HomeMy WebLinkAbout065602 - General - Contract - Coufal Prater Equipment, LLC dba United Ag & TurfCSC No. 65602
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Coufal Prater
Equipment, LLC dba United Ag & Turf, an authorized dealer of Deere and Company ("Vendor") and the
City of Fort Worth ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of
precedence in which they are listed:
1. This Cooperative Purchase Agreement;
OFFICIAL RECORD
2. Exhibit A — Seller's Quote; CITY SECRETARY
3. Exhibit B — Cooperative Agency Contract (SW 11624-DAC); and
4. Exhibit C — Conflict of Interest Questionnaire FT. WORTH, TX
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B,
or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this
Agreement control.
City shall pay Vendor in accordance with the fee schedule in Exhibit A, including any future quotes, and
in accordance with the provisions of this Agreement. Total annual payment made under this non-exclusive
Agreement may be an amount up to Forty -One Million Dollars and Zero Cents ($41,000,000.00). The Vendor
acknowledges that this is a non-exclusive agreement and there is no guarantee of any specific amount of purchase.
Further, Vendor recognizes that the amount stated above is the total amount of funds available, collectively, for
any Vendor that enters into an agreement with the City under the relevant M&C or cooperative agreement and
that once the full amount has been exhausted, whether individually or collectively, funds have therefore been
exhausted under this Agreement as well. Vendor shall not provide any additional items or services or bill for
expenses incurred for City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by
this Agreement unless City first approves such expenses in writing.
The Parties will engage in multiple transactions to purchase grounds maintenance equipment and related
motorized equipment under this Agreement. For each purchase made pursuant to this Agreement, Vendor must
supply a quote for the subject vehicles, and the quote must conform with the then -current pricing under the
underlying cooperative agreement. If the City accepts the quote and places an order for the vehicles/equipment,
that quote shall be considered as an addendum to this agreement but is not required to be filed in the City records.
The Parties will maintain all quotes for the 3-year Audit period included herein.
The term of this Agreement is effective beginning on the date signed by the Assistant City Manager
("Effective Date") and shall expire no later than May 12, 2027 ("Expiration Date"), unless terminated earlier in
accordance with this Agreement.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the
right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but
not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional
cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor
facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with
the provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives or
(2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
To VENDOR:
City of Fort Worth Coufal Prater dba United Ag & Turf
Attn: Valerie Washington, Assistant City Manager
100 Fort Worth Trail 9769 S. US Hwy 287,
Fort Worth, TX 76102 Rhome, TX, 76078
With copy to Fort Worth City Attorney's Office at Facsimile: N/A
same address
City is a government entity under the laws of the State of Texas and all documents held or maintained by
City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that
City maintain records in violation of the Act, City hereby objects to such provisions, and such provisions are
hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information
marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to
submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided
by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by and construed in
accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue
for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas.
To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant
County, City objects to such terms and any such terns are hereby deleted from the Agreement and shall have no
force or effect.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires
City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have
no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or
hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and
any such terms are hereby deleted from the Agreement and shall have no force or effect.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is
prohibited from entering into a contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Chapter
2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature
provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and
(2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2)
will not boycott energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that
is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees
unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not
discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor
certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice,
policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
V 961
By: Valerie Washington (Jul 31, 2026 16:48:13 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 07/31 /2026
APPROVAL RECOMMENDED:
4-1,
By:
Reginald Zeno (Jul 31, 2026 15:34:30 CDT)
Name: Reginald Zeno
Title: Chief Financial Officer/Director
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Name: Jannette Goodall
Title: City Secretary
VENDOR:
Coufal Prater dba United Ag & Turf
OR
Name: Curtis Abel
Title: Government Sales Manager
Date: 7/13/2026
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Name: Christopher Ha
Title: Senior Buyer
Name: Amarna Muhammad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 26-0393
Date: May 12, 2026
1295 Form: 2026-1461334
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A
Price Schedule: Sourcewell RFP # 112624
Product Description
Discount off
MSRP
Turf Equipment
Residential Zero Turn Radius Mowers —Z300 and Z500 Series
4%
Lawn Tractors — S100 - S240
4%
Lawn Tractors — X300 Series
18%
Garden Tractors —X500 and X700 Series
18%
Equipment for Lawn & Garden Tractors
18%
Commercial Walk Behind Mowers
18%
Commercial Quik Trak Mowers
18%
Commercial Zero Turn Radius Mowers —Z700 Series
9%
Commercial Zero Turn Radius Mowers —Z900 Series
23%
Commercial Front Mowers
23%
Commercial Wide Area Mowers
23%
Equipment for Commercial Mowing
23%
Compact Utility Tractors
18%
Equipment for Compact Utility Tractors
18%
Mid -size Crossover Utility Vehicles
14%
Full-size Crossover Utility Vehicles
14%
Traditional Utility Vehicles (excludes GS Gators)
17%
HPX Utility Vehicles
14%
GX Utility Vehicles
14%
Golf Equipment
Golf & Turf — Reel Mowers
24%
Golf & Turf — Special Application Mowers
24%
Public
Golf & Turf — Special Application Vehicles
24%
Golf & Turf — GS Gators
20%
Golf &Turf — Ae rco re
24%
Golf & Turf — Debris Management
24%
Golf & Turf — Fleet Management
13%
Frontier Equipment
Frontier - Cutting & Mowing
18%
Frontier - Hay & Forage
18%
Frontier - Landscape
18%
Frontier - Livestock
18%
Frontier - Material Handling
18%
Frontier - Planting & Seeding
18%
Frontier - Snow Equipment
18%
Frontier - Tillage
18%
Frontier - Sprayers
18%
Discounts listed are off John Deere's list price. List price can be found on
www.deere.com by utilizing "Build & Price" and building the desired machine.
• Note: Discounts will be calculated based on current pricing at the time an
agency requests the quote and will be valid for 30 days.
• Note: John Deere dealers have the option to charge $8.00 per loaded mile to
deliver the equipment to the end -user. Mileages will be calculated using
Google Maps.
• Note: For equipment deliveries to Sourcewell participating entities in Alaska or
Hawaii, factory freight to the delivering dealer will be paid by the end -user.
Factory freight is known at the time of quoting and will be included on the quote
to the end -user.
Public
• Note: Agencies may utilize www.deere.com to obtain the most current
information regarding John Deere dealership locations. Select "Find A Dealer"
at the top of the page to locate the nearest dealer.
Public
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Exhibit B 112624-DAC
Sourcewell Pa'
MASTER AGREEMENT #112624
CATEGORY: Grounds Maintenance Equipment and Related Attachments
SUPPLIER: Deere & Company
This Master Agreement (Agreement) is between Sourcewell, a Minnesota service cooperative located at
202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Deere & Company, 2000
John Deere Run, Cary, NC 27513 (Supplier).
Sourcewell is a local government and service cooperative created under the laws of the State of
Minnesota (Minnesota Statutes Section 123A.21) offering a Cooperative Purchasing Program to eligible
participating government entities.
Under this Master Agreement entered with Sourcewell, Supplier will provide Included Solutions to
Participating Entities through Sourcewell's Cooperative Purchasing Program.
Article 1:
General Terms
The General Terms in this Article 1 control the operation of this Master Agreement between Sourcewell
and Supplier and apply to all transactions entered by Supplier and Participating Entities. Subsequent
Articles to this Master Agreement control the rights and obligations directly between Sourcewell and
Supplier (Article 2), and between Supplier and Participating Entity (Article 3), respectively. These Article 1
General Terms control over any conflicting terms. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) Purpose. Pursuant to Minnesota law, the Sourcewell Board of Directors has authorized a Cooperative
Purchasing Program designed to provide Participating Entities with access to competitively awarded
cooperative purchasing agreements. To facilitate the Program, Sourcewell has awarded Supplier this
cooperative purchasing Master Agreement following a competitive procurement process intended to
meet compliance standards in accordance with Minnesota law and the requirements contained
herein.
2) Intent. The intent of this Master Agreement is to define the roles of Sourcewell, Supplier, and
Participating Entity as it relates to Sourcewell's Cooperative Purchasing Program.
3) Participating Entity Access. Sourcewell's Cooperative Purchasing Program Master Agreements are
available to eligible public agencies (Participating Entities). A Participating Entity's authority to access
Sourcewell's Cooperative Purchasing Program is determined through the laws of its respective
jurisdiction.
4) Supplier Access. The Included Solutions offered under this Agreement may be made available to any
Participating Entity. Supplier understands that a Participating Entity's use of this Agreement is at the
Participating Entity's sole convenience. Supplier will educate its sales and service forces about
Sourcewell eligibility requirements and required documentation. Supplier will be responsible for
ensuring sales are with Participating Entities.
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5) Term. This Agreement is effective upon the date of the final signature below. The term of this
Agreement is four (4) years from the effective date. The Agreement expires at 11:59 P.M. Central
Time on January 31, 2029, unless it is cancelled or extended as defined in this Agreement.
a) Extensions. Sourcewell and Supplier may agree to up to three (3) additional one-year extensions
beyond the original four-year term. The total possible length of this Agreement will be seven (7)
years from the effective date.
b) Exceptional Circumstances. Sourcewell retains the right to consider additional extensions as
required under exceptional circumstances.
6) Survival of Terms. Notwithstanding the termination of this Agreement, the obligations of this
Agreement will continue through the performance period of any transaction entered between
Supplier and any Participating Entity before the termination date.
7) Scope. Supplier is awarded a Master Agreement to provide the solutions identified in RFP #112624
to Participating Entities. In Scope solutions include:
a) Lawn and garden equipment for all types of lawn, field and turf care, golf course, landscape,
sidewalk, walking path, and parking lot maintenance, and snow removal;
b) Irrigation and aeration equipment, systems, parts, and installation; and
c) Beach and waterfront maintenance equipment and accessories.
