HomeMy WebLinkAbout065622 - General - Contract - Keystone Metal BuildingsCSC No. 65622
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by Keystone Metal Buildings
LLC, an authorized dealer of Britespan Building Systems Inc., ("Vendor") and the City of Fort Worth
("City"), a Texas home -rule municipality individually referred to as "party" and collectively as the "parties".
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1.
This Cooperative Purchase Agreement;
2.
Exhibit A—
Seller's Quote;
OFFICIAL RECORD
3.
Exhibit B
— Cooperative Agency Contract Sourcewell 071223-BRT;
CITY SECRETARY
4.
Exhibit C
— Conflict of Interest Questionnaire; and
FT. WORTH, TX
5.
Exhibit D
— Federal Requirements
Exhibits A, B, C, and D which are attached hereto and 'incorporated herein, are made a part of
this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited
by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this
Cooperative Purchase Agreement shall control.
City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement by City shall not exceed
One Hundred and Twenty Thousand Dollars and Zero Cents ($120,000.00). Vendor shall not
provide any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City shall
not be liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
The Parties may engage in multiple transactions to purchase goods and/or services under this
Agreement. For each purchase made pursuant to this Agreement, Vendor must supply a quote for the
subject goods and/or services and the quote must conform with the then -current pricing under the
underlying cooperative agreement. If the City accepts the quote and places an order for the goods and/or
services, that quote shall be considered an addendum to this agreement but is not required to be filed in
the City records. The Parties will maintain all quotes for the 3- year Audit period included herein.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager ("Effective Date") and expires on August 18, 2027, with no renewal options.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand -delivered to the other parry, its agents, employees, servants or
representatives or (2) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
With copy to Fort Worth City Attorney's Office at the
same address
rowl-d AID •
Keystone Metal Buildings LLC
Attn: Grace King
8201 McDaniel Road
Fort Worth, TX 76126
Email: grace@keystonemetalbuildings.com
City is a government entity under the laws of the State of Texas and all documents held or
maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the
Agreement requires that City maintain records in violation of the Act, City hereby objects to such
provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect.
In the event there is a request for information marked Confidential or Proprietary, City shall promptly
notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by City, but by the Office of
the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and
construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of
law provisions. Venue for any suit brought under the Agreement shall be in a court of competent
jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any
state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are
hereby deleted from the Agreement and shall have no force or effect.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement
requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted
and shall have no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to
indemnify or hold Vendor or any third party harmless from damages of any kind or character, City
objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force
or effect.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is
prohibited from entering into a contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Chapter
2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature
provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and
(2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2)
will not boycott energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that
is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees
unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not
discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor
certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice,
policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
(signature page follows)
(remainder of this page intentionally left blank)
The undersigned represents and warran that he or she has the power and authority to execute
this Agreement and bind the respective party.
CITY OF FORT WORTH:
By:
Name: Jesica McEachern
Title: Assistant City Manager
Date: 08/06/2026
APPROVAL RECOMMENDED:
By:
Lauren Prieur (Jul 28, 2026 10:53:20 CDT)
Name: Lauren Prieur
Title: Director, Transportation and Public
Works
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Keystone Metal Buildings LLC
By:
Name: Grace King
Title: Administator
Date: 07/27/2026
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
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Blakely Cab o (Jul 27, 2026 16:14:47 CDT)
Name: Blakely Cabano
Title: Administrative Services Manager
APPROVED AS TO FORM AND LEGALITY:
By: 4m*" 0�
Name: Amama Muhammad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 26-0462
Date Approved: June 9, 2026
1295 Form: 2026-1448216
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 9, 2026 REFERENCE NO.: **M&C 26-0462
LOG NAME: 13P COOP SW #071223-BRT SALT STORAGE JH TPW
SUBJECT:
(ALL) Authorize Execution of an Agreement with Keystone Metal Buildings, LLC, an Authorized Retailer of
Britespan Building Systems, Inc., for Design, Preparation, and Installation of a Salt and Brine Storage
Facility in an Amount Up to $120,000.00 Using the Community Development Block Grant- Disaster
Recovery for the Transportation and Public Works Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Keystone Metal
Buildings, LLC, an authorized retailer of Britespan Building Systems, Inc., for design, preparation, and
installation of a salt and brine storage facility in an amount up to $120,000.00 using the Community
Development Block Grant - Disaster Recovery for the Transportation and Public Works Department.
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The purpose of this Mayor and Council Communication (M&C) is to authorize execution of an agreement
with Keystone Metal Buildings, LLC, an authorized retailer of Britespan Building Systems, Inc., under
Sourcewell Cooperative Contract No. 071223-BRT to provide and install a salt and brine storage shed for
the Transportation and Public Works (TPW) Department. This agreement provides civil engineering
services for the site, architectural and landscape services, surveying and design, foundational
construction, and the purchase/installation of the salt and brine storage shed. This would allow the
Department to have a space to store salt and brine used for public safety in a way that keeps it in peak
operational efficiency. A dedicated space enables easy access to the materials and optimized ability to
manage inventory levels.
FUNDING: The agreement will be funded through the Community Development Block Grant - Disaster
Recovery (CDBG-DR) as a response to Winter Storm Uri and allocated to the City through Federal
Register Notices 87 FIR 31636 and 88 FIR 3198. Funding is budgeted in the Other Contractual Services
and Cap Out -Imp Other Than Bldgs accounts within the Grants Operating Federal Fund for the
Neighborhood Services Department.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. Sourcewell contracts are competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas. Request for Proposal
#071223 was published on May 18, 2023, and responses were opened on July 12, 2023. Sourcewell
contracts offer a fixed discount. Staff reviewed the pricing and determined it to be fair and reasonable.
AGREEMENT TERM: The initial term of the agreement will begin upon execution and end on August 18,
2027.
RENEWAL OPTIONS: This agreement is for a one-time purchase and, as such, will have no renewal
options for the City.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
SMALL BUSINESS: A Small Business goal is not assigned to this contract because a waiver has been
approved by the department's Assistant City Manager, in accordance with the City's Small Business
Ordinance.
This agreement will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/ CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Grants Operating Federal Fund to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Transportation and Public Works Department has the responsibility to validate the availability of funds.
This is a reimbursement grant.
BON\\
FUND IDENTIFIERS (FIDs):
TO
Fun
Department
Accoun'
Project
Program
Activ ty
Budget
Reference#
Amoun j
ID
ID
Year
(Chartfield 2)
FROM
Fun Department Accoun Project Program
ID ID
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Year I (Chartfield 2)
Reginald Zeno (8517)
Jesica McEachern (5804)
Reginald Zeno (8517)
Lauren Prieur (6035)
Brandy Hazel (8087)
Jordan Henry (8461)
ATTACHMENTS
1. Form 1295 Certificate 101522712.pdf (CFW Internal)
2. Funds Availability 105152.xlsx (CFW Internal)
3. Keystone Metal Buildings Salt Shed FID.xlsx (CFW Internal)
4. SAMs-Keystone.pdf (CFW Internal)
5. SB Waiver for Brine and Salt Storage Shed.pdf (CFW Internal)
6. SOS - Keystone Metal Buildings.png (CFW Internal)
EXHIBIT A
KEYSTONE METAL BUILDINGS
8201 McDaniel Rd Fort Worth, TX 76126
K� Grace King — 817-944-6671 Office — 888-585-5649
Email: rg acegkgystonemetalbuildin s
Fabric Building Proposal
Date: May 5', 2026
For: City of Fort Worth
Ref: Revised 42'X46' Atlas
Loc: 2204 Brennan Ave., Fort Worth, TX
BRITES AN
BUILDING SYSTEMS INC
WE PROPOSE TO PROVIDE DESIGN SERVICES, SUPPLY MATERIALS, LABOR, & EQUIPMENT FOR THE FOLLOWING
PRE-ENGINEERED FABRIC BUILDING FOR THE ABOVE REFERENCED PROJECT.
DESIGN CRITERIA: IBC 2021
1. Live Loads
a. Roof 20 PSF
2. Snow Loads
a. Ground Snow Load 5 PSF ASCE 7-16
3. Wind Lateral Load on Structural Frame
a. Base Wind Speed 105 MPH ASCE 7-16
b. Wind Exposure B
c. Importance Factor 1.0
4. Dead Loads include the self -weight of the structural elements
5. Seismic Design Parameters
a. RISK CATEGORY I1
b. SEISMIC IMPORTANCE FACTOR 1
c. SOIL SITE CLASS D
d. SEISMIC DESIGN CATEGORY B
6. Collateral Load
a. 0.25 PSF collateral load
BASE BID MATERIALS FOR THE FOLLOWING BUILDING:
COMPONENTS:
* All design services required for permitting (civil, architectural, structural, landscape, surveys, permits, Geotech)
* 42' X 46' ATLAS building frame with (1) end wall, 3 trusses at 12' O/C and 1 truss at 10' O/C
* (1) 3'X3' mesh vent
* HDG purlins/hardware upgrades, sealed structural drawings, and freight to jobsite
* 12.5-ounce, 23 mil NON-FR, white fabric cover for main frame and end wall
* Erection and equipment to install building package (estimated 5 days)
* Excavate footer trench and place pea gravel to establish level foundation for blocks
* Supply and install precast concrete block foundation (estimated 4 days)
BASE BID PRICE: $118,087.95
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PAYMENT SCHEDULE:
KEYSTONE METAL BUILDINGS
8201 McDaniel Rd Fort Worth, TX 76126
Grace King — 817-944-6671 Office—1-888-585-5649
Email: rg ace cr,keystonemetalbuildin sg com
Price Breakdown:
Building Package- $32,287.95
Building Install/Equipment- $18,750.00
Supply/Install Block Foundation- $19,050.00
Design Services- $48,000.00
Total- $118,097.95
BRITESPAN
BUILDING SYSTEMS INC
1. BUILDING MATERIALS: 30% DEPOSIT REQUIRED TO PLACE ORDER. REMAINING 70% DUE NET 15 FROM
SHIPMENT DATE.
2. DESIGN SERVICES: (IF APPLICABLE) 30% DEPOSIT REQUIRED TO BEGIN. REMAINDER TO BE INVOICED AS
WORK PROGRESSES BASED ON COMPLETION OF INDIVIDUAL DESIGN SERVICES.
3. LABOR: TO BE INVOICED ON THE COMPLETION OF THE BUILDING, DUE NET 10 AFTER INVOICE DATE.
NOTES:
A. ONLY ONE PUNCH LIST WILL BE PROVIDED BY CUSTOMER, THIS PUNCH LIST IS TO INCLUDE ALL ITEMS FROM
OWNER & ARCHITECT (IF ANY).
B. CUSTOMER WILL BE RESPONSIBLE FOR ANY RE -MOBILIZATIONS AT $3,800.00 PER OCCURRENCE (ONE
INCLUDED).
C. EQUIPMENT DIAPERS & SOCKS COSTS AT $800.00 PER EACH PIECE OF EQUIPMENT IF REQUIRED.
D. ADDITIONAL CHARGES INCURRED TO BE BILLED @ $75.00 PER MAN-HOUR PLUS EQUIPMENT FEES.
E. ADDITIONAL CHARGES INCURRED TO BE BILLED @ $150.00 PER MAN-HOUR FOR CERTIFIED WELDER
F. PAYMENTS WILL BE MADE PER PAYMENT SCHEDULE ABOVE.
G. PER DIEM WILL BE ADDED AT $150 PER 8 MAN HOURS PER MAN FOR TRAVELING PROJECTS
H. QUOTATION IS BASED ON ADEQUATE & UNOBSTRUCTED HEAVY EQUIPMENT & TRUCK ACCESS PROVIDED
AROUND & INSIDE BUILDING.
I. ERECTION BASED ON CONTINUOUS WORK FROM START TO FINISH WITH ONE (1) MOBILIZATION INCLUDED PER
BUILDING.
J. ADEQUATE BENCHMARKS & BUILDING ELEVATIONS TO BE PROVIDED & MAINTAINED BY OTHERS.
K. LINES, GRADES, DESIGN, LAYOUT, ENGINEERING & SURVEYS BY OTHERS.
L. KEYSTONE TO HAVE FULL ACCESS TO FOUNDATION FOR ERECTION.
M. NO ADDITIONAL WORK WILL BE PERFORMED WITHOUT SIGNED CHANGE ORDER FROM CUSTOMER.
N. CONCRETE TO BE AT MINIMUM STRENGTH OF 80% PRIOR TO ERECTION.
EXCLUSIONS: DOORS, OH DOORS, COILING DOORS, SHIPPING CONTAINERS, SALES TAX, INSULATION,
FOUNDATIONS, MEP, EXHAUST FANS, SKY LIGHTS, WINDOWS, LOADING FOR FANS, PAINTING OF ANY KIND,
ANYTHING ELSE NOT SPECIFICALLY SET FORTH IN INCLUSIONS OR SHOWN ON REFERENCED DRAWINGS.
STANDARD EXCLUSIONS: PRESSURE WASHING OF STEEL, PAID WHEN PAID CLAUSE, LIQUIDATED DAMAGES,
PAYMENT & PERFORMANCE BOND, PROPOSAL GUARANTY, US STEEL (UNLESS LISTED ININCLUSIONS),
PERMITS, INSPECTIONS FEES.
TARIFF: THIS QUOTATION INCLUDES THE CURRENT STEEL & ALUMINUM AND US IMPORT TARIFFS. HOWEVER,
UNTIL A CONTRACT IS SIGNED, PRICE MAY BE ADJUSTED BASED ON THE APPLICATION OF TARIFFS OR CHANGE IN
TARIFF RATES. THIS QUOTATION IS BASED ON ADEQUATE & UNOBSTRUCTED HEAVY EQUIPMENT & TRUCK ACCESS
PROVIDED AROUND & INSIDE THE BUILDING ERECTION IS BASED ON CONTINUOUS WORK FROM START TO FINISH
WITH ONE (1) MOBILIZATION. ANCHOR BOLTS ARE TO BE CLEAN & FREE OF ANY DEBRIS PRIOR TO ERECTION
START UP. KEYSTONE METAL BUILDINGS TO HAVE FULL ACCESS TO SLAB FOR ERECTION OF FABRIC BUILDING.
NO ADDITIONAL WORK WILL BE PERFORMED WITHOUT SIGNED CHANGE ORDER FROM CUSTOMER. CONCRETE
TO BE AT A MINIMUM STRENGTH OF 80% PRIOR TO ERECTION OF ANY FABRIC BUILDING COMPONENTS. ALL
EXCLUSIONS APPLY UNLESS SPECIFICALLY INCLUDED IN QUOTE COMPONENTS OR ALTENRNATES.
ACCEPTED: THE BASE BID PRICE, SPECIFICATIONS & CONDITIONS LISTED ABOVE ARE SATISFACTORY & ARE
HEREBY ACCEPTED. KEYSTONE METAL BUILDINGS IS HEREBY AUTHORIZED TO DO WORK AS SPECIFIED ABOVE.
SUBMITTED BY,
Grace King
Keystone Metal Buildings
rgracegkeystonemetalbuildin s.com
(888) 585-5649
Sourcewell Vendor
Sourcewell Member
Building Use
Town and State
Sales Rep
Keystone Metal Buildin,
City of Fort Worth
Salt Storage
Fort Worth, TX
Grace King
Building Package & Design Criteria
Building/Recover Series
Atlas
Building Width
42
Building Length
46
Truss Spacing
MIXED
Foundation Height
8
Applicable Building Code
ASCE 7-16 (IBC 2021)
Ground Snow Load
5
Wind Load Vult
105 MPH
Occupancy Category
CAT I (LOW)
Wind Exposure (B,C,D)
B (Urban and Suburban
Site Condition
e = 1.0 Partially Expose
Collateral Load .25psf STD
0.25
Fabric Type
NON-FR
End Walls Included
1
Stamped Drawings
Yes
well ,
■ y
:ontract BUILDING SYSTEMS INC
ope Appendix A: Contract # 071223-B1
5/5/2026 Valid for 30 days
Scope Of Work
Supply of Materials
YES
Shipping to site
YES
Labor to Install
YES
Lift Equipment
YES
Foundation
YES
Site Work
NO
Permitting
YES
Prevailing Wage
YES
Door(s) Schedule
Additional Inclusions
Contract Cost Centers & Descriptions
Item I QTY I Member PEjSej I Description/Comments
Building Package
1
$16,274.05
End Wall(s) Framing
1
$830.09
End Wall(s) Fabric
1
$1,525.40
Fabric Type & Warranty
1
Included
Britespan Misc Parts
0
$36.08
Britespan Drawings
0
$2,750.00
Britespan Recover
0
$0.00
Britespan Custom Items
0
$0.00
US Tariff 1 $5,353.91
Freight to Site 1 $4,868.42
Labor/Equipment to Install
1
$18,750.00
Foundation
1
$19,050.00
Site Work
0
$0.00
Non-Britespan Materials
1
$650.00
Additional:
1
$48,000.00
Total Contract Price
$118,087.95
HDG Upgrades
HDG Upgrades
One TXT Mesh Vent
12oz RU88X-6, Non -FIR, ASTM E84, 20YR
Term Strips
Sealed Structural Dwgs
Labor & Equipment to erect building
Precast Concrete Blocks
Anchor Bolts
All design services for permitting
Thank you for your business!
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
EXHIBIT B 071223-BRT
Sourcewell i
Solicitation Number: RFP #071223
,01110 Y 7:TO"
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Britespan Building Systems Inc., 688 Josephine Street North, R.R. #1,
Wingham, ON Canada NOG 2WO (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Fabric Structures with Related Materials and Services
from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires August 18, 2027, unless it is cancelled
sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions
upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right
to consider additional extensions beyond seven years as required under exceptional
circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
Rev. 3/2022
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
071223-BRT
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
Rev. 3/2022
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
071223-BRT
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
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• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
6. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government -
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
7. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
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Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum, the terms of which will be negotiated directly between the
Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as
applicable. Any negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
8. CUSTOMER SERVICE
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary information.
9. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
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price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
10. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
11. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assignor otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
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D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
12. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
13. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
14. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
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b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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15. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
16. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
17. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
18. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
19. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability -completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
20. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
21. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
22. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
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Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
Rev.3/2022 15
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
071223-BRT
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
Rev.3/2022 16
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
071223-BRT
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by a Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
Rev.3/2022 17
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071223-BRT
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
23. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by:
Sc6ayf^,
By:[COFD2A139D05489_.
Jeremy Schwartz
Title: Chief Procurement Officer
8/14/2023 1 2:20 PM CDT
Date:
Approved:
D
ocuSigned bny::, I
By:r488AF71BO894454...
Chad Coauette
Title: Executive Director/CEO
8/18/2023 1 9:26 AM CDT
Date:
Britespan Building Systems Inc.
DocuSigned by:
Ste- 6A&
By: AF3FFC4D204B4FD...
Steve Burke
Title: Vice President of Finance
Date:
8/18/2023 1 8:08 AM CDT
Rev.3/2022 18
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
RFP 071223 - Fabric Structures with Related Materials and
Services
Vendor Details
Company Name:
Britespan Building Systems Inc.
688 Josephine St North, R.R. #1
Address:
Wingham, Ontario NOG 2W0
Contact:
Steve Burke
Email:
sburke@britespanbuildings.com
Phone:
519-912-1001 229
HST#:
809853054
Submission Details
Created On:
Thursday May 25, 2023 12:00:15
Submitted On:
Tuesday July 11, 2023 08:15:07
Submitted By:
Steve Burke
Email:
sburke@britespanbuildings.com
Transaction#:
94f67a63-a57c-4a45-a4e 1-e8f589cdbb2e
Submitter's IP Address:
216.46.134.223
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
Line
Item
Question
Response*
Proposer Legal Name (one legal entity only):
Britespan Building Systems Inc.
(In the event of award, will execute the
resulting contract as "Supplier")
2
Identify all subsidiary entities of the Proposer
There are no subsidiaries included in this proposal
whose equipment, products, or services are
included in the Proposal.
3
Identify all applicable assumed names or OBA
Britespan Building Systems Inc. does not use any assumed or OBA names.
names of the Proposer or Proposer's
subsidiaries in Line 1 or Line 2 above.
4
Provide your CAGE code or Unique Entity
No CAGE code; FEIN is 98-1464393
Identifier (SAM):
5
Proposer Physical Address:
688 Josephine Street North, R.R. #1 Wingham, ON, Canada, NOG 2W0
6
Proposer website address (or addresses):
www.britespanbuildings.com, www.britespandomes.com
7
Proposer's Authorized Representative (name,
Steve Burke, Vice President of Finance, 688 Josephine Street North, R.R. #1,
title, address, email address & phone) (The
Wingham, ON, Canada NOG 2WO, 800-407-5846 Ext 6229,
representative must have authority to sign
sburke@britespanbuildings.com
the "Proposer's Assurance of Compliance" on
behalf of the Proposer and, in the event of
award, will be expected to execute the
resulting contract):
Proposer's primary contact for this proposal
George Lawless, Director of Business Development, 425 Orbiting Dr. Suite A,
(name, title, address, email address & phone):
Mosinee, WI, 54455 715-301-5490 glawless@britespanbuildings.com
Proposer's other contacts for this proposal, if
John MacDonald, President, 688 Josephine Street North, R.R. #1, Wingham, ON,
any (name, title, address, email address &
Canada NOG 2WO, 800-407-5846 Ext 6245 jmacdonald@britespanbuildings.com
phone):
Table 2A: Depth and Breadth of Offered Equipment Products and Services
Line Question
Item
10 Provide a detailed description of the Britespan Building Systems Inc is the authority in fabric buildings throughout North
products, and services that you are offering America. Servicing over 48 different industries, we offer competitive building
in your proposal. solutions for permanent, temporary and portable fabric buildings that are pre-
engineered for site -specific code compliance. Britespan offers a wide variety of
services including new construction, replacement covers, maintenance and
accessories.
Designed with safety, performance and longevity as objectives, Britespan
offers "column -free" interior space with spans ranging from 24 feet to 210 feet
wide - to any length desired. Our advanced modular design accommodates
additions, repairs and replaceable parts & modules that leave room for expansion in
the future. Our buildings provide for customizable clearances, door openings and
sidewall openings.
Sourcewell Members will find a wide range of traditional arch -shaped profiles as
well as the desirable gable -shaped contours that have become very popular. Our
fabric membranes, described more below, offer exceptional finishes that are
waterproof and weather repelling in a variety of color selections and fire code
ratings resulting in long term durability.
Britespan designs, engineers and manufactures exceptional open -web structural
steel trusses in concert with purlins and end wall columns that comprises the "Steel
Frame" of the building which is then cladded with tensioned membrane that is
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
secured to the foundation. The building "system" is designed as a single,
composite performance tested envelope.
Services, described in further detail below, are full -spectrum from standard, cost
effective design offering to custom applications that meet Sourcewell Member's
specific needs. These services range from "Supply -only" to "Full Turnkey" solutions
to include new installations, expansions, relocation and repair work.
Britespan Building Systems product line is comprehensive to manage accessibility
requirements, capacity objectives, cost control and clearance requirements. Our
buildings are especially designed to address the cost impact and relationship to
foundation design and install labor hours. This is likely the single most overlooked
total project design aspect for most owners. We have observed that many
providers of fabric buildings only focus on the building package price itself, when
post -completion job cost analysis shows obvious efficiencies that could have been
achieved if the structure was designed in concert with the foundation and installation
cost weightings. Britespan has developed the discipline to understand the total
project cost analysis that Sourcewell Members come to expect before the building is
sold.
