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HomeMy WebLinkAbout059779-A1 - General - Contract - CDW Government, LLCCSC No. 59779-Al FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 59779 This First Amendment to Fort Worth City Secretary Contract No. 59779 ("First Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality, and CDW Government, LLC ("Vendor,") an Illinois limited liability company. City and Vendor are each individually referred to herein as a "parry" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 59779 beginning July 17, 2023 (the "Agreement") utilizing The Interlocal Purchasing System ("TIPS") Contract No. 230105 (the "Cooperative Agreement"); and WHEREAS, it is now the collective desire of the parties to amend the Agreement to include Exhibit D, CDW Statement of Work for the Apple Federation Project, in the amount of $9,945.00. NOW THEREFORE, known by all these present, the Parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to include Exhibit D, CDW Statement of Work for Project No. Apple Federation, attached hereto and incorporated herein this First Amendment. Pricing for the Apple Federation Project shall be in accordance with Exhibit D, in the amount of $9,945.00. 2. The total annual amount of the Agreement will remain at an amount not to exceed $100,000.00 II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 59779 Page I of 3 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: CDW Government, LLC By: Dianna Giordano (Aug 3, 2026 11:15:02 CDT) By: Name: Dianna Giordano Name: Brian Fisher Title: Assistant City Manager Title: Director, Program Management Date: 08/03/2026 Date: 7/31/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: 7, By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Candace Pagliara (Aug 3, 26 11:05:55 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: N/A Approval Date: N/A Form 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. P By: Name: Jeff Park Title: Sr. IT Solutions Manager City Secretary: 9FOR>°IlB pdo Pv= e=d � By: V A �'-� �-+� padIlpaEXPsod Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 59779 Page 2 of 3 Exhibit D CDW Statement of Work for the Apple Federation Project (Attached) First Amendment to Fort Worth City Secretary Contract No. 59779 Page 3 of 3 STATEMENT OF WORK Project Name: Apple Federation Seller Representative: Peter McGee +1 (312) 5472822 petmcge@cdwg.com Customer Name: CITY OF FT WORTH- IT SOLUTIONS CDW Affiliate: CDW Government LLC Date: July 22, 2026 Solution Architect: Chris Coughlin Drafted By This statement of work ("Statement of Work" or "SOW") is made and entered into on the last date that this SOW is fully executed as set forth below ("SOW Effective Date") by and between the undersigned, CDW Government LLC ("Provider," and "Seller,") and CITY OF FT WORTH- IT SOLUTIONS ("Customer," and "Client,"). This SOW shall be governed by that certain TIPS Vendor Agreement between CDW Government LLC and The Interlocal Purchasing System (TIPS) Board of Directors of Region 8 Education Service Center for RFP 230105 Technology Solutions Products and Services effective May 10, 2023 (the "Agreement") If there is a conflict between this SOW and the Agreement, the Agreement will control, except as expressly amended in this SOW by specific reference to the Agreement. PROJECT SCOPE This SOW can be used for small installation projects or scheduled maintenance for up to, but not to exceed 24 hours per call. This SOW is valid for a 6-month period from the date of signature and cannot exceed $ 9,945 in a calendar year without a new SOW or Change Order. Subject to the other provisions of this SOW, Seller will perform the following services: Microsoft Entra ID Services, Apple Platform SSO, and Apple Federation. CUSTOMER RESPONSIBILITIES Customer is responsible for the following: - Customer will provide full access to any systems the Seller needs to address the issues being worked on. Proprietary and Confidential Page 1 SLED-39110 1 CDW Government LLC SOW 200458 - Provide details in writing for all work requested. - Provide stable remote access capability for all provided engineers OUT OF SCOPE Tasks outside this SOW include, but are not limited to: - Custom code development Services not specified in this SOW are considered out of scope and will be addressed with a separate SOW. GENERAL RESPONSIBILITIES AND ASSUMPTIONS • Customer is responsible for providing all access that is reasonably necessary to assist and accommodate Seller's performance of the Services. • Customer will provide in advance and in writing and Seller will follow, all applicable Customer's facility's safety and security rules and procedures. • Customer is responsible for security at all Customer -Designated Locations; Seller is not responsible for lost or stolen equipment, other than solely as a result of Seller's gross negligence and willful misconduct. • Customer acknowledges that in order to efficiently and effectively perform the Services CDW may need to collect information from Customer's systems by using software tools developed or used by CDW ("Tools"). In some cases, these Tools will need to be loaded onto the Customer's systems to gather necessary information, and CDW may also use them to make changes in the Customer's systems consistent with the agreed upon scope. Tools will be used only for purposes of performing the Services and will be removed or automatically deleted when CDW has completed use of them. Customer hereby consents to CDW's use of the Tools as set forth in this paragraph. • Upon completion of the Services, Customer is responsible for disabling or deleting all CDW coworker access credentials and completing any other necessary steps to ensure that access to all of Customer's environments has been permanently terminated for all CDW coworkers and contractors that were part of this engagement. • This SOW can be terminated by either party without cause upon at least fourteen (14) days' advance written notice. CONTACT PERSONS Each Parry will appoint a person to act as that Parry's point of contact ("Contact Person") as the time for performance nears and will communicate that person's name and information to the other Party's Contact Person. Customer Contact Person is authorized to approve materials and Services provided by Seller, and Seller may rely on the decisions and approvals made by the Customer Contact Person (except that Seller understands