "B" - BUDGET Attounl Grnnl Budget I A Il Total ADMINISTRATIVE PERSONNEL Inacasr Deew., Solaria too] S 44.962.91 S 44,962.91 FICA 1002 S 4.000.00 S 4,11110.041 LifdDisabililc Insmmmcc 1003 S 238.91 S 23891 Hcallh/Dcnlal Insurance 1004 S 2.890.56 S 2,890.56 Uncm lowncnl-Slnic 1005 S Workers Conn cnsalion 10116 5 Contract Labor -Accounting 1007 S h1ika gc 1008 S Umbrella Liability 1009 S ODieers 1010 S E Iliyalent 1011 S 5110.00 S 500.00 Retirement S 750.00 S 750.09 HNHS Fees S 1,400.00 S L-IU0.00 TOTAL ADMINISTRATIVE EXPENSES S 54,742.38 S S S 54.742.38 %Administwiw Cost 4% J% SUPPORTIVE SERVICES PROGRA\1 PERSONNEL. Salaries 2001 $ 711,301.40 S 49.426.20 S 662,875.20 FICA 2002 S 31.307.21 S 9.720.18s S 41,027.21 Life/Disabilit% Insurance 2003 S 1,0011.18) S 1,000.00 Heallh/Dental Insurance 2004 S 26.027.73 S 26,027.73 Unenn Iolmcni-Stale 2005 $ S Worker's Com cnsalion 2006 $ S Retirement $ 2.000.00 $ t 61111.(10 S 5,6110.110 SUPPLIES AND SERVICES ORiee/telcdical Supplies 30111 OD-ko Equipment Rental 3002 Posta c 3003 Printing 3014 MISCELLANEOUS Contract Labor -Nutritionist 4001 S 13,440.00 S 13,440.011 Food Su lies 41102 S 5o,0110.00 S 511,t11111mo Other Su orti%c Sesice FACILITY AND UTILITIES Tcic hone 5001 S Electric 5002 $ Gas 5003 $ Water and \Vnstmater 5004 $ Solid \Vaslc Disposal 5005 S Real (Ci(y needs copy of Tense before aypcnsm can be reimbursed) 5006 S Custodial Scmiccs 5007 S MainlcnancdRelairs 5008 S Building Secnritp 5OU9 S LEGAL, FINANCIAL AND INSURANCE Professional Linbilih_dBusiness Auto 6001 TOTAL SUPPORTIVE SERVICE EXPENSES S 835,1176.34 S 13329.00 S d8,a26.211 S 799,9711.b1 DIRECT ASSISTANCESTRMU Short-Icnn Rent Assistance 7001 S Short-temn Mortgage Assistance 7002 S Short-Icnn Utilities Assistance 74103 $ Total Dircct Assi.sl:ace- STIt\IU S S DIRECT ASSISTANCE-THRA Tenant Based Room Assistance(TBRA) R001 5 32(L0(111.011 $ 3.85f.211 S 328.85(20 Total Direct Assist:tucc- TBRe\ S 32U,IIIIILIIU S 8,1156.20 S S 328,856.20 FACILITY BASED OPERATIONS PERSONNEL Solana 9001 $ 169.419.27 S 24200.110 S 193,619.27 FICA 9002 S 13.200.110 S 500.00 S 13,700.00 Life/Disabilily Insurance 91103 S 2500) S 50.00 S 300.01) 11.1thllhnlal hlsurancc 9004 S 10,000.00 S 10,0011,110 Ullclll le\Illclll-Slate 9005 S S 1Vorkors Com ensalion 9006 S S Insurance -Commercial Property mtd Professional Liability 911117 S Relimucal S 3.500.00 S 0111100 S 5,0IIII.00 contract labor S S TOTAL FACILITY BASED OPERATION EXPENSES S 196.36) 27 S 26,250.00 S S 222,619.27 DUDGETTOTAL S 1,406,188.011 S 48,426.20 S 48.126.20 S 1,a06,I8R,lIl1 I IOIAVA INA CONTRACT 2020-2021-FXHIOO'0'. IR0 ET Tanunt Ce nlr eaannma 11—ing. 1--. ISg< I The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the Iine item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of die Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in die Contract. The deadline to make changes to EXHIBIT "B"—Budget is. SALARY DETAIL - ADMINISTRATIVE Position Title Annual Salary Est. Percent to Grant Amount to Grant Accounting Assistant $ 50,000.00 20% $ 10.000.00 Grains Accountant $ 50,000.00 30% $ 15,000.00 President and CEO S 171,553.28 5% S 8,577.91 Controller S 113,850.00 10% S 11,385.00 TOTAL S 385,408.28 11.7%1 S 44,962.91 FRINGE DETAIL - ADMINISTRATIVE Percent of Pavroll Amount Est. Percent to Grant Amount to Grant FICA 7.65% S 29,484.00 15.0% S 4,000.00 Life/Disability Insurance S 3,854.03 2.0% $ 238.91 Health/Dental Insurance S 11.562.25 25.0% $ 2,890.56 Unemployment -State S 3,854,00 $ \Vorkees Compensation $ 7,708.00 $ Retirement $ 23,124.50 3.2% $ 750.00 TOTAL S 79,586.83 9.9% $ 7,8179.47 MISCELLANEOUS - ADMINISTRATIVE Total Budget Est. Percent to Grant Amount to Grant Contract Labor -Accounting, $ $ Mileage $ $ Insurance -Commercial Umbrella Liability S 33,600.00 $ Insurance -Directors and Officers $ S InStnance-FidelityBond or Equivalent $ 500.00 100.0% $ 500.00 HMIS Fees s 1-),651.57 1 L1% $ 1,400.00 Other Admire I S 133,797.00 1 $ TOTAL IS 