Britespan offers the following building series overview. All of our profiles are
interchangeable with our complete fabric cladding offering listed near the bottom.
All profile drawings can be previewed in Appendix T2A-10-ProfileDrawings, and can
be priced using the price list in Appendix T4-22-PriceList except for Genesis and
Epic. Given the sheer size of these two series, and extended market volatility, they
must be priced at the time a quote is requested in order to provide best pricing
available. All building series are engineered for site -specific location, site hazards
& use -group designations to be compliant with all local & state/provincial building
codes. All of our building series are available with column -free interiors, and end
walls to create an open, partially enclosed or fully enclosed building system.
Britespan has dramatically increased (since 2019 proposal) the standard offering
of series and profiles within the series to create the widest spectrum of standard
profiles possible for Members to select from. If custom profile is still desired,
Britespan will design and fabricate as required.
-Atlas Series: Arch -shaped in profile, the Atlas series is the most popular series in
our history. Exceptional value in pricing, this series offers widths from 24' - 80' with
many of the profiles having "legs" to provide for additional vertical clearance
requirements. This series incorporates optional eave packages, ridge venting, end
wall venting, entry door frames, and overhead door frames. This series can have
up to a 16' on -center truss spacing.
-Super Atlas Series: Also an arch -shaped profile, this series offers a collection of
wider column -free spans - 90/100/108 feet in width. With mutliple leg height options
for vertical clearance requirements, this series is exceptionally priced for this width
range. This series incorporates optional ridge venting, end wall venting, entry door
frames and overhead door frames. This series can have up to 20' on -center truss
spacing.
-Pro-Leg Series: This arch -shaped profile series incorporates an open web truss
with a solid -web "i-beam" leg to provide the owner with a perfectly vertical leg that
is slim, yet extremely rigid and strong. The solid -body connection detail is the key
for performance at this joint between truss and leg, yielding improved truss spacing
and decreased foundation cost by reducing reactionary forces at the base plate.
Available in 30/40/46/50/63/68 foot widths and 8/10 foot leg heights.
-Container Top Series: Developed for quick and efficient construction on sea
shipping container foundations, this arch -shaped profile series was specifically
designed to include connection devices to fit shipping containers and are incredibly
installer -friendly. Available in 30-40-50 foot widths, and pre -designed to fit standard
container box lengths, this series comes ready to install without having to perform
any modifications for a perfect fit. To make this even more installer friendly, this
series comes with all 13'-3" truss spacing to fit the top of sea shipping containers
perfectly without having to assemble odd -size truss bays. Less SKUs, faster
install.
-Apex Series: Britespan's most utilized gable -shaped profile series. The Apex
series provides Members with an exceptional range of options from 53 feet wide to
100 feet wide, along with optional sidewall heights of 10 feet and 14 feet tall. The
Apex series is also enhanced for exceptional performance & cost efficiency by
offering an "A" and "B" option in several profiles to allow the facility designer to
select "Heavy" or "Light" gauge frames to suit the wide range of geography's
climatic demands and arrive at the most efficient overall design. Where all other
manufacturers simply squeeze truss spacing closer together to manage heavier
loads, Britespan provides this option of lighter and heavier frames enabling the
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
designer to maintain truss spacing when needed while not changing the desired
profile. The Apex series can achieve up to a 20' on -center truss spacing, and
deploys options for single -piece covers or individually kedered bay covers.
• Magnum Series: Britespan's heavyweight champion! The Magnum series was
specifically created to manage significantly high snow loads. This gable -shaped
profile series has three widths of 66/73/80 feet wide, and all three widths are pre -
designed for option of 10' or 16' tall sidewall legs. This series was designed to
manage snow loads of 60# Ground Snow while maintaining 20' OC truss spacing.
The purpose of maintaining wide truss spacing is to reduce foundation costs and
installation labor costs. Rating charts have been pre-engineered to manage 300#
+ Ground Snow loading if ever needed. This series deploys individual kedered
bay cladding, and provides exceptionally tall interior clearances.
-Genesis Series: Offered in widths from 80 feet wide to 210 feet wide with
multiple sidewall heights, this gable -shaped profile series is the provider of massive
space when required. Available in standard or custom sidewall heights, unlimited
lengths, the Genesis is capable of up to 20' OC truss spacing and utilizes fully
kedered individual bay cladding.
-Epic Series: With the same gable roof design as the Genesis, this series
incorporates an I-beam leg into the design for maximum interior clearances at the
interior sidewall. The Epic is also unique with an integrated eave system that
provides for desired performance in specific water management cases. Available in
widths of 80 feet to 140 feet wide, with unlimited lengths. This series can achieve
20' OC truss spacing.
-Easy Access Series: This series has the arch -shaped profile like the Atlas series,
however, it incorporates a shape that allows for tall access openings down the
entire sidewall of the building for side entry. An eave system has been integrated
to keep the rain line out and away from the entrances, and fully enclosed ends
make this profile a routine selection by Sourcewell Members for several reasons.
This series is available in widths from 38 feet to 67 feet deep, and unlimited
lengths.
-Replacement Covers: Britespan Building Systems provides expert -level services for
replacement covers and end wall fabric for any manufacturer's building. Regardless
of whether the owner has his original drawings or not, our dealers are highly trained
and experienced with obtaining measurements and dimensions to ensure that the
replacement cover is produced and installed perfectly.
-Liner Packages: If a project requires an interior liner pacakge to create interior
climate control, Britespan has the solution designed and ready to order.
Fabric Membrane Offering:
Manufacturers and Suppliers provide a wide spectrum of membrane cladding for
structures depending on intention of pricing and performance. At Britespan, we
offer the industry's longest lasting performance membranes that are sourced in North
America. It is important to Sourcewell Members that the cladding of the building
performs as expected for at least 20 years - and well beyond before it will need to
be replaced. It is our experience that using North American produced HOPE
polyolefin fabric meets and exceeds that expectation.
•12oz High Density Polyethylene (HOPE) - ASTM E85 Rated
•12oz High Density Polyethylene (HOPE) - NFPA701 Rated
•13.Soz High Density Polyethylene (HOPE) - ASTM E85 Rated
•13.Soz High Density Polyethylene (HOPE) - NFPA701 Rated
•28oz Polyvinyl Chloride (PVC) - NFPA701 Rated
-Specifications and color selection example are in appedix T2A-10-FabricSpecs
Technical Performance Specifications and color selection are available in appendix
TS-33-SampleS pecification .
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
11 What levels of service (material only, turnkey, Sourcewell Members require expanded levels of service to fit their individual needs.
other) are being proposed? Britespan recognizes this and has acquired a deep level of experience working in
concert with Member's designated Project Managers/Engineers of Record. For this
reason, we have helped Sourcewell Members find success by providing the following
spectrum of services:
F
-initial and final design consultation to include critical design criteria evaluations,
rough order of magnitude and schematic budgeting services to help identify and
project the level of effort and cost of the Member's facility plans. This is offered at
no charge or obligation to the Member.
-Engineering services - sealed structural drawings and Calculations packages for all
states and provinces. Pricing is shown in our pricing catalog within this response.
-Preliminary base plate layout drawings and reactions table to support 3rd party
designers of foundations and collateral loads.
-Specification document drafting services and collaboration review - Britespan is
always interested in assisting with writing & review of Division 13 - Special
Construction section of the Member's project plans to make sure the Member
captures the intended results for the project. This is offered free of charge or
obligation. See example in appendix TS-33-SampleSpecification.
-Commodity Capacity & Volume Calculations: Many Sourcewell Members know how
much commodity they need to store, but are unsure of what size bin is needed or
how to design the most efficient configuration of containment for the required
volume. Road salt, cold patch, gravel, etc - designing a containment solution has to
fit the exact need of the Member. Britespan provides exact analysis to include
isometric view results in several variations to ensure the Member's objectives will be
met with the most efficient layout. This is provided free of charge or obligation.
See example in appendix T2A-1 1 -CommodityCalculation.
-Materials Only Packages: Complete, pre-engineered building packages including
construction drawings, installation manuals, customer care manuals, warranty
certificate application instructions and freight.
-Materials Only Components: Parts, replacement covers, replacement end walls,
cables, tensioning equipment, repair kits, building extensions including freight.
-Furnish and install contracts: These include the building package, delivery and
installation to include all lifts & equipment to complete the installation. Engineering,
drawings, customer care manuals, and warranty certificate application submitted by
the installer. Anchor bolts, sub trades such as electrical, doors, etc can be rolled
into these F&I contracts as desired by the Member.
-Turnkey Solutions: Including all aspects of the total project scope of work, the
Britespan network can provide complete solutions for Sourcewell members when
needed. This can include, but not limited to, Britespan building package with
complete installation, permitting, site work, excavation and backfill, soil bearing
testing, foundations, paving, electrical, ventilation, as well as project management
and full time site supervision.
-Custom building design services: When the Member's needs exceed our standard
profile series offering, Britespan is fully capable of designing & manufacturing
modifications and custom structures to fit the project's objectives.
-Preventive Maintenance Services: Britespan's network offers on -demand or pre -
planned preventive maintenance services to keep the Member's facility in top
performance and realize maximum lifespan.
-Replacement fabric covers for main buildings and end walls. No matter what
brand of tension membrane structure the Member owns and operates, Britespan can
provide replacement covers that fit and finish exactly as required.
-Relocation Services: Sourcewell Members who need a fabric building moved from
one location to another are welcomed to contact Britespan to have this service
quoted and performed.
the response include installation Yes, Britespan offers complete installation services described below.
If the answer to Line #12 above is Yes,
describe in detail the following elements
(Lines #14-16) of installation services.
Please see responses in Q 14, 15, 16.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
14
15
16
How does the Participating Entity select an
Britespan has the largest North American trained, authorized dealer network in the
installer?
industry. Our network is not only diversified geographically across the US and
Canada, but it is also diversified across different vertical markets of expertise. The
vast majority of our dealers will travel throughout many states/provinces, and some
are specialized to local conditions & practices.
Sourcewell Members are more than welcome to select any of our competent
dealers they wish. Most often, a Sourcewell member will choose a Britespan dealer
who is most local to their project site for many great reasons. There are several
instances, however, that Sourcewell Members will select a dealer who will travel
significant distances to manage & execute the contract because of a specific
capability or strategy that is desired. No matter which dealer the Member selects,
that dealership will provide & project manage the installation itself for maximum
accountability. A Member may request references from any dealer prior to
executing a contract for due diligence and confidence. Members are not restricted
from engaging any dealer regardless of the location.
If a Sourcewell Member contacts Britespan directly and asks for direction on
selection of an installing dealership, we will direct that Member to the most local
dealership who has qualified experience with the specific scope of work desired.
For example, 100% of our dealers are experts with road salt storage, however, a
sports facility such as a hockey rink may be better suited for a narrower group of
our dealers who have experience with a complicated turnkey project such as this.
Sourcewell Members are also welcomed to select the Britespan dealership of their
choice directly - if they need to know which dealers are in their region, we will
provide that listing upon request.
How does Proposer ensure installers are
When Britespan says "..the largest trained and authorized dealer network", we don't
trained, experienced, and fully licensed within
simply reference a list of contractors who will take a lead and sell a building. We
jurisdictions where work is performed?
have consciously selected our participating dealership network for two imperative
qualities: Safety and Competency.
All Britespan dealers are committed by signed agreement & contract that is vetted
and renewed annually to meet or exceed the following:
-Each "new" dealer will have no less than 50 hours of formal training on product
line, critical design criteria for building code compliance, execution and best
practices. This training includes field installation procedures, requirements and
guidelines.
•AII dealers are also compelled to attend and participate in 20 hours of annual
training & updates to ensure technical changes, policy & practices are adopted.
•AII dealers are required to have a minimum of $2,000,000 liability insurance.
Britespan dealers also have contractors licenses in the states they conduct business
in. Britespan dealers are also able to meet OSHA certification requirements as
needed by Sourcewell Members.
-Britespan engineering staff also strictly reviews each building order submission for
correct structural design matching site -specific criteria to ensure safe & compliant
buildings that meeVexceed all local building codes.
-Britespan also engages third party professional engineers (not on Britespan payroll)
to perform a 3rd party structural review of each building and provide PE registration
seal of each Britespan building sold to ensure safety and compliance.
Does Proposer have a standard installation
The Britespan Dealer Network, being independently owned contractors, bound by
agreement it will require Participating Entities
formal Dealer Agreement Contract to Britespan, may have varying contract formats
to use? If so, please upload a copy with
that outline the scope of work, inclusions, exclusions, subject -to items, terms and
response.
conditions. Uploaded as appendix T5-33-DealerContract is an example of what a
typical installation agreement would look like. Britespan dealers are also open to
use of Member's additional input and stipulation into these installation agreements.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 213: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line Item
Category or Type
Offered*
Comments
17
Tension fabric structures
r. Yes
Britespan offers a full line of tension
a No
fabric structures from 24 feet wide to
210 feet wide.
18
Rigid framed fabric structures
r Yes
Britespan offers many of our profiles
with solid -web, I-beam style legs and
r No
portal frames as shown in our profile
drawings.
19
Membrane structures
Yes
Britespan does not offer tensile,
cable supported structures.
c No
20
Air -supported structures
r Yes
Britespan does not offer air -
supported structures.
r. No
Table 3: Pricing Offered
__I:
The Pricing Offered in this Proposal is: *
Comments
21
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
departments.
Table 4: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line Question
Item Response*
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
22
uescrioe your pricing moaei (e.g., iine-item aiscounts or
product -category discounts). Provide detailed pricing data
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
tsritespan's pricing moaei is contigurea trom imanutacturer-s
Suggested Retail Price (MSRP) model. Sourcewell Members
receive a substantial discount of 15% below MSRP. Because we
recognize that often our customers require custom applications
beyond our already broad offering, we are also committed to
offering this discount level on custom -priced building packages as
well. See Price List appendix T4-22-PriceList
Each profile in each series will have a standard offering of
pricing according to truss spacing. Member consults with Britespan
to ensure correct truss spacing meets site -specific design
requirements. Example: Wisconsin has high snow loads, Texas
does not. Example: Florida has high wind loads, Michigan does
not. If a custom profile is requested, our engineering team will
create the model and provide truss spacing per instance.
Britespan has created multiple series with multiple shapes & ranges
of load resistance in order to provide the industry's widest range of
truss selection for site load efficiency. We realize that the building
is only a segment of the total project cost - and we have designed
our structures to compliment the reduction of foundation cost
required to complete the building project.
As always, Britespan provides good -better -best options for our
customers following the priorities that the Member tells us are most
important to them. For projects that are limited by budget,
Britespan can offer the very best value of cost efficient design &
construction. For projects that are driven by performance as
highest priority, Britespan delivers solutions that will meet and
exceed that mandate. We service all needs and desired outcomes.
Price pages for the main building for each series shows each
profile width within the series and the price -per -square -foot of that
profile related to truss spacing. Truss spacing is determined by site -
specific design criteria to meet local building codes - Members can
consult with Britespan for that determination.
End Wall Price Pages for each series shows each profile width
within the series and the price for end wall fabric and end wall
steel framing depending on wind speed rating required. Members
can consult with Britespan for that rating requirement. Pricing is
also shown for end walls that need to be extended below main
building zero point (if end walls drop below foundation height of the
main building).
Both Main Building and End Wall Pricing is also shown in both
Non-FR (Non Fire Rated) and FIR (Fire Rated) fabrics.
Accessories & miscellaneous parts are also listed and priced.
Upgrades for fabric types, galvanizing and stainless steel are also
listed and priced. Short -building surcharges are also cited for
configurations less than standard lengths.
The attached price lists (T4-22-PriceList) are stated in U.S.
Dollars. For Sourcewell Members purchasing in Canadian Dollars,
we will apply the Bank of Canada closing exchange rate on the
order date. For reference purposes only, on June 21, 2023 was
$1.000SD = $1.3183 CAD. See example pricing of a typical
Britespan Atlas SOW x 80L building with one end wall in appendix
T4-22-SamplePricing
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
23
If Proposer is including installation services within its
Britespan will quote labor for installation at the request of the
proposal, please describe how installation services will be
Sourcewell Members individually for each project. Labor & site
priced, including applicable labor rates that may apply. How
conditions change from site to site, state rules, prevailing wages
will Proposer address any prevailing wage requirements of
and scopes of work.
Participating Entities?
Britespan dealers are keenly adept at consulting with the Member
on the efficiency of pairing different profiles with foundations to
arrive at the lowest possible cost of project. There are often
cases where saving a little on the building can end up costing far
more on the foundation to match it. This is one of the excellent
services that Britespan brings to Sourcewell Members.
Labor for installation costs will be unique to every job site. Site
confinement, working hours allowable, winter condition contingencies
can affect each project differently. Our network is also adaptable to
prevailing wage requirements that are mandated along with any
requirement of reporting on labor/equipment that may be in place.
Our long history of success has shown that quoting the labor of
these project individually in concert with the building selection and
foundation to compliment each other has yielded the most efficient
pricing. Design -Build contracts like this have historically achieved
the best performing delivery system for both schedule and cost.
24
Quantify the pricing discount represented by the pricing
Britespan is pleased to offer a 15% discount from MSRP to
proposal in this response. For example, if the pricing in
Sourcewell Members as indicated on our price lists. See appendix
your response represents a percentage discount from
T4-22-PriceList
MSRP or list, state the percentage or percentage range.
Describe any quantity or volume discounts or rebate Britespan will review any request for quantity/volume discount
L J
programs that you offer. beyond our offer on a case -by -case basis.
26
Propose a method of facilitating "sourced" products or
Sourced Goods are often a routine for Members purchasing a
related services, which may be referred to as 'open
Britespan building. Several examples are shown below in response
market' items or "nonstandard options". For example, you
to question 27. Because each building project is unique in
may supply such items "at cost' or "at cost plus a
several ways, we have been most successful providing individual
percentage," or you may supply a quote for each such
competitive quotes per project on these products/related services
request.
rather than a blanket cost.
27
Identify any element of the total cost of acquisition that is
Sourcewell Members often times can manage much of the scope of
NOT included in the pricing submitted with your response.
work for a project involving a Britespan Building. The two most
This includes all additional charges associated with a
routine inclusions (sourced goods) into a contract that are not in
purchase that are not directly identified as freight or
this proposed pricing are:
shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training,
-Labor to install the Britespan Building
or initial inspection. Identify any parties that impose such
-The foundation including anchorage (anchor bolts)
costs and their relationship to the Proposer.
Additional requested Scope of Work items that we have
experienced with Sourcewell Members include (but not limited to):
-Site Work/soil corrections
-Paving
-Overhead Doors
-Man Doors
-Bollards
•HVAC
-Electrical
•3rd Party 'Bolt Inspections" - post installation
-Mandatory site safety training
-Waste Removal
We are not aware of any entity outside the owner/Member that
have imposed cost -item requirements.
28
If freight, delivery, or shipping is an additional cost to the
FreighUdelivery is a line -item cost of our building orders. It will be
Sourcewell participating entity, describe in detail the
quoted at time of contracting and guaranteed at that time. Freight
complete freight, shipping, and delivery program.
(unless an off -shore delivery) will be by OTR (over the road)
trucking on flatbed hauler. For offshore deliveries, the mode of
transportation will be in sea shipping container - quoted at time of
contract. At the time of order, a manufacturing completion date
appraisal will be issued, and the customer will collaborate with our
shipping department for exact delivery date required by the
Member. Britespan offers shipping charges at cost - no markup.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
29 Specifically describe freight, shipping, and delivery terms or
programs available for Alaska, Hawaii, Canada, or any
offshore delivery.
30 Describe any unique distribution and/or delivery methods or
options offered in your proposal.
Britespan routinely ships buildings worldwide. We offer all types of
Land, Air, Sea and Intermodal options for our participating entities.
All freight solutions are customized to the project location. All
outbound customs fees are paid by Britespan. All Land based
transport is in Incoterms OAP (Delivered at Place). Sea transport
terms are CIF (Cost and freight delivered at port of Destination).
Britespan offers shipping charges at cost - no markup.
Britespan is able to take full advantage of our multiple fabric
manufacturing facilities to ensure we can have the most competitive
freight rates available for our participating entities. We also are
able to combine shipments with non participating entities to ensure
that their rates are even lower by sharing freight costs. Sourcewell
Members are also welcome to pick up orders FOB, Wingham
Ontario/Hudsonville MI if they wish to avoid any shipping costs.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 5: Payment Terms and Financing Options
Line
Item
Question
31
Describe your payment terms and accepted payment
Britespan Standard Payment Terms are as follows:
methods.
• Materials Supply Only = 30% deposit, 70% Net 30 days -
invoiced at time of shipping
• Furnish & Install / Turnkey = 30% deposit, 60% invoiced at time
of shipping (payable net 30 days), with the remaining 10% invoiced
upon completion (payable net 30 days).
-Payment Terms and methods can be negotiable on an individual
contract basis.
-Custom orders will require a greater initial deposit depending on
variance - not to exceed 50% of total value of structure.
Britespan payment methods are:
-Britespan prefers that our US Members remit payment via ACH or
wire transfer to our Bank of Montreal -Harris bank in Chicago, IL. A
specific instruction document with account numbers will be provided
with contract. Appendix TS-31-Wirelnfo
-Britespan prefers that our Canadian Members remit payment via
EFT to our Bank of Montreal bank. A specific instruction document
with account numbers will be provided with contract as shown in
appendix TS-31-Wirelnfo.
-Britespan does also accept payments by check couriered to our
Wingham Ontario CA corporate office location.
32
Describe any leasing or financing options available for use
Britespan is pleased to have partnered with multiple 3rd party
by educational or governmental entities.
providers of finance and leasing options. For our Sourcewell
Members, we direct them to NCL Government Capital first - who is
a Sourcewell Vendor - who we have a relationship with. Britespan
recognizes that even lending services need to be vetted properly
through procurement process, and NCL has already satisfied that
solicitation requirement. This creates a streamline process for both
procurement and financing. See our website link here:
https://britespanbuildings.com/financing
33
Describe any standard transaction documents that you
Often, Sourcewell Members will issue contract documents to the
propose to use in connection with an awarded contract
Britespan Vendor dictating scope of work, design criteria, contract
(order forms, terms and conditions, service level
terms, pricing & execution requirements. Moreover, this type of
agreements, etc.). Upload a sample of each (as
issue is accompanied by a written performance specification. In the
applicable) in the document upload section of your
event that the Member would like Britespan to create the
response.
offer/contract documents, we have provided an example of three
items below. These document types & formatting may vary from
dealer to dealer.
-Sourcewell Quote: This document is specific in nature citing the
exact building and accessories. This quote form also provides for
budgeting on foundations, installation, site work (sourced goods)
required to execute the building sale. It is not a formal contract
document with all scope & inclusions/exclusion, but formally maps
out the schematic pricing for the Member to consider. See
Appendix TS-33-QuoteForm
-Britespan Dealer Contract: This document provides granular level
explanation of the exact scope of work, inclusions of that scope and
exclusions - to include pricing proposal and terms. The document
can be supported by additional drawings as well. See Appendix TS-
33-DealerContract.
-Specification: This document cites the performance requirements
for all inclusions required by the contractor to include site criteria,
timeline, exceptions and execution. See appendix TS-33-
SampleSpecification.
34
Do you accept the P-card procurement and payment
Britespan does not accept P-Card payment process.
process? If so, is there any additional cost to Sourcewell
participating entities for using this process?