8) Included Solutions. Supplier's Proposal to the above referenced RFP is incorporated into this Master
Agreement. Only those Solutions included within Supplier's Proposal and within Scope (Included
Solutions) are included within the Agreement and may be offered to Participating Entities.
9) Indefinite Quantity. This Master Agreement defines an indefinite quantity of sales to eligible
Participating Entities.
10) Pricing. Pricing information (including Pricing and Delivery and Pricing Offered tables) for all Included
Solutions within Supplier's Proposal is incorporated into this Master Agreement.
11) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List on file
with Sourcewell when offering Included Solutions to Participating Entities. Participating Entities may
request adjustments to pricing directly from Supplier during the negotiation and execution of any
transaction.
12) Open Market. Supplier's open market pricing process is included within its Proposal.
13) Supplier Representations:
i) Compliance. Supplier represents and warrants it will provide all Included Solutions
under this Agreement in full compliance with applicable federal, state, and local laws and
regulations.
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ii) Licenses. As applicable, Supplier will maintain a valid status on all required federal, state,
and local licenses, bonds, and permits required for the operation of Supplier's business with
Participating Entities. Participating Entities may request all relevant documentation directly from
Supplier.
iii) Supplier Warrants. Supplier warrants that all Included Solutions furnished under this
Agreement are free from liens and encumbrances, and are free from defects in design, materials,
and workmanship. In addition, Supplier warrants the Solutions are suitable for and will perform
in accordance with the ordinary use for which they are intended.
14) Bankruptcy Notices. Supplier certifies and warrants it is not currently in a bankruptcy proceeding.
Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years
within its Proposal. Supplier must provide notice in writing to Sourcewell if it enters a bankruptcy
proceeding at any time during the term of this Agreement.
15) Debarment and Suspension. Supplier certifies and warrants that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from programs operated by the State of Minnesota, the United States federal government, or any
Participating Entity. Supplier certifies and warrants that neither it nor its principals have been
convicted of a criminal offense related to the subject matter of this Agreement. Supplier further
warrants that it will provide immediate written notice to Sourcewell if this certification changes at
any time during the term of this Agreement.
16) Provisions for non -United States federal entity procurements under United States federal awards
or other awards (Appendix II to 2 C.F.R § 200). Participating Entities that use United States federal
grant or other federal funding to purchase solutions from this Agreement may be subject to
additional requirements including the procurement standards of the Uniform Administrative
Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200.
Participating Entities may have additional requirements based on specific funding source terms or
conditions. Within this Section, all references to "federal" should be interpreted to mean the United
States federal government. The following list applies when a Participating Entity accesses Supplier's
Included Solutions with United States federal funds.
i) EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. §
60, all agreements that meet the definition of "federally assisted construction contract" in 41
C.F.R. § 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935,
3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
ii) DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. § 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
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"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with the
Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report all
suspected or reported violations to the federal awarding agency. Supplier must comply with all
applicable Davis -Bacon Act provisions.
iii) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708).
Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that
involve the employment of mechanics or laborers must include a provision for compliance with
40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of not
less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in
the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to
the purchases of supplies, materials, or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence. This provision is hereby incorporated
by reference into this Agreement. Supplier certifies that during the term of an award for all
Agreements by Sourcewell resulting from this procurement process, Supplier must comply with
applicable requirements as referenced above.
iv) RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal
award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient
or subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all Agreements by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
v) CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION
CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of
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$150,000 require the non-federal award to agree to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal
Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to
the Federal awarding agency and the Regional Office of the Environmental Protection Agency
(EPA). Supplier certifies that during the term of this Agreement it will comply with applicable
requirements as referenced above.
vi) DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract
award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide
exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines
at 2 C.F.R. § 180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and
12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains
the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
vii) BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must
file any required certifications. Suppliers must not have used federal appropriated funds to pay
any person or organization for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any federal contract, grant, or any other
award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds
that takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352).
viii) RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply
with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further
certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable,
Supplier must comply with the mandatory standards and policies relating to energy efficiency
which are contained in the state energy conservation plan issued in compliance with the Energy
Policy and Conservation Act.
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must
comply with all applicable provisions of the Buy American Act. Purchases made in accordance
with the Buy American Act must follow the applicable procurement rules calling for free and
open competition.
xi) ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this
Agreement for the purpose of making audits, examinations, excerpts, and transcriptions. The
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right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
xii) PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity
that is a state agency or agency of a political subdivision of a state and its contractors must
comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that
contain the highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
xiii) FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests,
or reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
xiv) NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party
to this Agreement or any purchase by a Participating Entity and is not subject to any obligations
or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Agreement or any purchase by an authorized user.
xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. § 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Agreement or any purchase by a
Participating Entity.
xvi) FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
xvii) CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Agreement or any aspect related
to the anticipated work under this Agreement raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
xviii) U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with
U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of
resources and support to individuals and organizations associated with terrorism.
xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of
this Agreement it will comply with applicable requirements of 2 C.F.R. § 200.216.
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xx) DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier
certifies that during the term of this Agreement, Supplier will comply with applicable
requirements of 2 C.F.R. § 200.322.
Article 2:
Sourcewell and Supplier Obligations
The Terms in this Article 2 relate specifically to Sourcewell and its administration of this Master
Agreement with Supplier and Supplier's obligations thereunder.
1) Authorized Sellers. Supplier must provide Sourcewell a current means to validate or authenticate
Supplier's authorized dealers, distributors, or resellers which may complete transactions of Included
Solutions offered under this Agreement. Sourcewell may request updated information in its
discretion, and Supplier agrees to provide requested information within a reasonable time.
2) Product and Price Changes Requirements. Supplier may request Included Solutions changes,
additions, or deletions at any time. All requests must be made in writing by submitting a Sourcewell
Price and Product Change Request Form to Sourcewell. At a minimum, the request must:
• Identify the applicable Sourcewell Agreement number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Included Solutions affected by the requested change, along with the
requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of Pricing List with the effective date of the modified pricing,
or product addition or deletion. The new pricing restatement must include all Included
Solutions offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to
this Agreement and will be incorporated by reference.
3) Authorized Representative. Supplier will assign an Authorized Representative to Sourcewell for this
Agreement and must provide prompt notice to Sourcewell if that person is changed. The Authorized
Representative will be responsible for:
• Maintenance and management of this Agreement;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Participation in reviews with Sourcewell.
Sourcewell's Authorized Representative is its Chief Procurement Officer.
4) Performance Reviews. Supplier will perform a minimum of one review with Sourcewell per
agreement year. The review will cover transactions to Participating Entities, pricing and terms,
administrative fees, sales data reports, performance issues, supply chain issues, customer issues, and
any other necessary information.
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5) Sales Reporting Required. Supplier is required as a material element to this Master Agreement to
report all completed transactions with Participating Entities utilizing this Agreement. Failure to
provide complete and accurate reports as defined herein will be a material breach of the Agreement
and Sourcewell reserves the right to pursue all remedies available at law including cancellation of
this Agreement.
6) Reporting Requirements. Supplier must provide Sourcewell an activity report of all transactions
completed utilizing this Agreement. Reports are due at least once each calendar quarter (Reporting
Period). Reports must be received no later than 45 calendar days after the end of each calendar
quarter. Supplier may report on a more frequent basis in its discretion. Reports must be provided
regardless of the amount of completed transactions during that quarter (i.e., if there are no sales,
Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Sourcewell Participating Entity Account Number;
• Transaction Description;
• Transaction Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Transaction was invoiced/sale was recognized as revenue by Supplier.
If collected by Supplier, the Report may include the following fields as available:
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
7) Administrative Fee. In consideration for the support and services provided by Sourcewell, Supplier
will pay an Administrative Fee to Sourcewell on all completed transactions to Participating Entities
utilizing this Agreement. Supplier will include its Administrative Fee within its proposed pricing.
Supplier may not directly charge Participating Entities to offset the Administrative Fee.
8) Fee Calculation. Supplier's Administrative Fee payable to Sourcewell will be calculated as a stated
percentage (listed in Supplier's Proposal) of all completed transactions utilizing this Master
Agreement within the preceding Reporting Period. For certain categories, a flat fee may be
proposed. The Administrative Fee will be stated in Supplier's Proposal.
9) Fee Remittance. Supplier will remit fee to Sourcewell no later than 45 calendar days after the close
of the preceding calendar quarter in conjunction with Supplier's Reporting Period obligations
defined herein. Payments should note the Supplier's name and Sourcewell-assigned Agreement
number in the memo; and must be either mailed to Sourcewell above "Attn: Accounts Receivable" or
remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department
instructions.
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10) Noncompliance. Sourcewell reserves the right to seek all remedies available at law for unpaid or
underpaid Administrative Fees due under this Agreement. Failure to remit payment, delinquent
payments, underpayments, or other deviations from the requirements of this Agreement may be
deemed a material breach and may result in cancellation of this Agreement and disbarment from
future Agreements.
11) Audit Requirements. Pursuant to Minn. Stat. § 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell and the Minnesota State Auditor for a minimum of six years from the end
of this Agreement. Supplier agrees to fully cooperate with Sourcewell in auditing transactions under
this Agreement to ensure compliance with pricing terms, correct calculation and remittance of
Administrative Fees, and verification of transactions as may be requested by a Participating Entity or
Sourcewell.
12) Assignment, Transfer, and Administrative Changes. Supplier may not assign or otherwise transfer its
rights or obligations under this Agreement without the prior written consent of Sourcewell. Such
consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or
portions of this Agreement within its sole discretion to address corporate restructurings, mergers,
acquisitions, or other changes to the Responsible Party and named in the Agreement. Any prohibited
assignment is invalid. Upon request Sourcewell may make administrative changes to agreement
documentation such as name changes, address changes, and other non -material updates as
determined within its sole discretion.
