HomeMy WebLinkAbout065618 - General - Contract - Vortex Colorado, LLCCSC No. 65618
FORT WORTH .
NON-EXCLUSIVE VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation and VORTEX
COLORADO, LLC ("Vendor"), a Texas corporation, each individually referred to as a "party" and
collectively referred to as the "parties."
AGREEMENT DOCUMENTS:
OFFICIAL RECORD
The Agreement documents shall include the following:
CITY SECRETARY
1. This Vendor Services Agreement;
2. Exhibit A — Scope of Services;
FT. WORTH, TX
3. Exhibit B — Payment Schedule; and
4. Exhibit C — Authorization Signature and Questionnaire.
Exhibits A, B and C, which are attached hereto and incorporated herein, are made a part of this Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B or C and
the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement
shall control.
1. Scope of Services. Airport Hangar Door Repair, Maintenance, and Insulation Services
Exhibit "A," - Scope of Services more specifically describes the services to be provided hereunder.
2. Term. The initial term of this Agreement is for one (1) year(s), beginning on the date that
this Agreement is executed by the City's Assistant City Manager ("Effective Date"), unless terminated
earlier in accordance with this Agreement. City will have the option, in its sole discretion, to automatically
renew this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s)
(each a "Renewal Term").
3. Compensation.
3.1 Total compensation under this Agreement will not exceed one hundred thousand
dollars and zero cents ($100,000.00).
3.2 City will pay Vendor in accordance with the Prompt Payment Act (Chapter 2251
of the Texas Government Code) and the provisions of this Agreement, including Exhibit "B"
Payment Schedule, which is attached hereto and incorporated herein for all purposes.
3.3 Vendor will not perform any additional services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing the additional
costs for such services. City will not be liable for any additional expenses of Vendor not specified
by this Agreement unless City first approves such expenses in writing.
Vendor Services Agreement Pagel of 23
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City shall pay Vendor for services actually rendered up to
the effective date of termination and Vendor shall continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor shall provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has
made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective
Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in
writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by City ("City Information") as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
Vendor Services Agreement Page 2 of 23
6. Right to Audit. Vendor agrees that City shall, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during
normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors and sub -Vendors. Vendor acknowledges that the doctrine of respondeat superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and sub -Vendors. Vendor further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City shall in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees or sub Vendor of Vendor. Neither Vendor, nor any officers, agents,
servants, employees or sub -Vendor of Vendor shall be entitled to any employment benefits from City.
Vendor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers, agents, servants, employees or sub -Vendor.
8. Liability and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND PERSONAL INJURY,
INCLUDING, INCLUDING, BUT NOT LIMITED TO, DEATH, TO ANY AND ALL
PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE
EXTENT CA USED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR
INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, REPRESENTATIVES,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION -VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND CITY, ITS OFFICERS,
AGENTS, REPRESENTATIVES, SERVANTS, AND EMPLOYEES, FROM AND AGAINST
ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER
REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING
ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY RESULTING LOST
PROFITS) AND PERSONAL INJURY, INCLUDING, BUT NOT LIMITED TO, DEATH, TO
ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS
OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, REPREENTATIVES,
SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — VENDOR AGREES
TO DEFEND, SETTLE, OR PAY, AT ITS OWN COST AND EXPENSE, ANY CLAIM OR
ACTIONAGAINST CITY FOR INFRINGEMENT OFANYPA TENT, COPYRIGHT, TRADE
Vendor Services Agreement Page 3 of 23
MARK, TRADE SECRET, OR SIMILAR PROPERTY RIGHT ARISING FROM CITY'S USE
OF THE SOFTWARE OR DOCUMENTATION IN ACCORDANCE WITH THIS
AGREEMENT, IT BEING UNDERSTOOD THAT THIS AGREEMENT TO DEFEND,