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 6: Audit and Administrative Fee
Line
Item
Question iResponse
35
Specifically describe any self -audit process or program that you
All audits, verifications and Sourcewell commission
plan to employ to verify compliance with your proposed Contract
calculations under our current Sourcewell contract are
with Sourcewell. This process includes ensuring that Sourcewell
completed by the Vice President of Finance and approved
participating entities obtain the proper pricing, that the Vendor
by the President of Britespan Building Systems Inc. Our
reports all sales under the Contract each quarter, and that the
system identifies all Sourcewell orders at time of order and
Vendor remits the proper administrative fee to Sourcewell. Provide
a report is generated at the end of each quarterly reporting
sufficient detail to support your ability to report quarterly sales to
period. Each of our dealers provide an audit package
Sourcewell as described in the Contract template.
containing the Sourcewell member ID#, quote, contract and
final invoice to ensure all reported sales are accounted for
properly. Britespan Corporate Staff audits quotes/proposals
from dealers prior to release to Sourcewell Members. This
process ensures that each authorized dealer is providing the
Member with correct published pricing for each project.
These audit documents are retained on file for review if ever
requested.
36
If you are awarded a contract, provide a few examples of internal
Metrics that Britespan has in place to measure success
metrics that will be tracked to measure whether you are having
rates with Sourcewell Contract:
success with the contract.
• Initial Lead Reception - Britespan tracks all inbound leads
and classifies the lead as "Municipal, Educational or Non-
Profil" for those that apply. This classification provides two
reportable conditions: 1) This is an opportunity to use
Sourcewell if the lead converts to a qualified opportunity, 2)
Provides data to understand traction level of leads in this
category and steer marketing effort to acquire.
-Lead Conversion to qualified opportunity: Each lead
Britespan receives in this classification is followed to a
conversion or closure. Tracked data can tell us if the
positive conversion rate to a qualified opportunity is where
we expect to see ii. If not, Britespan investigates and
pivots to an improved process for better results.
-Qualified Opportunities are tracked through to conclusion of
won/lost or abandoned. We track Sourcewell opportunities
even if lost to a competing vendor so that we understand
the Member's rate of selection for Sourcewell or traditional
bid procurement.
-Britespan tracks not only the quantity of sales, but also the
average value of total sales. We report findings to
Sourcewell for areas of improvement when we find
States/echelons who are not receptive of using Sourcewell
for procurement method.
37
Identify a proposed administrative fee that you will pay to
Britespan is offering a 3% administrative fee to Sourcewell
Sourcewell for facilitating, managing, and promoting the Sourcewell
that will be calculated and paid quarterly on the total contract
Contract in the event that you are awarded a Contract. This fee
value of all contracts where final invoices have been paid by
is typically calculated as a percentage of Vendor's sales under the
the customer in that quarter. This fee is included in the
Contract or as a per -unit fee; it is not a line -item addition to the
proposed pricing for Sourcewell Members, NOT in addition
Member's cost of goods. (See the RFP and template Contract for
to the proposed pricing.
additional details.)
Table 7: Company Information and Financial Strength
Line Question n
Item Response*
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Has your business ever petitioned for Britespan has never petitioned for bankruptcy protection.
L J bankruptcy protection? If so, explain in detail.
44
How is your organization best described: is
Britespan is a manufacturer that has developed the strongest independent
it a manufacturer, a distributor/dealer/reseller,
distribution model in North America for our industry.
or a service provider? Answer whichever
question (either a) or b) just below) best
Britespan itself has a robust salesforce. Driven from the executive level, the
applies to your organization.
sales staff then has a hierarchy of Director -level senior managers, flowing down into
a) If your company is best described as
a series of Business Development Managers who are responsible for regions (US
a distributor/dealer/reseller (or similar entity),
and Canada in parallel). Business Development Managers are also staffed for
provide your written authorization to act as a
commercial and agricultural vertical market expertise. This staffing is responsible for
distributor/dealer/reseller for the manufacturer
both direct selling to the public as well as engagement for dealer management &
of the products proposed in this RFP. If
new dealer acquisitions. In support of this sales staff, Britespan itself has a full
applicable, is your dealer network
complement of customer service agents who receive inbound traffic for sales, quote
independent or company owned?
requests, service requests and warranty claims. This traffic arrives from call -ins,
b) If your company is best described as
website inquiries, social media inquiries, and industry partner referrals. All of these
a manufacturer or service provider, describe
individuals are employees of Britespan. Britespan has both on -staff and 3rd party
your relationship with your sales and service
labor force to provide installations, service and repairs on demand.
force and with your dealer network in
delivering the products and services
The greater horsepower in delivering products and services to North America is our
proposed in this RFP. Are these individuals
unrivaled dealer network.
your employees, or the employees of a third
party?
-The United States currently consists of 28 trained, Authorized Dealers who provide
sales & service to all 50 states. The USA Corporate Staff is currently underway
recruiting and training an additional 25 dealerships.
-Canada currently consists of 26 trained, Authorized Dealers who provide sales &
service to all 10 Provinces and 3 Territories.
Combined, these 51 North American dealers consist of 105+ dedicated sales
people who have been trained by Britespan. These 105+ are supported by 13
Britespan corporate sales staff.
-Combined number of installation crew members exceeds that of the sales force.
From combined lead generation, market immersion, and joint collaboration on design
and delivery of customer needs, our organization is capable of servicing the entire
North American marketplace.
45
If applicable, provide a detailed explanation
Licenses and Certifications that are both required AND HELD by Britespan as a
outlining the licenses and certifications that
manufacturer:
are both required to be held, and actually
held, by your organization (including third
-Appendix T?-45-AWS
parties and subcontractors that you use) in
-Appendix T?-45-CWBCert - Certification for Welding in Canada
pursuit of the business contemplated by this
-Appendix T?-45-Lift Truck Certification - Required by Ontario Law/OSHA
RFP.
-Appendix T?-45-Telehandler - Required by Ontario Law/OSHA
-Appendix T?-45-Overhead Crane Operator - Required by Ontario Law/OSHA
-Appendix T?-45-CWBCSA - Certification for Fusion Welding of Steel, Ontario
Canada
-Appendix T7-45-CSA-A660-10 - Certification of Manufacturers of Steel Building
Systems
-Appendix T?-45-GalvCert - Certificate of compliance for Hot Dip Galvanizing Process
Additional Licenses and Certifications beyond required that are held by Britespan:
-Appendix T7-45-ISO9001-2015
Appendix T?-45-WeldCertListing - note that of the 27 certified welders, Britespan
includes two individuals who are certified with robotic welding.
-Appendix T?-45-BMEC - Building Materials Evaluation Commission for Ontario,
Canada
-Appendix T?-45-CE - Certification by ISOQAR for Europe Compliance
-Appendix T?-45-JIS - Certificate of Authorization for sales into Japan
-See Appendix T?-45-CertificationExplanations for more detail about these
certification definitions.
Provide all "Suspension or Debarment'
Britespan has never had a suspension or debarment of any sort.
information that has applied to your
organization during the past ten years.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 8: Industry Recognition & Marketplace Success
Line
Item
Question
Response*
11
47
Describe any relevant industry awards or
Britespan is proud to have been recognized for the following awards:
recognition that your company has received
in the past five years
•2018 - Manufacturer of the Year, Huron Manufacturing Awards of Excellence
•2018 - Manufacturer of the Year, Manufacturing Excellence Awards
•2018 - EY Entrepreneur of the Year Finalist - Ben Hogervorst, Britespan Building
Systems Inc
•2018 - 500 Fastest Growing Companies - Canadian Businesses
•2019 - Exporting Award - Huron Manufacturing Awards of Excellence
•2020 - Canada's Fastest Growing Companies - Ranking #400
•2021 - Canada's Top Growing Companies - The Globe and Mail
•2022 - Canada's Top Growing Companies - The Globe and Mail
•2022 - Builder of the Year Award - Canadian Farm Builders Association
-Past three years: Britespan has been invited to speak on several stages to
Municipal Conferences on the topic of best practices & design criteria for Fabric
Buildings selection. New York State County Highway Superintendents Association -
2023 Winter Conference, American Public Works Association - Snow Conference
2022.
• 2022 - ISO 9001:2015 Certification Achieved
48
What percentage of your sales are to the
Britespan's sales to the government sector last three years are:
governmental sector in the past three years
•CY2020 - 25%
•CY2021 - 22%
•CY2022 - 31%
CI What
percentage of your sales are to the Britespan's percentage of sales to the education sector in the past three years has
L jeclucation
sector in the past three years been less than 1%
50
List any state, provincial, or cooperative
State of VW Salt Storage Facilities - Average Annual Sales = $150K
purchasing contracts that you hold. What is
the annual sales volume for each of these
contracts over the past three years?
51
List any GSA contracts or Standing Offers
Britespan has one USA dealer who has a GSA customer.
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Table 9: Top Five Government or Education Customers
Line Item 52. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity
type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three
years.
Entity Name
Entity Type *
State I
Province*
Scope of Work
Size of Transactions
Dollar Volume Past Three
Years
Ohio
Government
Ohio -OH
Various Salt Storage, Cold
$80,000 - $300,000
Volume past three years
Department of
Storage and Materials Storage
exceeds $5,000,000
Transportation
Buildings
Minnesota
Government
Minnesota - MN
Various Salt Storage, Cold
$80,000 - $300,000
Volume past three years
Department of
Storage buildings.
exceeds $1,500,000
Transportation
Town of Russia
Government
New York -NY
Salt Storage Building
$536,966
One Contract for $536,966
City of
Government
ON -Ontario
Public Works Facility
$1,575,000
Volume past three years
Markham
exceeds $1,500,000
Municipality of
Government
ON -Ontario
Municipal Facility
$474,000
One Contract for $474,000
South Bruce
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 10: References/Testimonials
Line Item 53. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name*
Contact Name *
Phone Number*
Lake County, Ohio, USA
James Gills PE
440-350-2770
Town of Avoca, New York, USA
Mark Towner, Highway Superintendent
607-794-0905
City of Rome, New York, USA
Tom Jones, Highway Superintendent
315-534-0485
Town of Campbell, New York, USA
Tom Austin, Highway Superintendent
607-769-5123
Town of Russia, New York, USA
Jim Clarke, LaBerge Group
315-272-6842
Table 11: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third
party), and any overlap between the sales and service functions.
Line Question
Item Response*
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
54 Sales force. Britespan Building Systems prides itself on it's long history of expanding it's sales
force across all of North America. Britespan deploys a combination of Corporate -
level sales directly to the marketplace as well as a wide, robust dealer network.
Sales engagement & provider selection follows a prescription depending on vertical
market and required competencies to best provide solutions to our clients. The
expanded Dealer Network staffing is below in Q 56.
In Total, Britespan has deployed into North America 13 dedicated full time
Britespan Corporate Sales Staff, and 105+ trained dealer network full time sales
staff.
Let's start with an overview of Britespan Corporate staff which includes:
• Canada - Britespan directly employs 6 dedicated outside sales staff covering the
entirety of Canada. Specific staff engage specific Provinces to include Alberta,
British Columbia, Manitoba, New Brunswick, Newfoundland, Nova Scotia, Ontario,
Quebec and Saskatchewan. Requests from the three Territories are also managed
by this team as needed. These on -payroll, dedicated outside sales staff engage in
both direct sales as well as support to dealerships in the network.
•United States - Britespan directly employs 6 dedicated outside sales staff and 1
additional inside direct sales staff. The United States has been partitioned into 5
focus regions that are managed by these Business Development Managers + 1
Agricultural Specialist who focuses on Ag sales across the US. The five regions are
New England, Mid Atlantic, Southern, Pacific Northwest and Mid West. 'Every State`
in the US has dedicated coverage, overlapped by an Authorized Dealer and Inside
Sales staff.
55
Service force.
-North American Business Development Staff (sales staff) are continuously focused on
driving sales both directly and through the dealer network as well as consistently
identifying, onboarding and training new dealers throughout their regions. Our Dealer
Network is expected to grow again this year by another 30% -10 additional new
dealers by end of 2023. In addition to our corporate offices & manufacturing base
in Wingham Ontario, Britespan has a staff division office & training center in
Wisconsin for ongoing continuing education events. We also have a fabric
conversion manufacturing facility in Michigan that we tour/educate dealers and
customers when the opportunity arises.
-One of the key aspects of Britespan's success since inception has been it's
dedication to driving sales through a formal installing dealer network. We recognize
that partnering with well vetted, qualified and trained contractors that Britespan can
pair the two competencies that no single manufacturer can achieve on it's own: 1)
Exceptional manufacturing and distribution, 2) Exceptional engagement regionally and
execution by licensed, insured, well staffed local contractors who can provide the on -
site project management and execution. Engagement with local contractors across
North America unlocks the existing relationships, public confidence levels and
knowledge/awareness of localized preferences and conditions. Attempting to conduct
municipal business in the far Southwest of the United States with an agricultural
vendor from New England does not always bring about best practices and continuity.
Britespan has been vigorously engaged in the acquisition of Dealer Partners in every
geography and vertical competency throughout North America. See more about the
acquisition plan, vetting, onboarding and continuous training of our dealer network in
Q 58. All of our dealers are installing dealers - Britespan does not
engage "brokers" for our product lines such as they require a sophisticated level of
competency to design/install.
Service will inevitably be required by our Sourcewell Members. One reason why
Britespan has been specifically engaged in building the widest possible Dealer
Network is to provide for the highest competency, most efficient & fastest response
time possible to any and all service needs by our customers. Part of our formal
Dealer Agreements outline the commitment to providing service to Britespan
customers, even if that dealer did not sell/install the building originally. Each dealer
has committed to covering a specific geography in order to provide a known level of
service ability to all Britespan owners.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
56
Dealer network or other distribution
methods.
Dealer Network:
-The United States currently consists of 28 trained, Authorized Dealers who provide
sales & service to all 50 states. The USA Corporate Staff is currently underway
recruiting and training an additional 25 dealerships.
•Canada currently consists of 26 trained, Authorized Dealers who provide sales &
service to all 10 Provinces and 3 Territories. The Canadian Corporate Staff is also
engaged in recruiting and training an additional 20 dealerships across Canada.
Combined, these 51 North American dealers consist of 105+ dedicated sales
people who have been trained by Britespan. These 105+ are supported by the 13
ritespan corporate sales staff noted above.
-Many of these dealers listed above have 20+ years of experience in the fabric
building industry, and ALL of them are verified, vetted and trained construction
contractors. These dealers have been through very specific training regarding the
use, process and rules for leveraging Sourcewell as a method of procurement for
Sourcewell Members. These dealers are also charged with the advertisement of
Sourcewell as an option to existing members and potential Sourcewell members.
These dealers do have a range of geographical coverage - some are focused only
on their local markets/state they reside in, others are well versed & experienced with
contracting in all US States. We have dissolved business relationships with several
past dealers who were not able to meet the minimum standards or expectations our
Sourcewell Members rely on.
Inside Sales:
-On occasion, Britespan will work directly with clients if our Dealer Network is over-
booked, unable to react in a timeline our Sourcewell Members need, or if the
Member prefers not to work with a contractor for any reason. We have provided for
this secondary sales mechanism to fill any gap. There is no specific advantage
working with Britespan in a inside -sale vs dealer -sale model - the same great pricing
and service will be provided. This is simply a measure of providing full coverage for
all Sourcewell Members.
Influencers - Architect and Engineering Firms:
• Britespan recognizes that many of our Sourcewell Members will hire Architect and
Engineering firms to guide total project design for their solutions. Because of this,
Britespan conducts ongoing outreach to NE firms in the form of Continuing
Education seminars in order to keep NE firms updated with industry standard
changes and best practices. Our intention is to empower those influencers with the
most current evaluations & options available in the marketplace.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
57
uescnoe in the aetaii the ordering
process, including the respective roles of
distributors, dealers, or others (including
sub -contractors) in providing solutions to
Participating Entities. This may include a
step by step process identifying who is
responsible for meeting the needs of the
Participating Entity at each stage of delivery.
Britespan's ordering process is the same regardless of pathway through an
Authorized Dealer or working directly with Britespan staff. For the explanation
below, "Dealer" will include either Dealer or Corporate interchangeably.
On the first engagement, The Dealer will work with the Member to understand
the project objectives and desired scope of work. This process is done with an
interview style where Britespan will listen to the Member describe it's needs to
include building use, capacity, timeline, budget predictions, features and intentions
among other things. It is important for the Dealer to understand the scope of work
(from simply a supply only of materials package, to furnish & install, to a full turnkey
proposal) that will be the framework Britespan begins to offer solutions for.
Once the Member has described those items, the Dealer will begin to formulate
a rough order of magnitude of that design to quickly reveal the apparent level of
effort and budget estimation. The Dealer will do this in a good -better -best scenario
so that the Member can begin to make well-informed decisions on what fits the
Member's intention and intended budget best. Through this consultation, the Member
and the Dealer normally make discovery about ancillary items/work not realized earlier
on, and decide if it is required. Examples of this could be corrosion resistance
measures, venting, site work, disposal of waste materials, etc. These can then be
added or dismissed from the scope of work as the Member feels necessary.
Once the scope of work with all of it's inclusions are understood, Britespan will
then have the last discussion topic of "how" they wish to purchase the project. A
short discussion regarding the value & benefits of using Sourcewell as the method of
procurement leads to a quick decision to choose that method. If this is acceptable,
the Dealer will create a formal contract offer under the Sourcewell Vendor Contract.
It has been our best practice that the contracting Vendor agent (Dealer or
Britespan Staff) remain primary contact and project manager for the Member
throughout the entire process. This ensures continuity, highest level of communication,
and document control.
Prior to a contract being executed between the Member and Dealer, examples
of items that will be agreed to in addition to the building system in that contract are:
o Terms of payments
o Substantial completion date of entire scope of work
o Access to site (if required)
o Working hours allowed
o Insurances, bonds required
o Site supervision if required
o Other Inclusions
o Other exclusions
Once a contract has been signed, Britespan will submit a building order to the
Customer Service center.
Customer Service will review the building package order for accuracy, develop a
planned output, and send out a cleaned version for acknowledgment signature by
Dealer/Owner.
Once that acknowledgement has been signed and returned, the "lead time" is
initiated for production -through -shipping release.
Dealer will stay in communication with Member throughout the contract phases -
normally a schedule of events has been published for both Member and Vendor to
align expectations.
Dealer executes remaining phases of required Scope of Work (site work,
delivery, foundations, installation, cleanup).
Progress payments, if cited in contract, are applied for and issued.
Once the project has been installed, a walk-through inspection may occur, and a
hand-off of documentations, owners manuals and copy of submission of warranty
certificate occurs.
Final billing of contract occurs.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
58
59
Please describe the relationship between Britespan's preferred and most successful distribution model is through Authorized
Proposer any distributors, dealers, or Dealers.
others (including sub -contractors).
An authorized Britespan dealer is not just a contact company on a list. Britespan has
set a very high standard to obtain this designation. The following describes the
relationship Britespan develops with each of it's Authorized Dealers:
-Our Business Development Managers are the first line of acquisition. At this
consideration stage, our BDMs will investigate the potential dealer for several items
such as financial ability to conduct business, credit lines established, ability to obtain
performance and payment bonds, and ability to employ required assets to execute
construction projects. We look for safety programs in place, OSHA certification,
State contractors licensing and contractors insurance at a minimum of $2M. The
BDM will then further investigate the candidate's human assets to conduct business -
including project managers, dedicated outside sales staff, estimators, contracts
managers, ability to install what they sell, etc. Additionally, the BDM will research
prior customer references, social media presence, website scoring and marketing
strength. Lastly, the BDM will look for an alignment of geographical sales & service
intentions - making sure that those contractors we partner with have the same level
of expectations to service our clients that Britespan does.
-Once the prospect has passed the vetting process, a formal "Dealer Agreement" is
signed - contracting the Dealer to Britespan in a formal partnership. In that Dealer
Agreement, very specific covenants are agreed to such as commitment to service
areas, protocols, certificates of insurance, warranty work, installation procedures, and
payment terms.
-Once a New Dealer has been signed, the onboarding process is intense: Three
stages of training (both virtual and in -person) take the new dealer through a minimum
of 40 hours of training. The scope of training involves competencies of sales,
service, installations, procedures, product knowledge, specific industry best practices,
and Sourcewell procurement policy/procedures. Only when the full training cycle has
been completed do we then engage the marketplace.
-New Dealers are then "paired" with a dedicated Britespan Business Development
Manager permanently. The BDM will work with the Dealer to engage vigorously the
marketplace and ensure that the Dealer is well supported with assets and information
by Britespan. Marketing campaigns, visibility in the Municipal/Educational/Non-Profit
space is high level importance. Dealers are also obliged to maintain current training
and awareness levels - we do this by holding several conferences a year both in
person and virtually. On -going training and changes in procedure/practices are
absorbed through consistent updates and announcements that each Dealer
acknowledges. A recent example of this was an open Sourcewell training
conducted by our Supplier Development Administrator, Julieyn Holder, on 5-30-23 for
our Britespan BDM Staff + Dealer Network.
Describe in detail the process and
Britespan's entire dealer network, in accordance to our Dealer Agreement Contract,
procedure of your customer service
is in full support and committed to customer service of our Sourcewell Members.
program, if applicable. Include your
This includes providing service for existing structures that the network may not have
response -time capabilities and
installed at inception.
commitments, as well as any incentives
that help your providers meet your stated
Britespan has a robust customer service program in place to manage both routine
service goals or promises.
service requests as well as emergency needs. It starts with either our 1-800-407-
5846 main line or our online website "Contact Us" venue. Sourcewell members can
connect with Britespan and get a response within 24 hours.
Once a Member has contacted Britespan, our dedicated regional managers will get
the Member connected with the most local dealer for immediate response. Members
will also receive an email from the Director's level once that request has been
issued so that the Member has a secondary contact to reach out to in case the
dealer is experiencing a delay.
Repairs can be done quickly. Replacement parts/fabric can be designed &
shipped within days for emergencies. In worst case scenarios, full buildings can be
placed into "rush" sequence dramatically shortening timeline for arrival and install.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
30
32
64
65
Describe your ability and willingness to
Britespan's willingness to provide our products and services to Sourcewell members
provide your products and services to
is extremely high. To demonstrate that willingness, Britespan cites it's last three and
Sourcewell participating entities in the
1/2 years of sales performance growth through Sourcewell since our inception as a
United States.
Vendor:
•2020 - $861,882
•2021 - $5,856,703
•2022 - $8,452,702
•2023 - Q1 recorded sales are $1,915,210, and our known pipeline of opportunity in
progress forecasts 30% growth over last year. Sourcewell Members have shown a
high level of interest and appreciation using Sourcewell for these types of projects.
Britespan's ability to provide products and services has also grown since 2019 as
well. We have invested more than 100% additional inventory to support growth, we
have increased our production facilities/manufacturing plant size more than 100%, and
we have increased our staffing more than 30%.
Britespan implemented staff attendance to Sourcewell Universities, and also held
sales team training in live sessions with Supplier Development Administrators such
as Julieyn Holder and Zack Heidmann before Julieyn. We have adopted and used
Sourcewell formatted literature & advertisements for Members, and promoted
Sourcewell on our websites and social media.
Britespan has found the support network at Sourcewell incredibly helpful. There
have been instances when municipal agents and prosecutors have been concerned
about the legitimacy of using Sourcewell for contracts of these types, and when
called upon, the Sourcewell team has connected directly with those municipal agents
and brought confidence and resolve to any concerns they had. Britespan very much
appreciates that level of partnership and support. Britespan has made it a practice
to connect the entirety of our sales staff network to our Sourcewell partners to ensure
that compliance and confidence are in place for every transaction.