13) Amendments. Any material change to this Agreement must be executed in writing through an
amendment and will not be effective until it has been duly executed by the parties.
14) Waiver. Failure by Sourcewell to enforce any right under this Agreement will not be deemed a waiver
of such right in the event of the continuation or repetition of the circumstances giving rise to such
right.
15) Complete Agreement. This Agreement represents the complete agreement between the parties for
the scope as defined herein. Supplier and Sourcewell may enter into separate written agreements
relating specifically to transactions outside of the scope of this Agreement.
16) Relationship of Sourcewell and Supplier. This Agreement does not create a partnership, joint
venture, or any other relationship such as employee, independent contractor, master -servant, or
principal -agent.
17) Indemnification. Supplier must indemnify, defend, save, and hold Sourcewell, including their agents
and employees, harmless from any claims or causes of action, including attorneys' fees incurred by
Sourcewell, arising out of any act or omission in the performance of this Agreement by the Supplier
or its agents or employees; this indemnification includes injury or death to person(s) or property
alleged to have been caused by some defect in design, condition, or performance of Included
Solutions under this Agreement. Sourcewell's responsibility will be governed by the State of
Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
18) Data Practices. Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13. As it applies to all data created and
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maintained in performance of this Agreement, Supplier may be subject to the requirements of this
chapter.
19) Grant of License.
a) During the term of this Agreement:
i) Supplier Promotion. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive
right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising,
promotional materials, and informational sites for the purpose of marketing Sourcewell's
Agreement with Supplier.
ii) Sourcewell Promotion. Supplier grants to Sourcewell a royalty -free, worldwide, non-
exclusive right and license to use Supplier's trademarks in advertising, promotional
materials, and informational sites for the purpose of marketing Supplier's Agreement with
Sourcewell.
b) Limited Right of Sublicense. The right and license granted herein includes a limited right of each
party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers,
marketing representatives, partners, or agents (collectively "Permitted Sublicensees") in
advertising, promotional, or informational materials for the purpose of marketing the Parties'
relationship. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this section by any of their respective
sublicensees.
c) Use; Quality Control.
i) Neither party may alter the other party's trademarks from the form provided and must
comply with removal requests as to specific uses of its trademarks or logos.
ii) Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's
trademarks only in good faith and in a dignified manner consistent with such party's use of
the trademarks. Each party may make written notice to the other regarding misuse under
this section. The offending party will have 30 days of the date of the written notice to cure
the issue or the license/sublicense will be terminated.
d) Termination. Upon the termination of this Agreement for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and
the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of
suppliers which may be used until the next printing). Supplier must return all marketing and
promotional materials, including signage, provided by Sourcewell, or dispose of it according to
Sourcewell's written directions.
20) Venue and Governing law between Sourcewell and Supplier Only. The substantive and procedural
laws of the State of Minnesota will govern this Agreement between Sourcewell and Supplier. Venue
for all legal proceedings arising out of this Agreement between Sourcewell and Supplier will be in
court of competent jurisdiction within the State of Minnesota. This section does not apply to any
dispute between Supplier and Participating Entity. This Agreement reserves the right for Supplier and
Participating Entity to negotiate this term to within any transaction documents.
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21) Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be
illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Agreement is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
22) Insurance Coverage. At its own expense, Supplier must maintain valid insurance policy(ies) during
the performance of this Agreement with insurance company(ies) licensed or authorized to do
business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and
limits of insurance not less than the following:
a) Commercial General Liability Insurance. Supplier will maintain insurance covering its operations,
with coverage on an occurrence basis, and must be subject to terms no less broad than the
Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer
edition), or equivalent. At a minimum, coverage must include liability arising from premises,
operations, bodily injury and property damage, independent contractors, products -completed
operations including construction defect, contractual liability, blanket contractual liability, and
personal injury and advertising injury. All required limits, terms and conditions of coverage must
be maintained during the term of this Agreement.
• $1,500,000 each occurrence Bodily Injury and Property Damage
• $1,500,000 Personal and Advertising Injury
• $2,000,000 aggregate for products liability -completed operations
• $2,000,000 general aggregate
b) Certificates of Insurance. Prior to execution of this Agreement, Supplier must furnish to
Sourcewell a certificate of insurance, as evidence of the insurance required under this
Agreement. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or provided to in an
alternative manner as directed by Sourcewell. The certificates must be signed by a person
authorized by the insurer(s) to bind coverage on their behalf. Failure of Supplier to maintain the
required insurance and documentation may constitute a material breach.
c) Additional Insured Endorsement and Primary and Non-contributory Insurance Clause. Supplier
agrees to list Sourcewell, including its officers, agents, and employees, as an additional insured
under the Supplier's commercial general liability insurance policy with respect to liability arising
out of activities, "operations," or "work" performed by or on behalf of Supplier, and products
and completed operations of Supplier. The policy provision(s) or endorsements) must further
provide that coverage is primary and not excess over or contributory with any other valid,
applicable, and collectible insurance or self-insurance in force for the additional insureds.
d) Waiver of Subrogation. Supplier waives and must require (by endorsement or otherwise) all its
insurers to waive subrogation rights against Sourcewell and other additional insureds for losses
paid under the insurance policies required by this Agreement or other insurance applicable to
the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self -insured
retentions applicable to the required or any other insurance maintained by the Supplier or its
subcontractors. Where permitted by law, Supplier must require similar written express waivers
of subrogation and insurance clauses from each of its subcontractors.
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e) Umbrella/Excess Liability/SELF-INSURED RETENTION. The limits required by this Agreement can
be met by either providing a primary policy or in combination with umbrella/excess liability
policy(ies), or self -insured retention.
23) Termination for Convenience. Sourcewell or Supplier may terminate this Agreement upon 60
calendar days' written notice to the other Party. Termination pursuant to this section will not relieve
the Supplier's obligations under this Agreement for any transactions entered with Participating
Entities through the date of termination, including reporting and payment of applicable
Administrative Fees.
24) Termination for Cause. Sourcewell may terminate this Agreement upon providing written notice of
material breach to Supplier. Notice must describe the breach in reasonable detail and state the
intent to terminate the Agreement. Upon receipt of Notice, the Supplier will have 30 calendar days
in which it must cure the breach. Termination pursuant to this section will not relieve the Supplier's
obligations under this Agreement for any transactions entered with Participating Entities through the
date of termination, including reporting and payment of applicable Administrative Fees.
Article 3:
Supplier Obligations to Participating Entities
The Terms in this Article 3 relate specifically to Supplier and a Participating Entity when entering
transactions utilizing the General Terms established in this Master Agreement. Article 1 General Terms
control over any conflict with this Article 3. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) Quotes to Participating Entities. Suppliers are encouraged to provide all pricing information
regarding the total cost of acquisition when quoting to a Participating Entity. Suppliers and
Participating Entities are encouraged to include all cost specifically associated with or included within
the Suppliers proposal and Included Solutions within transaction documents.
2) Shipping, Delivery, Acceptance, Rejection, and Warranty. Supplier's proposal may include proposed
terms relating to shipping, delivery, inspection, and acceptance/rejection and other relevant terms
of tendered Solutions. Supplier and Participating Entity may negotiate final terms appropriate for the
specific transaction relating to non -appropriation, shipping, delivery, inspection,
acceptance/rejection of tendered Solutions, and warranty coverage for Included Solutions. Such
terms may include, but are not limited to, costs, risk of loss, proper packaging, inspection rights and
timelines, acceptance or rejection procedures, and remedies as mutually agreed include notice
requirements, replacement, return or exchange procedures, and associated costs.
3) Applicable Taxes. Participating Entity is responsible for notifying supplier of its tax-exempt status and
for providing Supplier with any valid tax -exemption certification(s) or related documentation.
4) Ordering Process and Payment. Supplier's ordering process and acceptable forms of payment are
included within its Proposal. Participating Entities will be solely responsible for payment to Supplier
and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
5) Transaction Documents. Participating Entity may require the use of its own forms to complete
transactions directly with Supplier utilizing the terms established in this Agreement. Supplier's
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standard form agreements may be offered as part of its Proposal. Supplier and Participating Entity
may complete and document transactions utilizing any type of transaction documents as mutually
agreed. In any transaction document entered utilizing this Agreement, Supplier and Participating
Entity must include specific reference to this Master Agreement by number and to Participating
Entity's unique Sourcewell account number.
6) Additional Terms and Conditions Permitted. Participating Entity and Supplier may negotiate and
include additional terms and conditions within transaction documentation as mutually agreed. Suci-
terms may supplant or supersede this Master Agreement when necessary and as solely determined
by Participating Entity. Sourcewell has expressly reserved the right for Supplier and Participating
Entity to address any necessary provisions within transaction documents not expressly included
within this Master Agreement, including but not limited to transaction cancellation, dispute
resolution, governing law and venue, non -appropriation, insurance, defense and indemnity, force
majeure, and other material terms as mutually agreed.
7) Subsequent Agreements and Survival. Supplier and Participating Entity may enter into a separate
agreement to facilitate long-term performance obligations utilizing the terms of this Master
Agreement as mutually agreed. Such agreements may provide for a performance period extending
beyond the full term of this Master Agreement as determined in the discretion of Participating
Entity.
8) Participating Addendums. Supplier and Participating Entity may enter a Participating Addendum or
similar document extending and supplementing the terms of this Master Agreement to facilitate
adoption as may be required by a Participating Entity.
M3
Sourcewell
�Signed
�by- c'', /,,,,1�
J I.�W a 1
COFD2A739D06489...
