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HomeMy WebLinkAbout058973-A3 - General - Contract - CDW Government, LLCCSC No. 58973-A3 THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 58973 This Third Amendment to Fort Worth City Secretary Contract No. 58973 ("Third Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality and CDW Government, LLC ("Vendor,") an Illinois limited liability company. City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 58973 beginning March 5, 2023 (the "Agreement") utilizing OMNIA Partners ("Omnia") Contract No. R210401 (the "Cooperative Agreement"); WHEREAS, on March 1, 2026, Omnia and Vendor executed a replacement to the Cooperative Agreement, Omnia Contract No. R250601 (the "Successor Contract"); WHEREAS, on April 28, 2026, the parties executed the Second Amendment and Third Renewal to incorporate the Successor Contract and renew the Agreement for a one-year term beginning on June 1, 2026 and ending on February 28, 2027; and WHEREAS, it is now the collective desire of the parties to amend the Agreement to include Exhibit D, CDW Statement of Work for Project No. Fort Worth - NIST CSF v2.0 Gap Analysis, in the amount of $37,080.00. NOW THEREFORE, known by all these present, the Parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to include Exhibit D, CDW Statement of Work for Project No. Fort Worth - NIST CSF v2.0 Gap Analysis, attached hereto and incorporated herein this Third Amendment. Pricing for Project No. Fort Worth - NIST CSF v2.0 Gap Analysis shall be in accordance with Exhibit D, in the amount of $37,080.00. 2. The total annual amount of the Agreement will remain at an amount not to exceed $100,000.00. II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 58973 Page 1 of 3 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Aug 3, 2026 11:15:58 CDT) CDW Government, LLC By: Name: Title: Date: Dianna Giordano Assistant City Manager 08/03/2026 Name: Brian Fisher Title: Director, Program Management Date: 07/24/2026 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: S.T-rchL &r & K.��, By: S.Trotter (for K.Gunn) (JLA 31, 2026 14:5 :44 CDT) Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Candcice Pocaligrcl By: Candace Pagliara (Jul 31, 202 5:43:48 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: N/A Approval Date: N/A Form 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: �Oaa Name: Jeff Park Title: Sr. IT Solutions Manager 4.p444pn�� City Secretary: o°od duo 9 d dvo g=P 66. By: - Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 58973 Page 2 of 3 Exhibit D CDW Statement of Work for Project No. Fort Worth - NIST CSF v2.0 Gap Analysis (Attached) Third Amendment to Fort Worth City Secretary Contract No. 58973 Page 3 of 3 STATEMENT OF WORK Project Name: Fort Worth - NIST CSF v2.0 Gap Analysis Seller Representative: Daniel Segarra +1 (703) 6218333 daniel.segarra@cdw.com Customer Name: CITY OF FT WORTH- IT SOLUTIONS CDW Affiliate: CDW Government LLC Date: June 02, 2026 Solution Architect: Gabriel Whalen Drafted By This statement of work ("Statement of Work" or "SOW") is made and entered into on the last date that this SOW is fully executed as set forth below ("SOW Effective Date") by and between the undersigned, CDW Government LLC ("Provider," and "Seller,") and CITY OF FT WORTH- IT SOLUTIONS ("Customer," and "Client,"). This SOW shall be governed by that certain Region 4 ESC - Omnia Partners Technology Solutions, Products, and Services Agreement # R250601 effective March 1, 2026 (the "Agreement"). If there is a conflict between this SOW and the Agreement, then the Agreement will control, except as expressly amended in this SOW by specific reference to the Agreement. SCOPE OF SERVICES OBJECTIVES Client desires a maturity assessment of their security program to identify areas for improvement activities. The assessment will leverage the National Institute of Standards and Technology (NIST) Cybersecurity Framework (CSF) 2.0 to establish criteria for comparison. Client wishes to have Seller evaluate maturity as a function of each CSF Subcategory. At the conclusion of this engagement, Client expects to be able to identify steps to mature or outline a remediation plan for missing capabilities within their security program. ENGAGEMENT OVERVIEW Seller will provide resources to carry out a program assessment with maturity indicators (Focused level of Depth and Coverage) against the current state of the Client's environment to ascertain the coverage of compliance resident within Client's overall security program. Seller will provide Client with a report at the conclusion of the engagement. ITEMS PROVIDED TO CLIENT Seller will create and present to Client the following Items during the Project. The Item(s) will be developed using Seller standard templates in Microsoft PowerPoint, Word, Excel, or Visio. As of the date of the SOW, Seller understands that the Items are: Proprietary and Confidential Page I SLED-72379 I CDW Government LLC SOW 194866 Item Description Format Item 1 An Assessment Report comprised of the following elements: Item 1.1 An executive summary presentation Microsoft Word, PowerPoint, or PDF Item 1.2 A gap and maturity report Microsoft Word, PowerPoint, or PDF Based on the Services provided and a mutual review of the interim version(s) of the Items, it is agreed that the nature of the Items may be revised. ACCEPTANCE CRITERIA 1. Each project Item will undergo a maximum of two (2) review cycles prior to the final Item being transmitted to Client. 