180,548.57 1 1.1%1 S 1,900.00 SALARY DETAIL - SUPPORTIVE SERVICES Position Title Annual Salary Est. Percent to Grant Amount to Grant Wof Programs $ 100,000.00 35% S 35,000.00 SRO Program Director $ 92,700.00 8016 S 74,160.00 SRO Case Worker $ 56,000.00 100% $ 56,000.00 Cook $ 34,320.00 looA $ 34,320.00 Cook I $ 34,320.00 10016 S 34,320.00 Cook $ 34,940.00 1o016 S 34,840.00 Food Service Co-ordinator $ 43,000.00 lo0% S 43,000.00 Case Manager $ 58,000.00 itim $ 58,000.00 Intake Coordinator $ 48,547.00 100% $ 48,547.00 L.S.E Specialist $ 40,000.00 100% S 40,000.00 L.S.E Specialist $ 35,360.00 300°,B S 35,360.00 L.S.E Specialist $ 34,216.00 40% $ 13,686AO L.S.E Specialist $ 35,360.00 1 4016 $ 14,144.00 L.S.ESpecialist $ 35,360.00 40% $ 14,144.00 L.S.ESpecialist $ 35,360.00 l0o°.6 S 35360.00 LCDC $ 57,000.00 l00% S 57,000.00 Patient Navigator $ 47,000.00 10046 S 47,000.00 PRN $ 18,210.00 lo0% S 18,210.00 PRN $ 18,210.00 100%l 18,210.00 $ $ TOTAL IS 857,803.00 1 82.90/6S 711,301A0 FRINGE DETAIL - SUPPORTIVE SERVICES Percent of Payroll Amount Est. Percent to Grant Amount to Grant FICA 7.65% S 65,622.00 47.7% S 31,307.21 Life/Disability Insurance S 5,150.00 19.4% $ 1,000.00 Health/DentalInsurance S 92,700.00 28A% $ 26,027.73 Unenm lovment-Slate $ 8,578.00 $ Nrorker's Compensation 9 17,156.00 $ Retirement S 10,255.86 19.5 % S 2,000.00 TOTAL S 199,461.86 30,2% S 60,334.94 SUPPLIES AND SERVICES - SUPPORTIVE SERVICES HOPWA PSA CONTRACT 2023.2024 - EXHIBIT "B" - BUDGET Tarrant Comity Samaritan Housing. Inc. Pugc 2 Total Budget Est. Percent to Grant Amount to Grant Office/Medical Supplies Office Equipment Rental Postage Printing TOTAL S MISCELLANEOUS - SUPPORTIVE SERVICES Total Budget Est. Percent to Grant Amount to Grant Contract Labor -Nutritionist $ 24,971.80 54 % S 13,440.00 Food Supplies S 138,885.00 36 % S 50,000.00 Other Supportive Services $ 160,294.00 S - TOTAL S 324,150.80 S 63,440.00 FACILITY AND UTILITIES - SUPPORTIVE SERVICES Total Budget Est. Percent to Grant Amount to Grant Utilities Electric, Gas, water, etc) Electric Gas Water and Wastewater Solid Waste Disposal Rent (City needs copy of lease before expenses can be reimbursed Custodial Services Maintenance/Repairs Building Security TOTAL LEGAL. FINANCIAL. AND INSURANCE - SUPPORTIVE SERVICES Total Budget Est. Percent to Grant Amount to Grant Professional Liability/Business Auto TOTAL DIRECT ASSISTANCE - STRNIU Total Budget Est. Percent to Grant Amount to Grant Short -Tenn Rent Assistance $ $ Short Term Nfort •a a Assistance $ $ Short Term Utilities Assistance S $ TOTAL S $ DIRECT ASSISTANCE - TBRA Total Budget Est. Percent to Grant Amount to Grant Tenant Based Rental Assistance $ 1:129,132132.00 .00 28.3% $ 320,000.05 TOTAL S 1129, 28.3% S 320,000.00 SALARY DETAIL - FACILITY BASED OPERATIONS Position Title Annual Salary Est. Percent to Grant Amount to Grant Facility Manager S 52,530.00 53% S 27,840.90 Leasing Manager S 62,830.74 53% $ 33,30029 Maintenance Technician $ 43,853.47 60% $ 26,312.08 Maintenance Assistant S 40,310.40 60% $ 24.186.24 Operations Manager S 59,000.16 50% S 29,500.08 Leasing Assistant $ 47,132.80 60% $ 28?79.68 TOTAL S 305,657.57 55.4°/ S '69,419.27 FRINGE DETAIL - FACILITY BASED OPERATIONS Percent of Payroll Amount Est. Percent to Grant Amount to Grant FICA 7.65% $ 23,383.00 56.5% $ 13,200.00 Life/Disability Insurance S 618.00 40.5% $ 250.00 Iteald✓Dental Insurance $ 25,387.44 39.4% $ IO,000.00 Unemployment -State S 3,057.00 $ WorkeesCom ensation $ 6,113.00 $ Retirement $ 5,150.00 68.0% $ 32GMOM TOTAL S 63,708.44 42.3% S ,950.00 NIMCFLI.ANFOI IS - FACILITY RASED OPERATIONS Total Budget Est. Percent to Grant Amount to Grant Insurance -Commercial Properly and Professional Liability Contract labor - Custodial S $ TOTAL S S HOPIVA PSA CONTRACT 2023-2024 - EXHIBIT "B" - BUDGET Tarrant County Sanmritan Housing. Inc. P°g° 3 M&C Review Page I of 5 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FOR_ TWOR,rl.l Create New From