Jeremy Schwartz
Title: Chief Procurement Officer
Date: 1/29/2025 1 7:20 PM CST
Deere & Company
Signed by:
. Sw'l&
C44230CF47A24D5...
v•
Jennifer Smith
Title: Contract Administrator
Date:
1/29/2025 1 4:20 PM CST
v052824 13
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RFP 112624 - Grounds Maintenance Equipment and Related
Attachments
Vendor Details
Company Name:
Deere & Company
2000 John Deere Run
Address:
Cary, NC 27513
Contact:
Jennifer Smith
Email:
GovContractSupport@JohnDeere.com
Phone:
800-358-5010 2652
Fax:
309-749-2313
HST#:
362382580
Submission Details
Created On:
Wednesday October 30, 2024 08:18:25
Submitted On:
Tuesday November 26, 2024 10:28:52
Submitted By:
Jennifer Smith
Email:
GovContractSupport@JohnDeere.com
Transaction #:
c2dfaO48-Oa04-4fO3-9f38-1f30eca50e45
Submitter's IP Address:
136.226.3.100
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
Specifications
Table 1: Proposer Identity & Authorized Representatives (Not Scored)
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
Table 1 Specific Instructions. Sourcewell requires identification of all parties responsible for providing Solutions under a resulting master
agreement(s) (Responsible Supplier). Proposers are strongly encouraged to include all potential Responsible Suppliers including any
corporate affiliates, subsidiaries, D.B.A., and any other authorized entities within a singular proposal. All information required under this
RFP must be included for each Responsible Supplier as instructed. Proposers with multiple Responsible Supplier options may choose to
respond individually as distinct entities, however each response will be evaluated individually and only those proposals recommended for
award may result in a master agreement award. Unawarded entities will not be permitted to later be added to an existing master
agreement through operation of Proposer's corporate organization affiliation.
Line
Item
Question
Response*
1
Provide the legal name of the Proposer
Deere & Company
authorized to submit this Proposal.
2
In the event of award, is this entity the
Yes
Responsible Supplier that will execute the
master agreement with Sourcewell? Y or N.
3
Identify all subsidiaries, D.B.A., authorized
No other suppliers will execute a master agreement with Sourcewell
affiliates, and any other entity that will be
responsible for offering and performing delivery
of Solutions within this Proposal (i.e.
Responsible Supplier(s) that will execute a
master agreement with Sourcewell).
4
Provide your CAGE code or Unique Entity
CAGE Code: OXWZ3
Identifier (SAM):
UEID Number: FNSWEDARMK53
5
Provide your NAICS code applicable to
333111, 333112
Solutions proposed.
6
Proposer Physical Address:
2000 John Deere Run, Cary, NC 27513
7
Proposer website address (or addresses):
www.deere.com
8
Proposer's Authorized Representative (name,
Jennifer Smith - Contract Administrator
title, address, email address & phone) (The
2000 John Deere Run, Cary, NC 27513
representative must have authority to sign
GovContractSupport@JohnDeere.com
the "Proposer's Assurance of Compliance" on
800-358-5010 Ext. 2652
behalf of the Proposer):
9
Proposer's primary contact for this proposal
Jennifer Smith - Contract Administrator
(name, title, address, email address & phone):
2000 John Deere Run, Cary, NC 27513
GovContractSupport@JohnDeere.com
800-358-5010 Ext. 2652
10
Proposer's other contacts for this proposal, if
Adrienne Larson, Sr. Strategic Account Manager
any (name, title, address, email address &
10789 S Ridgeview Rd, Olathe, KS 66061
phone):
LarsonAdrienneL@JohnDeere.com
913-310-8085
Table 2A: Financial Viability and Marketplace Success (50 Points)
Line Question
Item
Response*
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
11
Provide a brief history of your company,
We Run For All. We innovate on behalf of humanity. It doesn't matter if you've
including your company's core values,
never driven a tractor, mowed a lawn, or operated a dozer. With our role in
business philosophy, and industry longevity
helping produce food, fiber, fuel and infrastructure, we work for every single person
related to the requested Solutions.
on the planet.
Deere & Company, founded in 1837 (collectively known as John Deere), began as
a simple one-man blacksmith. Today is has grown into a corporation that does
business around the world. The company is guided by the same core values
established by its founder: integrity, quality, commitment and innovation. John Deere
produces intelligent, connected machines and applications that are helping
revolutionize the agriculture and construction industries. Our easy -to -use products
and solutions deliver results our customers see in the field, on the job site, and in
their pockets.
Deere & Company at a glance: https://www.deere.com/assets/pdfs/common/ourcompany/
deere-&-company-at-a-glance. pdf
12
What are your company's expectations in the
If awarded, John Deere will be able to offer a wide array of products that fall within
event of an award?
the scope of the products requested in this RFP. John Deere will continue to grow
its successful partnership and relationship with Sourcewell to provide its members
the best option for acquiring our Ground Maintenance Equipment and Related
Attachments.
13
Demonstrate your financial strength and
Please see Deere & Company's 2023 Annual Report that has been uploaded as
stability with meaningful data. This could
part of our proposal.
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response. DO NOT PROVIDE ANY TAX
INFORMATION OR PERSONALLY
IDENTIFIABLE INFORMATION.
14
What is your US market share for the
John Deere considers its market share data to be proprietary information. While
Solutions that you are proposing?
we do not publicly release market share information, John Deere holds a top-level
market share position across our entire Ag & Turf product portfolio in the US.
15
What is your Canadian market share for the
John Deere considers its market share data to be proprietary information. While
Solutions that you are proposing?
we do not publicly release market share information, John Deere holds a top-level
market share position across our entire Ag & Turf product portfolio in the Canada.
16
Disclose all current and completed bankruptcy
Not Applicable
proceedings for Proposer and any included
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a bankruptcy
proceeding at any time during the pendency
of this RFP evaluation.
17
How is your organization best described: is it
John Deere is a manufacturer (b).
a manufacturer, a distributor/dealer/reseller, or
John Deere has a dedicated governmental sales department (SABD) based out of
a service provider? Answer the question that
Cary, NC. All employees of this group are full time John Deere employees. We
best applies to your organization, either a) or
have 4 Strategic Account Managers responsible for state governmental sales in their
b).
respective geographies, dedicating 100% of their time to grow the John Deere
a) If your company is best described as a
governmental sales business. The account managers work with John Deere dealers
distributor/dealer/reseller (or similar entity),
to provide training and a greater understanding of the contracts and selling process.
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
John Deere has a nationwide dealer network. The dealer network is independently
of the products proposed in this RFP. If
owned and operated businesses. The John Deere dealers will deliver and service
applicable, is your dealer network
the products being offered in the RFP.
independent or company owned?
b) If your company is best described as a
Upon contract award, the John Deere dealers can become an authorized seller on
manufacturer or service provider, describe
our contract. The dealers would have to successfully complete a contract training
your relationship with your sales and service
program administered by our account managers. The dealers would agree to the
force and with your dealer network in
contract's terms and conditions and sign a dealer agreement. We do retain the
delivering the products and services proposed
right to sell directly if the dealer does not complete training and accept the
in this RFP. Are these individuals your
contract's terms and conditions.
employees, or the employees of a third party?
18
If applicable, provide a detailed explanation
Deere & Company maintains all licenses and certifications necessary to conduct its
outlining the licenses and certifications that
business in the United States and Canada.
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
19
Disclose all current and past debarments or
There are no suspensions or debarments.
suspensions for Proposer and any included
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a debarment
or suspension status any time during the
pendency of this RFP evaluation.
20
Describe any relevant industry awards or
2024
recognition that your company has received in
World's Most Ethical Companies — Ethisphere Institute
the past five years.
World's Most Admired Companies — Fortune
World's Best Companies of 2024 — Time
Excellence 1000 Index — ranked #9 — Newsweek
The Civic 50 Honoree 2024 — Points of Light
2023
Sourcewell Legacy Award Winner
Ranked #3 for Brand Reputation - Axios/Harris Poll 100
World's Most Ethical Companies - Ethisphere Institute
America's Best Large Employers - Forbes
100 Most Influential Companies - Times
World's Most Admired Companies — Fortune
2022
World's Most Ethical Companies - Ethisphere Institute
50 Most Community -Minded Companies - The Civic 50
Consumer Electronics Show (CES) Innovation Awards
AE50 Awards for Innovation
2021
World's Most Ethical Companies - Ethisphere Institute
Most Admired Companies - Fortune
Most Influential Black Corporate Directors for 2021 - Savoy
Social Responsibility Award - Fast Company
2020
World's Most Ethical Companies - Ethisphere Institute
Most Innovative Product Engineering Designs - AE50 Awards
Best Global Brands - Interbrand
Best CES Sustainability Award - GadgetMatch
Best Place to Work - Glassdoor
21
What percentage of your sales are to the
Due to proprietary information, we would prefer not to provide the sales volume
governmental sector in the past three years?
history of government agencies. We can assure you that we are a partner who is
fully aligned with governmental customer purchase requirements. With a dedicated
governmental sales department that works solely with public agencies and our
dealer network, we continue to increase our sales volume in this key segment.
22
What percentage of your sales are to the
Due to proprietary information, we would prefer not to provide the sales volume
education sector in the past three years?
history of government agencies. We can assure you that we are a partner who is
fully aligned with governmental customer purchase requirements. With a dedicated
governmental sales department that works solely with public agencies and our
dealer network, we continue to increase our sales volume in this key segment.
23
List all state, cooperative purchasing
John Deere currently holds over 110 government contracts consisting of federal,
agreements that you hold. What is the annual
state, county and cooperative contracts. The full list can be found at www.deere.com.
sales volume for each of these agreement
over the past three years?
Sales volumes are not publicly shared on any of these contracts.
24
List any GSA contracts or Standing Offers
John Deere currently holds GSA, AFNAF and DLA contracts.
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
Sales volumes are not publicly shared on any of these contracts.
each of these contracts over the past three
years?