2. Each review cycle includes a period of up to twenty (20) business days for Client to review the Item and either accept or reject the Item. Notice will be provided to Seller in writing of Client's decision and if Client is rejecting the Item, Client will provide feedback to Seller detailing the basis for not approving the Item. 3. If the allotted time period expires and Client has failed to provide written notification of acceptance or rejection with feedback, the Item will be assumed to be accepted as final and negate any remaining review cycles. APPROACH Seller personnel ("Consultants" or "Resources") will review the currently implemented security program, collect observations, analyze the results, determine gaps, and assign remediation priorities to develop targeted recommendations that are designed to improve the Client's overall security posture over a one-year planning horizon. This engagement will be delivered as follows: ENGAGEMENT PLANNING 1. A workshop will be held with a subset of the project stakeholders to identify security control responsibility within Client's security program to reduce IT -related risk. 2. This session will also be used to identify the required and optional participants for the discovery workshops. 3. Establish the method of transmittal and storage of work product documentation. 4. Seller will provide a Preliminary Document Request List ("DRL") that will identify documentation that shall be provided for Seller to review, if available, before our discovery sessions. DOCUMENTATION REVIEW Consultants will gather and review network architecture diagrams, a detailed asset inventory, and other relevant documents related to the in -scope locations, cloud or third -party services, applications, and assets. Additionally, any existing information security -related policy and procedure documentation, prior information security assessments, agreements, standards, or other governance documentation will be reviewed. DISCOVERY WORKSHOPS 1. The criteria identified for comparison will be optimized and prioritized such that the workshop phase can be completed with a minimum of effort (number of sessions, duration, and meeting schedule) a. Related criteria will be identified that are duplicated across multiple security functional capabilities and reviewed separately. b. The remainder of the criteria will be reviewed with only the identified responsible stakeholders independently. Proprietary and Confidential Page 2 SLED-72379 I CDW Government LLC SOW 194866 2. Consultants will then collaborate with key stakeholders (identified by Client and scheduled prior to commencement of the discovery portion of the engagement) to hold review workshops to discover gaps against the identified criteria. 3. In support of the workshop process, Client stakeholders may be asked to gather documents, execute scripts, or collect screenshots for submission to Seller via the secure transfer method agreed in the Engagement Planning Meeting: DATA COMPILATION AND REPORT WRITING (ITEM 1 1. Consultants will analyze the data collected during the current state workshops to identify the strategic and tactical initiatives that should be considered to improve the overall security posture of the services supporting the Client's environment. 2. Data will be analyzed and collected into a readable format containing (at minimum) the following elements: a. Executive Summary (Item 1.1) i. Provides a brief overview of macro -level observations and a high-level overview of the recommended remediation strategy. ii. A one-year strategic roadmap detailing the high-level initiatives suggested to improve the program's effectiveness. iii. A brief overview of the engagement with Seller and how the review process was executed. b. Gap and Maturity Report (Item 1.2) i. Provides a review of observations against the security program criteria. ii. Provides a subjective review of each observation's risk to the organization for prioritization purposes. iii. Provides high-level recommendations to address each observation. iv. Identifies dependencies to appropriately sequence suggested initiatives. v. Maturity Indicators for each criteria evaluated. Seller will present the final report for a total of one (1) presentation sessions. PROJECT CLOSURE At the project's conclusion, a closure meeting will be held with Client and Seller (Delivery and Presales resources) to verify that all business and technical requirements of this engagement have been satisfied. If identified through the activities of the engagement, the Seller will present suggested next steps or recommendations to Client for future action. GENERAL RESPONSIBILITIES AND ASSUMPTIONS • Customer is responsible for providing all access that is reasonably necessary to assist and accommodate Seller's performance of the Services. • Customer will provide in advance and in writing and Seller will follow, all applicable Customer's facility's safety and security rules and procedures. • Customer is responsible for security at all Customer -Designated Locations; Seller is not responsible for lost or stolen equipment, other than solely as a result of Seller's gross negligence and willful misconduct. • Upon completion of the Services, Customer is responsible for disabling or deleting all CDW coworker access credentials and completing any other necessary steps to ensure that access to all of Customer's environments has been permanently terminated for all CDW coworkers and contractors that were part of this engagement. • This SOW can be terminated by either party without cause upon at least fourteen (14) days' advance written notice. Proprietary and Confidential Page 3 SLED-72379 I CDW Government LLC SOW 194866 CONTACT PERSONS Each Party will appoint a person to act as that Party's point of contact ("Contact Person") as the time for performance nears and will communicate that person's name and information to the other Party's Contact Person. Customer Contact Person is authorized to approve materials and Services provided by Seller, and Seller may rely on the decisions and approvals made by the Customer Contact Person (except that Seller understands that Customer may require a different person to sign any Change Orders amending this SOW). The Customer Contact Person will