Britespan and it's entire dealer network is also proactively encouraging
municipalities, education & non-profit entities to enroll with Sourcewell for Britespan
projects as well as other needs they may have.
Describe your ability and willingness to
Britespan has recently activated the entire Canadian sales staff to begin outreach &
provide your products and services to
engagement with the Canadian Sourcewell marketplace. Britespan acknowledges the
Sourcewell participating entities in Canada.
continuous build -out of Canadian agencies under CFTA, and will be supporting that
growth from our sales staff. Britespan, as a Canadian Company, is highly
interested in proliferating business through Sourcewell throughout Canada. With 6
Britespan Corporate sales staff, and 30 trained and authorized dealers throughout
Canada, our combined salesforce in Canada will have traction.
Does Proposer intend to serve nonprofit
Britespan enthusiastically intends on engaging and serving nonprofit agencies as we
agencies if awarded a contract?
have done throughout our past. Our installing dealer network will often time bring
advantage to these entities who need expert design & execution advice on the
conceptual phase in order to keep needs and costs aligned.
Identify any geographic areas of the United
Britespan is capable, staffed and engaged to serve ALL areas of the United States
States or Canada that you will NOT be
and Canada through this proposed contract.
fully serving through the proposed contract.
Identify any Sourcewell participating entity
There are no entity sectors (government, educational, non-profit) that we do not plan
sectors (i.e., government, education, not -for-
on fully servicing. Britespan does not have any limiting obligations that would prevent
profit) that you will NOT be fully serving
this.
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
Define any specific contract requirements
Britespan has no contractual obligations or restrictions that would prevent our
or restrictions that would apply to our
engagement with Hawaii or Alaska participating entities or in any US Territory.
participating entities in Hawaii and Alaska
and in US Territories.
Table 12: Marketing Plan
Line I Question
Item
66
Describe your marketing strategy for
The Britespan marketing blueprint to promote this Sourcewell Vendor contract opportunity
promoting this contract opportunity.
has been compiled for several years using both traditional and digital strategies. Inbound
Upload representative samples of your
and outbound marketing campaigns have proven successful among several metric
marketing materials (if applicable) in
evaluations, most importantly, our ramping sales revenue results with Sourcewell over the
the document upload section of your
past 4 years.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
response.
•2020 - $861,882
•2021 - $5,856,703
•2022 - $8,452,702
•2023 - 01 recorded sales are $1,915,210 with our documented pipeline showing a
forecast of 30% growth over 2022.
DIGITAL STRATEGIES:
-Social Media: Britespan has obtained nearly 40,000 followers across our corporate
platforms and have broadly showcased our partnership with Sourcewell each time we
provided successful solutions to Sourcewell Members. Facebook, Instagram, YouTube,
TikTok are a few examples, but we have seen an 83% increase in our audience on
Linkedln over the past two year period! With our entire staff (who easily matches another
40,000 followers) as well as paired connections with our broad dealer network, that
exposure to the public is exponential. Social media is the main outbound vehicle we use
to showcase building projects, new offerings and success stories with Sourcewell. (See
appendix T12-66-SocialMediaSourcewell, 2, 3, 4).
-Email Marketing Campaigns: Britespan conducts regular email marketing campaigns that
nurture our Sourcewell targeted leads and increase brand awareness. These campaigns
cover current industry topics, company news, trends and product offerings. The content for
these email blasts is developed in collaboration with our broad dealer network (boots on
the ground) who are continuously updating Britespan with current events, needs, and shifts
in the market conditions. Success Stories are shared to show case evidence of best
practices & solutions. (See appendix T12-66-ExampleSourcewellEmaiIBlast).
•Websites: Britespan recently upgraded it's corporate website and launched one
additional website hosted in Quebec. This is an effort to not only increase our reach
geographically, but to provide further location -specific content that applies to those areas.
The Quebec website has full translation to the French language, and each websites show
region -specific content. Each website is branded consistently, and promote our Sourcewell
partnership. Each website prominently displays a Sourcewell-specific landing page that is
branded & approved by Sourcewell staff showcasing the advantages of working with a
Sourcewell Vendor, as well as how to become a Sourcewell Member. Links for those
items as well as to our contract itself make it easy & seamless for interested Members
to explore and leverage. (See appendix T12-66-Website-Landing-Page).
• Google Ad Campaigns - Paid Ad Strategy: Britespan continuously runs Google Ad
campaigns to grow our online presence and audience reach. Each ad is specifically
targeted to geographic and vertical markets. Britespan's Google Ads highlight product
benefits that set us apart from our competitors - we run over 2000 ads under our account
and continue to increase our online presence and visibility.
• Dealer Network Digital Space: In addition to our corporate strategies, our entire
dealer network also deploys the same assets and campaign efforts. Independent
websites, social media accounts, email blasts and google ad campaigns. This puts
Britespan at incredible exponential advantage to proliferate the Britespan and Sourcewell
branding effort.
-Digital Literature: Britespan has created market -specific digital brochures that highlight
competency, examples of successful projects and prominently features our Sourcewell
Vendor Contract logo to broadcast our ability to execute. (See appendix T12-66-Literature
examples).
• Online Advertising: Britespan and it's dealer network has routinely engaged in online
digital advertising with industry partners & outlets. Examples such as digital trade
magazines, the Municipal Magazine (see appendix T12-66-Municipal).
• Webinars & Britespan University: Britespan is often engaged in providing educational
webinars, continuing education classes and has an entire library online for each dealer in
the network to access for continuous information updates. We have found success with
providing on -demand information sessions for both clients & influencers who engage with
design -build projects involving fabric structures. These sessions bring a high level of
confidence and awareness for best decision making process.
Traditional Strategies:
• Tradeshows: Britespan and it's entire dealer network vigorously engage live tradeshow
events. Attending national level as well as regional and local events, Britespan excels at
gaining exposure in marketplaces face-to-face. During municipal oriented tradeshows, our
staff proudly displays the Sourcewell banner flag to provide maximum visibility along with
print literature showcasing our Sourcewell Vendor Contract. Estimate of tradeshow events
attendance per year in CA&US is 50+ (See appendix T12-66-Literature, T12-66-
Tradeshow).
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
67
Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.
• Mailings: Britespan and it's dealer network still finds success attracting interest &
engagement by use of the good of post card mailer! Yes, as antique as this measure
may seem, we get a lot of great inquiries from post cards that land on municipal
director's desks. Sourcewell Contract Logo is displayed to spread awareness and build
the brand. Simple, cost effective and successful in connecting Members with Vendors
who need to talk! (See appendix T12-66-PostCard).
• Print Ads: Britespan and it's dealer network are regularly engaged in publishing print
advertising in national and regional publications which prominently display Sourcewell
Logo. (see appendix T12-66-Print Ad).
• Lunch & Learn Events: Often, the influencers of the marketplace (Architects, Engineers,
Grant Writers) reach out for assistance to understand best practices and industry changes
so that they can provide the most effective and efficient recommendations to their
municipal/educational/non-profit clients. Britespan enthusiastically engages these project
governors with the depth of information they require. Britespan also provides continuing
education/professional development hour events for the public in order to continuously
improve the awareness of our industry's changes & upgrades.
• Open House Events: When any municipality is agreeable to having an "Open House"
event to celebrate project completion with the public, Britespan engages! We support the
event with social media broadcasting, and have staff attend to "show off the municipality's
accomplishment to provide better services.
Britespan has made significant investment with technology to support both customer
service & marketing.
•Hubspot - this is a Customer Relationship Manager that is the inbound reception point of
leads from our digital spaces. It is also used to schedule social media blasts, email
campaigns and biogs
-Microsoft Dynamics 365: This is also a Customer Relationship Manager (CRM) that our
entire sales & service organization uses to receive, assign, track and manage all leads
and ongoing opportunities. It is not only robust in it's ability to capture information
simultaneously from independent sources, it is also integrated into other systems Britespan
has in place such as Outlook, Planner, TEAMS for seamless integration and single -
platform sharing of information.
-Both Hubspot and Dynamics allows Britespan to accumulate enormous data such as
contact information, regional usages, performance evaluations and underserved
marketplaces that we can focus on.
• Britespan has also implemented a Data Asset Management Program (DAM) called
CANTO in order to centralize our digital assets for company wide access and document
control. In this platform, all of our internal staff and external dealer partners can log in
with credentials to access a searchable spectrum of assets from digital photo/video files,
structural drawings, technical update memorandums, certification documents, specification
documents, warranty statements, technical memorandums and updates. This platform
dramatically improved our network's competencies of delivering accurate, broad spectrum,
updated information to our customers. It has also served as a very efficient conduit for
submission of warranty certification applications, production requests, real-time shipping
availability, and a full catalogue of instructional & training videos as our network grows
with new staff.
• For other technology, our Britespan Staff and support contractors deploy a myriad of
technology & strategies to arrive at exceptional performance metrics such as Google
Search Console, SEMRush, SEO Minion, Lighthouse, Google Tag Manager, Facebook
Business Suites Insight, Hubspot, Mailchimp, WordPress, Adobe Suites, Hootsuite, Jasper
AI/Chat GPT, Meta/Facebook Manager and many others.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
DR
.•
In your view, what is Sourcewell's role
Britespan has been pleased with the level of promotion that Sourcewell has provided for
in promoting contracts arising out of
opportunity. Several times when Members have inquired with Sourcewell, Britespan was
this RFP? How will you integrate a
notified and we engaged with the Member immediately. Britespan has taken the follow
Sourcewell-awarded contract into your
measures to integrate our Sourcewell Vendor contract and will continue to:
sales process?
-We currently hold Sourcewell Specific Training with each Britespan Staff and Dealer Staff
member throughout our entire network. This training provides awareness, competency and
specific instruction on how to engage all Government/Educational/Non-Profit regardless of
member status. Many are not aware of the advantage of becoming a Sourcewell
Member. One of the core messages that we instill in our entire sales network is "Pitch
the solution to your Member based on your competencies, ability to solve for desired
solution, your reputation to execute well. Once you and the Member agree that your
solution fits them best, then (and only then) discuss HOW to purchase the solution -
Sourcewell being a great option. Do not sell Sourcewell first ... close with it". We ask
that Sourcewell continue to support Britespan staff training as well as our Dealer Network
Staff.
-Britespan Website prominently displays Sourcewell on a specific Sourcewell landing page
(on all our corporate websites) with links to Sourcewell and tutorial videos. Many of our
Dealers have also displayed and promoted Sourcewell on their websites.
-Britespan references Sourcewell using #Sourcewell on our Member project promotions on
all Social Media, as well as specific social media posts highlighting our Sourcewell
Vendor status.
-Britespan sends invitations to Sourcewell University events for staff & dealers to attend &
Network. We feel it is important for Sourcewell to continue to offer these events!
-Britespan (as a Vendor) has engaged other Sourcewell vendors for collaboration -
specifically NCL Lending who is also a Vendor.
-Britespan Staff & Dealer Sales include links routinely on emails to prospective & current
Members promoting Sourcewell as an option for purchase process.
-Britespan and it's dealers display Sourcewell Logos on our literature for distribution
electronically and on print during tradeshows.
-Britespan proudly displays the Sourcewell Flag during ALL public events!
Are your products or services
Our Products/Services are not currently available through an e-commerce platform.
available through an e-procurement
ordering process? If so, describe your
e-procurement system and how
governmental and educational
customers have used it.
Table 13: Value -Added Attributes
Line Question Item Response'
70 Describe any product, equipment, Britespan provides a Warranty & Maintenance Schedule for every owner. In this
maintenance, or operator training document, appendix T13-70-MaintenanceSchedule we outline the recommended upkeep
programs that you offer to Sourcewell to ensure long lasting performance. This maintenance and care guidance is strongly
participating entities. Include details, encouraged. Britespan dealers will also perform a final walk-through with the owner to
such as whether training is standard or ensure owner is well familiarized with the building and it's care plan. Installation
optional, who provides training, and instructions and construction drawings are included with every building order to keep the
any costs that apply. owner informed of detail design & finish requirements.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
71
Describe any technological advances
that your proposed products or
services offer.
In the Britespan tabric conversion plants, Britespan owns and operates it's own
destructive testing equipment - the Instron industrial system. This equipment allows
Britespan to test both raw product as well as finished weld samples for tensile, peel,
tear and shear values. Britespan tests it's raw products and weld samples daily for
performance and quality control. Britespan does not wait to hear about failures in the
field to address production issues. Material that does not meet specification standards
are quickly rejected from the production floor. See appendix T1 3-71 -FabricTesting for
details about policy and procedure.
Britespan deploys a Virtek laser system in our fabric conversion facilities that cast
the exact drawing of the end wall drawings onto the floor where the raw fabric lays -
this is done to rapidly accelerate the operator's speed of conversion and exact match
of intended drawings, but also eliminates human error from measuring or hand -drawing
incorrectly.
For individual "keder" panel covers, Britespan uses a specific welding machine that
produces a 2" wide weld at the keder seam. Our in-house destructive testing reveals
that a 2" weld vs the industry standard 1" weld yields an 80% increase in strength. In
addition to this process, Britespan has coupled this welding process with "SeamVision"
monitoring equipment that produces continuous analysis for standard automated systems
like ours for a non -contact imaging and temperature measurement control.
For monolithic covers, Britespan uses a specific welding machine to join raw fabric
panels together to create the Britespan Building cover for maximum performance and
reliability. The Leister brand "Uniroof 700" is the latest technology welding machine
suited to weld thermoplastic membranes. With the Leister Quality System, the
important welding parameters (temp, air volume and speed) are not only under control,
but the welding quality is precisely documented. This provides Britespan an
uncompromised level of control & historical data reference on every cover produced in
order to maintain highest quality production output.
In our steel production plant, Britespan has deployed multiple robotic welding stations
that produce smaller, highly repetitive parts. This strategy not only speeds up
production, but provides exceptional precision for small parts production.
Hot Dip Galvanizing: Britespan is 100% committed to only producing truss frames
that are galvanized after the welding/fabrication process is complete. Trusses that are
galvanized prior to welding will have a significant defect on the interior of the tubing -
burned raw areas that will rust. This affect cannot be re -treated and will deteriorate in
the field. See appendix T13-71-HotDipGaly for a visual explanation of why trusses
must be galvanized only after they are welded. Hot Dip Galvanizing provides 3X
thicker coating and 9X stronger bonding to the steel truss providing an incredibly
durable finish for long life expectancy.
Britespan has developed a very wide spectrum of truss profiles and shapes. See
appendix T2A-10-Profile Drawings for all stock profiles. This selection of profiles has
grown dramatically to meet popular demand for capacities, vertical clearances, sidewall
heights and pricing efficiency. Many of our profiles have multiple leg height options as
well as an (A -light) and (B-heavy) series load rating so that jobsites with lower
snow/wind loads don't have to purchase a building designed for heavier snow/wind
demands. Truss profile array allow the designer to select the exact truss at desired
truss spacing to meet the project's objectives at an effective price!
Technical design & engineering is a core competency in this industry. Oftentimes,
correct design and engineering can be the difference between a typical structure and
an exceptional performance building with extended life expectancy. Britespan uses 3D
Non -Linear Finite Element Analysis to ensure that all components, connections exceed
design requirements. Britespan also uses software "Solid Works" and "Ram Elements"
to model ALL components in three dimensions prior to fabrication to ensure that our "fit -
and -finish" of a final product is exactly what we intend. 3D modeling reveals
unintended consequences that could unfortunately appear in the field during installation.
Collateral Loads: Many times, our customers require the ability to hang equipment
from our trusses. Britespan says "yes"! Our technical design team can integrate
collateral loads like conveyors or HVAC equipment to be supported from our frames. It
is incredibly important that the customer knows it's building was designed for these
collateral loads in order to prevent failures and voiding warranties.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
72
Describe any "green" initiatives or
Living Wage Company, Ontario, Canada. These employers recognize that paying a
Environmental, Social, and Governance
living wage constitutes a critical investment in the long-term prosperity of the economy
(ESG) values that relate to your
by fostering a dedicated, skilled and healthy workforce. See appendix T13-72-OLWN
company or to your products or
Employer Certification
services, and include a list of the
certifying agency for each.
Britespan Building Systems has also created the "Community Engagement Team" -
established by Britespan in 2019 with a mandate to support the local community by
way of sponsorships and donations. The CET network has a direct impact on local
community through means such as Hospice, Breakfast School Programs, Big Brother &
Big Sister, Food Drives, and Clothing Drives to name a few.
73
Discuss your proposed product line
Sustainability in Manufacturing is important to Britespan. Our facilities have invested in
in terms of sustainability and recycling.
energy conserving/renewable practices such as auto-dimming/motion sensing lighting
throughout offices, the elimination of unnecessary packaging, LED Lighting, and
recycling program for consumables in the workplace. Our staff has also dramatically
increased the use of the virtual workplace (virtual meetings) instead of unreasonable
miles in cars & planes. Our production stations have exemplary maintenance programs
to avoid unscheduled work stoppages, as well as reduce energy bleeds from things like
leaking compressor equipment. Quality Control has had a real impact on reducing
production engery; less rework = less energy consumed, and lower scrap rates.
Our products are also aligned with sustainability. All of the steel content in all of our
buildings are 100% recyclable, and so is our HOPE fabric membrane. No need to fill
landfills with anything we ship to our customers.
74
Identify any third -party issued eco-
Britespan's partnership with Intertape Polymer Group (IPG) to supply the raw High
labels, ratings, ESG scores, or
Density Polyethylene fabric brings to the Britespan offering the eco-label of C2C
certifications that your company has
Certification for the membrane envelope. See appendix T13-74-C2C Certification.
received for the equipment or products
included in your Proposal related to
energy efficiency or conservation, life -
cycle design (cradle -to -cradle), or other
green/sustainability factors.
75
Describe any Women or Minority
(Dealer) T2 Contracting - Veteran Owned Business - Appendix T13-75-T2CVE
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
(Dealer -level Transportation) Allen & Daughters Trucking LLC - WBE Appendix T13-75-
owned business certifications that your
ALLEN
company or hub partners have
obtained. Upload documentation of
(Precast Concrete Supplier) Interstate - MBE - Appendix T13-75-Interstate
certification (as applicable) in the
document upload section of your
response.
76
What unique attributes does your
LEAD TIMES: One of the top 5 concerns raised by our Sourcewell Members is
company, your products, or your
delivery lead time once an order is placed. Britespan is fully committed to meeting
services offer to Sourcewell
our customers needs - because of this we carry approximately $15M of stock at our
participating entities? What makes your
facilities to provide the deepest inventory levels possible and fastest response time for
proposed solutions unique in your
new orders. Our current lead times for buildings up to 300 feet long are as follows:
industry as it applies to Sourcewell
participating entities?
-Replacement Covers - Mono Covers 2 weeks
-Replacement Covers - Keder Covers 3 weeks
-Liner Packages - 3 weeks
-Container Top Series Buildings - 4 weeks
-Atlas Series Buildings - 7 weeks
-Super Atlas Series Buildings - 12 weeks
-Apex Series Buildings (65-80 wide) - 8 weeks
-Apex Series Buildings (100 wide) - 12 weeks
-Magnum Series Buildings - 10 weeks
-Easy Access Series Buildings - 8-12 weeks
-Genesis Building Series - 12 weeks
-Epic Series Buildings - 12 weeks
Multiple Fabric Conversion Facilities:
Britespan Building Systems owns and operates fabric membrane production
facilities in both Canada and the United States. Because of this, we are able to
provide our Sourcewell Members with highly competitive delivery times as well as
reduced freight costs by eliminating cross -border transportation costs.
Installing Dealer Network:
Tension Fabric Structure (TFS) manufacturers have really two viable options for
distribution: 1) Direct to Consumer, 2) Dealer Distribution. Although option 1
provides the manufacturer with higher profit margins because the transaction is one-step
to the consumer, the manufacturer is challenged to acquire all of the talents, human
assets and competencies that experienced General Contractors have. Some examples
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
of these things are contractor's licensure in each state/province, install crews that are
on payroll (not 3rd party), and more importantly, relationships with sub contractors in
those local markets for things like concrete work & foundations. Unfortunately,
manufacturers who attempt to 1-step to the consumer often times "push" those difficult
competencies off onto the client to fulfill using a 3rd party. When bringing together a
building + foundation + project management, no one wants to get into a finger -pointing
game when something goes wrong. In those cases, it is normally the owner who is
left responsible.
Britespan embraces the Dealer model. We travel great lengths to find & partner with
professional General Contractors who are already expert level at construction - and all
of it's disciplines. From pulling permits to on -site supervision, General Contractors are
in the business of total project management and follow-through. Britespan also realizes
that local General Contractors who know their own states/regions are adept with
understanding current market climates, best practices, regional conditions, and
Sourcewell Member's expectations. Local general contractors have earned a great
reputation with their marketplace and understand local businesses/governments, and
Sourcewell Members can feel highly confident working with a company who knows
understands these needs - not have to worry about which random 3rd party install crew
will show up and if they will be around after the job if anything needs attention. A
trusted source is as important as the quality of the product.
Fabric Conversion Plants - The most state of the art fabric conversion facilities in the
industry. Every fabric building needs a fabric membrane covering. Manufactures
choose to either produce those covers in-house, or "farm it out" to a vendor.
Britespan demands control over the quality & performance of every cover we install on
our buildings, and have been committed to producing our own covers in our own
facilities. The Britespan conversion plants (in Wingham ON & Michigan USA) yield
the highest quality control while at a high rate of output because of the following
measures in place:
-All employees that work on our fabric conversion floor are trained no less than 160
hours in practical application before becoming responsible for producing work.
-Both production facilities are dedicated to fabric conversion only. HVAC controlled
with specific air filtration systems to keep interior environment as clean as possible for
daily production.
• In-house, destructive testing is conducted daily on both the raw product brought into
inventory, as well as each shift's production work to ensure that no defective product
leaves the floor each day. The Instron Testing Machine is used for these evaluations of
the fabric and the welds. See appendix T13-71-FabricTesting for details about policy
and procedure.
-Fabric welding systems include "in -line vision" systems for 100% monitoring of weld
temperature and specifications.
• Fabric panels with "keder" connections are required to have a 2" weld without
exception. A 2" weld, as shown in our 4-hour destructive testing, yields an 80%
strength gain.
• Keder ropes are both welded and sewn into the fabric to guarantee elimination of
deformation during installation.
-Britespan deploys a Virtek laser system in our fabric production facilities that cast the
exact drawing of the end wall drawings onto the floor where the raw fabric lays - this
is done to rapidly accelerate the operator's speed of conversion and exact match of
intended drawings, but also eliminates human error from measuring or hand -drawing
incorrectly.
-Britespan uses a specific welding machine to join raw fabric panels together to create
the Britespan Building cover for maximum performance and reliability. The Leister
brand "Uniroof 700" is the latest technology welding machine suited to weld
thermoplastic membranes. With the Leister Quality System, the important welding
parameters (temp, air volume and speed) are not only under control, but the welding
quality is precisely documented. This provides Britespan an uncompromised level of
control & historical data reference on every cover produced in order to maintain highest
quality production output.
Inventory: Britespan has exceeded all of our competitors with our commitment to
inventory. Steel shortages, spring/fall ordering rushes can cause untenable delays for
construction projects. With over $15,000,000 of stock inventory on the ground at our
production facilities, this enormous dedication to our customers empowers Britespan to
stay on track with lead time expectations. We saw competitors stretch out as far as
1 year lead time over the past 36 months - something we are committed to preventing
for our customers.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Britespan has implemented a Data Asset Management Program (DAM) called
CANTO in order to centralize our digital assets for company wide access and
document control. This serves as our "Dealer Portal" for all of our authorized dealers.