Table 213: References/Testimonials
Line Item 25. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name *
Contact Name *
Phone Number*
University of Georgia Procurement
Megan Sheridan
706-542-7083
Orange County Procurement
Carlos Corona
714-667-9694
State of Indiana - Sourcewell Participating
Addendum
Stephanie Nelson
317-234-0963
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
Table 3: Ability to Sell and Deliver Solutions (150 Points)
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your
response should address in detail at least the following areas: locations of your network of sales and service providers, the number of
workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party),
and any overlap between the sales and service functions.
mLi
Ite26
Question
Response*
Sales force.
Our sales force would include both the John Deere Government Sales group and our
independent dealer network.
John Deere has a dedicated governmental sales department based in Cary NC that
focuses 100% of their time on the sales and processing of agriculture and turf
equipment purchases to governmental and other public agencies. We have a total of 5
Strategic Account Managers, one of which is dedicated strictly to federal sales. The 4
remaining account managers are responsible for state governmental sales in their
respective geographies, dedicating 100% of their time to grow the John Deere
governmental sales business. The account managers work with John Deere dealers to
provide training and a greater understanding of the contracts and selling process.
The John Deere dealers can also become an authorized seller on our contract and
would be able to accept Purchase Orders and Invoice Sourcewell members. The
dealers would have to successfully complete a contract training program administered
by our account managers. The dealers would agree to the contract's terms and
conditions and sign a dealer agreement. The dealers would be responsible for
delivering and supporting the equipment purchased.
In relation to the new Sourcewell Grounds Maintenance contract, the account managers
would promote the contract to state purchasing agents who either do not have their
own purchasing contract or have product gaps in their contract.
27
Describe the network of Authorized Sellers
John Deere has a nationwide independent dealer network offering best -in -class parts,
who will deliver Solutions, including dealers,
service, and support. We know the government customer and make everything easy,
distributors, resellers, and other distribution
from the initial purchase to service and support. Our dealer network, with over 1,700
methods.
locations nationwide, would be responsible for delivering and servicing the equipment
sold to end users using this contract. John Deere dealers offer a combination of
afterhours service (varies by dealer) and online support (online parts ordering system),
which gives end -users the service needed to avoid costly downtime. The John Deere
parts ordering system is available for all dealers and gives them access to over
800,000 unique parts which are ready to ship overnight, if needed. Most dealers also
offer some form of mobile maintenance service, which provides on -site service. Dealer
technicians are factory -trained on the service and support of the products offered in
this RFP
28
Service force.
John Deere has a nationwide independent dealer network offering best -in -class parts,
service, and support. We know the government customer and make everything easy,
from the initial purchase to service and support. Our dealer network, with over 1,700
locations nationwide, would be responsible for delivering and servicing the equipment
sold to end users using this contract. John Deere dealers offer a combination of
afterhours service (varies by dealer) and online support (online parts ordering system),
which gives end -users the service needed to avoid costly downtime. The John Deere
parts ordering system is available for all dealers and gives them access to over
800,000 unique parts which are ready to ship overnight, if needed. Most dealers also
offer some form of mobile maintenance service, which provides on -site service. Dealer
technicians are factory -trained on the service and support of the products offered in
this RFP.
29
Describe the ordering process. If orders will
We will have two processes in which Sourcewell members can order products.
be handled by distributors, dealers or
others, explain the respective roles of the
1. Dealer Direct - John Deere dealers who have completed training and certified by
Proposer and others.
the Government Sales group would be an authorized seller on our contract. The dealer
would be able to quote, accept purchase orders and invoice the Sourcewell member
directly. The Government Sales group has a sales reporting process to capture the
sale and report it to Sourcewell.
2. Deere Direct - Our dealer network has the ability to quote a Sourcewell member.
John Deere would still be the vendor and the PO would still be made out
to John Deere. The dealer would upload the quote and PO to the Government
Sales Order Processing for audit. Once audited, we will send the dealer
confirmation to deliver the equipment. John Deere will invoice the member upon
delivery of the product. The Government Sales group has a sales reporting process to
capture the sale and report it to Sourcewell.
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
30
Describe in detail the process and
The support of the equipment takes place through the John Deere dealer network.
procedure of your customer service
While customer service varies within the dealer network, the consistent training that is
program, if applicable. Include your
offered by John Deere Company to dealer technicians and parts personnel helps
response -time capabilities and
provide each agency with a similar customer experience. Should there be a need for
commitments, as well as any incentives that
equipment service, it will be the Sourcewell member's responsibility to contact the
help your providers meet your stated
delivering dealer for service. The member can also work with other dealers, if
service goals or promises.
necessary, as warranty and service work can be performed by any authorized John
Deere dealer. In the event of service issues that cannot be solved by the John Deere
dealer, the dealer works with John Deere Company's dealer technical assistance
center for elevated support.
As far as the John Deere Government Sales Department, we have an entire
department of approximately 25 people dedicated to government sales. This includes
an Order Management Team, that within an average of 15 days of submission, audits
and processes the PO to verify contract pricing and verify the items quoted are
eligible for the contract. Contract Administrators in the department ensure contract
compliance is maintained.
31
Describe your ability and willingness to
John Deere will serve Sourcewell member entities in the United States. The
provide your products and services to
nationwide John Deere dealer network is able to provide products and services
Sourcewell participating entities.
throughout the United States.
Equipment Delivery Time After Receipt of Order (ARO) is as follows:
1. Grounds Maintenance Equipment - 90 to 365 days after receipt of order.
2. Related Attachment and Accessories - 90 to 365 after receipt of order.
32
Describe your ability and willingness to
John Deere will serve Sourcewell member entities in Canada. The Canadian John
provide your products and services to
Deere dealer network is able to provide products and services throughout Canada.
Sourcewell participating entities in Canada.
33
Identify any geographic areas of the United
John Deere will serve the entire United States, including Alaska and Hawaii, and
States or Canada that you will NOT be fully
Canada.
serving through the proposed agreement.
34
Identify any account type of Participating
John Deere will serve all Sourcewell member entity sectors.
Entity which will not have full access to
your Solutions if awarded an agreement,
and the reasoning for this.
35
Define any specific requirements or
John Deere has assigned dealer in Hawaii and Alaska. Factory to dealer freight
restrictions that would apply to our
and local delivery by the dealer will be quoted as a separate line item and paid by
participating entities in Hawaii and Alaska
the Sourcewell member.
and in US Territories.
36
Will Proposer extend terms of any awarded
John Deere will serve all Sourcewell member entity sectors.
master agreement to nonprofit entities?
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
Table 4: Marketing Plan (100 Points)
Ltem
Question
Response*
37
Describe your marketing strategy for
John Deere currently uses several forms of marketing to target the governmental and
promoting this opportunity. Upload
public customer segment:
representative samples of your
marketing materials (if applicable) in
1. We have created a website where we prominently advertise the cooperative contracts
the document upload section of your
we currently hold.
response.
2. Each year, the company produces a purchasing guide for government equipment. This
purchasing guide, available in both print and electronic Flash Drive format, is used by the
John Deere dealer network to promote the products.
3. John Deere also prints detailed marketing brochures for the products being offered in
this RFP. This literature is made available to dealers and includes features and benefits
and equipment specifications.
A sample of marketing materials have been uploaded for review and include: Government
Municipal Lease Literature, Government Sales Folder Packet and Government Sport Turf
Banner.
38
Describe your use of technology and
John Deere's public website, www.deere.com, provides detailed product information for the
digital data (e.g., social media,
products being offered in this RFP. Customers are able to view information on product
metadata usage) to enhance
features, specifications, and accessories. Utilizing www.deere.com, Sourcewell members
marketing effectiveness.
would be able to "build -their own" product. Customers choose the product category and
subsequent product options to configure their desired piece of equipment. Manufacturer's
Suggested Retail List Price is shown. The website will not show the Sourcewell contract
discount, but if the Sourcewell member knows the discount on the particular product
category, they will be able to determine their purchase price.
Through our Marketing Communications group, John Deere is also active promoting our
brand and customer relationships on;
1. Facebook - www.facebook.com/JohnDeereUSCA
2. Twitter - https://twitter.com/JohnDeere
3. YouTube - https://www.youtube.com/user/JohnDeere
4. Instagram - instagram.com/johndeere
39
In your view, what is Sourcewell's role
Sourcewell, the John Deere Government Sales group and the dealer network will all play a
in promoting agreements arising out of
critical role in promoting this new contract. Sourcewell's role will be to continue to promote
this RFP? How will you integrate a
the John Deere brand to Sourcewell members, so they understand cooperative purchasing
Sourcewell-awarded agreement into
and the benefits of becoming a member. John Deere Government sales role will be to
your sales process?
promote the Sourcewell contract to the dealer network and properly train dealers on the
sales process (quoting, ordering and delivery of products), ensure entities are Sourcewell
members and assist nonmembers on how to become a member. The dealers' role will be
to partner with the Sourcewell member to identify the correct product and solution based on
the application and use of the equipment being purchased. Continued communication
between all three areas is critical for success and sales growth with this new contract.
40
Are your Solutions available through
We currently use e-procurement systems in North Carolina and Virginia (eVA) because we
an e-procurement ordering process? If
are contractually required to do so. The system does provide the state a constant record of
so, describe your e-procurement
sales activity, however, administratively, e-procurement is not a seamless process for us.
system and how governmental and
When it comes to John Deere equipment, there are thousands of equipment configurations.
educational customers have used it.
Because Deere's price pages are in pdf format, we cannot just simply upload the pricing
into the e-procurement systems. We have to manually construct base machines by model
and enter them individually. Doing it this way means the agency is not getting the complete
picture of what we have available. For the most part, agencies still feel most comfortable
with working directly with the dealer to ensure they're getting equipment that will best suit
their needs.
