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Home My WebLink About060214-R3 - General - Contract - Facility Wizard Software, Inc. dba Wizard Software SolutionsCSC No. 60214-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 15, 2026 Facility Wizard Software, Inc. dba Wizard Software Solutions Attn: Legal Department PO Box 408693 Chicago, IL 60640 Re: Contract Renewal Notice City Secretary Contract No. 60214 (the "Contract") Renewal Term No. 3 of unlimited, October 2, 2026 to October 1, 2027 The above referenced Contract with the City of Fort Worth expires on October 1, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas. og v/departments/fmance/purchasing_. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail, Fort Worth, TX 76102 zz IT_ Finance _ Contracts(�fortworthtexas. gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: G�arlrh�1� By: Dianna Giordano (Aug 6, 2026 09:17:10 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 08/06/2026 Facility Wizard Software, Inc. dba Wizard Softwa;Zftfi ns By: PW �& Name: ODonnell Title: Chief bperating Officer Date: 07.15.26 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name Title: Kevin Gunn Director, IT Solutions Approved as to Form and Legality: Candace Pa liara By: Candace Pagliara (Aug 5, 202 0:35:19 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0562 Approval Date: 06/24/2025 Form 1295: 2025-1305652 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Jul 31, 2026 16:04:47 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: 4FopTn,p d Ed Pig `�10 p Clo d t P�Q*eo oo*d By: /, aQCpdnEX49o4'O Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 i VLogic Software Renewal Proposal Prepared for: City of Fort Worth Aviation Prepared by: VLogic Systems Date: 7/23/2026 Proposal Valid Through: 9/30/2026 1. Overview This proposal outlines the renewal of your software subscription and services with VLogic Systems. This renewal reflects a streamlined structure designed to support your organization's ongoing operational and project management needs. We appreciate your continued partnership and look forward to supporting your team. 2. Renewal Summary Renewal Term 10 1 2026 - 3/31 2027 Total Licensed Users 7 Products / Services Included PMO (Performo) Total Annual Investment $14,796.18 3. Cost Breakdown Product Service Quantity Monthly Cost Annual Cost PMO (Performo) Software 1 $856.03 $5,136.18 Active PMO Users 7 $805 $9,660 4. Services Included • Full platform access • Licensed user access • System updates and enhancements • Standard support • Continued access to existing data and configuration 5. Billing Terms Billing Frequency: Annual Invoice Date: Upon execution Currency: USD VLogi 6. Acceptance By signing below, you accept the terms of this renewal proposal. Client Organization:CitV of Fort Worth, Texas Authorized Representative Namoianna Giordano Title: Assistant City[ Manager Signature: Dianna Giordano (Aug 6, 2026 09:17:10 CDT) Date: 08/06/2026 VLogic Systems Representative: _Elizabeth Boylan Title: Manager of Customer Success Signature: F Date: 7/23/202 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FoRT�WO�RTH REFERENCE **M&C 25- 04NEW WIZARD DATE: 6/24/2025 NO.: 0562 LOG NAME: SOFTWARE SOLUTIONS AMENDMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Amendment to an Agreement with Facility Wizard Software, Inc. d/b/a Wizard Software Solutions, to Increase the Annual Contract Amount by $53,760.00 for a Revised Annual Amount of $138,260.00 to Purchase Add -on Software for Existing Real Property Lease Management Software for the Initial Term and Authorize Unlimited Renewal Options in the Same Amount for the Information Technology Solutions and Aviation Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to an agreement with Facility Wizard Software, Inc. d/b/a Wizard Software Solutions (City Secretary Contract No. 60214), to increase the annual contract amount by $53,760.00 for a Revised Annual Amount of $138,260.00 to purchase add -on software for existing Real Property Lease Management Software for the intial term and authorize execution of unlimited renewal options in the same amount. DISCUSSION: On October 2, 2023, the City executed City Secretary Contract (CSC) No. 60214, an agreement with Facility Wizard Software, Inc for the purchase of an annual subscription for REportfolio (RPO), a real estate lease and agreement management software, and related Professional Services for use by the Aviation Department. The Aviation Department's Real Property team uses RPO to administratively manage property and equipment leases at Meacham International Airport and Spinks Airport. This amendment will allow for the purchase of an annual add -on software subscription to Performo (PMO), a computerized maintenance management system. PMO allows for the dispatching of work orders, managing maintenance, tracking inventory, and forecasting of future asset costs. Approval of this Mayor and Council Communication (M&C) will allow the Aviation Department's Real Property team and the airport Facilities Supervisor to use the PMO software to house warranty information, receive preventative maintenance alerts, and budget forecast for full replacement of equipment; thereby lessening downtime due to equipment failures and increasing customer satisfaction with tenants. A Chapter 252 Exemption was requested and approved by the City Attorney's Office as a sole source exemption. BUSINESS EQUITY: This project was approved for a waiver per the Chapter 252 Exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. The amendment for this project was not reviewed by The Business Equity Division for a business equity goal, as it was anticipated to be under the $100,000.01 threshold. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval if sufficient funds have been appropriated. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33423&councildate=6/24/2025 6/26/2025 M&C Review Page 2 of 2 AGREEMENT TERM: Upon City Council's approval and execution of the first amendment to CSC 60214, the initial term of the agreement will expire in accordance with the terms and conditions of the initial agreement made on October 2, 2023. RENEWAL OPTIONS: Upon City Council approval of this M&C, this agreement may be renewed for an unlimited amount of renewal terms in the same amount. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Municipal Airport Fund to support the approval of the above recommendation and execution of the change order. Prior to any expenditure being incurred, the Information Technology Solutions Department and Aviation Department have the responsibility to validate the availability of funds. ro_ Fund Department Account Project Program Activity Budget Reference # I Amount ID ID Year Chartfield 2) l Fund Department Account Project Program Activity Budget I Reference # Amount ID ID Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Dianna Giordano (7783) Kevin Gunn (2015) Mark P. Deboer (8598) ATTACHMENTS 04NEW WIZARD SOFTWARE SOLUTIONS AMENDMENT funds avail.docx (CFW Internal) Aviation FID Table.xlsx (CFW Internal) Certificate of Interested Parties - Completed 5.6.25.pdf (CFW Internal) Complete Waiver of Business Eguity.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33423&councildate=6/24/2025 6/26/2025 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Facility Wizard Software, Inc. dba Wizard Software Solutions Subject of the Agreement: Third Renewal to CSC 60214 of Facility Wizard Software, Inc. dba Wizard Software Solutions M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 60214-R3 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: October 1, 2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.