manage all communications with Seller, and when Services are performed at a Customer -Designated Location, the Customer Contact Person will be present or available. The Parties' Contact Persons shall be authorized to approve changes in personnel and associated rates for Services under this SOW. CHANGE MANAGEMENT This SOW may be modified or amended only in a writing signed by both Customer and Seller, generally in the form provided by Seller ("Change Order", "Change Request" or "Project Change Request"). Services not specified in this SOW are considered out of scope and will be addressed with a separate SOW or Change Order. In the event of a conflict between the terms and conditions set forth in a fully executed Change Order and those set forth in this SOW or a prior fully executed Change Order, the terms and conditions of the most recent fully executed Change Order shall prevail. PROJECT SCHEDULING Customer and Seller, who will jointly manage this project, will together develop timelines for an anticipated schedule ("Anticipated Schedule") based on Seller's project management methodology. Any dates, deadlines, timelines or schedules contained in the Anticipated Schedule, in this SOW or otherwise, are estimates only, and the Parties will not rely on them for purposes other than initial planning. The following scheduling scenarios that trigger delays and durations to extend beyond what's been planned may require a Change Order: Site preparation, such as power, cabling, physical access, system access, hardware/software issues, etc. must be completed in a timely manner. Project tasks delegated to Customer PMs/Engineers/Techs/Management/Resources must be completed in a timely manner. For example, in the event a project's prioritization is demoted, and Customer resources are reallocated causing the project's schedule to extend on account of experiencing interruptions to its momentum requiring complete stop(s) and start(s). External projects/dependencies that may have significant impact on the timeline, schedule and deliverables. It is Seller's assumption that every reasonable attempt will be made to mitigate such situations. TOTAL FEES The total fees due and payable under this SOW ("Total Fees") include both fees for Seller's performance of work ("Services Fees") and any other related costs and fees specified in the Expenses section ("Expenses"). Proprietary and Confidential Page 4 SLED-72379 I CDW Government LLC SOW 194866 Supplier will provide funding in the amount of $6,000.00 ("Funding"). The Funding will be applied to the Total Fees. Once the Funding has been exhausted, Seller's invoice(s) will reflect the balance of any fees due. Customer will pay invoices containing amounts authorized by this SOW in accordance with the terms of the Agreement. Unless otherwise specified, taxes will be invoiced but are not included in any numbers or calculations provided herein. The pricing included in this SOW expires and will be of no force or effect unless it is signed by Customer and Seller within thirty (30) days from the Date listed on the SOW, except as otherwise agreed by Seller. Any objections to an invoice must be communicated to the Seller Contact Person within fifteen (15) days after receipt of the invoice. This SOW may include multiple types of Services Fees; please reference below Services Fees section(s) for further details. SERVICES FEES Services Fees hereunder are FIXED FEES, meaning that the amount invoiced for the Services will be $43,080.00. The invoiced amount of Services Fees will equal the amount of fees applicable to each completed project milestone (see Table below). Milestone Percentage Fee Signed SOW 20% $8,616.00 Discovery Interviews Complete 30% $12,924.00 Draft Items Delivered 30% $12,924.00 Project Completion 20% $8,616.00 Subtotal 100% $43,080.00 Less Seller Funding (S6,000.00) Totals $37,080.00 Expenses All services under this SOW will be performed remotely; therefore, neither travel time nor direct expenses will be billed for this project. Travel Notice The parties agree that there will be no travel required for this project. Proprietary and Confidential Page 5 SLED-72379 I CDW Government LLC SOW 194866 CUSTOMER -DESIGNATED LOCATIONS Seller will provide Services benefiting the following locations ("Customer -Designated Locations") Location Address Fort Worth IT Solutions 100 Fort Worth Trail, Fort Worth, TX 76102 Proprietary and Confidential Page 6 SLED-72379 I CDW Government LLC SOW 194866 SIGNATURES In acknowledgement that the parties below have read and understood this Statement of Work and agree to be bound by it, each party has caused this Statement of Work to be signed and transferred by its respective authorized representative. This SOW and any Change Order may be signed in separate counterparts, each of which shall be deemed an original and all of which together will be deemed to be one original. Electronic signatures on this SOW or on any Change Order (or copies of signatures sent via electronic means) are the equivalent of handwritten signatures. CDW Government LLC CITY OF FT WORTH- IT SOLUTIONS Z�' A � By: By: Dianna Giordano (Aug 3, 2026 11:15:58 CDT) Name: Liz Minarich Title: Supv. Service Contracts Date: 7/28/2026 Mailing Address: 200 N. Milwaukee Ave. Vernon Hills, IL, 60061 Name: Dianna Giordano Title: Assistant City Manager Date: 08/03/2026 Mailing Address: 275 W 13TH ST, FINANCE DIVISIO FORT WORTH, TX 76102-6399 Proprietary and Confidential Page 7 SLED-72379 i CDW Government LLC SOW 194866 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: CDW Government, LLC Subject of the Agreement: Third Amendment to CSC 58973 of CDW Government, LLC M&C Approved by the Council? * Yes ❑ No M If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 58973-A3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: February 28, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.