SETTLE OR PAY WILL NOT APPLYIF CITYMODIFIES OR MISUSES THE SOFTWARE
AND/OR DOCUMENTATION. SO LONG AS VENDOR BEARS THE COST AND EXPENSE
OF PAYMENT FOR CLAIMS OR ACTIONS AGAINST CITY PURSUANT TO THIS
SECTION, VENDOR WILL HAVE THE RIGHT TO CONDUCT THE DEFENSE OF ANY
SUCH CLAIM OR ACTION AND ALL NEGOTIATIONS FOR ITS SETTLEMENT OR
COMPROMISE AND TO SETTLE OR COMPROMISE ANY SUCH CLAIM, HOWEVER,
CITY WILL HAVE THE RIGHT TO FULLY PARTICIPATE IN ANY AND ALL SUCH
SETTLEMENT, NEGOTIATIONS, OR LAWSUIT AS NECESSARY TO PROTECT CITY'S
INTEREST, AND CITYAGREES TO COOPERATE WITH VENDOR INDOING SO. IN THE
EVENT CITY, FOR WHATEVER REASON, ASSUMES THE RESPONSIBILITY FOR
PAYMENT OF COSTS AND EXPENSES FOR ANY CLAIM OR ACTION BROUGHT
AGAINST CITY FOR INFRINGEMENT ARISING UNDER THIS AGREEMENT, CITY
WILL HAVE THE SOLE RIGHT TO CONDUCT THE DEFENSE OF ANY SUCH CLAIM
OR ACTIONAND ALL NEGOTIATIONS FOR ITS SETTLEMENT OR COMPROMISE AND
TO SETTLE OR COMPROMISE ANY SUCH CLAIM; HOWEVER, VENDOR WILL FULLY
PARTICIPATE AND COOPERATE WITH CITY IN DEFENSE OF SUCH CLAIM OR
ACTION. CITYAGREES TO GIVE VENDOR TIMELY WRITTENNOTICE OFANYSUCH
CLAIM OR ACTION, WITH COPIES OF ALL PAPERS CITY MAY RECEIVE RELATING
THERETO. NOTWITHSTANDING THE FOREGOING, CITY'S ASSUMPTION OF
PAYMENT OF COSTS OR EXPENSES WILL NOT ELIMINATE VENDOR'S DUTY TO
INDEMNIFY CITY UNDER THIS AGREEMENT. IF THE SOFTWARE AND/OR
DOCUMENTATION OR ANY PART THEREOF IS HELD TO INFRINGE AND THE USE
THEREOF IS ENJOINED OR RESTRAINED OR, IF AS A RESULT OF A SETTLEMENT
OR COMPROMISE, SUCH USE IS MA TERIALL Y AD VERSEL Y RESTRICTED, VENDOR
WILL, AT ITS OWN EXPENSE AND AS CITY'S SOLE REMEDY, EITHER: (A) PROCURE
FOR CITY THE RIGHT TO CONTINUE TO USE THE SOFTWARE AND/OR
DOCUMENTATION, OR (B) MODIFY THE SOFTWARE AND/OR DOCUMENTATION TO
MAKE IT NON -INFRINGING, PROVIDED THAT SUCH MODIFICATION DOES NOT
MATERIALLY ADVERSELY AFFECT CITY'SAUTHORIZED USE OF THE SOFTWARE
AND/OR DOCUMENTATION; OR (C) REPLACE THE SOFTWARE AND
DOCUMENTATION WITH EQUALL YSUITABLE, COMPATIBLE, AND FUNCTIONALLY
EQUIVALENT NON -INFRINGING SOFTWARE AND DOCUMENTATION AT NO
ADDITIONAL CHARGE TO CITY, OR (D) IF NONE OF THE FOREGOING
ALTERNATIVES IS REASONABLY AVAILABLE TO VENDOR TERMINATE THIS
AGREEMENT, AND REFUND ALL AMOUNTS PAID TO VENDOR BY CITY,
SUBSEQUENT TO WHICH TERMINATION CITY MAY SEEK ANY AND ALL REMEDIES
AVAILABLE TO CITY UNDER LAW.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
Vendor Services Agreement Page 4 of 23
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor shall provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any work pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle" shall be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
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10.2 General Requirements
Vendor Services Agreement Page 5 of 23
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subVendors and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) received by the other party by United States Mail, registered,
return receipt requested, addressed as follows:
To CITY: To VENDOR:
Vendor Services Agreement Page 6 of 23
City of Fort Worth
Attn: Assistant City Manager for Aviation
100 Fort Worth Trail
Fort Worth, TX 76102
With copy to Fort Worth City Attorney's Office at
same address
Vortex Colorado, LLC
Attn: Shelley Dunlap
2725 Basswood Blvd #221
Fort Worth, TX 76131
14. Solicitation of Employees. Neither City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law / Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority, transportation problems and/or any other similar causes.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A, B, and C.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
Vendor Services Agreement Page 7 of 23
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including Exhibits A, B and C, contains the
entire understanding and agreement between City and Vendor, their assigns and successors in interest, as
to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute
one and the same instrument.
25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor shall either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
26. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor shall provide City with copies of all 1-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
27. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
shall be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product shall be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
28. Signature Authority. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification of Signature Authority Form, which is attached
Vendor Services Agreement Page 8 of 23
hereto as Exhibit "C". Each party is fully entitled to rely on these warranties and representations in entering
into this Agreement or any amendment hereto.