that Customer may require a different person to sign any Change Orders amending this SOW). The Customer Contact Person will manage all Proprietary and Confidential Page 2 SLED-39110 1 CDW Government LLC SOW 200458 communications with Seller, and when Services are performed at a Customer -Designated Location, the Customer Contact Person will be present or available. The Parties' Contact Persons shall be authorized to approve changes in personnel and associated rates for Services under this SOW. CHANGE MANAGEMENT This SOW may be modified or amended only in a writing signed by both Customer and Seller, generally in the form provided by Seller ("Change Order", "Change Request" or "Project Change Request"). Services not specified in this SOW are considered out of scope and will be addressed with a separate SOW or Change Order. In the event of a conflict between the terms and conditions set forth in a fully executed Change Order and those set forth in this SOW or a prior fully executed Change Order, the terms and conditions of the most recent fully executed Change Order shall prevail. PROJECT SCHEDULING Customer and Seller, who will jointly manage this project, will together develop timelines for an anticipated schedule ("Anticipated Schedule") based on Seller's project management methodology. Any dates, deadlines, timelines or schedules contained in the Anticipated Schedule, in this SOW or otherwise, are estimates only, and the Parties will not rely on them for purposes other than initial planning. The following scheduling scenarios that trigger delays and durations to extend beyond what's been planned may require a Change Order: Site preparation, such as power, cabling, physical access, system access, hardware/software issues, etc. must be completed in a timely manner. Project tasks delegated to Customer PMs/Engineers/Techs/Management/Resources must be completed in a timely manner. For example, in the event a project's prioritization is demoted, and Customer resources are reallocated causing the project's schedule to extend on account of experiencing interruptions to its momentum requiring complete stop(s) and start(s). External projects/dependencies that may have significant impact on the timeline, schedule and deliverables. It is Seller's assumption that every reasonable attempt will be made to mitigate such situations. TOTAL FEES The total fees due and payable under this SOW ("Total Fees") include both fees for Seller's performance of work ("Services Fees") and any other related costs and fees specified in the Expenses section ("Expenses"). Supplier will provide funding in the amount of $9,945.00 ("Funding"). The Funding will be applied to the Total Fees. Once the Funding has been exhausted, Seller's invoice(s) will reflect the balance of any fees due. Customer will pay invoices containing amounts authorized by this SOW in accordance with the Proprietary and Confidential Page 3 SLED-39110 1 CDW Government LLC SOW 200458 terms of the Agreement. Unless otherwise specified, taxes will be invoiced but are not included in any numbers or calculations provided herein. The pricing included in this SOW expires and will be of no force or effect unless it is signed by Customer and Seller within thirty (30) days from the Date listed on the SOW, except as otherwise agreed by Seller. Any objections to an invoice must be communicated to the Seller Contact Person within fifteen (15) days after receipt of the invoice. This SOW may include multiple types of Services Fees; please reference below Services Fees section(s) for further details. SERVICES FEES The Total Estimated Consultant Fees will vary based on actual hours worked for the duration of this SOW and cannot exceed $9,945.00. This does not represent a fixed fee. This agreement is valid for a six (6) month period and cannot exceed $9,945.00 in a calendar year. The rates presented in Table 1 apply to scheduled Services that are performed during Standard Business Hours (meaning 8:00 a.m. to 5:00 p.m. local time, Monday through Friday, excluding holidays). When Seller invoices for scheduled Services that are not performed during Standard Business Hours, Services Fees will be calculated at 150% of the Unit Rates. For any unscheduled (i.e., emergency) Services performed at any time of the day, Services Fees will be calculated at 200% of the Unit Rates. Any non -Hourly Units will be measured in one (1) unit increments when Services are performed remotely or at any Customer -Designated Location(s) (as defined below). Any Hourly Units will be measured in one (1) hour increments with a minimum of one (1) hour billed each day Services are performed remotely and four (4) hours billed each day Services are performed at any Customer -Designated Location(s). When Hourly Seller personnel must travel more than two (2) hours a day to work at any Customer -Designated Location(s), there will be a minimum of eight (8) hours billed for each day (less travel time that is invoiced pursuant to the "Expenses" section below). Upon notice, Seller may adjust the rates below, provided that the rates will remain fixed for at least six (6) months after the SOW Effective Date and then again for at least six (6) months after any subsequent adjustment. The rates below only apply to Services specified in this SOW. Consultant Function Hourly Rate Senior Engineer Professional Services $262.00 Expenses All services under this SOW will be performed remotely; therefore, neither travel time nor direct expenses will be billed for this project. Proprietary and Confidential Page 4 SLED-39110 1 CDW Government LLC SOW 200458 Travel Notice The parties agree that there will be no travel required for this project. CUSTOMER -DESIGNATED LOCATIONS Seller will provide Services benefiting the following locations ("Customer -Designated Locations") Location Address FT. WORTH 100 Fort Worth Trail, Fort Worth, TX 76102 Proprietary and Confidential Page 5 SLED-39110 1 CDW Government LLC SOW 200458 Proprietary and Confidential Page 6 SLED-39110 1 CDW Government LLC SOW 200458 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: CDW Government, LLC Subject of the Agreement: First Amendment to CSC 59779 of CDW Government, LLC M&C Approved by the Council? * Yes ❑ No M If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 59779-Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: May 31, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.