This M&C 192025-2026 HUD DATE: 8/12/2025 REFERENCE NO.: M&C 25-0676 LOG NAME: ANNUAL ACTION PLAN CODE: C TYPE: NOW PUBLIC CONSENT HEARING: YES SUBJECT: (ALL) Conduct Public Hearing and Approve the City of Fort Worth's 2025-2026 Annual Action Plan for the Use of Federal Grant Funds in the Amount of $13,273,355.77 to be Awarded by the United States Department of Housing and Urban Development from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS Program, Authorize Collection and Use of Program Income, Authorize Execution of Related Contracts, Adopt Appropriation Ordinance, and Authorize Waiver of Indirect Costs (PUBLIC HEARING - a. Staff Available for Questions: Juliet Moses; b. Public Comment c. Council Action: Close Public Hearing and Act on M&C) I_. RECOMMENDATION: It is recommended that City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2025-2026 Annual Action Plan for use of federal grant funds to be awarded by the United States Department of Housing and Urban Development in the amount of $13,273,355.77 for the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS grant programs; 2. Approve the City's 2025-2026 Annual Action Plan for submission to the United States Department of Housing and Urban Development, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $30,000.00 of program income which is expected to result from activities using prior years' Community Development Block Grant funds for the City's Priority Repair Program; 4. Authorize the collection and use of an estimated $30,000.00 of program income which is expected to result from activities using prior years' HOME Investment Partnerships Program grant funds for the City's Homebuyer Assistance Program, and authorize the use of 10 percent of the program income for administrative costs; 5. Authorize the City Manager or his designee to execute contracts for one-year terms with the agencies listed in Tables 1, 2, and 3 below for Program Year 2025-2026 for Community Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding, and satisfactory completion of all federal regulatory requirements; 6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the total amount of $13,273,355.77 consisting of $7,116,438.00 in Community Development Block Grant funds, $2,814,431.77 in HOME Investment Partnerships Program funds, $615,818.00 in Emergency Solutions Grant funds, and $2,726,668.00 in Housing Opportunities for Persons with AIDS grant funds, all subject to receipt of such funds; and 7. Authorize a waiver of the Neighborhood Services Department indirect cost of 21.05\%, estimated total of $264,698.00. DISCUSSION: The City's 2025-2026 Annual Action Plan summarizes the major housing and community development activities and proposed expenditures for the program year beginning October 1, 2025 and ending littp:Happs.cfwnet.org/counciI_pacl<et/mc_review.asp?ID=33536&counciIdate=8/12/2025 9/9/2025 M&C Review Page 2 of 5 September 30, 2026 for use of federal grant funds totaling $13,273,355.77 from the United States Department of Housing and Urban Development (HUD) from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) grant programs, plus program income from the CDBG and HOME grant programs totaling $60,000.00. It also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds, the primary purpose of which is to benefit low -and moderate -income persons in Fort Worth. ESG funds primarily benefit persons experiencing homelessness, and HOPWA funds primarily benefit low -and moderate -income persons with HIV/AIDS. A Request for Proposals from social service agencies and nonprofit organizations seeking grant funding was published on January 15, 2025. All proposals were received on March 3, 2025. Staff reviewed all proposals and developed recommendations for the allocation of estimated funding from HUD based on the capacity of applicant organizations, grant experience, fiscal stability, and compliance with applicable federal regulations. One public hearing was held on July 14, 2025, to provide citizens with the opportunity to participate in the development of the Annual Action Plan. Recommendations for award amounts were considered and adopted by the Community Development Council on June 11, 2025. A 30-day public comment period was held from June 16, 2025, through July 16, 2025. Notice of this public comment period was published in the Cleburne Times Review on June 10, 2025; in the Fort Worth Star Telegram and Weatherford Democrat on June 11, 2025; and in La Vida News and the Wise County Messenger on June 12, 2025. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City held two public hearings as a part of the HUD required citizen participation process. The first public hearing was held by staff on July 14, 2025, and the second public hearing is scheduled for the City Council Meeeting on August 12, 2025. A summary of staffs final funding recommendations is provided below in Tables 1, 2, and 3. The 2025- 2026 Annual Action Plan will be submitted to HUD by August 15, 2025. Indirect costs totaling approximately $264,698.00 could be charged to these grants, as the Neighborhood Services Department indirect cost rate is 21.05\% in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further support the programs and services to assist low -to -moderate income citizens. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) For Program Year 2025-2026, it is recommended that the amount of $7,116,438.00 in CDBG funds and an estimated amount of $30,000.00 in CDBG program income totaling $7,146,438.00 be allocated as follows: Public Service Agencies - $1,067,465.00 (Limited to 15\% of the grant allocation): Includes social services for low- and moderate income persons, persons with disabilities, and disadvantaged persons; Housing Programs - $2,665,000.00: Includes funding for the City's Priority Repair Program, Cowtown Brush -Up, and accessibility modifications for seniors and persons with disabilities; Major Projects - $1,000,685.00: Includes funding for street improvements; Program Delivery - $960,000.00: Includes program delivery costs for housing programs; Administration - $1,423,288.00 (Limited to 20\% of the grant allocation): Includes costs for administering the CDBG grant; Estimated Program Income - $30,000.00: Includes up to $30,000.00 in funding for the City's Priority Repair Program. Any CDBG program income over the estimated amount not used for the Priority Repair Program will be allocated to priority activities in the City's Consolidated Plan, subject to the City Council approval. HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) For Program Year 2025-2026, it is recommended that the amount of $2,814,431.77 in HOME funds and an estimated amount of $30,000.00 in HOME program income totaling $2,844,431.77 be allocated as follows: Homebuyer Assistance Program - $1,110,824.77: Includes funding for down payment and closing cost assistance for low- and moderate -income homebuyers through the Fort Worth Community Land Trust, the City of Fort Worth and Trinity Habitat for Humanity; Community Housing Development Organizations (CHDOs) for affordable housing projects - $422,164.00: These funds will be used by Housing Channel for the Mason Heights affordable housing development in southeast Fort Worth. Funds will be used for the acquisition of land and the new construction of 236 units. An estimated 183 units (approximately 77\%) will be sold to low to moderate income households at or below 80\% Area Median Income (AMI); Major Projects - $1,000,000.00 allocated to Fort Worth Housing Solutions (FWHS) as a part of Phase Six of the http://apps.cfwnet.org/counciI_pacicethnc_review.asp?1D=33536&counciIdate=8/12/2025 9/9/2025 M&C Review Page 3 of 5 Choice Neighborhood Initiative (CNI) grant benefiting low -moderate come residents in the Stop Six Neighborhood of Fort Worth; Administration - $281,443.00 (Limited to 10\% of the grant