29. Change in Company Name or Ownership. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
30. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract.
31. Prohibition on Boycotting Energy Companies. Vendor acknowledges that in accordance
with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for
goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds
of the City with a company with 10 or more full-time employees unless the contract contains a written
verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is
applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides
written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement.
32. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City
is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that
is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the Vendor that it: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm
trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement,
by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the
City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm
trade association during the term of this Agreement.
33. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
(signature page follows)
Vendor Services Agreement Page 9 of 23
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
ACCEPTED AND AGREED:
CITY OF FORT WO TH:
CONTRACT CO LIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
By: Valerie Washington (Aug 5, 2026 12:59:21 CDT)
Name: Valerie Washington reporting requirements.
Title: Assistant City Manager
Date:
08/05/2026
By:
Y
Name: Katya Flores
APPROVAL RECO
NDED:
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
-4—
By:
Name: Roger Venables
Title:
Aviation Director
Candace PcI liara
BY: Candace Pagliara (Aug 5, 202 2:54:43 CDT)
Name: Candace Pagliara
Title: Assistant City Attorney
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CONTRACT AUTHORIZATION:
Ke
M&C: 26-0456
By:
Date M&C Approved: 06/09/2026
Name: Jannette Goodall
Title:
City Secretary
Form 1295: 2026-1460224
VENDOR:
Vortex Colorado, LLC
By: • d�D
Name: wren Quirk
Title: Contracts Administrator
Date: 07/09/2026
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 10 of 23
City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
FORTWORTH. CITY OF FORT WORTH - PURCHASING DIVISION
_r SCOPE OF SERVICES
RFP Ref #: 26-0156 Doc. Ref#: RFP-02 Page 1 of 9
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
1.0 INTRODUCTION AND PURPOSE
The City of Fort Worth is seeking proposals from qualified vendors to provide
as -needed airport hangar door repair, maintenance, and insulation services for
the Aviation Department. These services will primarily occur at City -owned
airport facilities, Spinks Airport and Meacham International Airport with
additional locations as -needed.
2.0 SCOPE OF SERVICES
2.1 Proposer shall perform hangar door repairs and maintenance on thirty-
two (32) airport hangars to maintain full operational use and capacity of
the hangars for airport tenants.
2.1.1 Hangar door types that require repairs and maintenance include
bi-fold, hydraulic, horizontal sliding, and rolling steel or
sectional doors.
2.1.2 Hangar door repairs and maintenance of door panels and
structural components.
2.2 Hangar insulation services shall provide the installation, repair, or
replacement of insulation.
2.2.1 Insulation types include closed -cell or open -cell spray
polyurethane foam, fiberglass batting or blanket insulation, rigid
foam board insulation, and reflective insulation systems.
Additional forms of insulation may be included throughout the
life of the agreement.
22.2 Insulation areas include hangar walls, roofs, ceilings, and
hangar doors where structurally and operationally feasible.
2.3 All repairs must be guaranteed by ninety (90) days or more, with parts
guaranteed for at least one-year post installation.
2.4 Proposer shall have the ability to perform specialized repairs on
Schweiss bifold hangar doors for aircrafts. Repairs require custom parts
and equipment such as but not limited to:
2.4.1 High tension springs
2.4.2 Heavy duty steel cable able to withstand 3000 pounds (lbs.) or
Page 1 of 9
Vendor Services Agreement — Exhibit C Page 11 of 23
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
_�_ SCOPE OF SERVICES
RFP Ref. 4: 26-0156 Doc. Ref#: RFP-02 Page 2 of 9
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
more of pressure.
2.4.3 Specialized single phase and 3 phase electric motors
2.4.4 Custom hinges and attachments are only available from the
manufacturer
2.5 Operational Reliability — Proposer shall ensure:
2.5.1 All hangar doors open and close smoothly without hydraulic
leaks, binding or uneven operation.
2.5.2 All safety interlocks, limit switches, and emergency stops
function as designed.
2.5.3 Systems meet manufacturer -recommended specifications for
speed, balance, and cycle performance.
2.6 Hydraulic System Performance — Proposer shall ensure:
2.6.1 No visible leaks, fluid contamination, or pressure loss after
repair.
2.6.2 Hydraulic systems maintain manufacturer -rated pressure and
flow within t5%tolerance.
2.6.3
System operates without abnormal noise or vibration.
2.7 Electrical & Control System Performance — Proposer shall ensure:
2.7.1
Door operators and control circuits function by the original
design intent.
2.7.2
All electrical connections are secured, labeled, and tested for
continuity.
