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HomeMy WebLinkAbout063068-A1R1T1 - General - Contract - Carl's Impressive Lawncare, LLCCSC No. 63068-A 1 R 1 T 1 CITY OF FORT WORTH CONTRACT TERMINTION NOTICE August 3, 2026 Carl's Impressive Lawncare, LLC Attn: Carl Evans, Owner 2652 Harvest Lane Fort Worth, TX 76133 Re: Contract Termination Notice Contract No. CSC No. 63068-AlR1 (the "Contract") Pursuant to the Contract, the City has the right to terminate the Contract. This letter is to inform you that the City is exercising its right to terminate the Contract immediately upon the end of the termination notice period stated in the Contract. The effective termination date is September 2nd Please return this signed acknowledgement letter to the address set forth below, acknowledging receipt of the Contract Termination Notice. Failure to provide a signed acknowledgment does not affect the termination of the Contract. If you have any questions concerning this Contract Termination Notice, please contact me at the telephone number listed below. Sincerely, Ty kitchens 817-392-6255 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Dana suraMoff Name:DDVtjh�jjj*&V[ff, 2426 07:27:26 CDT) Title: Assistant City Manager APPROVAL RECOMMENDED: By: sh4nnotv eW &r Name:-%haftmh191d6Pg 4, 2026 10:49:59 CDT) Title: Code Compliance Deputy Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By:=�` Name: Ty Kitchens Title: Superintendent APPROVED AS TO FORM AND LEGALITY: ATTEST: By: Name: Nicholas McHenry Title: Assistant City Attorney Ov° g d 0 aQ�nnnEXp54 By: 1<aZ6A ;z4, Name: Jannette Goodall Title: City Secretary Carl's Impressive Lawncare, LLC By: CaH Emu Name:Cegjg,EVjj1Sug 3, 2026 16:55:18 CDT) Title: Owner CONTRACT AUTHORIZATION: M&C: 25-0154 Date Approved: 02/25/2025 Form 1295 Certification No.: 2025-1253477 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 02/25/25 M&C FILE NUMBER: M&C 25-0154 LOG NAME: 13PRFP 24-0292 PRIVATE LOT MOWING EC CC SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Multiple Vendors, for Private Lot Mowing Services in an Annual Amount Up to $400,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Annual Amount for the Code Compliance Department RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with multiple vendors for private lot mowing services in an annual amount up to $400,000.00 for the initial term and authorize four one-year renewal options for the same annual amount for the Code Compliance Department. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize the execution of annual agreements with additional vendors for private property mowing services as part of the Nuisance Abatement Division's services. These services include mowing and disposal of nuisance vegetation on privately owned properties that are determined to be in hazardous condition. Code Compliance bills the property owner for these services and will exercise liens for non-payment if necessary. These services will be utilized throughout the City. To procure these services, the Purchasing staff issued Request for Proposals (RFP) No. 24-0292. The RFP consisted of detailed specifications describing the responsibilities and requirements to provide these services. The RFP was advertised in the Fort Worth Star -Telegram on September 25, 2024, October 2, 2024, October 9, 2024, October 16, 2024, October 23, 2024, and October 30, 2024. The City received eight (8) responses. Two proposals were deemed non -responsive by the Diversity and Inclusion Department (DVIN) for the reasons cited below: Abescape Group - Abescape Group is not Minority/Woman Owned Business Enterprise (MWBE) certified and no Utilization Form or any other MWBE forms were submitted. Climbing Globally Solutions, LLC is MWBE certified and although they are outside of the 6-county marketplace they have been approved for Significant Business Presence to count toward the MWBE goal, however, no Utilization Form or other MWBE documents were submitted. An evaluation panel, consisting of members of the Code Compliance, DVIN, and the Environmental Services Departments reviewed and scored the submittals using the Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below: Proposer Evaluation Factors7 Total Rank 0® c ELI00 Cad's Impressive Lawncare, LLC 24 12 12 40 88 Lawn Patrol Service, Inc Presbyterian Night Shelter of Tarrant County, Inc. 24 22.5 12 12 12.75 11.25 16.48 15.99 65.23F2 61.74 ❑3 BEA-SON Tractor Mowing Emerald Green Property �L5 Management 15 6.75 �=F27]F 6.75 28.50 Leon's Landscaping Service F 7.5 6 * 27 * BEA-SON Tractor Mowing, Emerald Green Property Management, and Leon's Landscaping did not achieve the minimum 50% of the technical points available (30 points) to move forward and therefore did not receive cost points, or a ranking. Best Value Criteria: a.) Proposer's Qualifications and Experience b.) Proposer's Availability of Resources (Equipment and Personnel) c.) Proposer's Ability to Meet the Needs of the City d.) Cost of Services After evaluation, the panel concluded that Cad's Impressive Lawncare, LLC, Lawn Patrol Service, Inc., and Presbyterian Night Shelter of Tarrant County, Inc. present the best value for the City. Therefore, the panel recommends that the City Council authorize agreements with Cad's Impressive Lawncare, LLC, Lawn Patrol Service, Inc., and Presbyterian Night Shelter of Tarrant County, Inc. Staff certifies that the recommended vendor's bids met specifications. No guarantee was made for a specific amount of services or goods that would be purchased. FUNDING: The maximum amount allowed under this agreement will be up to $400,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the General Operating & Maintenance category in the General Fund for the Code Compliance Department. DVIN-BE: The Business Equity Division placed a 5.2% business equity goal on this contract. Carl's Impressive Lawn Care, LLC, submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance. Prime Company, LLC will be self -performing the entire scope of the contract. Lawn Patrol Services, Inc. submitted a Prime Waiver Form, however, will be exceeding the goal as a Business Equity Prime, and self -performing the entire scope of the contract, which is in accordance with the City's Business Equity Ordinance. Presbyterian Night Shelter of Tarrant County, Inc. submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance. Prime Company, Inc. will be self -performing the entire scope of the contract. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for up to four (4) additional, one-year terms. This action does not require specific City Council approval provided the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and award of the contracts. Prior to any expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: Valerie Washington 6192 Reginald Zeno 8517 Brian Daugherty 6322 Brandy Hazel 8087 Eugene Chandler 2057 CERTIFICATE OF INTERESTED PARTIES FORM 12 5 7�t7 UtnpletNos. 1 - 4 a9d'6 if there are mlerested parties. OFFICE USE ONLY Crxtrple e Nos, I, 2. ?. 5, and 6 rf tlVve afe nc inzwest d r'i°t+`ti CERTIFICATION OF FILING Cartirizttte Number., 12025-125.3477 1 Name of business entityflling form, and the city, state and cotln" of the buslness entity's place of business. Carl's 7nipressive Lawry Care FM Worth, I UiVed Stales C toFIW: 0110512025 2 Name of gavernmerlrsi entity or state agency tiltat is a party to the contract for which the form Is being filed, City of Fort Worth Date Arknovvledged: 3 Prcvlde the Identification nurnber used by the governmental erAtty or state agency to track or identIly the conttact, and presvJde a, diiscripcian of the services, goods, or other property to be p,rovidsti sander the contract_ RFF 24-0292 AnixiaP contract (of primate lot ti ciWing Nature of Intamst A Nmme of Interested Piarty C4yr StAtd, COurttry (playa of b-U61rnec6) (check applicabFel. GanrtrolUng Intermedda,try Evans, CM Fnrt Worth, TX Uniied States x 5 Check. only It there Is NO Interested Partyr- 6 UN54r ORN DECLARATION 7 �L,I � i, f�� l t ' Is — r and rrayt tt oy bistto- y nawe is �# filly address Is tap c} I C=3ar" ), I Mcbre under penalty of WLwy thW the iei+'eong is true and correct, TA _ }� t X i y� trpy t utPd are a_. r'�' J ^� County, State o, on the �r t` ay of _ (�sefl9lvd ¢1�ary ,.wvrJrrf SONJA BARNES .� r=N'vtarV ®ilblic Stare of ToLxa,5 C9mrn s L . � I. ` f C� t✓ E' t ExPlreS 4 t G -2 a7 '%e, ;; d�ataay Ili I;t22 3p Siviature. of authorized agent of fontrarUng business entity - filjp��l:tr;all i Forms p � +nr6 r.ethjcs-stateAx.us Vqe-m-ion V4,1.0:5dd2ace2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Carl's Impressive Lawncare, LLC Subject of the Agreement: Termination of CSC 63068-A1 R1 - Termination date effective 9/2/26 M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 63068-A1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 09/02/2026 If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.