Table 5A: Value -Added Attributes (100 Points)
Line
Item
Question
Response*
41
Describe any product, equipment,
Training on equipment operation and safety is provided through the local dealer at the time
maintenance, or operator training
of delivery. The dealer will provide a walk -around of the equipment and explain operation and
programs that you offer to
maintenance procedures. This training is free of charge and is part of the purchase.
Sourcewell participating entities.
If the entity requires additional product, service or technical training, the dealer will provide at
Include details, such as whether
a cost agreed to between the dealer and the entity.
training is standard or optional,
who provides training, and any
costs that apply.
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
42
Describe any technological
Recent technological advances that have been introduced include:
advances that your proposed
1. New for 2024, the Q800 QuikTrac Mowers lineup updates the E Series and introduces
Solutions offer.
the all -new M and R Series models with 71ron PRO Mower Decks. These models deliver
features to meet the needs of professional landscape contractors like more powerful engines,
proven low maintenance decks, concrete curb clearance, all -day operation without the need to
refuel, traction when its needed, comfortable operator platform, and longer warranties.
2. John Deere is working towards connecting all commercial mowers to John Deere
Operations Center to enable professional landscape contractors and government agencies to
manage their fleets remotely. Select model year 2024 and 2025 mowers include provisions
in the wiring harness to simplify field installation of JDLink M Modem — 4G which connects
the mower to Operations Center.
3. Fastback TM PRO Rear -Discharge Mower Deck for the gas and diesel Z900 Ztrak Mowers.
The rear -discharge mower deck increases productivity and improves operator comfort without
sacrificing cut quality. The rear -discharge design, the chance of damage from objects being
thrown from the
mower deck is decreased, and minimize the amount of debris blown onto the operator.
While allowing the operators to mow closely around fixed objects with either side of the
deck.
4. Compact Tractor Quik-KnectTA9 System Awarded with 2020 AE50 Award. The Quik-Knect
System was Named One of This Year's Most Innovative Products in the Food and Agriculture
Industry. Quik-Knect prevents twisting or forcing to line-up the splines when attaching rear
implements. Developed to help increase operator ease and enhance productivity. Operators
slide the tractor and implement connectors together until they click into place.
5. Commercial Walk Behind Mowers Recognized with 2020 AE50 Award. The AE50 awards
highlight the most innovative designs in product engineering. The recoil start M Series and
electric start R Series Walk Behind Mowers have been a gamechanger for the commercial
mowing industry. Redesigned machines directly address the primary customer needs of
productivity, operator comfort, weight distribution, and frame clearance.
43
Describe any "green" initiatives
John Deere continually evaluates and identifies these initiatives and can be found in our
that relate to your company or to
most recently published Sustainability Report.
your Solutions, and include a list
https://www.deere.com/en/our-company/sustainability/
of the certifying agency for each.
John Deere green initiatives include:
By 2026
1. Ensure 100% of new Small Ag equipment is connectivity enabled.
2. Offer an electric option in each Turf and Compact Utility Tractor
product family.
3. Deliver a fully autonomous, battery -powered electric ag tractor to the market.
By 2030
1. Achieve 95% recyclable product content.
2. Ensure 65% of product content is sustainable material.
44
Identify any third -party issued eco-
Sustainability is foundational to the John Deere strategy. We are committed to reducing the
labels, ratings or certifications that
environmental impact on 90% of new products to include emissions reductions and invest $4
your company has received for the
Million dollars per day in research and development. Third -party initiatives and recognition
Solutions included in your Proposal
include:
related to energy efficiency or
1. Best of CES Sustainability Award (GadgetMatch)
conservation, life -cycle design
2. 50 Sustainability & Climate Leader (Bloomberg)
(cradle -to -cradle), or other
3. World's Most Ethical Companies (Ethisphere)
green/sustainability factors.
4. John Deere received notification that its emissions reduction targets have been validated
by Science Based Targets initiatives (SBTi).
5. John Deere acquires majority ownership in Kreisel Electric. A leading pioneer in the
development of immersion -cooled battery technology.
John Deere continually evaluates and identifies these initiatives and can be found in our
most recently published Sustainability Report.https://www.deere.com/en/our-company/sustainability/
45
What unique attributes does your
John Deere is the world's leading manufacturer of agricultural equipment. John Deere also
company, your products, or your
has a strong presence in the construction and forestry industry. John Deere is a major force
services offer to Sourcewell
in the grounds maintenance and commercial landscape equipment industry. John Deere
participating entities? What makes
Financial is one of the largest equipment finance companies. John Deere also has the most
your proposed solutions unique in
advanced, well -trained national dealer network. All these attributes reinforce that John Deere
your industry as it applies to
is an organization that will provide quality products, and its dealer network will partner and
Sourcewell participating entities?
support the Sourcewell participating entities for the long term.
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
46
Describe the safety features your
John Deere places operator safety first when designing and introducing new safety features.
equipment offers such as
All John Deere equipment - except for machines classified as 'Lawn Tractors' or 'Lawn and
emergency stop, operator
Garden tractors' - have a seatbelt and ROPS (external or built into the cab). John Deere
presence control, roll over
riding lawn or garden tractors are all equipped with an auto -shutoff feature. When weight is
protection systems, guarding, noise
taken off the seat, the mower or power take off (PTO) will immediately turn off. The tractor
reduction, stability controls, warning
will not turn on again until weight is back in the seat. Guards or shields are in place to
lights, etc.
conceal the fast-moving power take off (PTO) shaft on implements to prevent any injury.
John Deere implemented the engagement override valve in all 50 series and newer tractors
in the early 1980s, which means the tractor will not move unless the clutch is cycled. The
override valve prevents tractors that are left in gear from moving upon startup. Along with the
engagement override valve, all John Deere equipment is equipped with a neutral start switch
preventing equipment from starting while in gear. The colour -coded system present on all
John Deere equipment from 1975 onward, indicates the related function of every switch, lever
and other mechanisms. Red is associated with running the machine (key switch, shut off
knob, throttle or speed control, and gear shift), black relates to the hydraulics, and yellow
correlates with the PTO functions (PTO on/off, PTO speed, etc).
47
Describe any ergonomic features
John Deere has prioritized ergonomic features while designing our equipment. For the M &
your equipment has such as anti-
R Series commercial walk -behinds, hands were what was considered first when designing
vibration, suspension and swivel
the controls on these machines. Hand position is important for minimum fatigue. Levers that
seating, adjustable handles,
didn't need constant force to operate. To slow down or turn, all you need to do is gently
ergonomic control layout for ease
squeeze the handles. With ergonomic controls and adjustable seating, operators of all sizes
of reach, padded shoulder straps
can comfortably handle long hours at the controls. The John Deere Compact Tractors are
or harnesses, easy pull -start cords,
designed with ergonomic features, including a comfortable seat, controls that are easily within
etc.
reach, and adjustable steering wheels. Noise reduction is also considered. John Deere
tractors are designed to minimize noise and vibration levels, providing a quieter and more
comfortable working environment for operators.
48
Describe features your equipment
John Deere has created a Product Sustainability goal where we offer machines and
offers that positively impact the
technology solutions that are not only more productive and efficient but also minimize the
environment such as low -emission
impact on the environment. Some Product Sustainability Goals include:
engines, battery powered and
1. Reduce environment impact, including CO2 emissions on 90% of new products,
electric, eco-mode settings,
2. Increase the use of sustainable materials by growing remanufactured and rebuild sales by
biodegradable fuel use, water
30%.
conservation technology, solar
3. Increasing recyclable, renewable and recycled content.
powered charging capability, smart
technology, auto -shut off/no-idling
Further we have received the following awards:
systems, etc.
Best Global Brands - Interbrand
Top Ten Innovative Companies in U.S. - American Innovation Index
World's Most Ethical Companies - Ethisphere Institute
49
Describe the serviceability of the
The average lifespan of a residential John Deere lawn tractor is 10 years or 5000 hours.
products included in your proposal
The commercial mowers are designed to be used more per week and take more abuse. A
(parts availability, warranty and
John Deere can regularly last four to five times the factory warranty if maintained and used
technical support, etc.)
correctly.
John Deere equipment includes one copy of the operator's manual upon delivery of the
equipment. Other manuals are available for purchase upon request such as the technical
and parts manuals.
John Deere Warranty terms are limited to years or hours used, whichever comes first, and
varies by model. See the LIMITED WARRANTY FOR NEW JOHN DEERE TURF AND
UTILITY EQUIPMENT at JohnDeere.com or John Deere.ca/TUWarranty for details.
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
Table 513: Value -Added Attributes
Line
Item
Question
Certification
Offered
Comment
50
Select any Women
r. Yes
John Deere continues to proactively engage small and diverse
or Minority Business
r No
businesses to support the economic growth of communities.
Entity (WMBE), Small
Benefits of a thriving Supplier Diversity Program include:
Business Entity
1. Generates economic opportunities for disadvantaged
(SBE), or veteran
communities.
owned business
2. Promotes supply base competition and creates risk
certifications that your
mitigation options.
company or hub
3. Unlocks innovation and diversity of thought.
partners have
obtained. Upload
John Deere Government Sales is increasingly setting aside
documentation and a
opportunities for small business entities. John Deere
listing of dealerships,
Government Sales has partnered with two small business
HUB partners or re-
entities to address this gap. Bravo, Inc. and The Akana
sellers if available.
Group (Akana). Bravo, Inc. is a certified Service -Disabled
Select all that apply.
Veteran Owned Small Business and Akana is an authorized
Native American Small Business.
51
Minority Business
r Yes
The Akana Group (Akana), Akana is an authorized Native
Enterprise (MBE)
r No
American Small Business.