2.7.3
Replacement control panels or components must be UL-listed
and compatible with existing systems.
2.8 Insulation Performance and Code Requirements — Proposer shall:
2.8.1
Meet or exceed the City of Fort Worth Energy Conservation
Code (Ordinance No. 22520-12-2016)
2.8.2
Reduce heat transfer and condensation common to aviation
facilities.
Page 2 of 9
Vendor Services Agreement — M&C Page 12 of 23
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
_�_ SCOPE OF SERVICES
RFP Reff, 4: 26-0156 Doc. Ref#: RFP-02 Page 3 of 9
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
2.8.3 Use fire-resistant and fire -rated materials as required.
2.8.4 Use moisture -resistant and corrosion -resistant materials suitable
for aviation environments.
2.9 Vendor Requirements
2.9.1 Proposer shall have a minimum of two (2) years' experience
providing hangar door repairs and insulation as a business.
2.9.2 Proposer must have training and experience in Schweiss bi-fold
hangar doors.
2.9.3 Proposer must be able to supply Schweiss brand parts or original
equipment manufacturer (OEM) certified parts.
2.9.4 Proposer must provide all tools, equipment, parts, and other
necessary materials for repairs. Access to electrical outlets can
be provided if necessary. The City provides no equipment.
2.9.5 Technicians providing installation and repairs must have a
minimum of two (2) years of experience in an airport setting.
2.10 Response Time
2.10.1 Proposer must respond to service requests within one (1)
business day.
2.10.2 On -site repair evaluation or consultation must occur within three
(3) business days of service request.
2.11 Detailed work orders must be submitted for each repair, including
descriptions of all parts used and their quantities.
2.11.1 Work orders must accompany invoices in order for invoices to
be paid. Individual work orders for each door are required for
maintenance records.
2.11.2 Work orders must include:
• Dates of service
• Name of technician completing service
• Diagnostics method used to determine repair
needed
Page 3 of 9
Vendor Services Agreement — M&C Page 13 of 23
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
_�_ SCOPE OF SERVICES
RFP Reff, 4: 26-0156 Doc. Ref#: RFP-02 Page 4 of 9
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
• Repairs performed/Parts replaced
2.11.3 Work order and invoice must be emailed to
aviationinvoicesga,fortworthtexas.gov in addition to
supplierinvoicesn fortworthtexas. aov
2.12 Prior to leaving the site, the technician will walk through the work
completed with the designated airport personnel.
2.13 Proposer must comply with all Occupational Safety and Health
Administration (OSHA) requirements while on -site.
2.14 All personnel associated with the Proposer are required to behave
respectfully and professionally while on -site.
2.15 Proposer must provide a direct point of contact for communication with
the City and shall not rely solely on third -party platforms for service
requests or updates.
2.16 Service Locations
2.16.1 The list of service locations and addresses are listed below. The
City reserves the right to add/delete any additional locations as
needed.
Location Name
Address
Spinks Airport
450 Alsbury Ct,
Burleson, TX 76028
Meacham International Airport
201 American Concourse,
Fort Worth, TX 76106
2.16.2 Regular business hours are Monday through Friday, 8:00 AM to
4:00 PM.
2.16.3 In urgent situations, after-hours, weekends, or holiday work may
be performed upon request by authorized airport personnel and
agreement with the Proposer.
Page 4 of 9
Vendor Services Agreement — M&C Page 14 of 23
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
_�_ SCOPE OF SERVICES
RFP Reff, 4: 26-0156 Doc. Ref#: RFP-02 Page 5 of 9
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
2.16.4 City observed holidays:
New Year's Day
Martin Luther King Jr. Day
Memorial Day
Juneteenth
July 4 h
Labor Day
Thanksgiving Thursday and the following Friday
Christmas Day
4.0 METHOD OF AWARD - Proposals will be evaluated based on "best value"
to the City. Proposals that receive less than 50% of the total available points,
excluding price points, will be considered for award.
5.0 EVALUATION FACTORS
To be considered, the Proposer must submit a complete Proposal by the stated
deadline and in accordance with all Proposal requirements. All required
documentation must be included for evaluation.
Proposals that meet these requirements will be evaluated based on the criteria
listed below.
5.1 Cost — up to 15 points available
5.2 Small Business Participation — up to 25 points available
5.3 Qualifications and Experience — up to 25 points available
5.4 Service Approach and Responsiveness — up to 20 points available
5.5 Staffing and Resources — up to 15 points available
6.0 SMALL BUSINESS PROGRAM — The City of Fort Worth has established
a 30% Small Business (SB) participation goal for this solicitation. This goal
reflects the City's determination that certified Small Business Firms are
available to provide the goods and/or services required under this bid.