allocation): Includes costs for administering the HOME grant; Estimated Program Income - $30,000.00: Includes funding for the Homebuyer Assistance Program and HOME grant administrative costs. HUD allows the City to use 10 percent of any HOME program income towards the cost of administering the HOME grant. HOME program income over the estimated amount not used for the Homebuyer Assistance Program will be allocated to priority activities in the City's Consolidated Plan, subject to City Council approval. HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) For Program Year 2025-2026, it is recommended that the amount of $2,726,668.00 in HOPWA funds be allocated as follows: Public Service Agencies - $1,670,868.00; Neighborhood Services Department - $974,000.00; Administration - $81,800.00 (Limited to 3\% of the grant allocation) EMERGENCY SOLUTIONS GRANT (ESG) For Program Year 2025-2026, it is recommended that the amount of $615,818.00 in ESG funds to be allocated as follows: Public Service Agencies - $569,632.00; Administration - $46,186.00 (Limited to 7.5\% of the grant allocation) CONTRACT RECOMMENDATIONS The Community Development Council and Neighborhood Services Department staff recommend that contracts be executed with the public service and subrecipient agencies listed below for the amounts shown in the following tables: Community Development Block Grant Contracts TABLE 1: CDBG AGENCIES AGENCY CONSOLIDATED PLAN PROGRAM AMOUNT GOAL Housing Channel Affordable Housing Housing Counseling & $111,000.00 Education Meals -On -Wheels, Inc. of Healthy Living and Nutrition Program $120,000.00 Tarrant County Wellness Money Smart+ Elder Guardianship Services Inc. Aging In Place Financial Fraud $80,000.00 Prevention Workshops United Community Centers, Inc Children and Youth Education Literacy $125,000.00 Services Program Boys & Girls Club of Greater Children and Youth Youth Development at lEastside $72,000.00 Tarrant County Services Branch Girls Inc of Tarrant County Children and Youth Whole Girl Program $90,281.00 Services Camp Fire First Texas Children and Youth Teens In Action $62,184.00 Services Junior Achievement of the Children and Youth Cradle to Career $50,000.00 Chisholm Trail, Inc. Services Initiative The Women's Center of Tarrant Economic Empowerment Employment Solutions $90,000.00 County and Financial Resilience Easter Seals North Texas, Inc. Economic Empowerment Employment Services $92,000.00 and Financial Resilience Homelessness Presbyterian Night Shelter Prevention and Special Moving Home Program $175,000.00 Needs Support CDBG Public Services Agencies Total $1,067,465.00 http:Happs.cfwnet.oi•g/council_pacl<et/mc_review.asp?ID=33536&councildate=8/12/2025 9/9/2025 M&C Review Page 4 of 5 "Rehabilitation, Education and Accessibility Advocacy for Citizens with Improvements Project Ramp $165,000.00 Handicaps dba REACH, Inc. "Fort Worth Area Habitat for Humanity, Inc. DBA Trinity Housing Preservation and Rehabilitation Cowtown Brush Up $500,000.00 Habitat for Humanity CDBG Subrecipient Agencies Total $665,000.00 TOTAL CDBG CONTRACTS $1,732,465.00 "REACH and Trinity Habitat will be funded from the CDBG Housing Programs and Services budget. Housing Opportunities for Persons with AIDS Contracts TABLE 2: HOPWA AGENCIES AGENCY CONSOLIDATED PLAN PROGRAM AMOUNT GOAL HOPWA Program - dministration, Tenant - Based Rental Assistance Tarrant County Homelessness Prevention (TBRA), Short -Term Samaritan Housing, and Special Needs Rent, Mortgage, and $1,406,188.00 Inc. Support Utility Assistance (STRMU), Supportive Services, Facility -Based Operations (FBO) The Housing Assistance Program - Administration, Tenant - IDS Outreach Homelessness Prevention Based Rental Assistance Center, Inc. and Special Needs (TBRA), Short -Term $264,680.00 Support Rent, Mortgage, and Utility Assistance (STRMU), Supportive Services TOTAL HOPWA CONTRACTS $1,670,868.00 Emergency Solutions Grants Contracts TABLE 3: ESG AGENCIES AGENCY