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Home My WebLink About058365-A2R4 - General - Contract - Retail Motorcycle Ventures Inc. dba BMW Motorcycles of North DallasCSC No. 58365-A2R4 AMENDMENT NO. 2 TO CITY OF FORT WORTH CONTRACT 58365 This Second Amendment and Fourth Renewal is entered into by and between the City of Fort Worth ("City"), and Retail Motorcycle Ventures Inc. dba BMW Motorcycles of North Dallas ("Vendor"). City and Vendor may be referred to individually as a "Party" and collectively as the "Parties". WHEREAS, on October 1, 2022, the City entered into a non-exclusive agreement with Vendor to provide repairs, maintenance, and purchase of parts for a variety of light -duty vehicles, lawn, and marine equipment in the City's fleet, on an as -needed basis as described in City Secretary Contract No. 58365 ("Agreement"); WHEREAS, on October 1, 2023, the City and Vendor amended and renewed the agreement through September 30, 2024 (City Secretary Contract No. 58365-A1R1); WHEREAS, on October 1, 2024, the City and Vendor renewed the agreement through September 30, 2025 (City Secretary Contract No. 58365-R2); WHEREAS, on October 1, 2025, the City and Vendor renewed the agreement through September 30, 2026 (City Secretary Contract No. 58365-R3); WHEREAS, it is the desire of the City, in its sole discretion, to renew this Agreement under the same terms and conditions for an additional year ("Fourth Renewal Term") through September 30, 2027; and WHEREAS, it is the collective desire of both the City and Vendor to replace Exhibit B — Price Schedule, to reflect increased pricing during the Fourth Renewal Term, with the understanding that this amendment does not increase the total compensation payable under the Agreement. NOW THEREFORE, the City and Vendor, acting herein through their duly authorized representatives, agree to the following terms: 1. RENEWAL OF AGREEMENT The Agreement, as amended, is hereby renewed for a Fourth Renewal Term commencing on October 1, 2026, and ending on September 30, 2027, unless terminated earlier in accordance with the Agreement. 2. AMENDMENT The Agreement is hereby amended by deleting Agreement and replacing it with the attached Exhibit B. Exhibit B — Price Schedule of the OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Amendment and Renewal A2R4 Page 1 of 5 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 4. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. (signature page follows) (remainder of this page intentionally left blank) Contract Amendment and Renewal A2R4 Page 2 of 5 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Valerie Washington (Aug 5, 2026 15:47:31 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 08/05/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. g'&� Cfw- By: Jeffrey Cope (Aug 3, 2026 07:05:41 CDT) APPROVAL RECOMMENDED: Name: Title: Jeff Cope Purchasing Manager APPROVED AS TO FORM AND By. (( U LEGALITY: Name: Marilyn Marvin Title: Property Management Director ATTEST: By: Name: Jannette S. Goodall Title: City Secretary VENDOR: o� p043W2 so .rZo Pv8 �=A ddan nEXo544 Retail Motorcycle Ventures Inc. dba BMW Motorcycles North allas By: Carl nlehl (AIIr2, 2026 00'14'02 CDT) Name: Carl Diehl Title: President By: —44"�NQ Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0748 M&C Approved: 9/27/2022 Form 1295 Certification No.: 2022-946225 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Amendment and Renewal A2R4 Page 3 of 5 EXHIBIT B — PRICE SCHEDULE Line Description UOM Unit Price 1 Labor, Diagnostic/Evaluation Fee. Light Duty EA $174.00 2 Labor, Shop Rate, Mon -Fri 7am-9:30 pm Light Duty HR $174.00 3 Labor, Hourly Field Rate, Mon -Fri 7:00-9:30 pm, Light Duty HR $238.50 4 Labor, Shop Hourly Labor Rate, After Hours, Holidays, HR $238.50 Weekends Light Duty 5 Labor, Washing, Waxing, Polishing, Stream Cleaning, EA $185.00 Disinfecting, etc. Flat Rate Fee, Light Duty 6 Labor, Drivetrain and Transmission Repairs Drivetrain (Clutch HR $174.00 Assembly, Flywheel, etc) Non -Warranty labor rate Light Duty 7 Labor, Drivetrain and Transmission Repairs Drivetrain (Clutch HR $174.00 Assembly, Flywheel, etc) Non -Warranty labor rate Light Duty 8 Labor, Transmission (Main, Transfer Case, Chain and Final HR $174.00 Drives) Non -Warranty labor rate, Light Duty 9 Labor, Engine Repairs/ Engine Analysis Non -Warranty labor rate, HR $174.00 Light Duty 10 Labor, Electrical (Alternator/Generator, Battery, Ignition, Lights, HR $174.00 etc) Non -Warranty labor rate, Light Duty 11 Labor, Power Plant (Engine, Belts, Heads, Intake, Rebuilding, HR $174.00 etc.) Non -Warranty labor rate, Light Duty 12 Labor, Exhaust and Emissions Repairs to include DPF and SCR HR $174.00 Cleaning - Exhaust System Maintenance and Repair Non - Warranty labor rate, Light Duty 13 Labor, Fuel System Maintenance and Repair Non -Warranty labor HR $174.00 rate, Light Duty 14 Labor, General Vehicle Repair (Spring, Misc.) Automobile and 1 I R $174.00 Other Passenger Vehicles Maintenance (Not Otherwise Classified) Non -Warranty labor rate, Light Duty 15 Labor, Glass Replacement to include Windshield and Door Glass, HR $174.00 Light Duty 16 Labor, General Maintenance and Repair, Vehicle (No Light Duty HR $174.00 Otherwise Classified) to