Accordingly, at least 30% of the total awarded contract value must be
subcontracted or spent with a certified Small Business Firm. All provisions
Page 5 of 9
Vendor Services Agreement — M&C Page 15 of 23
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
_�_ SCOPE OF SERVICES
RFP Ref. 4: 26-0156 Doc. Ref#: RFP-02 Page 6 of 9
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
and requirements outlined in City Ordinance No. 27832-08-2025 apply to this
solicitation. Bidders are required to submit the following documentation with
their proposal:
a. Small Business Utilization form VI (RFP-05), detailing how the Small
Business goal will be achieved.
Current Small Business Certification issued by the North Central Texas
Regional Certification Agency (NCTRCA), Women's Business
Council -Southwest (WBCS), Dallas -Fort Worth Business Council
(formerly DFW/MSDC), Texas Historically Underutilized Business
(HUB) Program, Texas Unified Certification Program (TUCP)
DBE/ACDBE and TxDOT SBE Directory.
Small Business Participation will be evaluated as below:
0% SB Participation = 0 points
1-10% SB Participation = 10 points
11-20% SB Participation = 15 points
21-29% SB Participation = 20 points
30% or more (goal met) = 25 points
7.0 CONTRACT AWARD PROCESS
7.1 The Purchasing Division will facilitate and manage the evaluation
process.
7.2 An Evaluation Panel consisting of representatives from various City
departments and City consultants may be appointed to review and
evaluate RFP responses in accordance with this RFP. City reserves the
right at its sole discretion to include additional representatives at any
point during the evaluation.
7.3 The Evaluation Committee will evaluate responses and may select
Proposer for onsite interviews, presentations or demonstrations.
7.4 At its sole discretion, the City may request Best and Final Offers
(BAFO) from proposers whose proposals are deemed most
advantageous. Contract negotiations will be based on the BAFO
submissions.
Page 6 of 9
Vendor Services Agreement — M&C Page 16 of 23
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
_�_ SCOPE OF SERVICES
RFP Ref. 4: 26-0156 Doc. Ref#: RFP-02 Page 7 of 9
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
7.5 The City reserves the right to negotiate all elements that comprise the
successful Proposer's response to ensure that the best possible
consideration be afforded to all concerned.
7.6 The City reserves the right to shortlist firms based upon scores/ratings
received during the evaluation process.
7.7 The City will notify all proposers in writing of the outcome once an
award determination has been made.
8.0 PROPOSAL FORMAT AND ATTACHMENTS
To facilitate and expedite the evaluation process, Proposals should adequately
address all evaluation factors and include the following list of required items
that will be used as part of the evaluation. A Proposal may be deemed to be
non -responsive and may be disqualified, at the City's discretion, if the
Proposal fails to comply with the following instructions.
8.1 Proposal Format Requirements
8.1.1 Proposal format shall be in font no smaller than 12 point,
8.5-inch by 11-inch paper size, with one inch margins and
single-spaced for the entire submitted proposal.
8.1.2 All proposal sections shall be divided by submission titles. All
pages within these sections shall be uniquely numbered for
purposes of easy reference.
8.2 Response forms
8.2.1 Completed and signed RFP-04-Authorized Signature and
Questionnaire.
8.2.2 Completed and signed RFP-05-Forms.
8.2.3 Completed and signed RFP-06-Small Business Utilization Form.
8.2.4 Small Business Certification, if applicable.
8.2.5 Completed RFP-07-Deviations.
8.2.6 Completed RFP-08-Reference Sheet.
8.2.7 All Signed Addendum(s) acknowledging receipt. Note: If no
addendum is issued, please attach a page stating "No Addendum
Issued"
8.2.8 Completed Bid Table (BT-56HO)
Page 7 of 9
Vendor Services Agreement — M&C Page 17 of 23
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
_�_ SCOPE OF SERVICES
RFP Reff, 4: 26-0156 Doc. Ref#: RFP-02 Page 8 of 9
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
8.3 Technical Response
8.3.1 List of Exceptions/Substitutions/Clarifications/Additions
8.3.1.1 Although the Scope of Services included Project
Requirements of the solicitation represents the
City's anticipated needs, there may be instances in
which it is in the City's best interest to permit
exceptions to requirements and accept proposed
alternatives.
8.3.1.2 If no exceptions are taken, please include a single
document stating 'No Exceptions taken" in the
Required section.