In this platform, all of our internal staff and external dealer partners can log in with
credentials to access a searchable spectrum of assets from digital photo/video files,
structural drawings, technical update memorandums, certification documents, specification
documents, warranty statements, technical memorandums and updates. This platform
dramatically improved our network's competencies of delivering accurate, broad
spectrum, updated information to our customers. Think of having a "google" search
engine that houses all of your company's assets in one place. It has also served as
a very efficient conduit for submission of warranty certification applications, production
requests, real-time shipping availability, and a full catalogue of instructional & training
videos as our network grows with new staff. This portal significantly increases speed,
accuracy, and breadth and depth of information available to all our customers.
Britespan operates both the steel fabrication plants and fabric conversion plants under
the same management for matching quality control and continuous improvement
strategies. Many of our competitors do not operate both segments of this business -
giving up control of quality/CI in one case or the other.
ISO 9001:2015 Certification: Why is ISO9001 certification so important for
manufacturers? It helps businesses and organizations to be more efficient and improve
customer satisfaction. ISO standards are globally recognized, which allows for a
consistent framework for quality management regardless of where your company is
located. The certification program boosts employee engagement. The standard
requires businesses to use "risk -based thinking" to identify and control any risks
inherent to operations and re-evaluate them regularly. See the full publication in
appendix T13-76-IS09001. Britespan achieved ISO 9001:2015 certification in 2022.
Health and Safety Policy: Britespan prides itself on the establishment and ongoing
commitment to our employee's Health and Safety. The policy shown in appendix T13-
76-HealthSafetyPol icy was developed in concert with OSHA 25(s) 0) and the WSIB
Workwell Requirements.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 14A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response*
77
Do your warranties cover all products, parts, and
Britespan Warranty Statements are viewable in appendix T14A-77-
labor?
20YRWarranty, T14A-77-25YRWarranty, T14A-77-ReCoverWarranty. Britespan
warranties cover Britespan components manufactured by Britespan Building
Systems. Labor is not included in the coverage. The warranties are
transferable to new owners. Our replacement covers, for any manufacturer,
are warranted for 20 years.
-Warranty Registration must occur within 90 days of building installation.
See warranty statement for details. Registration includes prescribed pictures
and project information data.
-To initiate a claim, the owner may contact Britespan at 1-800-407-5846 with
any identification of original building sale (Owner Info, Stock Order Number,
Certificate of Warranty statement). Britespan administration and Warranty
Claims department will engage the owner with a request for pictures,
documentation and claim explanation to begin the process and execute the
claim procedure.
78
Do your warranties impose usage restrictions or
Britespan does not impose usage restrictions, however, there are liability
other limitations that adversely affect coverage?
limits listed in the documents. Britespan strongly encourages customers to
engage with with our staff to investigate and deploy design and installation
strategies that reduce or eliminate issues that contribute to unintended
damage or failures.
79
Do your warranties cover the expense of
Britespan warranties do not cover the expense of technician's travel time or
technicians' travel time and mileage to perform
mileage to perform warranty repairs.
warranty repairs?
80
Are there any geographic regions of the United
Britespan is pleased to provide service coverage for all of North America to
States or Canada (as applicable) for which you
include Alaska and Hawaii. For warranty claims or non -warranty service,
cannot provide a certified technician to perform
Britespan not only has a robust dealer network across North America, we
warranty repairs? How will Sourcewell
also have industry partners that we can contract with for the most remote
participating entities in these regions be provided
locations to provide warranty/service support under Britespan direction.
service for warranty repair?
81
Will you cover warranty service for items made by
Britespan is capable of providing service for non-Britespan projects -
other manufacturers that are part of your proposal,
especially fabric replacement. Britespan is not able to "warrant" any other
or are these warranties issues typically passed on
manufacturer's products. If the issue is a legitimate warranty claim for a non -
to the original equipment manufacturer?
Britespan product, the owner will need to submit a claim to that manufacturer.
82
What are your proposed exchange and return
Britespan Buildings are very specific to site loads & structure design. In the
programs and policies?
event that a Member needs to exchange or cancel an order, Britespan will
assess the nature of the order and make every effort to absorb the order
with minimal restocking fee. Some custom building may not be returnable.
83
Describe any service contract options for the
All Sourcewell Members may, at time of building order, include an annual
items included in your proposal. I
preventive maintenance contract agreement as an add -on.
Table 14113: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and
overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section
of your response in addition to responding to the questions below.
Line Question
Item Response*
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
84
MI.
87
Describe any performance standards or
In Britespan's view, performance is more than just getting product out the door.
guarantees that apply to your services.
There are multiple aspects - our three top deliverables are 1) Safety - goal being 0
lost time incidents, 10% improvement year -over -year in reported first aid events. 2)
Quality - our extensive process improvement are revisited weekly through our Master
CI Goals & KPI reviews, 3) Efficiency - less error yields faster production, less
waste and overall better performance outcome for our customers.
Performance standards relating to Britespan warranty are codified in the warranty
statements and outlined in detail within the installation manuals & structural drawings
issued with each building order.
Additionally, we issue full specifications in writing regarding detailed performance
standards and guarantees in Building Division 13 (Special Construction) as shown in
example appendix T5-33-SampleSpecification
Describe any service standards or
Service standards relating to Britespan warranty are outlined in Appendix T13-70-
auarantees that apply to vour services
MaintenanceSchedule document.
(policies, metrics, KPls, etc.).
Describe the methods or techniques that
Britespan provides exceptional detail of methods and techniques for installation that
impact the durability or longevity of your
greatly impact the durability and longevity of our products. See an example of an
product.
Installation Manual in appendix T1413-86-Insta11 Manual.
Our Post -Production Hot Dip Galvanizing (HOG) finish dramatically extends the
service life of our structures. There is overwhelming evidence that HOG finish
outperforms pre -galvanized steel.
Britespan has designed and fabricated our truss frames/purlin connections with
specific design intention to mount purlins located far enough away from the
membrane envelope so they do not create snow -load traps. We have documented
poor designs in the industry that create unintended collateral loads by snow not
being able to slide off the membrane shell because of purlin locations being
mounted too close to the fabric.
Britespan also only uses 1-piece purlins - manufactured to correct length and
double bolted to each truss frame in order to provide maximum resistance to loads
throughout the structural frame. We have seen failures in lessor designs where a
telescoping 2-piece purlin was used in order to reduce MFR inventory requirements.
Britespan only uses cable assemblies with turnbuckles and bolt connections that
are produced specifically for exact bay placement required. We have witnessed
failures in the industry when a roll of cable is sent to the jobsite and left to the
installer to field cut & fit by hand. It is critical that cable assemblies play an
integral role in concert with all other frame members to resist loads applied to the
building by external forces.
The fabric membrane on these TFS buildings are tensioned over the truss
frames. The manner in which the fabric is tensioned is critical. Inspection of actual
forces in terms of uplift can reach thousands of pounds of pressure applied to
termination equipment. Britespan only uses 10,0001b rated winch blocks to secure
covers onto the building system - regular ratchet straps will not perform under high
stress event conditions.
Britespan designs and provides solutions for preventing premature wear of fabric
membranes against steel frames. Every Britespan building has a polyethylene buffer
between the cover and the truss to extend the lifespan of the fabric cover. Buildings
with individual bay "keder" panels are also fixed into keder tracks on each truss to
prevent the fabric from wear points across the truss frames.
Describe your quality control and assurance
ISO 9001:2015 Certification: Why is ISO9001 certification so important for
process.
manufacturers? It helps businesses and organizations to be more efficient and
improve customer satisfaction. ISO standards are globally recognized, which allows
for a consistent framework for quality management regardless of where your
company is located. See the full publication in appendix T13-76-ISO9001.
Britespan achieved ISO 9001:2015 certification in 2022.
Britespan has a clear focus on performance evaluation and continuous
improvement (Cl). We have structured this focus with a designated Cl team, weekly
meetings, metrics established, and clear deliverables for all employees. Regular
reviews and documentation occur to mark progress and reveal opportunities for
improvement. This focus is not only limited to physical production areas, it is also
applied to technical design, engineering, sales & marketing, logistics and
administration units. When there are workflow faults or defective outcomes, our goal
is not limited to fixing the individual issue, it is to resolve the process that allowed it.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 15: Exceptions to Terms, Conditions, or Specifications Form
Line Item 88. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Contract terms, conditions, or
specifications, a Proposer must submit the proposed exception(s) or requested modification(s) via redline in the Contract Template
provided in the "Bid Documents" section. Proposer must upload the redline in the "Requested Exceptions" upload field. All exceptions
and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be included in the Contract.
Do you have exceptions or modifications to propose? I Acknowledgement -
No exceptions or modifications to propose. f Yes
No
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed
by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricinq - T4-22-Pricelist.pdf-Thursday June 29, 2023 15:16:47
• Financial Strength and Stabi Ity - Britespan Financial Strength and Stability.zip - Thursday June 29, 2023 15:32:59
• Marketing Plan/Sams- Marketing Plan Samples.zip - Thursday June 29, 2023 15:20:15
• WMBE/MBE/SBE or Related Certificates - WMBE MBE SBE Certificates.zip - Thursday June 29, 2023 13:56:52
• Warranty Information - Warranty Information.zip - Thursday June 29, 2023 15:23:58
• Standard Transaction Document Samples - Britespan Standard Transaction Docs.zip - Thursday June 29, 2023 15:32:27
• Requested Exceptions (optional)
• Upload Additional Document - Britespan Additional Documents.zip - Thursday July 06, 2023 13:20:34
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://ww-w.treasury.gov/ofac/down (bads/sdn iht.pd f;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
I✓ By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Steve Burke, Vice President of Finance, Britespan Building Systems Inc
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and Pages
attachments (if
applicable)
Addendum_S_Fa b ri c_Stru ct u res_R F P_071223
Wed June 28 2023 04:33 PM
Addend um_4_Fabric_Structures_RFP_071223
Thu June 15 2023 01:37 PM
Addendum_3_Fa b ri c_St ru ct u res_R F P_071223
Wed June 7 2023 02:00 PM
Addend um_2_Fabric_Structures_RFP_071223
Fri June 2 2023 08:31 AM
Addend um-1 _Fabric_Structures_RFP_071223
Fri May 19 2023 01:14 PM
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
EXHIBIT C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor
meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
11 Name of vendor who has a business relationship with local governmental entity.
2
❑ check this box It you are tiling an update to a previously tiled questionnaire. (I he law requires that you tile an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
31 Name of local government officer about whom the information is being disclosed.
Name of Officer
41 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes F-1 No
51 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx. us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001 (1 -a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
EXHIBIT A
KEYSTONE METAL BUILDINGS
8201 McDaniel Rd Fort Worth, TX 76126
K\ Grace King — 817-944-6671 Office — 888-585-5649
Email: rg acekkeystonemetalbuildin sg com
Fabric Building Proposal
Date: May 511, 2026
For: City of Fort Worth
Ref: Revised 42'X46' Atlas
Loc: 2204 Brennan Ave., Fort Worth, TX
BRITES AR
BUILDING SYSTEMS INC
WE PROPOSE TO PROVIDE DESIGN SERVICES, SUPPLY MATERIALS, LABOR, & EQUIPMENT FOR THE FOLLOWING
PRE-ENGINEERED FABRIC BUILDING FOR THE ABOVE REFERENCED PROJECT.
DESIGN CRITERIA: IBC 2021
1. Live Loads
a. Roof 20 PSF
2. Snow Loads
a. Ground Snow Load 5 PSF ASCE 7-16
3. Wind Lateral Load on Structural Frame
a. Base Wind Speed 105 MPH ASCE 7-16
b. Wind Exposure B
c. Importance Factor 1.0
4. Dead Loads include the self -weight of the structural elements
5. Seismic Design Parameters
a. RISK CATEGORY I1
b. SEISMIC IMPORTANCE FACTOR 1
c. SOIL SITE CLASS D
d. SEISMIC DESIGN CATEGORY B
6. Collateral Load
a. 0.25 PSF collateral load
BASE BID MATERIALS FOR THE FOLLOWING BUILDING:
COMPONENTS:
* All design services required for permitting (civil, architectural, structural, landscape, surveys, permits, Geotech)
* 42' X 46'ATLAS building frame with (1) end wall, 3 trusses at 12' O/C and 1 truss at 10' O/C
* (1) 3'X3' mesh vent
* HDG purlins/hardware upgrades, sealed structural drawings, and freight to jobsite
* 12.5-ounce, 23 mil NON-FR, white fabric cover for main frame and end wall
* Erection and equipment to install building package (estimated 5 days)
* Excavate footer trench and place pea gravel to establish level foundation for blocks
* Supply and install precast concrete block foundation (estimated 4 days)
BASE BID PRICE: $l l 8,087.95
KEYSTONE METAL BUILDINGS
8201 McDaniel Rd Fort Worth, TX 76126
Kv Grace King — 817-944-6671 Office—1-888-585-5649
Email: rg acegkeystonemetalbuildin . s com
Price Breakdown:
Building Package- $32,287.95
Building Install/Equipment- $18,750.00
Supply/Install Block Foundation- $19,050.00
Design Services- $48,000.00
Total-
$118,097.95
BRITES AR
BUILDING SYSTEMS INC
PAYMENT SCHEDULE:
1. BUILDING MATERIALS: 30% DEPOSIT REQUIRED TO PLACE ORDER. REMAINING 70% DUE NET 15 FROM
SHIPMENT DATE.
2. DESIGN SERVICES: (IF APPLICABLE) 30% DEPOSIT REQUIRED TO BEGIN. REMAINDER TO BE INVOICED AS
WORK PROGRESSES BASED ON COMPLETION OF INDIVIDUAL DESIGN SERVICES.
3. LABOR: TO BE INVOICED ON THE COMPLETION OF THE BUILDING, DUE NET 10 AFTER INVOICE DATE.
A. ONLY ONE PUNCH LIST WILL BE PROVIDED BY CUSTOMER, THIS PUNCH LIST IS TO INCLUDE ALL ITEMS FROM
OWNER & ARCHITECT (IF ANY).
B. CUSTOMER WILL BE RESPONSIBLE FOR ANY RE -MOBILIZATIONS AT $3,800.00 PER OCCURRENCE (ONE
INCLUDED).
C. EQUIPMENT DIAPERS & SOCKS COSTS AT $800.00 PER EACH PIECE OF EQUIPMENT IF REQUIRED.
D. ADDITIONAL CHARGES INCURRED TO BE BILLED @ $75.00 PER MAN-HOUR PLUS EQUIPMENT FEES.
E. ADDITIONAL CHARGES INCURRED TO BE BILLED @ $150.00 PER MAN-HOUR FOR CERTIFIED WELDER
F. PAYMENTS WILL BE MADE PER PAYMENT SCHEDULE ABOVE.
G. PER DIEM WILL BE ADDED AT $150 PER 8 MAN HOURS PER MAN FOR TRAVELING PROJECTS
H. QUOTATION IS BASED ON ADEQUATE & UNOBSTRUCTED HEAVY EQUIPMENT & TRUCK ACCESS PROVIDED
AROUND & INSIDE BUILDING.
I. ERECTION BASED ON CONTINUOUS WORK FROM START TO FINISH WITH ONE (1) MOBILIZATION INCLUDED PER
BUILDING.
J. ADEQUATE BENCHMARKS & BUILDING ELEVATIONS TO BE PROVIDED & MAINTAINED BY OTHERS.
K. LINES, GRADES, DESIGN, LAYOUT, ENGINEERING & SURVEYS BY OTHERS.
L. KEYSTONE TO HAVE FULL ACCESS TO FOUNDATION FOR ERECTION.
M. NO ADDITIONAL WORK WILL BE PERFORMED WITHOUT SIGNED CHANGE ORDER FROM CUSTOMER.
N. CONCRETE TO BE AT MINIMUM STRENGTH OF 80% PRIOR TO ERECTION.
EXCLUSIONS: DOORS, OH DOORS, COILING DOORS, SHIPPING CONTAINERS, SALES TAX, INSULATION,
FOUNDATIONS, MEP, EXHAUST FANS, SKY LIGHTS, WINDOWS, LOADING FOR FANS, PAINTING OF ANY KIND,
ANYTHING ELSE NOT SPECIFICALLY SET FORTH IN INCLUSIONS OR SHOWN ON REFERENCED DRAWINGS.
STANDARD EXCLUSIONS: PRESSURE WASHING OF STEEL, PAID WHEN PAID CLAUSE, LIQUIDATED DAMAGES,
PAYMENT & PERFORMANCE BOND, PROPOSAL GUARANTY, US STEEL (UNLESS LISTED IN INCLUSIONS),
PERMITS, INSPECTIONS FEES.
TARIFF: THIS QUOTATION INCLUDES THE CURRENT STEEL & ALUMINUM AND US IMPORT TARIFFS. HOWEVER,
UNTIL A CONTRACT IS SIGNED, PRICE MAY BE ADJUSTED BASED ON THE APPLICATION OF TARIFFS OR CHANGE IN
TARIFF RATES. THIS QUOTATION IS BASED ON ADEQUATE & UNOBSTRUCTED HEAVY EQUIPMENT & TRUCKACCESS
PROVIDED AROUND & INSIDE THE BUILDING ERECTION IS BASED ON CONTINUOUS WORK FROM START TO FINISH
WITH ONE (1) MOBILIZATION. ANCHOR BOLTS ARE TO BE CLEAN & FREE OF ANY DEBRIS PRIOR TO ERECTION
START UP. KEYSTONE METAL BUILDINGS TO HAVE FULL ACCESS TO SLAB FOR ERECTION OF FABRIC BUILDING.
NO ADDITIONAL WORK WILL BE PERFORMED WITHOUT SIGNED CHANGE ORDER FROM CUSTOMER. CONCRETE
TO BE AT A MINIMUM STRENGTH OF 80% PRIOR TO ERECTION OF ANY FABRIC BUILDING COMPONENTS. ALL
EXCLUSIONS APPLY UNLESS SPECIFICALLY INCLUDED IN QUOTE COMPONENTS OR ALTENRNATES.
ACCEPTED: THE BASE BID PRICE, SPECIFICATIONS & CONDITIONS LISTED ABOVE ARE SATISFACTORY & ARE
HEREBY ACCEPTED. KEYSTONE METAL BUILDINGS IS HEREBY AUTHORIZED TO DO WORK AS SPECIFIED ABOVE.
SUBMITTED BY,
Grace King
Keystone Metal Buildings
ram(&keystonemetalbuildin s� com
(888)585-5649
Sourcewell Vendor
Sourcewell Member
Building Use
Town and State
Sales Rep
Keystone Metal Building
City of Fort Worth
Salt Storage
Fort Worth, TX
Grace Kinci
Building Package & Design Criteria
Building/Recover Series
Atlas
Building Width
42
Building Length
46
Truss Spacing
MIXED
Foundation Height
8
Applicable Building Code
ASCE 7-16 (IBC 2021)
Ground Snow Load
5
Wind Load Vult
105 MPH
Occupancy Category
CAT I (LOW)
Wind Exposure (B,C,D)
B (Urban and Suburban
Site Condition
e = 1.0 Partially Expose
Collateral Load .25psf STD
0.25
Fabric Type
NON-FR
End Walls Included
1
Stamped Drawings
Yes
BRITESPAN
BUILDING SYSTEMS INC
Scope Of Work
Supply of Materials
YES
Shipping to site
YES
Labor to Install
YES
Lift Equipment
YES
Foundation
YES
Site Work
NO
Permitting
YES
Prevailing Wage
YES
Door(s) Schedule
Additional Inclusions
Contract Cost Centers & Descriptions
Item I QTY I Member Price I Description/Comments
Building Package
1
$16,274.05
End Wall(s) Framing
1
$830.09
End Wall(s) Fabric
1
$1,525.40
Fabric Type & Warranty
1
Included
Britespan Misc Parts
0
$36.08
Britespan Drawings
0
$2,750.00
Britespan Recover
0
$0.00
Britespan Custom Items
0
$0.00
US Tariff 1 $5,353.91
Freight to Site 1 $4,868.42
Labor/Equipment to Install
1
$18,750.00
Foundation
1
$19,050.00
Site Work
0
$0.00
Non-Britespan Materials
1
$650.00
Additional:
1
$48,000.00
Total Contract Price
$118,087.95
HDG Upgrades
HDG Upgrades
One 3'X3' Mesh Vent
12oz RU88X-6, Non-FR, ASTM E84, 20YR
Term Strips
Sealed Structural Dwgs
Labor & Equipment to erect building
Precast Concrete Blocks
Anchor Bolts
All design services for permitting
Thank you for your business!
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
EXHIBIT B 071223-BRT
Sourcewell
Solicitation Number: RFP #071223
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Britespan Building Systems Inc., 688 Josephine Street North, R.R. #1,
Wingham, ON Canada NOG 2WO (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Fabric Structures with Related Materials and Services
from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires August 18, 2027, unless it is cancelled
sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions
upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right
to consider additional extensions beyond seven years as required under exceptional
circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
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2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and payforthe return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
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• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government -
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
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Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum, the terms of which will be negotiated directly between the
Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as
applicable. Any negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
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price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
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D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
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b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability -completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsements) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
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Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
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ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
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guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by a Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by:
�j SI;I�.wayf�
gy: COFD2A139D06489..
Jeremy Schwartz
Title: Chief Procurement Officer
8/14/2023 1 2:20 PM CDT
Date:
Approved:
''D,,oAAcuSigneedby::
hawy
By:[488AF7 IB0894454...
Chad Coauette
Title: Executive Director/CEO
8/18/2023 1 9:26 AM CDT
Date:
Britespan Building Systems Inc.
DocuSigned by:
S{ - t �
By: AF3FFC4D204B4FD...
Steve Burke
Title: Vice President of Finance
Date:
8/18/2023 1 8:08 AM CDT
Rev. 3/2022 18
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RFP 071223 - Fabric Structures with Related Materials and
Services
Vendor Details
Company Name:
Britespan Building Systems Inc.
688 Josephine St North, R.R. #1
Address:
Wingham, Ontario NOG 2W0
Contact:
Steve Burke
Email:
sburke@britespanbuildings.com
Phone:
519-912-1001 229
HST#:
809853054
Submission Details
Created On:
Thursday May 25, 2023 12:00:15
Submitted On:
Tuesday July 11, 2023 08:15:07
Submitted By:
Steve Burke
Email:
sburke@britespanbuildings.com
Transaction #:
94f67a63-a57c-4a45-a4e1-e8f589cdbb2e
Submitter's IP Address:
216.46.134.223
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C16OE9B
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
Line
Item
Question
Response"
1
Proposer Legal Name (one legal entity only):
Britespan Building Systems Inc.
(In the event of award, will execute the
resulting contract as "Supplier")
2
Identify all subsidiary entities of the Proposer
There are no subsidiaries included in this proposal
whose equipment, products, or services are
included in the Proposal.
3
Identify all applicable assumed names or DBA
Britespan Building Systems Inc. does not use any assumed or DBA names.
names of the Proposer or Proposer's
subsidiaries in Line 1 or Line 2 above.