CONSOLIDATED PLAN GOAL PROGAM AMOUNT The Presbyterian Night Shelter of Tarrant County, Homelessness Prevention and Shelter $139,491.00 Inc. Special Needs Support Operations/Services Lighthouse for the Homeless dba True Worth Homelessness Prevention and Day Shelter $150,000.00 Place Special Needs Support Operations/Services Homelessness Prevention and Homelessness The Salvation Army Special Needs Support Prevention $127,141.00 Center for Transforming Homelessness Prevention and Rapid Re -Housing $73,000.00 Lives Special Needs Support $80,000.00 http:Happs.cfwnet.org/council_pacl<et/mc_review.asp?ID=33536&councildate=8/12/2025 9/9/2025 M&C Review Page 5 of 5 SafeHaven of Tarrant IlHomelessness Prevention and IlShelter County JISpecial Needs Support Operations/Services TOTAL ESG CONTRACTS $569,632.00 All figures have been rounded to the nearest dollar for presentation purposes. Each of these grants are an entitlement grant rather than a competitive grant received from the United States Department of Housing and Urban Development (HUD). Entitlement grants provide funds to agencies based on a formula prescribed in legislation or regulation, rather than based on review. These specific grants are allocated to the City of Fort Worth based on population size and per capita income each year. The grants have been consistently awarded to the City since 1974 with the inception of the Community Development Block Grant (CDBG) through the Housing and Community Development Act of 1974. The Emergency Shelter (renamed Solutions) Grant (ESG) was authorized in 1987 through the McKinney-Vento Homelessness Assistance Act. The HOME Investment Partnerships Program (HOME) and the Housing Opportunities for Persons with AIDS (HOPWA) Program were authorized through the Cranston -Gonzales National Affordable Housing Act of 1990. With these grants, administrative and program delivery allocations support approximately 90 FTE positions in the Neighborhood Services Department, which is funded nearly 60\% with various grants including these entitlement grants. Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant award being decreased or eliminated, the Neighborhood Services Department would review programs and services funded by the grants and determine a level of service and staffing that aligns with the available funding. Alternatives to consider may include staff and program reductions or eliminations. The City of Fort Worth has certified that all programs receiving funding through the HOPWA, HOME, ESG, and CDBG grants comply with applicable Executive Orders. These programs are available in ALL COUNCIL DISTRICTS FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. These are reimbursement grants. TO _ Cnd Department Account Project Program Activity Budget Reference # f Amount _ ID __[A _L _ ID Year I (Chartfield 2) I FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID _ Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Dana Burghdoff (8018) Kacey Bess (8187) Juliet Moses (6203) http://apps.cfwnet.org/counciI_packet/mc_review.asp?ID=33536&counciIdate=8/12/2025 9/9/2025 FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Tarrant County Samaritan Housing Subject of the Agreement Approved budget amendment for A2-CSC#64640 M&C Approved by the Council? * Yes © No ❑ If'so, the IIII&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No © CSC#64640 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 10 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? Yes © No © If only specific n4formatlon is Confidential, please list ii,hat information is Confidential and the page it is located. Effective Date: 7/1/2026 If different from the approval date. Expiration Date: 9/30/2026 If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving All&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) Indicates the information is required and if the information is not provided, the contract ivill be returned to the department.