8.3.1.3 It is extremely important for the Proposer to make
clear where exceptions, clarifications substitutions
and/or additions to the Scope of Services, Draft
Vendor Service Agreement and General Terms and
Conditions are taken and how substitutions shall
be provided. The City does not recognize
strikeouts, deletions, or changes to Solicitation
documents. Therefore, exceptions, conditions,
clarifications and/or substitutions to the provisions
of the City's requirements must be clearly
identified along with the proposed addition or
modification. If the Proposer does not make it
clear that an addition, exception or clarification is
taken, the City shall assume the Proposer is
responding to and shall meet the City's stated
requirements.
8.3.1.4 Identify each exception, clarification, substitution
and/or addition by specifically referencing the
page number, section number, subsection number,
item number or letter, and, if necessary, paragraph,
or line number.
8.3.1.5 Identify each item clearly as an addition,
exception, clarification or substitution. It is not
necessary to include the entire text of a particular
Page 8 of 9
Vendor Services Agreement — M&C Page 18 of 23
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
_�_ SCOPE OF SERVICES
RFP Ref. #: 26-0156 Doc. Ref#: RFP-02 Page 9 of 9
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
section or subsection. However, for ease of
reference, Proposers may use portions of the
solicitation's text, if helpful in explanation.
8.3.1.6 For substitutions/clarifications, provide an
explanation of the difference between what the
solicitation requests and what is proposed. The
City is open to other means of accomplishing the
requested Work. Proposers must explain why they
believe their method of accomplishing the Work is
equal to or better than that specified by the City.
8.3.1.7 For any addition(s) proposed or exception(s) taken,
provide a rationale in as much detail as possible.
8.3.1.8 Begin responses to the major sections of the
solicitation on a new page.
8.3.1.9 The City shall consider the number and substance
of alterations to the City's stated requirements as a
factor in determining the most advantageous
response.
Page 9 of 9
Vendor Services Agreement — M&C Page 19 of 23
EXHIBIT B
PRICE SCHEDULE
Primary Responses
Success: All data is valid!
26-0156 Airport Hangar Door Repair, Maintenance, and Insulation Services
Success: All values provided
Bid
#1-1
Hourly Rate, Service Call I Regular Working
Hours (M-F 8:00 AM4:00 PM)
Success: All values provided
Bid
#1-2
Hourly Rate, Service Call I After Hours (M-F 4:01
PM-7:59 AM)
Success: All values provided
Bid
413
Hourly Rate, Service Call I Urgent Working Hours
(MIT 8:00 AM4:00 PM)
Success: All values provided
Bid
#1-4
Hourly Rate, Service Call I Holiday Hours
Success: All values provided
Bid
#1-5
Hourly Rate, Service Call I Weekend Hours
Success: All values provided
Bid
#1-6
Insulation Services Hourly Rate, Service Call I
After Hours (M-F 4:01 PM-7:59 AM)
Success: All values provided
Bid
#1_7
Insulation Services Hourly Rate, Service Call I
Regular Working Hours (M-F 8:00 Al PM)
ces.
26-00156 Airport Hangar Door Discount
Uhlk Pdse"
Hour 60 $ 300.00 $ 18,000.00
Hour 60 $ 450.00 $ 27,000.00
Hour 60 $ 300.00 $ 18,000.00
Hour 60 $ 600.00 $ 36,000.00
Hour 60 $ 450.00 $ 27,000.00
HR 60 $ 450.00 $ 27,000.00
HP 60 $ 300.00 $ 18,000.00
Enter whole
Discount Percentage for Hangar Door Repair numberonly ,no
Not Bidding NO Bid #2-1 PBfiS % sign If no Percent 0
discount offered
enter 0
Enter whole
Discount Percentage for Insulation Service number only, no
Not Bidding No Bid #2-2 Materials%sign.Ifno Percent 0
discount offered
enter 0.
$ 171,000.00
$ D.00
$171,I) i0D
Vendor Services Agreement — M&C Page 20 of 23
EXHIBIT C
AUTHORIZED SIGNATURE AND QUESTIONNAIRE
FORTWORTH. CITY OF FORT WORTH - PURCHASING DIVISION
AUTHORIZED SIGNATURE AND QUESTIONNAIRE
RFP Ref. #: 26-0156 Doc. Ref#: RFP-04 Page I of 3
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
City of Fort Worth Bidder/Supplier ID:
Legal Name of Proposer:
D/B/A Name of Proposer:.