4
Provide your CAGE code or Unique Entity
No CAGE code; FEIN is 98-1464393
Identifier (SAM):
5
Proposer Physical Address:
688 Josephine Street North, R.R. #1 Wingham, ON, Canada, NOG 2WO
6
Proposer website address (or addresses):
www.britespanbuildings.com, www.britespandomes.com
7
Proposer's Authorized Representative (name,
Steve Burke, Vice President of Finance, 688 Josephine Street North, R.R. #1,
title, address, email address & phone) (The
Wingham, ON, Canada NOG 2WO, 800-407-5846 Ext 6229,
representative must have authority to sign
sburke@britespanbuildings.com
the "Proposer's Assurance of Compliance' on
behalf of the Proposer and, in the event of
award, will be expected to execute the
resulting contract):
8
Proposer's primary contact for this proposal
George Lawless, Director of Business Development, 425 Orbiting Dr. Suite A,
(name, title, address, email address & phone):
Mosinee, WI, 54455 715-301-5490 glawless@britespanbuildings.com
9
Proposer's other contacts for this proposal, if
John MacDonald, President, 688 Josephine Street North, R.R. #1, Wingham, ON,
any (name, title, address, email address &
Canada NOG 2WO, 800-407-5846 Ext 6245 jmacdonald@britespanbuildings.com
phone):
Table 2A: Depth and Breadth of Offered Equipment Products and Services
Line
Item
10
Question
Provide a detailed description of the
products, and services that you are offering
in your proposal.
Response
Britespan Building Systems Inc is the authority in fabric buildings throughout North
America. Servicing over 48 different industries, we offer competitive building
solutions for permanent, temporary and portable fabric buildings that are pre-
engineered for site -specific code compliance. Britespan offers a wide variety of
services including new construction, replacement covers, maintenance and
accessories.
Designed with safety, performance and longevity as objectives, Britespan
offers "column -free" interior space with spans ranging from 24 feet to 210 feet
wide - to any length desired. Our advanced modular design accommodates
additions, repairs and replaceable parts & modules that leave room for expansion in
the future. Our buildings provide for customizable clearances, door openings and
sidewall openings.
Sourcewell Members will find a wide range of traditional arch -shaped profiles as
well as the desirable gable -shaped contours that have become very popular. Our
fabric membranes, described more below, offer exceptional finishes that are
waterproof and weather repelling in a variety of color selections and fire code
ratings resulting in long term durability.
Britespan designs, engineers and manufactures exceptional open -web structural
steel trusses in concert with purlins and end wall columns that comprises the "Steel
Frame" of the building which is then cladded with tensioned membrane that is
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
secured to the foundation. The building "system" is designed as a single,
composite performance tested envelope.
Services, described in further detail below, are full -spectrum from standard, cost
effective design offering to custom applications that meet Sourcewell Member's
specific needs. These services range from "Supply -only" to "Full Turnkey" solutions
to include new installations, expansions, relocation and repair work.
Britespan Building Systems product line is comprehensive to manage accessibility
requirements, capacity objectives, cost control and clearance requirements. Our
buildings are especially designed to address the cost impact and relationship to
foundation design and install labor hours. This is likely the single most overlooked
total project design aspect for most owners. We have observed that many
providers of fabric buildings only focus on the building package price itself, when
post -completion job cost analysis shows obvious efficiencies that could have been
achieved if the structure was designed in concert with the foundation and installation
cost weightings. Britespan has developed the discipline to understand the total
project cost analysis that Sourcewell Members come to expect before the building is
sold.
Britespan offers the following building series overview. All of our profiles are
interchangeable with our complete fabric cladding offering listed near the bottom.
All profile drawings can be previewed in Appendix T2A-10-ProfileDrawings, and can
be priced using the price list in Appendix T4-22-PriceList except for Genesis and
Epic. Given the sheer size of these two series, and extended market volatility, they
must be priced at the time a quote is requested in order to provide best pricing
available. All building series are engineered for site -specific location, site hazards
& use -group designations to be compliant with all local & state/provincial building
codes. All of our building series are available with column -free interiors, and end
walls to create an open, partially enclosed or fully enclosed building system.
Britespan has dramatically increased (since 2019 proposal) the standard offering
of series and profiles within the series to create the widest spectrum of standard
profiles possible for Members to select from. If custom profile is still desired,
Britespan will design and fabricate as required.
-Atlas Series: Arch -shaped in profile, the Atlas series is the most popular series in
our history. Exceptional value in pricing, this series offers widths from 24' - 80' with
many of the profiles having "legs" to provide for additional vertical clearance
requirements. This series incorporates optional eave packages, ridge venting, end
wall venting, entry door frames, and overhead door frames. This series can have
up to a 16' on -center truss spacing.
-Super Atlas Series: Also an arch -shaped profile, this series offers a collection of
wider column -free spans - 90/100/108 feet in width. With mutliple leg height options
for vertical clearance requirements, this series is exceptionally priced for this width
range. This series incorporates optional ridge venting, end wall venting, entry door
frames and overhead door frames. This series can have up to 20' on -center truss
spacing.
-Pro-Leg Series: This arch -shaped profile series incorporates an open web truss
with a solid -web "i-beam" leg to provide the owner with a perfectly vertical leg that
is slim, yet extremely rigid and strong. The solid -body connection detail is the key
for performance at this joint between truss and leg, yielding improved truss spacing
and decreased foundation cost by reducing reactionary forces at the base plate.
Available in 30/40/46/50/63/68 foot widths and 8/10 foot leg heights.
-Container Top Series: Developed for quick and efficient construction on sea
shipping container foundations, this arch -shaped profile series was specifically
designed to include connection devices to fit shipping containers and are incredibly
installer -friendly. Available in 30-40-50 foot widths, and pre -designed to fit standard
container box lengths, this series comes ready to install without having to perform
any modifications for a perfect fit. To make this even more installer friendly, this
series comes with all 13'-Y truss spacing to fit the top of sea shipping containers
perfectly without having to assemble odd -size truss bays. Less SKUs, faster
install.
-Apex Series: Britespan's most utilized gable -shaped profile series. The Apex
series provides Members with an exceptional range of options from 53 feet wide to
100 feet wide, along with optional sidewall heights of 10 feet and 14 feet tall. The
Apex series is also enhanced for exceptional performance & cost efficiency by
offering an "A" and "B" option in several profiles to allow the facility designer to
select "Heavy" or "Light" gauge frames to suit the wide range of geography's
climatic demands and arrive at the most efficient overall design. Where all other
manufacturers simply squeeze truss spacing closer together to manage heavier
loads, Britespan provides this option of lighter and heavier frames enabling the
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
designer to maintain truss spacing when needed while not changing the desired
profile. The Apex series can achieve up to a 20' on -center truss spacing, and
deploys options for single -piece covers or individually kedered bay covers.
• Magnum Series: Britespan's heavyweight champion! The Magnum series was
specifically created to manage significantly high snow loads. This gable -shaped
profile series has three widths of 66/73/80 feet wide, and all three widths are pre -
designed for option of 10' or 16' tall sidewall legs. This series was designed to
manage snow loads of 60# Ground Snow while maintaining 20' OC truss spacing.
The purpose of maintaining wide truss spacing is to reduce foundation costs and
installation labor costs. Rating charts have been pre-engineered to manage 300#
+ Ground Snow loading if ever needed. This series deploys individual kedered
bay cladding, and provides exceptionally tall interior clearances.
-Genesis Series: Offered in widths from 80 feet wide to 210 feet wide with
multiple sidewall heights, this gable -shaped profile series is the provider of massive
space when required. Available in standard or custom sidewall heights, unlimited
lengths, the Genesis is capable of up to 20' OC truss spacing and utilizes fully
kedered individual bay cladding.
-Epic Series: With the same gable roof design as the Genesis, this series
incorporates an I-beam leg into the design for maximum interior clearances at the
interior sidewall. The Epic is also unique with an integrated eave system that
provides for desired performance in specific water management cases. Available in
widths of 80 feet to 140 feet wide, with unlimited lengths. This series can achieve
20' OC truss spacing.
-Easy Access Series: This series has the arch -shaped profile like the Atlas series,
however, it incorporates a shape that allows for tall access openings down the
entire sidewall of the building for side entry. An eave system has been integrated
to keep the rain line out and away from the entrances, and fully enclosed ends
make this profile a routine selection by Sourcewell Members for several reasons.
This series is available in widths from 38 feet to 67 feet deep, and unlimited
lengths.
-Replacement Covers: Britespan Building Systems provides expert -level services for
replacement covers and end wall fabric for any manufacturer's building. Regardless
of whether the owner has his original drawings or not, our dealers are highly trained
and experienced with obtaining measurements and dimensions to ensure that the
replacement cover is produced and installed perfectly.
-Liner Packages: If a project requires an interior liner pacakge to create interior
climate control, Britespan has the solution designed and ready to order.
Fabric Membrane Offering:
Manufacturers and Suppliers provide a wide spectrum of membrane cladding for
structures depending on intention of pricing and performance. At Britespan, we
offer the industry's longest lasting performance membranes that are sourced in North
America. It is important to Sourcewell Members that the cladding of the building
performs as expected for at least 20 years - and well beyond before it will need to
be replaced. It is our experience that using North American produced HDPE
polyolefin fabric meets and exceeds that expectation.
•12oz High Density Polyethylene (HDPE) - ASTM E85 Rated
•12oz High Density Polyethylene (HDPE) - NFPA701 Rated
•13.5oz High Density Polyethylene (HDPE) - ASTM E85 Rated
•13.5oz High Density Polyethylene (HDPE) - NFPA701 Rated
•28oz Polyvinyl Chloride (PVC) - NFPA701 Rated
-Specifications and color selection example are in appedix T2A-10-FabricSpecs
Technical Performance Specifications and color selection are available in appendix
T5-33-S a m p l e S pecifi ca d o n.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
11 What levels of service (material only, turnkey, Sourcewell Members require expanded levels of service to fit their individual needs.
other) are being proposed? Britespan recognizes this and has acquired a deep level of experience working in
concert with Member's designated Project Managers/Engineers of Record. For this
reason, we have helped Sourcewell Members find success by providing the following
spectrum of services:
-initial and final design consultation to include critical design criteria evaluations,
rough order of magnitude and schematic budgeting services to help identify and
project the level of effort and cost of the Member's facility plans. This is offered at
no charge or obligation to the Member.
-Engineering services - sealed structural drawings and Calculations packages for all
states and provinces. Pricing is shown in our pricing catalog within this response.
-Preliminary base plate layout drawings and reactions table to support 3rd party
designers of foundations and collateral loads.
-Specification document drafting services and collaboration review - Britespan is
always interested in assisting with writing & review of Division 13 - Special
Construction section of the Member's project plans to make sure the Member
captures the intended results for the project. This is offered free of charge or
obligation. See example in appendix T5-33-SampleSpecification.
-Commodity Capacity & Volume Calculations: Many Sourcewell Members know how
much commodity they need to store, but are unsure of what size bin is needed or
how to design the most efficient configuration of containment for the required
volume. Road salt, cold patch, gravel, etc - designing a containment solution has to
fit the exact need of the Member. Britespan provides exact analysis to include
isometric view results in several variations to ensure the Member's objectives will be
met with the most efficient layout. This is provided free of charge or obligation.
See example in appendix T2A-11-CommodityCalculation.
-Materials Only Packages: Complete, pre-engineered building packages including
construction drawings, installation manuals, customer care manuals, warranty
certificate application instructions and freight.
-Materials Only Components: Parts, replacement covers, replacement end walls,
cables, tensioning equipment, repair kits, building extensions including freight.
-Furnish and install contracts: These include the building package, delivery and
installation to include all lifts & equipment to complete the installation. Engineering,
drawings, customer care manuals, and warranty certificate application submitted by
the installer. Anchor bolts, sub trades such as electrical, doors, etc can be rolled
into these F&I contracts as desired by the Member.
-Turnkey Solutions: Including all aspects of the total project scope of work, the
Britespan network can provide complete solutions for Sourcewell members when
needed. This can include, but not limited to, Britespan building package with
complete installation, permitting, site work, excavation and backfill, soil bearing
testing, foundations, paving, electrical, ventilation, as well as project management
and full time site supervision.
-Custom building design services: When the Member's needs exceed our standard
profile series offering, Britespan is fully capable of designing & manufacturing
modifications and custom structures to fit the project's objectives.
-Preventive Maintenance Services: Britespan's network offers on -demand or pre -
planned preventive maintenance services to keep the Member's facility in top
performance and realize maximum lifespan.
-Replacement fabric covers for main buildings and end walls. No matter what
brand of tension membrane structure the Member owns and operates, Britespan can
provide replacement covers that fit and finish exactly as required.
-Relocation Services: Sourcewell Members who need a fabric building moved from
one location to another are welcomed to contact Britespan to have this service
quoted and performed.
12
Does the response include installation
Yes, Britespan offers complete installation services described below.
services?
13
If the answer to Line #12 above is Yes,
Please see responses in 0 14, 15, 16.
describe in detail the following elements
(Lines #14-16) of installation services.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
14
How does the Participating Entity select an
Britespan has the largest North American trained, authorized dealer network in the
installer?
industry. Our network is not only diversified geographically across the US and
Canada, but it is also diversified across different vertical markets of expertise. The
vast majority of our dealers will travel throughout many states/provinces, and some
are specialized to local conditions & practices.
Sourcewell Members are more than welcome to select any of our competent
dealers they wish. Most often, a Sourcewell member will choose a Britespan dealer
who is most local to their project site for many great reasons. There are several
instances, however, that Sourcewell Members will select a dealer who will travel
significant distances to manage & execute the contract because of a specific
capability or strategy that is desired. No matter which dealer the Member selects,
that dealership will provide & project manage the installation itself for maximum
accountability. A Member may request references from any dealer prior to
executing a contract for due diligence and confidence. Members are not restricted
from engaging any dealer regardless of the location.
If a Sourcewell Member contacts Britespan directly and asks for direction on
selection of an installing dealership, we will direct that Member to the most local
dealership who has qualified experience with the specific scope of work desired.
For example, 100% of our dealers are experts with road salt storage, however, a
sports facility such as a hockey rink may be better suited for a narrower group of
our dealers who have experience with a complicated turnkey project such as this.
Sourcewell Members are also welcomed to select the Britespan dealership of their
choice directly - if they need to know which dealers are in their region, we will
provide that listing upon request.
15
How does Proposer ensure installers are
When Britespan says "..the largest trained and authorized dealer network", we don't
trained, experienced, and fully licensed within
simply reference a list of contractors who will take a lead and sell a building. We
jurisdictions where work is performed?
have consciously selected our participating dealership network for two imperative
qualities: Safety and Competency.
All Britespan dealers are committed by signed agreement & contract that is vetted
and renewed annually to meet or exceed the following:
-Each "new" dealer will have no less than 50 hours of formal training on product
line, critical design criteria for building code compliance, execution and best
practices. This training includes field installation procedures, requirements and
guidelines.
•AII dealers are also compelled to attend and participate in 20 hours of annual
training & updates to ensure technical changes, policy & practices are adopted.
•AII dealers are required to have a minimum of $2,000,000 liability insurance.
Britespan dealers also have contractors licenses in the states they conduct business
in. Britespan dealers are also able to meet OSHA certification requirements as
needed by Sourcewell Members.
-Britespan engineering staff also strictly reviews each building order submission for
correct structural design matching site -specific criteria to ensure safe & compliant
buildings that meettexceed all local building codes.
-Britespan also engages third party professional engineers (not on Britespan payroll)
to perform a 3rd party structural review of each building and provide PE registration
seal of each Britespan building sold to ensure safety and compliance.
16
Does Proposer have a standard installation
The Britespan Dealer Network, being independently owned contractors, bound by
agreement it will require Participating Entities
formal Dealer Agreement Contract to Britespan, may have varying contract formats
to use? If so, please upload a copy with
that outline the scope of work, inclusions, exclusions, subject -to items, terms and
response.
conditions. Uploaded as appendix T5-33-DealerContract is an example of what a
typical installation agreement would look like. Britespan dealers are also open to
use of Member's additional input and stipulation into these installation agreements.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 2B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line Item
Category or Type
Offered *
Comments
17
Tension fabric structures
r. Yes
Britespan offers a full line of tension
r No
fabric structures from 24 feet wide to
210 feet wide.
18
Rigid framed fabric structures
r. Yes
Britespan offers many of our profiles
r No
with solid -web, I-beam style legs and
portal frames as shown in our profile
drawings.
19
Membrane structures
r Yes
Britespan does not offer tensile,
G No
cable supported structures.
20
Air -supported structures
r Yes
Britespan does not offer air-
y No
supported structures.
Table 3: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
Comments
21
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
departments.
Table 4: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line Question Response*
Item
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
22
Describe your pricing model (e.g., line -item discounts or
product -category discounts). Provide detailed pricing data
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
Britespan's pricing model is configured from Manufacturer's
Suggested Retail Price (MSRP) model. Sourcewell Members
receive a substantial discount of 15% below MSRP. Because we
recognize that often our customers require custom applications
beyond our already broad offering, we are also committed to
offering this discount level on custom -priced building packages as
well. See Price List appendix T4-22-PriceList
Each profile in each series will have a standard offering of
pricing according to truss spacing. Member consults with Britespan
to ensure correct truss spacing meets site -specific design
requirements. Example: Wisconsin has high snow loads, Texas
does not. Example: Florida has high wind loads, Michigan does
not. If a custom profile is requested, our engineering team will
create the model and provide truss spacing per instance.
Britespan has created multiple series with multiple shapes & ranges
of load resistance in order to provide the industry's widest range of
truss selection for site load efficiency. We realize that the building
is only a segment of the total project cost - and we have designed
our structures to compliment the reduction of foundation cost
required to complete the building project.
As always, Britespan provides good -better -best options for our
customers following the priorities that the Member tells us are most
important to them. For projects that are limited by budget,
Britespan can offer the very best value of cost efficient design &
construction. For projects that are driven by performance as
highest priority, Britespan delivers solutions that will meet and
exceed that mandate. We service all needs and desired outcomes.
Price pages for the main building for each series shows each
profile width within the series and the price -per -square -foot of that
profile related to truss spacing. Truss spacing is determined by site -
specific design criteria to meet local building codes - Members can
consult with Britespan for that determination.
End Wall Price Pages for each series shows each profile width
within the series and the price for end wall fabric and end wall
steel framing depending on wind speed rating required. Members
can consult with Britespan for that rating requirement. Pricing is
also shown for end walls that need to be extended below main
building zero point (if end walls drop below foundation height of the
main building).
Both Main Building and End Wall Pricing is also shown in both
Non-FR (Non Fire Rated) and FR (Fire Rated) fabrics.
Accessories & miscellaneous parts are also listed and priced.
Upgrades for fabric types, galvanizing and stainless steel are also
listed and priced. Short -building surcharges are also cited for
configurations less than standard lengths.
The attached price lists (T4-22-P rice List) are stated in U.S.
Dollars. For Sourcewell Members purchasing in Canadian Dollars,
we will apply the Bank of Canada closing exchange rate on the
order date. For reference purposes only, on June 21, 2023 was
$1.000SD = $1.3183 CAD. See example pricing of a typical
Britespan Atlas 50W x 80L building with one end wall in appendix
T4-22-SamplePricing
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
23
If Proposer is including installation services within its
Britespan will quote labor for installation at the request of the
proposal, please describe how installation services will be
Sourcewell Members individually for each project. Labor & site
priced, including applicable labor rates that may apply. How
conditions change from site to site, state rules, prevailing wages
will Proposer address any prevailing wage requirements of
and scopes of work.
Participating Entities?
Britespan dealers are keenly adept at consulting with the Member
on the efficiency of pairing different profiles with foundations to
arrive at the lowest possible cost of project. There are often
cases where saving a little on the building can end up costing far
more on the foundation to match it. This is one of the excellent
services that Britespan brings to Sourcewell Members.
Labor for installation costs will be unique to every job site. Site
confinement, working hours allowable, winter condition contingencies
can affect each project differently. Our network is also adaptable to
prevailing wage requirements that are mandated along with any
requirement of reporting on labor/equipment that may be in place.
Our long history of success has shown that quoting the labor of
these project individually in concert with the building selection and
foundation to compliment each other has yielded the most efficient
pricing. Design -Build contracts like this have historically achieved
the best performing delivery system for both schedule and cost.
24
Quantify the pricing discount represented by the pricing
Britespan is pleased to offer a 15% discount from MSRP to
proposal in this response. For example, if the pricing in
Sourcewell Members as indicated on our price lists. See appendix
your response represents a percentage discount from
T4-22-PriceList
MSRP or list, state the percentage or percentage range.
25
Describe any quantity or volume discounts or rebate
Britespan will review any request for quantity/volume discount
programs that you offer.
beyond our offer on a case -by -case basis.
26
Propose a method of facilitating "sourced" products or
Sourced Goods are often a routine for Members purchasing a
related services, which may be referred to as 'open
Britespan building. Several examples are shown below in response
market' items or "nonstandard options". For example, you
to question 27. Because each building project is unique in
may supply such items "at cost' or "at cost plus a
several ways, we have been most successful providing individual
percentage," or you may supply a quote for each such
competitive quotes per project on these products/related services
request.
rather than a blanket cost.
27
Identify any element of the total cost of acquisition that is
Sourcewell Members often times can manage much of the scope of
NOT included in the pricing submitted with your response.
work for a project involving a Britespan Building. The two most
This includes all additional charges associated with a
routine inclusions (sourced goods) into a contract that are not in
purchase that are not directly identified as freight or
this proposed pricing are:
shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training,
-Labor to install the Britespan Building
or initial inspection. Identify any parties that impose such
-The foundation including anchorage (anchor bolts)
costs and their relationship to the Proposer.
Additional requested Scope of Work items that we have
experienced with Sourcewell Members include (but not limited to):
-Site Work/soil corrections
-Paving
-Overhead Doors
-Man Doors
-Bollards
•HVAC
-Electrical
•3rd Party 'Bolt Inspections' - post installation
-Mandatory site safety training
-Waste Removal
We are not aware of any entity outside the owner/Member that
have imposed cost -item requirements.
28
If freight, delivery, or shipping is an additional cost to the
Freight/delivery is a line -item cost of our building orders. It will be
Sourcewell participating entity, describe in detail the
quoted at time of contracting and guaranteed at that time. Freight
complete freight, shipping, and delivery program.
(unless an off -shore delivery) will be by OTR (over the road)
trucking on flatbed hauler. For offshore deliveries, the mode of
transportation will be in sea shipping container - quoted at time of
contract. At the time of order, a manufacturing completion date
appraisal will be issued, and the customer will collaborate with our
shipping department for exact delivery date required by the
Member. Britespan offers shipping charges at cost - no markup.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
29
Specifically describe freight, shipping, and delivery terms or
Britespan routinely ships buildings worldwide. We offer all types of
programs available for Alaska, Hawaii, Canada, or any
Land, Air, Sea and Intermodal options for our participating entities.
offshore delivery.
All freight solutions are customized to the project location. All
outbound customs fees are paid by Britespan. All Land based
transport is in Incoterms DAP (Delivered at Place). Sea transport
terms are CIF (Cost and freight delivered at port of Destination).
Britespan offers shipping charges at cost - no markup.
30
Describe any unique distribution and/or delivery methods or
Britespan is able to take full advantage of our multiple fabric
options offered in your proposal.
manufacturing facilities to ensure we can have the most competitive
freight rates available for our participating entities. We also are
able to combine shipments with non participating entities to ensure
that their rates are even lower by sharing freight costs. Sourcewell
Members are also welcome to pick up orders FOB, Wingham
Ontario/Hudsonville MI if they wish to avoid any shipping costs.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 5: Payment Terms and Financing Options
Line
Item
Question
Response"
31
Describe your payment terms and accepted payment
Britespan Standard Payment Terms are as follows:
methods.
• Materials Supply Only = 30% deposit, 70% Net 30 days -
invoiced at time of shipping
• Furnish & Install / Turnkey = 30% deposit, 60% invoiced at time
of shipping (payable net 30 days), with the remaining 10% invoiced
upon completion (payable net 30 days).