52
Women Business
r Yes
n/a
Enterprise (WBE)
r No
53
Disabled -Owned
r Yes
n/a
Business Enterprise
r No
(DOBE)
54
Veteran -Owned
r Yes
n/a
Business Enterprise
r No
(VBE)
55
Service -Disabled
r Yes
Bravo, Inc. is a certified Service -Disabled Veteran Owned
Veteran -Owned
r No
Small Business
Business
(SDVOB)
56
Small Business
r Yes
The Akana Group (Akana), Akana is an authorized Native
Enterprise (SBE)
r No
American Small Business.
57
Small Disadvantaged
r Yes
n/a
Business (SDB)
r No
58
Women -Owned Small
r Yes
n/a
Business (WOSB)
r. No
Table 6: Pricing (400 Points)
Provide detailed pricing information in the questions that follow below.
Line
Item
Question
Response*
59
Describe your payment terms and accepted payment
John Deere's payment terms are Net 30.
methods.
60
Describe any leasing or financing options available for use
John Deere offers financing and leasing options through John Deere
by educational or governmental entities.
Financial. The John Deere Municipal Lease Purchase Plan is a
special low rate
financing plan that is designed to provide flexibility of leasing while
building equity toward ownership of the John Deere equipment. Any
state or local government body or their political subdivisions may be
eligible for the John Deere Municipal Lease Purchase Plan, subject
to approval and if the agencies rules and guidelines allow.
61
Describe any standard transaction documents that you
John Deere dealers use a quoting system called JDQuote2 which
propose to use in connection with an awarded agreement
allows them to access the Sourcewell contract held by John Deere
(order forms, terms and conditions, service level
and apply the correct discount for equipment on contract.
agreements, etc.). Upload all template agreements or
John Deere dealers can also become an authorized seller on our
transaction documents which may be proposed to
contract and would be able to accept Purchase Orders and Invoice
Participating Entities.
Sourcewell members. The dealers would agree to the contract's
terms and conditions and sign a dealer agreement.
Examples of a Quote and Dealer Agreement are attached.
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
62
Do you accept the P-card procurement and payment
No
process? If so, is there any additional cost to Sourcewell
participating entities for using this process?
63
Describe your pricing model (e.g., line -item discounts or
John Deere is offering product -category discounts. See uploaded
product -category discounts). Provide detailed pricing data
Price Schedule and Price Pages.pdf.
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
64
Quantify the pricing discount represented by the pricing
The percentage discount range is 4% to 24% off Current MSRP.
proposal in this response. For example, if the pricing in
your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.
65
Describe any quantity or volume discounts or rebate
John Deere offers a Multiple Unit Discount (MUD) based on the
programs that you offer.
following schedule:
3-4 units — 1%
5-6 units — 2%
7-8 units — 3%
9 units or more — 4%
For sales of three or more like self-propelled equipment sold to one
customer on the same purchase order qualifies for an additional
discount.
Implements and attachments sold with and for self-propelled ride -on
machines are also eligible for multi -unit discounts, but do not count
towards the total number of ride -on units, which determines the multi-
unit discount percentage. Frontier Equipment is excluded from the
Multiple Unit Discount.
66
Propose a method of facilitating "sourced" products or
John Deere will allow Sourced or Open Market items if requested by
related services, which may be referred to as "open
the Sourcewell member to complete the purchase of John Deere
market" items or "non -contracted items". For example, you
equipment awarded on the contract. Discounts will not be applied to
may supply such items "at cost" or "at cost plus a
these items. Non -contract and allied items would be sold as "open
percentage," or you may supply a quote for each such
market" and the price of the item would be negotiated between the
request.
John Deere dealer and the Sourcewell Member. The non-
contract/allied item would appear on the purchase order (PO) with
the contract item but would be listed as 'non -contract". We
successfully use this process on other contracts.
67
Identify any element of the total cost of acquisition that is
For deliveries to Alaska, Hawaii, factory freight to the delivering
NOT included in the pricing submitted with your response.
dealer will be paid by the Sourcewell member. Factory freight is
This includes all additional charges associated with a
known at the time of
purchase that are not directly identified as freight or
quoting and will be included on the quote to the Sourcewell member.
shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training,
The dealer may charge $8.00 per loaded mile to deliver equipment
or initial inspection. Identify any parties that impose such
from the dealership to the agency's location. The charge must
costs and their relationship to the Proposer.
appear on the quote
or purchase order.
68
If freight, delivery, or shipping is an additional cost to the
For deliveries to Alaska, Hawaii, factory freight to the delivering
Sourcewell participating entity, describe in detail the
dealer will be paid by the Sourcewell member. Factory freight is
complete freight, shipping, and delivery program.
known at the time of
quoting and will be included on the quote to the Sourcewell member.
The dealer may charge $8.00 per loaded mile to deliver equipment
from the dealership to the agency's location. The charge must
appear on the quote
or purchase order.
69
Specifically describe freight, shipping, and delivery terms or
For deliveries to Alaska, Hawaii, factory freight to the delivering
programs available for Alaska, Hawaii, Canada, or any
dealer will be paid by the Sourcewell member. Factory freight is
offshore delivery.
known at the time of
quoting and will be included on the quote to the Sourcewell member.
70
Describe any unique distribution and/or delivery methods or
None
options offered in your proposal.
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
71
Specifically describe any self -audit process or program that
Dealers who desire to become an authorized seller of the Sourcewell
you plan to employ to verify compliance with your
contract must complete a sales training class to ensure they
proposed agreement with Sourcewell. This process includes
understand and promote the contract per the Terms and Conditions.
ensuring that Sourcewell participating entities obtain the
The dealers also sign a Dealer Agreement stating, they will abide by
proper pricing.
the contract Terms and Conditions. This process is conducted and
facilitated by our Strategic Account Managers.
Sourcewell members who purchase from John Deere will receive
their equipment quote directly from the John Deere dealer. The
dealer is able to create the quote by utilizing the contract information
(discounts, contract guidelines, eligible equipment, etc.) that we have
posted on our website as well as a quoting tool that we've made
available to them. The member will submit their purchase order (PO)
to the dealer. John Deere will be listed as the vendor on the PO
and the dealer, who created the quote, will be the delivering dealer.
The dealer will then upload the quote and the PO to Deere's online
order management system. Our Order Management Team will then
retrieve the quote and the PO and audit them based on the contract
guidelines. If an issue is discovered with PO and/or quote, the Order
Management Team will contact the dealer and work with the dealer
and the member to get the issue resolved. The Sourcewell contract
is assigned a Price Group or Bonus Code that is used capture
each sale on a quarterly basis. A quarterly sales report is generated
and audited by the Contract Administration group. After the audit and
review is completed, the Contract Administration group submits the
proper admin fee to Sourcewell.
72
If you are awarded an agreement, provide a few examples
Our Strategic Account Managers have sales goals and will monitor
of internal metrics that will be tracked to measure whether
the use of the Sourcewell contract and the sales performance of the
you are having success with the agreement.
dealer groups in their assigned geographic region.
Quarterly sales reports are reviewed to compare the
Sourcewell contract sales growth quarter over quarter and year over
year.
73
Provide a proposed Administration Fee payable to
John Deere will pay Sourcewell a 1.0% admin fee on sales
Sourcewell. The Fee is in consideration for the support
generated from this new contract. John Deere has been a strategic
and services provided by Sourcewell. The propose an
partner of Sourcewell for 14 years and we are honored to be
Administrative Fee will be payable to Sourcewell on all
awarded the Sourcewell Legacy Award in 2023. The Sourcewell
completed transactions to Participating Entities utilizing this
contracts we hold are very popular and frequently used by our
Agreement. The Administrative Fee will be calculated as a
dealers. The utilization continues to grow and expand.
stated percentage, or flat fee as may be applicable, of all
completed transactions utilizing this Master Agreement
within the preceding Reporting Period defined in the
agreement.
Table 7: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
Comments
74
The pricing offered is as good as or better than pricing typically offered through existing cooperative contracts, state
Pricing offered in this bid is
contracts, or agencies.
consistent with discounts
offered on existing current -
priced contracts held by
Deere.
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
Table 8A: Depth and Breadth of Offered Solutions (200 Points)
Line
Item
Question
Response'
75
Provide a detailed description of all the
John Deere will offer its complete product offering that fall within the scope of this
Solutions offered, including used, offered in
RFP. Description of the products John Deere will offer include:
the proposal.
Residential Zero Turn Radius Mowers
Lawn Tractors
Garden Tractors
Equipment for Lawn & Garden Tractors
Commercial Walk -Behind Mowers
Commercial QuikTrack Mowers
Commercial Zero Turn Radius Mowers
Commercial Front Mowers
Commercial Wide Area Mowers
Equipment for Commercial Mowers
Compact Utility Tractors
Equipment for Compact Utility Tractors
Reel Mowers
Special Application Mowers
Special Application Vehicles
Aercore
Debris Maintenance
Mid -size Crossover Utility Vehicles
Full-size Crossover Utility Vehicles
Traditional Utility Vehicles
HPX Utility Vehicles
Frontier Implements and Attachments
Our independent dealer network will provide aftermarket services upon request.
76
Within this RFP category there may be
See response to question 75 for categories of equipment John Deere will offer within
subcategories of solutions. List subcategory
this RFP. Only Frontier Implements and Attachments would contain further
titles that best describe your products and
subcategories:
services.
Frontier:
-Cutting & Mowing
-Hay & Forage
-Landscape
-Livestock
-Material Handling
-Planting & Seeding
-Snow Equipment
-Tillage
-Sprayers
Table 8B: Depth and Breadth of Offered Solutions
Indicate below if the listed types or classes of Solutions are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
Line Item
Category or Type
Offered
Comments
77
Lawn and garden equipment for all types of lawn,
r: Yes
See uploaded Price Schedule and
field and turf care, golf course, landscape,
r No
Price Pages.pdf.
sidewalk, walking path, and parking lot
maintenance, and snow removal
78
Irrigation and aeration equipment, systems, parts,
r Yes
No bid
and installation
r: No
79
Beach and waterfront maintenance equipment and
r Yes
No bid
accessories
C: No
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
Table 9: Exceptions to Terms, Conditions, or Specifications Form
Line Item 80. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Master Agreement terms,
conditions, or specifications, a Proposer must submit the proposed exception(s) or requested modification(s) via redline in the Master
Agreement Template provided in the "Bid Documents" section. Proposer must upload the redline in the "Requested Exceptions" upload
field. All exceptions and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be
included in the Master Agreement.