Federal Id Number (TIN):
7000005219
VORTEX COLORADO, LLC
VORTEX DOORS
84-1301643
PO BOX 846952, LOS ANGELES, CA 90084
Name of the Authorized Representative:
Title:
SHELLEY DUNLAP
CUSTOMER SERVICE LEADER
The undersigned, by his/her signature, represents that he/she is submitting a binding
Proposal and is authorized to bind the respondent to fully comply with the
solicitation document contained herein. The Respondent, by submitting and signing
below, acknowledges that he/she has received and read the entire document packet
for this RFP and agrees to be bound by the terms therein.
The undersigned agrees if the Proposal is accepted, to furnish any and all items
and/or services upon which prices are offered, at the price(s) and upon the terms,
conditions, and scope/specifications contained in this RFP.
Signature of the Authorized Representative:
Email: FTWSC@VORTEXDOORS.COM Phone: 817-887-9253
Name of Contact Person - 1: LEWIS ADKINS
Title of Contact Person - 1: BRANCH MANAGER
Email: FTWSC@VORTEXDOORS.COM Phone: 817-887-9253
Name of Contact Person - 2:
Title of Contact Person - 2:
Email:
Name of Contact Person - 3:
Title of Contact Person - 3
Phone:
Phone:
Vendor Services Agreement — M&C Page 21 of 23
FORT WORTH CITY OF FORT WORTH - PURCHASING DIVISION
AUTHORIZED SIGNATURE AND QUESTIONNAIRE
RFP Ref. #: 26-0156 Doc. Ref#: RFP-04 Page 2 of 3
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
Please answer each question below thoroughly. Responses to the questions will be
used to assess the Proposal's responsiveness. Bidders may use a separate sheet if
needed, as long as each answer is labeled with the corresponding question number.
1.0 Length of time in business: 89 YRS
2.0 Is your business or any of its principals currently involved in litigation
adverse to the City? Yes No X
3.0 Is your business or any of its principals under criminal investigation?
Yes No X
Have you answered Yes to either Question 1 or 2 above? Please provide the details
outlining the situation on a separate document with the submission of this form.
4.0 Cooperative Purchasing - Should other governmental entities decide to
participate in this contract, would you, the Vendor, agree that all terms,
conditions, specifications, and pricing would apply?
Yes x No
5.0 Prompt Payment Discount Terms: Percent Days (i.e. 3% Net
15, etc.)
6.0 Proprietary Information - If a Bidder believes certain information in their
proposal is proprietary and wishes to prevent its disclosure, they must
clearly identify those pages and information in the chart below, for more
information see RFP-01, Section 15.4.
Pages with information
believed to be
Proprietary
Please indicate if only specific sections
on the page are believed to be
Proprietary
7.0 What are your business hours and days?
OFFICE HOURS MON- FRI 7A-530P, AFTER HOURS EMERGENCY SERVICE AVAILABLE
8.0 How many years of experience does your company have repairing,
maintaining, and insulating airport hangar doors?
89YRS
Vendor Services Agreement — M&C Page 22 of 23
FORT WORTH, CITY OF FORT WORTH - PURCHASING DIVISION
AUTHORIZED SIGNATURE AND QUESTIONNAIRE
RFP Ref. #: 26-0156 Doc. Ref#: IWP-04 Page 3 of 3
RFP Title: Airport Hangar Door Repair, Maintenance, and Insulation Services
9.0 How many technicians do you have to service this contract?
15
10.0 Do your technicians have a minimum of 2 years' experience repairing,
maintaining, and insulating airport hangar doors same or similar to the scope
of services? Yes X No
11.0 Are you familiar with Schweiss Airport Hangar doors?
Yes X No
12.0 Are your technicians trained and have experience working on Schweiss
bi-fold hangar doors?
Yes X No
13.0 Are you able to provide Schweiss brand parts or Original Equipment
Manufacturer (OEM) certified parts?
Yes X No
14.0 What is your company's response time to a call, voiceinail, or email
regarding a service request or issue?
IMMEDIATE, SAME DAY
15.0 Once a service request is received, what is your company's timeframe to
schedule the repair, maintenance, or insulation?
STANDARD SERVICE- WITHIN 24 HRS
EMERGENCY SERVICE - WITHIN 4 HRS
16.0 Once a service request is received, what is your company's timeframe to
come out and perform the repair, maintenance, or insulation?
PENDING SCOPE OF WORK
17.0 Please list all available supplies and equipment your company has to service
this contract. Use additional pages if needed.