-Payment Terms and methods can be negotiable on an individual
contract basis.
-Custom orders will require a greater initial deposit depending on
variance - not to exceed 50% of total value of structure.
Britespan payment methods are:
-Britespan prefers that our US Members remit payment via ACH or
wire transfer to our Bank of Montreal -Harris bank in Chicago, IL. A
specific instruction document with account numbers will be provided
with contract. Appendix T5-31-Wirelnfo
-Britespan prefers that our Canadian Members remit payment via
EFT to our Bank of Montreal bank. A specific instruction document
with account numbers will be provided with contract as shown in
appendix T5-31-Wirelnfo.
-Britespan does also accept payments by check couriered to our
Wingham Ontario CA corporate office location.
32
Describe any leasing or financing options available for use
Britespan is pleased to have partnered with multiple 3rd party
by educational or governmental entities.
providers of finance and leasing options. For our Sourcewell
Members, we direct them to NCL Government Capital first - who is
a Sourcewell Vendor - who we have a relationship with. Britespan
recognizes that even lending services need to be vetted properly
through procurement process, and NCL has already satisfied that
solicitation requirement. This creates a streamline process for both
procurement and financing. See our website link here:
https://britespanbuildings.com/financing
33
Describe any standard transaction documents that you
Often, Sourcewell Members will issue contract documents to the
propose to use in connection with an awarded contract
Britespan Vendor dictating scope of work, design criteria, contract
(order forms, terms and conditions, service level
terms, pricing & execution requirements. Moreover, this type of
agreements, etc.). Upload a sample of each (as
issue is accompanied by a written performance specification. In the
applicable) in the document upload section of your
event that the Member would like Britespan to create the
response.
offer/contract documents, we have provided an example of three
items below. These document types & formatting may vary from
dealer to dealer.
-Sourcewell Quote: This document is specific in nature citing the
exact building and accessories. This quote form also provides for
budgeting on foundations, installation, site work (sourced goods)
required to execute the building sale. It is not a formal contract
document with all scope & inclusions/exclusion, but formally maps
out the schematic pricing for the Member to consider. See
Appendix T5-33-QuoteForm
-Britespan Dealer Contract: This document provides granular level
explanation of the exact scope of work, inclusions of that scope and
exclusions - to include pricing proposal and terms. The document
can be supported by additional drawings as well. See Appendix T5-
33-DealerContract.
-Specification: This document cites the performance requirements
for all inclusions required by the contractor to include site criteria,
timeline, exceptions and execution. See appendix T5-33-
SampleSpecification.
34
Do you accept the P-card procurement and payment
Britespan does not accept P-Card payment process.
process? If so, is there any additional cost to Sourcewell
participating entities for using this process?
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 6: Audit and Administrative Fee
Line
Item
35
36
37
Question
Specifically describe any self -audit process or program that you
plan to employ to verify compliance with your proposed Contract
with Sourcewell. This process includes ensuring that Sourcewell
participating entities obtain the proper pricing, that the Vendor
reports all sales under the Contract each quarter, and that the
Vendor remits the proper administrative fee to Sourcewell. Provide
sufficient detail to support your ability to report quarterly sales to
Sourcewell as described in the Contract template.
If you are awarded a contract, provide a few examples of internal
metrics that will be tracked to measure whether you are having
success with the contract.
Identify a proposed administrative fee that you will pay to
Sourcewell for facilitating, managing, and promoting the Sourcewell
Contract in the event that you are awarded a Contract. This fee
is typically calculated as a percentage of Vendor's sales under the
Contract or as a per -unit fee; it is not a line -item addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Table 7: Company Information and Financial Strength
Line
Item Question Response*
Response'
All audits, verifications and Sourcewell commission
calculations under our current Sourcewell contract are
completed by the Vice President of Finance and approved
by the President of Britespan Building Systems Inc. Our
system identifies all Sourcewell orders at time of order and
a report is generated at the end of each quarterly reporting
period. Each of our dealers provide an audit package
containing the Sourcewell member ID#, quote, contract and
final invoice to ensure all reported sales are accounted for
properly. Britespan Corporate Staff audits quotes/proposals
from dealers prior to release to Sourcewell Members. This
process ensures that each authorized dealer is providing the
Member with correct published pricing for each project.
These audit documents are retained on file for review if ever
requested.
Metrics that Britespan has in place to measure success
rates with Sourcewell Contract:
• Initial Lead Reception - Britespan tracks all inbound leads
and classifies the lead as "Municipal, Educational or Non -
Profit" for those that apply. This classification provides two
reportable conditions: 1) This is an opportunity to use
Sourcewell if the lead converts to a qualified opportunity, 2)
Provides data to understand traction level of leads in this
category and steer marketing effort to acquire.
-Lead Conversion to qualified opportunity: Each lead
Britespan receives in this classification is followed to a
conversion or closure. Tracked data can tell us if the
positive conversion rate to a qualified opportunity is where
we expect to see it. If not, Britespan investigates and
pivots to an improved process for better results.
-Qualified Opportunities are tracked through to conclusion of
won/lost or abandoned. We track Sourcewell opportunities
even if lost to a competing vendor so that we understand
the Member's rate of selection for Sourcewell or traditional
bid procurement.
-Britespan tracks not only the quantity of sales, but also the
average value of total sales. We report findings to
Sourcewell for areas of improvement when we find
States/echelons who are not receptive of using Sourcewell
for procurement method.
Britespan is offering a 3% administrative fee to Sourcewell
that will be calculated and paid quarterly on the total contract
value of all contracts where final invoices have been paid by
the customer in that quarter. This fee is included in the
proposed pricing for Sourcewell Members, NOT in addition
to the proposed pricing.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
38
Provide a brief history of your company,
Brief History of Britespan Building Systems Inc:
including your company's core values,
business philosophy, and industry longevity
In 1995, our founder Ben Hogervorst became a dealer for Cover -All Building
related to the requested equipment, products
Systems out of Saskatoon, Saskatchewan, Canada. He developed a robust
or services.
distribution network of sub -dealers throughout Ontario and the northeast of the United
states and quickly became Cover-All's largest distribution network in North America.
He maintained this status until 2010 when Cover -All (Corporate) went into
receivership in April of 2010. Ben Hogervorst partnered with Rob Stute and
created Britespan Building Systems Inc. Improving dramatically, Britespan quickly
became the building system of choice and the company began earning achievement
awards including Canada's Top 500 Fastest Growing Companies in seven of the
last eight years, and received Canada's "Small Business of the Year" award in
2016. This year celebrates Ben's 28th year in the fabric building industry.
Consistently growing every year, Britespan started with a 1,200 sqft manufacturing
facility and has now expanded multiple times into 108,400 sqft of facilities located
across Canada and the United States. Employing now over 130 people, Britespan
has sold over 5,500 buildings since inception across North America and overseas.
Britespan chooses to be a community -minded organization and global manufacturer
of high -quality fabric buildings utilizing our strong partnerships with suppliers,
customers, dealers and employees. Our philosophy includes safety for all, integrity,
accountability and continuous improvement/competency. We strive to create a
healthy, inclusive workplace for both physical and mental well being throughout our
entire organization. While we enjoy having many individuals on our staff who have
20+ years of experience in the fabric building industry, we enthusiastically strive to
onboard new talent to broaden our perspective towards a more perfect company
that provides the very best our industry has to offer our customers.
39
What are your company's expectations in the
Britespan's expectation, in the event of a Sourcewell Vendor Award, is among
event of an award?
several goals, to deliver the following:
-Provide the highest quality service and building projects to Sourcewell Members
that meet and exceed their expectations.
-To help Sourcewell Members save time & money on these building projects and
still arrive at an exceptional outcome - to avoid the low -bid = low -quality results that
sometimes happen in traditional bid processes.
-To provide members with a path for design -build, collaborative building process that
meets all of their needs and expecatations while still meeting the procurement
process required.
-To continue to grow Britespan's reputation of excellence and customer satisfaction
throughout North America and grow our business because of that success.
40
Demonstrate your financial strength and
Financial Statements (see appendices listed below)
stability with meaningful data. This could
include such items as financial statements,
Our financing partner, Bank of Montreal has supported Britespan and its growth
SEC filings, credit and bond ratings, letters
since inception of the company. A reference letter is attached as appendix T7-40-
of credit, and detailed reference letters.
BankOfMontreal1, T7-40-BankOfMontreal2
Upload supporting documents (as applicable)
in the document upload section of your
Britespan believes in developing strong, long term partnerships with our suppliers.
response.
Reference letters from our key suppliers and service providers are attached in
appendix T7-40-SupplierReferences.
While Britespan is not required to issue bonds frequently, we do have a facility that
supports bonding requirements for single projects up to $2M and a total facility of
$6M. Please see letter from our Surety attached as appendix T7-40-Bonding.
-Britespan Building Systems Financial Statement 2021 appendix T7-40-BBS2021
-Britespan Building Systems Financial Statement 2022 appendix T7-40-BBS2022
-Britespan Building Systems Compiled Statement appendix T7-40-BBSCompiled
-Britespan Building Group Consolidation 2021 appendix T7-40-
BBSGroupConsolidation2021
-Certificate of Insurance providing evidence of liability coverage. See T7-40-CO11
and T7-40-CO12
41
What is your US market share for the
While it is very difficult to quantify , we estimate that Britespan has approximately
solutions that you are proposing?
15%-25% of the fabric building consumption in the United States.
42
What is your Canadian market share for the
While it is very difficult to quantify , we estimate that Britespan has approximately
solutions that you are proposing?
15%-20% of the fabric building consumption in Canada.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
43
Has your business ever petitioned for
Britespan has never petitioned for bankruptcy protection.
bankruptcy protection? If so, explain in detail.
44
How is your organization best described: is
Britespan is a manufacturer that has developed the strongest independent
it a manufacturer, a distributor/dealer/reseller,
distribution model in North America for our industry.
or a service provider? Answer whichever
question (either a) or b) just below) best
Britespan itself has a robust salesforce. Driven from the executive level, the
applies to your organization.
sales staff then has a hierarchy of Director -level senior managers, flowing down into
a) If your company is best described as
a series of Business Development Managers who are responsible for regions (US
a distributor/dealer/reseller (or similar entity),
and Canada in parallel). Business Development Managers are also staffed for
provide your written authorization to act as a
commercial and agricultural vertical market expertise. This staffing is responsible for
distributor/dealer/reseller for the manufacturer
both direct selling to the public as well as engagement for dealer management &
of the products proposed in this RFP. If
new dealer acquisitions. In support of this sales staff, Britespan itself has a full
applicable, is your dealer network
complement of customer service agents who receive inbound traffic for sales, quote
independent or company owned?
requests, service requests and warranty claims. This traffic arrives from call -ins,
b) If your company is best described as
website inquiries, social media inquiries, and industry partner referrals. All of these
a manufacturer or service provider, describe
individuals are employees of Britespan. Britespan has both on -staff and 3rd party
your relationship with your sales and service
labor force to provide installations, service and repairs on demand.
force and with your dealer network in
delivering the products and services
The greater horsepower in delivering products and services to North America is our
proposed in this RFP. Are these individuals
unrivaled dealer network.
your employees, or the employees of a third
party?
-The United States currently consists of 28 trained, Authorized Dealers who provide
sales & service to all 50 states. The USA Corporate Staff is currently underway
recruiting and training an additional 25 dealerships.
-Canada currently consists of 26 trained, Authorized Dealers who provide sales &
service to all 10 Provinces and 3 Territories.
-Combined, these 51 North American dealers consist of 105+ dedicated sales
people who have been trained by Britespan. These 105+ are supported by 13
Britespan corporate sales staff.
-Combined number of installation crew members exceeds that of the sales force.
From combined lead generation, market immersion, and joint collaboration on design
and delivery of customer needs, our organization is capable of servicing the entire
North American marketplace.
45
If applicable, provide a detailed explanation
Licenses and Certifications that are both required AND HELD by Britespan as a
outlining the licenses and certifications that
manufacturer:
are both required to be held, and actually
held, by your organization (including third
-Appendix T7-45-AWS
parties and subcontractors that you use) in
-Appendix T7-45-CWBCert - Certification for Welding in Canada
pursuit of the business contemplated by this
-Appendix T7-45-Lift Truck Certification - Required by Ontario Law/OSHA
RFP.
-Appendix T7-45-Telehandler - Required by Ontario Law/OSHA
-Appendix T7-45-Overhead Crane Operator - Required by Ontario Law/OSHA
-Appendix T7-45-CWBCSA - Certification for Fusion Welding of Steel, Ontario
Canada
-Appendix T7-45-CSA-A660-10 - Certification of Manufacturers of Steel Building
Systems
-Appendix T7-45-GalvCert - Certificate of compliance for Hot Dip Galvanizing Process
Additional Licenses and Certifications beyond required that are held by Britespan:
-Appendix T7-45-ISO9001-2015
Appendix T7-45-WeldCertListing - note that of the 27 certified welders, Britespan
includes two individuals who are certified with robotic welding.
-Appendix T7-45-BMEC - Building Materials Evaluation Commission for Ontario,
Canada
-Appendix T7-45-CE - Certification by ISOQAR for Europe Compliance
-Appendix T7-45-JIS - Certificate of Authorization for sales into Japan
-See Appendix T7-45-CertificationExplanations for more detail about these
certification definitions.
46
Provide all "Suspension or Debarment'
Britespan has never had a suspension or debarment of any sort.
information that has applied to your
organization during the past ten years.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 8: Industry Recognition & Marketplace Success
Line
Item
question
Response*
47
Describe any relevant industry awards or
Britespan is proud to have been recognized for the following awards:
recognition that your company has received
in the past five years
•2018 - Manufacturer of the Year, Huron Manufacturing Awards of Excellence
•2018 - Manufacturer of the Year, Manufacturing Excellence Awards
•2018 - EY Entrepreneur of the Year Finalist - Ben Hogervorst, Britespan Building
Systems Inc
•2018 - 500 Fastest Growing Companies - Canadian Businesses
•2019 - Exporting Award - Huron Manufacturing Awards of Excellence
•2020 - Canada's Fastest Growing Companies - Ranking #400
•2021 - Canada's Top Growing Companies - The Globe and Mail
•2022 - Canada's Top Growing Companies - The Globe and Mail
•2022 - Builder of the Year Award - Canadian Farm Builders Association
-Past three years: Britespan has been invited to speak on several stages to
Municipal Conferences on the topic of best practices & design criteria for Fabric
Buildings selection. New York State County Highway Superintendents Association -
2023 Winter Conference, American Public Works Association - Snow Conference
2022.
• 2022 - ISO 9001:2015 Certification Achieved
48
What percentage of your sales are to the
Britespan's sales to the government sector last three years are:
governmental sector in the past three years
•CY2020 - 25%
•CY2021 - 22%
•CY2022 - 31 %
49
What percentage of your sales are to the
Britespan's percentage of sales to the education sector in the past three years has
education sector in the past three years
been less than 1%
50
List any state, provincial, or cooperative
State of WV Salt Storage Facilities - Average Annual Sales = $150K
purchasing contracts that you hold. What is
the annual sales volume for each of these
contracts over the past three years?
51
List any GSA contracts or Standing Offers
Britespan has one USA dealer who has a GSA customer.
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Table 9: Top Five Government or Education Customers
Line Item 52. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity
type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three
years.
Entity Name
Entity Type *
State / *
Province
Scope of Work *
Size of Transactions *
Dollar Volume Past Three
Years
Ohio
Government
Ohio - OH
Various Salt Storage, Cold
$80,000 - $300,000
Volume past three years
Department of
Storage and Materials Storage
exceeds $5,000,000
Transportation
Buildings
Minnesota
Government
Minnesota - MN
Various Salt Storage, Cold
$80,000 - $300,000
Volume past three years
Department of
Storage buildings.
exceeds $1,500,000
Transportation
Town of Russia
Government
New York -NY
Salt Storage Building
$536,966
One Contract for $536,966
City of
Government
ON - Ontario
Public Works Facility
$1,575,000
Volume past three years
Markham
exceeds $1,500,000
Municipality of
Government
ON - Ontario
Municipal Facility
$474,000
One Contract for $474,000
South Bruce
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 10: References/Testimonials
Line Item 53. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name *
Contact Name *
Phone Number*
Lake County, Ohio, USA
James Gills PE
440-350-2770
Town of Avoca, New York, USA
Mark Towner, Highway Superintendent
607-794-0905
City of Rome, New York, USA
Tom Jones, Highway Superintendent
315-534-0485
Town of Campbell, New York, USA
Tom Austin, Highway Superintendent
607-769-5123
Town of Russia, New York, USA
Jim Clarke, LaBerge Group
315-272-6842
Table 11: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third
party), and any overlap between the sales and service functions.
Line (Question Response*
Item
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
54 Sales force. Britespan Building Systems prides itself on it's long history of expanding it's sales
force across all of North America. Britespan deploys a combination of Corporate -
level sales directly to the marketplace as well as a wide, robust dealer network.
Sales engagement & provider selection follows a prescription depending on vertical
market and required competencies to best provide solutions to our clients. The
expanded Dealer Network staffing is below in Q 56.
In Total, Britespan has deployed into North America 13 dedicated full time
Britespan Corporate Sales Staff, and 105+ trained dealer network full time sales
staff.
Let's start with an overview of Britespan Corporate staff which includes:
• Canada - Britespan directly employs 6 dedicated outside sales staff covering the
entirety of Canada. Specific staff engage specific Provinces to include Alberta,
British Columbia, Manitoba, New Brunswick, Newfoundland, Nova Scotia, Ontario,
Quebec and Saskatchewan. Requests from the three Territories are also managed
by this team as needed. These on -payroll, dedicated outside sales staff engage in
both direct sales as well as support to dealerships in the network.
55
IService force.
-United States - Britespan directly employs 6 dedicated outside sales staff and 1
additional inside direct sales staff. The United States has been partitioned into 5
focus regions that are managed by these Business Development Managers + 1
Agricultural Specialist who focuses on Ag sales across the US. The five regions are
New England, Mid Atlantic, Southern, Pacific Northwest and Mid West. *Every State*
in the US has dedicated coverage, overlapped by an Authorized Dealer and Inside
Sales staff.
-North American Business Development Staff (sales staff) are continuously focused on
driving sales both directly and through the dealer network as well as consistently
identifying, onboarding and training new dealers throughout their regions. Our Dealer
Network is expected to grow again this year by another 30% -10 additional new
dealers by end of 2023. In addition to our corporate offices & manufacturing base
in Wingham Ontario, Britespan has a staff division office & training center in
Wisconsin for ongoing continuing education events. We also have a fabric
conversion manufacturing facility in Michigan that we tour/educate dealers and
customers when the opportunity arises.
-One of the key aspects of Britespan's success since inception has been it's
dedication to driving sales through a formal installing dealer network. We recognize
that partnering with well vetted, qualified and trained contractors that Britespan can
pair the two competencies that no single manufacturer can achieve on it's own: 1)
Exceptional manufacturing and distribution, 2) Exceptional engagement regionally and
execution by licensed, insured, well staffed local contractors who can provide the on -
site project management and execution. Engagement with local contractors across
North America unlocks the existing relationships, public confidence levels and
knowledge/awareness of localized preferences and conditions. Attempting to conduct
municipal business in the far Southwest of the United States with an agricultural
vendor from New England does not always bring about best practices and continuity.
Britespan has been vigorously engaged in the acquisition of Dealer Partners in every
geography and vertical competency throughout North America. See more about the
acquisition plan, vetting, onboarding and continuous training of our dealer network in
Q 58. All of our dealers are installing dealers - Britespan does not
engage "brokers" for our product lines such as they require a sophisticated level of
competency to design/install.
Service will inevitably be required by our Sourcewell Members. One reason why
Britespan has been specifically engaged in building the widest possible Dealer
Network is to provide for the highest competency, most efficient & fastest response
time possible to any and all service needs by our customers. Part of our formal
Dealer Agreements outline the commitment to providing service to Britespan
customers, even if that dealer did not sell/install the building originally. Each dealer
has committed to covering a specific geography in order to provide a known level of
service ability to all Britespan owners.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
56
Dealer network or other distribution
methods.
Dealer Network:
-The United States currently consists of 28 trained, Authorized Dealers who provide
sales & service to all 50 states. The USA Corporate Staff is currently underway
recruiting and training an additional 25 dealerships.
-Canada currently consists of 26 trained, Authorized Dealers who provide sales &
service to all 10 Provinces and 3 Territories. The Canadian Corporate Staff is also
engaged in recruiting and training an additional 20 dealerships across Canada.
-Combined, these 51 North American dealers consist of 105+ dedicated sales
people who have been trained by Britespan. These 105+ are supported by the 13
Britespan corporate sales staff noted above.
-Many of these dealers listed above have 20+ years of experience in the fabric
building industry, and ALL of them are verified, vetted and trained construction
contractors. These dealers have been through very specific training regarding the
use, process and rules for leveraging Sourcewell as a method of procurement for
Sourcewell Members. These dealers are also charged with the advertisement of
Sourcewell as an option to existing members and potential Sourcewell members.
These dealers do have a range of geographical coverage - some are focused only
on their local markets/state they reside in, others are well versed & experienced with
contracting in all US States. We have dissolved business relationships with several
past dealers who were not able to meet the minimum standards or expectations our
Sourcewell Members rely on.
Inside Sales:
-On occasion, Britespan will work directly with clients if our Dealer Network is over-
booked, unable to react in a timeline our Sourcewell Members need, or if the
Member prefers not to work with a contractor for any reason. We have provided for
this secondary sales mechanism to fill any gap. There is no specific advantage
working with Britespan in a inside -sale vs dealer -sale model - the same great pricing
and service will be provided. This is simply a measure of providing full coverage for
all Sourcewell Members.
Influencers - Architect and Engineering Firms:
• Britespan recognizes that many of our Sourcewell Members will hire Architect and
Engineering firms to guide total project design for their solutions. Because of this,
Britespan conducts ongoing outreach to A/E firms in the form of Continuing
Education seminars in order to keep A/E firms updated with industry standard
changes and best practices. Our intention is to empower those influencers with the
most current evaluations & options available in the marketplace.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
57
Describe in the detail the ordering
process, including the respective roles of
distributors, dealers, or others (including
sub -contractors) in providing solutions to
Participating Entities. This may include a
step by step process identifying who is
responsible for meeting the needs of the
Participating Entity at each stage of delivery.
Britespan's ordering process is the same regardless of pathway through an
Authorized Dealer or working directly with Britespan staff. For the explanation
below, "Dealer" will include either Dealer or Corporate interchangeably.
• On the first engagement, The Dealer will work with the Member to understand
the project objectives and desired scope of work. This process is done with an
interview style where Britespan will listen to the Member describe it's needs to
include building use, capacity, timeline, budget predictions, features and intentions
among other things. It is important for the Dealer to understand the scope of work
(from simply a supply only of materials package, to furnish & install, to a full turnkey
proposal) that will be the framework Britespan begins to offer solutions for.
• Once the Member has described those items, the Dealer will begin to formulate
a rough order of magnitude of that design to quickly reveal the apparent level of
effort and budget estimation. The Dealer will do this in a good -better -best scenario
so that the Member can begin to make well-informed decisions on what fits the
Member's intention and intended budget best. Through this consultation, the Member
and the Dealer normally make discovery about ancillary items/work not realized earlier
on, and decide if it is required. Examples of this could be corrosion resistance
measures, venting, site work, disposal of waste materials, etc. These can then be
added or dismissed from the scope of work as the Member feels necessary.