Do you have exceptions or modifications to propose? Acknowledgement
r Yes
G. No
Documents
Ensure your submission document(s) conforms to the following
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricing - Price Pages.zip - Monday November 25, 2024 14:23:36
• Financial Strength and Stability - 2023-deere-company-annual-report.pdf - Wednesday November 20, 2024 17:16:04
• Marketing Plan/Samples - Marketing Literature Samples.pdf - Wednesday November 20, 2024 17:24:07
• WMBE/MBE/SBE or Related Certificates (optional)
• Standard Transaction Document Samples - Combined Quote - Dealer Agree - Invoice.pdf - Tuesday November 26, 2024 10:14:33
• Requested Exceptions (optional)
• Upload Additional Document - Warranty Statement Ag - Turf - Golf.pdf - Tuesday November 26, 2024 10:15:24
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT OF COMPLIANCE
I certify that I am an authorized representative of Proposer and have authority to submit the foregoing Proposal:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the
jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
award.
3. The Proposer certifies that:
(1) The prices in this Proposal have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other Proposer or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this Proposal have not been and will not be knowingly disclosed by the Proposer, directly or indirectly, to any other
Proposer or competitor before award unless otherwise required by law; and
(3) No attempt has been made or will be made by Proposer to induce any other concern to submit or not to submit a Proposal for the
purpose of restricting competition.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest is created when a
current or prospective supplier is unable to render impartial service to Sourcewell due to the supplier's: a. creation of evaluation criteria
during performance of a prior agreement which potentially influences future competitive opportunities to its favor; b. access to nonpublic
and material information that may provide for a competitive advantage in a later procurement competition; c. impaired objectivity in
providing advice to Sourcewell.
5. Proposer will provide to Sourcewell Participating Entities Solutions in accordance with the terms, conditions, and scope of a resulting
master agreement.
6. The Proposer possesses, or will possess all applicable licenses or certifications necessary to deliver Solutions under any resulting
master agreement.
7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
8. Proposer its employees, agents, and subcontractors are not:
Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the
United States Department of the Treasury found at: https://www.treasur (..aov/ofac/downloads/sdnlist. pdf;
Included on the government -wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or
Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the
State of Minnesota; the United States federal government, as applicable; or any Participating Entity. Vendor certifies and warrants
that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Jennifer Smith, Contract Administrator, Deere & Company
Bid Number: RFP 112624 Vendor Name: Deere & Company
Docusign Envelope ID: 319B2E9F-A009-4F98-AFFC-D9F5A544BB85
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the obligations contemplated in the solicitation proposal.
r Yes a No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name
below addendum and
Pages
attachments (if
applicable)
Addendum 6 Grounds Maintenance Eqpt RFP
1
Tue November 12 2024 03:29 PM
RFP 112624 Grounds Maintenance Equipment Pre -Proposal Recording Link
1
Mon November 11 2024 08:17 AM
Addendum 5 Grounds Maintenance Eqpt RFP
r
2
Fri November 8 2024 10:31 AM
Addendum 4 Grounds Maintenance Eqpt RFP
1
Mon November 4 2024 04:03 PM
Addendum 3 Grounds Maintenance Eqpt RFP
r
2
Mon October 28 2024 03:53 PM
Addendum 2 Grounds Maintenance Eqpt RFP
r
2
Wed October 16 2024 08:40 AM
Addendum 1 Grounds Maintenance Eqpt RFP
r
2
Wed October 9 2024 07:54 AM
Bid Number: RFP 112624 Vendor Name: Deere & Company
Exhibit C - Conflict of Interest Questionnaire
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
.1J Name of vendor who has a business relationship with local governmental entity.
Coufal-Prater Equipment LLC Dba United Ag & Turf
2
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an upd ted
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date o hich
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
Name of Officer
4j Describe each employment or other business relationship with the local government offi r, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship ' h the local government officer.
Complete subparts A and B for each employment or business relationship described. ach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member o e officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to rece' a taxable income, other than investment income, from or at the direction
of the local government officer or a fa ' y member of the officer AND the taxable income is not received from the
local governmental entity?
Yes F-1 No
5 Describe each employment or siness relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with r pect to which the local government officer serves as an officer or director, or holds an
ownership interest of one ercent or more.
6
❑ Che this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as escribed in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
'4'�W 7/20/2026
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
General Discussion Gertifcations Attachments Authors & Reviewers F Routing Summary
(This is a read only summary view of the M&C)
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/12/26
LOG NAME: 13P BLANKET COOPERATIVE AUTHORIZATION FLEET ACQUISITIONS CAH
CONSENT: Consent
(ALL) Authorize Execution of Non -Exclusive Agreements with Multiple Vendors for the Purchase of Fleet Vehicles and Off -Road and Other
Motorized Equipment Up to the Amount of Available Funding Capital Projects Across Multiple Funds Citywide Using Cooperative Contracts
and Interlocal Agreements for One Year for the Financial Management Services Department
I It is recommended that the City Council authorize execution of non-exclusive agreements with multiple vendors for the purchase of fleet
vehicles, off -road and other motorized equipment up to the amount of available funding in capital projects across multiple funds citywide
using cooperative contracts and interlocal agreements for one year for the Financial Management Services Department,
DISCUSSION:
The purpose of this Mayor & Council Communication (M&C) is to authorize a one-year blanket approval to execute non-exclusive
cooperative purchasing agreements and interlocal agreements with multiple vendors.
The City routinely receives a high volume of vehicle and equipment purchase requests within tight timeframes, often compounded by
limited vendor availability. Absent a blanket authorization, these concurrent demands can create procurement bottlenecks and result in
delays of acquiring critical vehicles and equipment. Establishing a blanket M&C enables the Financial Management Services Department
to respond more efficiently to departmental needs, secure available inventory in a timely manner, and mitigate the risk of a new backlog
that could disrupt daily operations across City departments. Approval of this M&C will enable the Fleet Stirke Force (FSF) to continue
supporting the daily needs of the City while ensuring the timely acquisition of essential vehicles and equipment needed to support
operations.
IThe following vendors and cooperative purchasing agencies are actively utilized to procure vehicles and equipment. These partnerships
Ihave been instrumental in advancing procurement efforts and sustaining critical operations across the City.
VENDOR
COOPERATIVE AGENCY
Siddons Martin Emergency Group, LLC
BuyBoard, Houston -Galveston Area Council
(HGAC)
RDO Equipment
Sourcewell
Versalift
Sourcewell
Lake Country Chevrolet
The Interlocal Purchasing System (TIPS)
North Texas Trailers, LLC
BuyBoard
Silsbee Ford
The Interlocal Purchasing System (TIPS)
Associated Supply Company (ASCO)
BuyBoard
Zimmerer Kubota
Sourcewell
Interstate Trailers, LLC
BuyBoard
American Golf Cars
BuyBoard
Professional Turf Products
BuyBoard
Silsbee Toyota
The Interlocal Purchasing System (TIPS)
Kirby Smith Machinery
BuyBoard
Ditch Witch
Sourcewell
Munson Boats
G neral Services Administration (GSA)
Industrial Power, LLC
Houston -Galveston Area Council (HGAC)
Sam Packs Five Star Ford, LTD
BuyBoard
Core and Main, LP dba Green Equipment
Co.
Sourcewell
Donalson CDJR
The Interlocal Purchasing System (TIPS)
MHC Kenworth
Sourcewell
COOPERATIVE PURCHASE - State law provides that local government purchasing an item under a cooperative purchasing agreement
satisfies state laws requiring that the local government seek competitive bids for purchase of the item.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager or his designee up
to the amount allowed by relevant Law and the Fort Worth City Code and does not require specific City Council approval as long as
sufficient funds have been appropriated.
SMALL BUSINESS — A Small Business goal has not been assigned to this contract because a waiver has been approved by the Property
Management Department's Assistant City Manager, on behalf of the Financial Management Services Department, in accordance with the
City's Small Business Ordinance.
FUNDING - Currently, there is $41,568,886.00 in the City's budget in capital projects across multiple funds citywide for the purpose of
funding fleet acquisitions. Prior to each purchase agreement or contract being executed, staff will confirm that funding is available for that
purchase and is appropriated for that purpose. All existing contracts shall be amended or terminated to release encumbered funds to
ensure that the City is able to make purchases with the vendors that have needed items available for purchase on a rolling basis. No
guarantee has been or will be made to any vendor regarding minimum purchases.
This agreement will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the Vehicle and
Equip Replacement Fund, W&S Capital Projects Fund, Stormwater Capital Projects Fund, Municipal Airport Capital Proj Fund, Solid Waste
Capital Projects Fund, CCPD Capital Projects Fund, Fleet Capital Projects Fund, Environmental Prot Cap Proj Fund, Tax Notes Series
2023 Fund, Tax Notes Series 2024 Fund, Justice Asset Forfeitu Capital Fund, Certificate of Obligation 2023 Fund and Tax Notes 2025B
Fund for various projects to support the approval of the above recommendation for the purchase of vehicles and equipment. Prior to any
expenditures being incurred, the Financial Management Services Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno 8517
Valerie Washington 6192
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Coufal Prater Equipment, LLC dba United Ag & Turf
Subject of the Agreement: Grounds Maintenance and related equipment and accessories for City fleet.
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date:
If different from the approval date.
Expiration Date: May 12, 2027
If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.