CABLE AND SMALL HARDWARE TYPICALLY AVAILABLE IN SHOP OR LOCAL PICK UP
SCISSOR LIFT AND FORK LIFT AVAILABLE FOR USE AT ANY TIME
Vendor Services Agreement — M&C Page 23 of 23
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 06/09/26 M&C FILE NUMBER: M&C 26-0456
LOG NAME: 13P AIRPORT HANGAR DOOR REPAIR AND INSULATION AVIATION GN
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Agreements with Vortex Colorado, LLC and AOB Holdings, LLC for Airport Hangar Door Repair,
Maintenance, and Insulation Services in a Combined Annual Amount Up to $150,000.00 for the Initial One Year Term and Authorize Four One -Year
Renewal Options for the Same Amount for the Aviation Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive agreements with Vortex Colorado, LLC and AOB Holdings, LLC for
airport hangar door repair, maintenance, and insulation services in a combined annual amount up to $150,000.00 for the initial one-year term and
authorize four one-year renewal options for the same amount for the FWS Hangar Maintenance project (City Project No. 106388) for the Aviation
Department.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize non-exclusive agreements for airport hangar door repair, maintenance, and
insulation services for the Aviation Department. These services will be utilized to repair and maintain airplane hangar doors and replace insulation
at the Fort Worth municipal airports- Meacham International and Spinks Airport.
Purchasing issued Request for Proposals (RFP) No. 26-0156 that consisted of detailed specifications describing the requirements for the repair,
maintenance, and insulation services. The bid was advertised in the Fort Worth Star -Telegram on March 25, 2026, April 1, 2026, April 8, 2026,
April 15, 2026, and April 22, 2026. The City received four (4) response. Two vendors did not achieve at least 50 percent of the available technical
evaluation points and were not advanced for further consideration.
The bids were evaluated using the Best Value Criteria. An evaluation panel consisting of representatives from the Aviation Department and
Property Management Department reviewed and scored the submittals using the Best Value Criteria. The individual scores were averaged for
each of the criteria and the final scores are listed in the table below. No guarantee was made that a specific amount of services would be
purchased.
Bidders
Evaluation Criteria
F—ajnF-c—]=d
Ee
Total Score
AOB Holdings, LLC
20.00
16.00
14.00�
15.00
0.00
65.00
Vortex Colorado, LLC
24.17
18.67
13.00
1.05
0.00
56.89
Best Value Criteria:
a. Qualifications and Experience
b. Service Approach and Responsiveness
c. Staffing and Resources
d. Pricing
e. Small Business Participation
After evaluation, the panel concluded that Vortex Colorado, LLC and AOB Holdings, LLC presented the best value to the City. Therefore, the panel
recommends that Council authorize purchase agreements for airport hangar door repair, maintenance, and insulation services to Vortex Colorado,
LLC and AOB Holdings, LLC. Staff certifies that the recommended vendors met the bid specifications.
The combined annual amount allowed under this agreement will be up to $150,000.00; however, the actual amount will be based on the needs of
the department and available budget.
FUNDING: Funding is budgeted in the Aviation Gas Lease Cap Proj Fund for the Aviation Department for the purpose of funding the FWS Hangar
Maintenance project (City Project No. 106388), as appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
SMALL BUSINESS PROGRAM: In accordance with the City's Small Business Ordinance, the City has established a 30% Small Business goal for
this solicitation/contract. No vendor met the criteria to achieve this goal. Therefore, the responses were evaluated based on the remaining best
value criteria.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
This will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Aviation Gas Lease Cap
Proj Fund for the FWS HANGAR MAINTENANCE project to support the approval of the above recommendation and award of the contract. Prior
to any expenditure being incurred, the Aviation Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office IbT. Reginald Zeno 8517
Valerie R. Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Roger Venables 6334
Additional Information Contact: Brandy Hazel 8087
Grace Nguyen 8516
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2026-1460224
Vortex Colorado, LLC
Fort Worth, TX United States
Date Filed:
05/11/2026
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 26-0156
Airport Hangar Door Repair, Maintenance, and Insulation Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Slyker, Kristin
Irvine, CA United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is Lauren Quirk and my date of birth is
My address is 20 Odyssey Irvine CA 92618 USA
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Orange County, State of CA on the 11th day of May 2026
(month) (year)
Sig at of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.b6ef2aab
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: VORTEX COLORADO, LLC
Subject of the Agreement: Airport Hangar Door Repair, Maintenance, and Insulation Services
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: ACM Signature
If different from the approval date.
Expiration Date: One Year
If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
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Settlements (Employees Only)
Streets/Maintenance
Streets/Redevelopment
Streets/Repairs
Streets/Traffic Signals
Structural Demolition (City owned properties)
Utility Relocation
Water Reclamation Facility
Water/Emergency Repair
Water/Interceptor
Water/Main Repairs
Water/Main Replacement
Water/Sanitary Sewer Rehabilitation
Water/Sewer Service
Water/Storage Tank