include Oil Changes, Lubrication, etc 17 Labor, Temperature Repair - A/C, Heater, Radiator, Ventilation, HR $174.00 etc. Cooling, Heating, and Ventilating System (A/C System, Hoses, Water Pump, Radiator, Heater & Accessories, Ventilation, etc), Light Duty 18 Labor, Vehicle Radio, Speakers, Maintenance and Repair, HR $174.00 including specialty & Off -Road Equipment Labor Rate, Light Duty 19 Labor, Suspension (Axles, Springs, Steering, etc) flat rate fee, HR $174.00 Light Duty 20 Labor, Wheel Balancing Flat Rate Fee, Light Duty EA $174.00 21 Labor, Wheel Maintenance and Repair Flat Rate Fee, Light Duty HR $174.00 22 M scellaneous Fees as followed: Shop supplies as a percentage EA NO (10%) of total repair order to be no more than $218.00 this CHANGE includes ( EPA (capped $14.00), and battery disposal (capped at $4.00) 10/19/22, 8:28 AM M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA F oRTWoRm Create New From This M&C DATE: 9/27/2022 REFERENCE **M&C 22- LOG 13P22-0122 ADDITIONAL LT & HVY NO.: 0748 NAME: DUTY VEHICLES & EQP SVS LSJ PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for Additional Light and Heavy Duty Vehicle and Equipment Services for the Property Management Department for a Combined Annual Amount Up to $1,974,288.00 for the Initial Term and Authorize Four One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for additional light and heavy duty vehicle and equipment services for the Property Management Department for a combined annual amount up to $1,974,288.00 for the initial term and authorize four one-year renewals for the same annual amount. DISCUSSION: The Property Management (Fleet) Department approached the Purchasing Division for assistance with securing an annual agreement for additional light and heavy duty vehicles and equipment services. Purchasing previously issued Invitation to Bid (ITB) No. 22-0017 which resulted in the award of an annual agreement; however there were not enough Vendors to provide services for the City's mixed fleet of light and heavy duty vehicles, other motorized equipment. In order to procure additional services, Purchasing staff issued ITB No. 22-0122. The ITB included detailed specifications describing the requirements for light and heavy duty vehicle repairs and services. The bid was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning April 27, 2022 through June 1, 2022. The City received six bids. An evaluation panel consisting of representatives of the Property Management Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. F Bidders BMW Motorcycles of North Dallas. Custom Truck One Source, L.P. Frank's Wheel Aligning, Inc. Lone Star Auto Sound & Security Premier Truck Group Siddons Martin Emergency Group, LLC Best Value criteria: (a) Contractor's qualification and experience; Evaluation Criteria a l u F c—1 d Total 13.3 F 8 F8.5 F _030 12.6 9.5 F -9FO-31 13.3 F _9 F _8 F T 30 13.3 1 8.5 1 10 50 82 13.3 F 8.5 F0 31 12.6 F F0.5 0 1 32 apps.cfwnet.org/council_packet/mc_review.asp? I D=30300&councildate=9/27/2022 1 /3 10/19/22, 8:28 AM M&C Review (b) Extent to which the goods and services meet the City's needs; (c) Contractor's Reputation (d) Cost of service After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC, presented the best value to the City and therefore, recommends that Council authorize agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC. Under these non-exclusive agreements, the department will order services according to the lowest cost and availability. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund for Fiscal Year 2022 & Fiscal Year 2023. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. This agreement will be concurrent with the annual agreement awarded from ITB No. 22-0017. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATIONXERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 Operating Budget, as appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID i Year (Chartfield 2) FROM Fund Department I Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Reginald Zeno (8517) Dana Burghdoff (8018) Originating Department Head: Anthony Rousseau (8338) —g g—p Steve Cooke (5134) apps.cfwnet.org/council_packet/mc_review.asp?ID=30300&counciIdate=9/27/2022 2/3 10/19/22, 8:28 AM M&C Review Additional Information Contact: Cynthia Garcia (8525) LaKita Slack -Johnson (8314) ATTACHMENTS 13P22-0122 ADDITIONAL LIGHT & HEAVY VEHICLES & EQUIP SVS LSJ PMD funds availabilitypdf (CFW Internal) Approved Waiver Form-22-0122.pdf (CFW Internal) Combined FID TABLE.xlsx (CFW Internal) Form 1295 BMW.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=30300&councildate=9/27/2022 3/3 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Retail Motorcycle Ventures Inc. dba BMW Motorcycles of North Dallas Subject of the Agreement: Reapirs, maintenance, and purchase of parts for a variety of light duty vehicles, lawn, and marine equipment in the City's Fleet on an as needed basis M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ CSCO No. 58365 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. N/A Effective Date: 10/1 /2022 If different from the approval date. Expiration Date: 9/30/2026 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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