• Once the scope of work with all of it's inclusions are understood, Britespan will
then have the last discussion topic of "how" they wish to purchase the project. A
short discussion regarding the value & benefits of using Sourcewell as the method of
procurement leads to a quick decision to choose that method. If this is acceptable,
the Dealer will create a formal contract offer under the Sourcewell Vendor Contract.
It has been our best practice that the contracting Vendor agent (Dealer or
Britespan Staff) remain primary contact and project manager for the Member
throughout the entire process. This ensures continuity, highest level of communication,
and document control.
• Prior to a contract being executed between the Member and Dealer, examples
of items that will be agreed to in addition to the building system in that contract are:
o Terms of payments
o Substantial completion date of entire scope of work
o Access to site (if required)
o Working hours allowed
o Insurances, bonds required
o Site supervision if required
o Other Inclusions
o Other exclusions
• Once a contract has been signed, Britespan will submit a building order to the
Customer Service center.
• Customer Service will review the building package order for accuracy, develop a
planned output, and send out a cleaned version for acknowledgment signature by
Dealer/Owner.
• Once that acknowledgement has been signed and returned, the "lead time" is
initiated for production -through -shipping release.
• Dealer will stay in communication with Member throughout the contract phases —
normally a schedule of events has been published for both Member and Vendor to
align expectations.
• Dealer executes remaining phases of required Scope of Work (site work,
delivery, foundations, installation, cleanup).
Progress payments, if cited in contract, are applied for and issued.
• Once the project has been installed, a walk-through inspection may occur, and a
hand-off of documentations, owners manuals and copy of submission of warranty
certificate occurs.
Final billing of contract occurs.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
58
59
Please describe the relationship between Britespan's preferred and most successful distribution model is through Authorized
Proposer any distributors, dealers, or Dealers.
others (including sub -contractors).
An authorized Britespan dealer is not just a contact company on a list. Britespan
has set a very high standard to obtain this designation. The following describes the
relationship Britespan develops with each of it's Authorized Dealers:
-Our Business Development Managers are the first line of acquisition. At this
consideration stage, our BDMs will investigate the potential dealer for several items
such as financial ability to conduct business, credit lines established, ability to obtain
performance and payment bonds, and ability to employ required assets to execute
construction projects. We look for safety programs in place, OSHA certification,
State contractors licensing and contractors insurance at a minimum of $2M. The
BDM will then further investigate the candidate's human assets to conduct business —
including project managers, dedicated outside sales staff, estimators, contracts
managers, ability to install what they sell, etc. Additionally, the BDM will research
prior customer references, social media presence, website scoring and marketing
strength. Lastly, the BDM will look for an alignment of geographical sales & service
intentions — making sure that those contractors we partner with have the same level
of expectations to service our clients that Britespan does.
-Once the prospect has passed the vetting process, a formal "Dealer Agreement" is
signed — contracting the Dealer to Britespan in a formal partnership. In that Dealer
Agreement, very specific covenants are agreed to such as commitment to service
areas, protocols, certificates of insurance, warranty work, installation procedures, and
payment terms.
-Once a New Dealer has been signed, the onboarding process is intense: Three
stages of training (both virtual and in -person) take the new dealer through a minimum
of 40 hours of training. The scope of training involves competencies of sales,
service, installations, procedures, product knowledge, specific industry best practices,
and Sourcewell procurement policy/procedures. Only when the full training cycle has
been completed do we then engage the marketplace.
-New Dealers are then "paired" with a dedicated Britespan Business Development
Manager permanently. The BDM will work with the Dealer to engage vigorously the
marketplace and ensure that the Dealer is well supported with assets and information
by Britespan. Marketing campaigns, visibility in the Municipal/Educational/Non-Profit
space is high level importance. Dealers are also obliged to maintain current training
and awareness levels — we do this by holding several conferences a year both in
person and virtually. On -going training and changes in procedure/practices are
absorbed through consistent updates and announcements that each Dealer
acknowledges. A recent example of this was an open Sourcewell training
conducted by our Supplier Development Administrator, Julieyn Holder, on 5-30-23 for
our Britespan BDM Staff + Dealer Network.
Describe in detail the process and
Britespan's entire dealer network, in accordance to our Dealer Agreement Contract,
procedure of your customer service
is in full support and committed to customer service of our Sourcewell Members.
program, if applicable. Include your
This includes providing service for existing structures that the network may not have
response -time capabilities and
installed at inception.
commitments, as well as any incentives
that help your providers meet your stated
Britespan has a robust customer service program in place to manage both routine
service goals or promises.
service requests as well as emergency needs. It starts with either our 1-800-407-
5846 main line or our online website "Contact Us" venue. Sourcewell members can
connect with Britespan and get a response within 24 hours.
Once a Member has contacted Britespan, our dedicated regional managers will get
the Member connected with the most local dealer for immediate response. Members
will also receive an email from the Director's level once that request has been
issued so that the Member has a secondary contact to reach out to in case the
dealer is experiencing a delay.
Repairs can be done quickly. Replacement parts/fabric can be designed &
shipped within days for emergencies. In worst case scenarios, full buildings can be
placed into "rush" sequence dramatically shortening timeline for arrival and install.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
60
Describe your ability and willingness to
Britespan's willingness to provide our products and services to Sourcewell members
provide your products and services to
is extremely high. To demonstrate that willingness, Britespan cites it's last three and
Sourcewell participating entities in the
1/2 years of sales performance growth through Sourcewell since our inception as a
United States.
Vendor:
•2020 - $861,882
•2021 - $5,856,703
•2022 - $8,452,702
•2023 - Q1 recorded sales are $1,915,210, and our known pipeline of opportunity in
progress forecasts 30% growth over last year. Sourcewell Members have shown a
high level of interest and appreciation using Sourcewell for these types of projects.
Britespan's ability to provide products and services has also grown since 2019 as
well. We have invested more than 100% additional inventory to support growth, we
have increased our production facilities/manufacturing plant size more than 100%, and
we have increased our staffing more than 30%.
Britespan implemented staff attendance to Sourcewell Universities, and also held
sales team training in live sessions with Supplier Development Administrators such
as Julieyn Holder and Zack Heidmann before Julieyn. We have adopted and used
Sourcewell formatted literature & advertisements for Members, and promoted
Sourcewell on our websites and social media.
Britespan has found the support network at Sourcewell incredibly helpful. There
have been instances when municipal agents and prosecutors have been concerned
about the legitimacy of using Sourcewell for contracts of these types, and when
called upon, the Sourcewell team has connected directly with those municipal agents
and brought confidence and resolve to any concerns they had. Britespan very much
appreciates that level of partnership and support. Britespan has made it a practice
to connect the entirety of our sales staff network to our Sourcewell partners to ensure
that compliance and confidence are in place for every transaction.
Britespan and it's entire dealer network is also proactively encouraging
municipalities, education & non-profit entities to enroll with Sourcewell for Britespan
projects as well as other needs they may have.
61
Describe your ability and willingness to
Britespan has recently activated the entire Canadian sales staff to begin outreach &
provide your products and services to
engagement with the Canadian Sourcewell marketplace. Britespan acknowledges the
Sourcewell participating entities in Canada.
continuous build -out of Canadian agencies under CFTA, and will be supporting that
growth from our sales staff. Britespan, as a Canadian Company, is highly
interested in proliferating business through Sourcewell throughout Canada. With 6
Britespan Corporate sales staff, and 30 trained and authorized dealers throughout
Canada, our combined salesforce in Canada will have traction.
62
Does Proposer intend to serve nonprofit
Britespan enthusiastically intends on engaging and serving nonprofit agencies as we
agencies if awarded a contract?
have done throughout our past. Our installing dealer network will often time bring
advantage to these entities who need expert design & execution advice on the
conceptual phase in order to keep needs and costs aligned.
63
Identify any geographic areas of the United
Britespan is capable, staffed and engaged to serve ALL areas of the United States
States or Canada that you will NOT be
and Canada through this proposed contract.
fully serving through the proposed contract.
64
Identify any Sourcewell participating entity
There are no entity sectors (government, educational, non-profit) that we do not plan
sectors (i.e., government, education, not -for-
on fully servicing. Britespan does not have any limiting obligations that would prevent
profit) that you will NOT be fully serving
this.
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
65
Define any specific contract requirements
Britespan has no contractual obligations or restrictions that would prevent our
or restrictions that would apply to our
engagement with Hawaii or Alaska participating entities or in any US Territory.
participating entities in Hawaii and Alaska
and in US Territories.
Table 12: Marketing Plan
Line Question Response"
Item
66
Describe your marketing strategy for
The Britespan marketing blueprint to promote this Sourcewell Vendor contract opportunity
promoting this contract opportunity.
has been compiled for several years using both traditional and digital strategies. Inbound
Upload representative samples of your
and outbound marketing campaigns have proven successful among several metric
marketing materials (if applicable) in
evaluations, most importantly, our ramping sales revenue results with Sourcewell over the
the document upload section of your
past 4 years.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
response.
•2020 - $861,882
•2021 - $5,856,703
•2022 - $8,452,702
•2023 - Q1 recorded sales are $1,915,210 with our documented pipeline showing a
forecast of 30% growth over 2022.
DIGITAL STRATEGIES:
-Social Media: Britespan has obtained nearly 40,000 followers across our corporate
platforms and have broadly showcased our partnership with Sourcewell each time we
provided successful solutions to Sourcewell Members. Facebook, Instagram, YouTube,
TikTok are a few examples, but we have seen an 83% increase in our audience on
Linkedln over the past two year period! With our entire staff (who easily matches another
40,000 followers) as well as paired connections with our broad dealer network, that
exposure to the public is exponential. Social media is the main outbound vehicle we use
to showcase building projects, new offerings and success stories with Sourcewell. (See
appendix T12-66-SocialMediaSourcewell, 2, 3, 4).
-Email Marketing Campaigns: Britespan conducts regular email marketing campaigns that
nurture our Sourcewell targeted leads and increase brand awareness. These campaigns
cover current industry topics, company news, trends and product offerings. The content for
these email blasts is developed in collaboration with our broad dealer network (boots on
the ground) who are continuously updating Britespan with current events, needs, and shifts
in the market conditions. Success Stories are shared to show case evidence of best
practices & solutions. (See appendix T12-66-ExampleSourcewellEmailBlast).
•Websites: Britespan recently upgraded it's corporate website and launched one
additional website hosted in Quebec. This is an effort to not only increase our reach
geographically, but to provide further location -specific content that applies to those areas.
The Quebec website has full translation to the French language, and each websites show
region -specific content. Each website is branded consistently, and promote our Sourcewell
partnership. Each website prominently displays a Sourcewell-specific landing page that is
branded & approved by Sourcewell staff showcasing the advantages of working with a
Sourcewell Vendor, as well as how to become a Sourcewell Member. Links for those
items as well as to our contract itself make it easy & seamless for interested Members
to explore and leverage. (See appendix T12-66-Website-Landing-Page).
• Google Ad Campaigns - Paid Ad Strategy: Britespan continuously runs Google Ad
campaigns to grow our online presence and audience reach. Each ad is specifically
targeted to geographic and vertical markets. Britespan's Google Ads highlight product
benefits that set us apart from our competitors - we run over 2000 ads under our account
and continue to increase our online presence and visibility.
• Dealer Network Digital Space: In addition to our corporate strategies, our entire
dealer network also deploys the same assets and campaign efforts. Independent
websites, social media accounts, email blasts and google ad campaigns. This puts
Britespan at incredible exponential advantage to proliferate the Britespan and Sourcewell
branding effort.
-Digital Literature: Britespan has created market -specific digital brochures that highlight
competency, examples of successful projects and prominently features our Sourcewell
Vendor Contract logo to broadcast our ability to execute. (See appendix T12-66-Literature
examples).
• Online Advertising: Britespan and it's dealer network has routinely engaged in online
digital advertising with industry partners & outlets. Examples such as digital trade
magazines, the Municipal Magazine (see appendix T12-66-Municipal).
• Webinars & Britespan University: Britespan is often engaged in providing educational
webinars, continuing education classes and has an entire library online for each dealer in
the network to access for continuous information updates. We have found success with
providing on -demand information sessions for both clients & influencers who engage with
design -build projects involving fabric structures. These sessions bring a high level of
confidence and awareness for best decision making process.
Traditional Strategies:
• Tradeshows: Britespan and it's entire dealer network vigorously engage live tradeshow
events. Attending national level as well as regional and local events, Britespan excels at
gaining exposure in marketplaces face-to-face. During municipal oriented tradeshows, our
staff proudly displays the Sourcewell banner flag to provide maximum visibility along with
print literature showcasing our Sourcewell Vendor Contract. Estimate of tradeshow events
attendance per year in CA&US is 50+ (See appendix T12-66-Literature, T12-66-
Tradeshow).
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
67
Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.
• Mailings: Britespan and it's dealer network still finds success attracting interest &
engagement by use of the good of post card mailer! Yes, as antique as this measure
may seem, we get a lot of great inquiries from post cards that land on municipal
director's desks. Sourcewell Contract Logo is displayed to spread awareness and build
the brand. Simple, cost effective and successful in connecting Members with Vendors
who need to talk! (See appendix T12-66-PostCard).
• Print Ads: Britespan and it's dealer network are regularly engaged in publishing print
advertising in national and regional publications which prominently display Sourcewell
Logo. (see appendix T12-66-Print Ad).
• Lunch & Learn Events: Often, the influencers of the marketplace (Architects, Engineers,
Grant Writers) reach out for assistance to understand best practices and industry changes
so that they can provide the most effective and efficient recommendations to their
municipal/educational/non-profit clients. Britespan enthusiastically engages these project
governors with the depth of information they require. Britespan also provides continuing
education/professional development hour events for the public in order to continuously
improve the awareness of our industry's changes & upgrades.
• Open House Events: When any municipality is agreeable to having an "Open House"
event to celebrate project completion with the public, Britespan engages! We support the
event with social media broadcasting, and have staff attend to "show off' the municipality's
accomplishment to provide better services.
Britespan has made significant investment with technology to support both customer
service & marketing.
•Hubspot - this is a Customer Relationship Manager that is the inbound reception point of
leads from our digital spaces. It is also used to schedule social media blasts, email
campaigns and blogs
-Microsoft Dynamics 365: This is also a Customer Relationship Manager (CRM) that our
entire sales & service organization uses to receive, assign, track and manage all leads
and ongoing opportunities. It is not only robust in it's ability to capture information
simultaneously from independent sources, it is also integrated into other systems Britespan
has in place such as Outlook, Planner, TEAMS for seamless integration and single -
platform sharing of information.
-Both Hubspot and Dynamics allows Britespan to accumulate enormous data such as
contact information, regional usages, performance evaluations and underserved
marketplaces that we can focus on.
• Britespan has also implemented a Data Asset Management Program (DAM) called
CANTO in order to centralize our digital assets for company wide access and document
control. In this platform, all of our internal staff and external dealer partners can log in
with credentials to access a searchable spectrum of assets from digital photo/video files,
structural drawings, technical update memorandums, certification documents, specification
documents, warranty statements, technical memorandums and updates. This platform
dramatically improved our network's competencies of delivering accurate, broad spectrum,
updated information to our customers. It has also served as a very efficient conduit for
submission of warranty certification applications, production requests, real-time shipping
availability, and a full catalogue of instructional & training videos as our network grows
with new staff.
• For other technology, our Britespan Staff and support contractors deploy a myriad of
technology & strategies to arrive at exceptional performance metrics such as Google
Search Console, SEMRush, SEO Minion, Lighthouse, Google Tag Manager, Facebook
Business Suites Insight, HubSpot, Mailchimp, WordPress, Adobe Suites, Hootsuite, Jasper
AI/Chat GPT, Meta/Facebook Manager and many others.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
68 In your view, what is Sourcewell's role Britespan has been pleased with the level of promotion that Sourcewell has provided for
in promoting contracts arising out of opportunity. Several times when Members have inquired with Sourcewell, Britespan was
this RFP? How will you integrate a notified and we engaged with the Member immediately. Britespan has taken the follow
Sourcewell-awarded contract into your measures to integrate our Sourcewell Vendor contract and will continue to:
sales process?
-We currently hold Sourcewell Specific Training with each Britespan Staff and Dealer Staff
member throughout our entire network. This training provides awareness, competency and
specific instruction on how to engage all Government/Educational/Nan-Profit regardless of
member status. Many are not aware of the advantage of becoming a Sourcewell
Member. One of the core messages that we instill in our entire sales network is "Pitch
the solution to your Member based on your competencies, ability to solve for desired
solution, your reputation to execute well. Once you and the Member agree that your
solution fits them best, then (and only then) discuss HOW to purchase the solution -
Sourcewell being a great option. Do not sell Sourcewell first... close with it". We ask
that Sourcewell continue to support Britespan staff training as well as our Dealer Network
Staff.
-Britespan Website prominently displays Sourcewell on a specific Sourcewell landing page
(on all our corporate websites) with links to Sourcewell and tutorial videos. Many of our
Dealers have also displayed and promoted Sourcewell on their websites.
-Britespan references Sourcewell using #Sourcewell on our Member project promotions on
all Social Media, as well as specific social media posts highlighting our Sourcewell
Vendor status.
-Britespan sends invitations to Sourcewell University events for staff & dealers to attend &
Network. We feel it is important for Sourcewell to continue to offer these events!
-Britespan (as a Vendor) has engaged other Sourcewell vendors for collaboration -
specifically NCL Lending who is also a Vendor.
-Britespan Staff & Dealer Sales include links routinely on emails to prospective & current
Members promoting Sourcewell as an option for purchase process.
-Britespan and it's dealers display Sourcewell Logos on our literature for distribution
electronically and on print during tradeshows.
-Britespan proudly displays the Sourcewell Flag during ALL public events!
69 Are your products or services Our Products/Services are not currently available through an e-commerce platform.
available through an e-procurement
ordering process? If so, describe your
e-procurement system and how
governmental and educational
customers have used it.
Table 13: Value -Added Attributes
Line Question
Item
Response*
70 Describe any product, equipment, Britespan provides a Warranty & Maintenance Schedule for every owner. In this
maintenance, or operator training document, appendix T13-70-MaintenanceSchedule we outline the recommended upkeep
programs that you offer to Sourcewell to ensure long lasting performance. This maintenance and care guidance is strongly
participating entities. Include details, encouraged. Britespan dealers will also perform a final walk-through with the owner to
such as whether training is standard or ensure owner is well familiarized with the building and it's care plan. Installation
optional, who provides training, and instructions and construction drawings are included with every building order to keep the
any costs that apply. owner informed of detail design & finish requirements.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
71
Describe any technological advances
that your proposed products or
services offer.
In the Britespan fabric conversion plants, Britespan owns and operates it's own
destructive testing equipment - the Instron industrial system. This equipment allows
Britespan to test both raw product as well as finished weld samples for tensile, peel,
tear and shear values. Britespan tests it's raw products and weld samples daily for
performance and quality control. Britespan does not wait to hear about failures in the
field to address production issues. Material that does not meet specification standards
are quickly rejected from the production floor. See appendix T13-71-FabricTesting for
details about policy and procedure.
Britespan deploys a Virtek laser system in our fabric conversion facilities that cast
the exact drawing of the end wall drawings onto the floor where the raw fabric lays -
this is done to rapidly accelerate the operator's speed of conversion and exact match
of intended drawings, but also eliminates human error from measuring or hand -drawing
incorrectly.
For individual "keder" panel covers, Britespan uses a specific welding machine that
produces a 2" wide weld at the keder seam. Our in-house destructive testing reveals
that a 2" weld vs the industry standard 1" weld yields an 80% increase in strength. In
addition to this process, Britespan has coupled this welding process with "SeamVision"
monitoring equipment that produces continuous analysis for standard automated systems
like ours for a non -contact imaging and temperature measurement control.
For monolithic covers, Britespan uses a specific welding machine to join raw fabric
panels together to create the Britespan Building cover for maximum performance and
reliability. The Leister brand "Uniroof 700" is the latest technology welding machine
suited to weld thermoplastic membranes. With the Leister Quality System, the
important welding parameters (temp, air volume and speed) are not only under control,
but the welding quality is precisely documented. This provides Britespan an
uncompromised level of control & historical data reference on every cover produced in
order to maintain highest quality production output.
In our steel production plant, Britespan has deployed multiple robotic welding stations
that produce smaller, highly repetitive parts. This strategy not only speeds up
production, but provides exceptional precision for small parts production.
Hot Dip Galvanizing: Britespan is 100% committed to only producing truss frames
that are galvanized after the welding/fabrication process is complete. Trusses that are
galvanized prior to welding will have a significant defect on the interior of the tubing -
burned raw areas that will rust. This affect cannot be re -treated and will deteriorate in
the field. See appendix T13-71-HotDipGaly for a visual explanation of why trusses
must be galvanized only after they are welded. Hot Dip Galvanizing provides 3X
thicker coating and 9X stronger bonding to the steel truss providing an incredibly
durable finish for long life expectancy.
Britespan has developed a very wide spectrum of truss profiles and shapes. See
appendix T2A-10-ProfileDrawings for all stock profiles. This selection of profiles has
grown dramatically to meet popular demand for capacities, vertical clearances, sidewall
heights and pricing efficiency. Many of our profiles have multiple leg height options as
well as an (A -light) and (B-heavy) series load rating so that jobsites with lower
snow/wind loads don't have to purchase a building designed for heavier snow/wind
demands. Truss profile array allow the designer to select the exact truss at desired
truss spacing to meet the project's objectives at an effective price!
Technical design & engineering is a core competency in this industry. Oftentimes,
correct design and engineering can be the difference between a typical structure and
an exceptional performance building with extended life expectancy. Britespan uses 3D
Non -Linear Finite Element Analysis to ensure that all components, connections exceed
design requirements. Britespan also uses software "Solid Works" and "Ram Elements"
to model ALL components in three dimensions prior to fabrication to ensure that our "fit -
and -finish" of a final product is exactly what we intend. 3D modeling reveals
unintended consequences that could unfortunately appear in the field during installation.
Collateral Loads: Many times, our customers require the ability to hang equipment
from our trusses. Britespan says "yes"! Our technical design team can integrate
collateral loads like conveyors or HVAC equipment to be supported from our frames. It
is incredibly important that the customer knows it's building was designed for these
collateral loads in order to prevent failures and voiding warranties.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
72
Describe any "green" initiatives or
Living Wage Company, Ontario, Canada. These employers recognize that paying a
Environmental, Social, and Governance
living wage constitutes a critical investment in the long-term prosperity of the economy
(ESG) values that relate to your
by fostering a dedicated, skilled and healthy workforce. See appendix T13-72-OLWN
company or to your products or
Employer Certification
services, and include a list of the
certifying agency for each.
Britespan Building Systems has also created the "Community Engagement Team" -
established by Britespan in 2019 with a mandate to support the local community by
way of sponsorships and donations. The CET network has a direct impact on local
community through means such as Hospice, Breakfast School Programs, Big Brother &
Big Sister, Food Drives, and Clothing Drives to name a few.
73
Discuss your proposed product line
Sustainability in Manufacturing is important to Britespan. Our facilities have invested in
in terms of sustainability and recycling.
energy conserving/renewable practices such as auto-dimming/motion sensing lighting
throughout offices, the elimination of unnecessary packaging, LED Lighting, and
recycling program for consumables in the workplace. Our staff has also dramatically
increased the use of the virtual workplace (virtual meetings) instead of unreasonable
miles in cars & planes. Our production stations have exemplary maintenance programs
to avoid unscheduled work stoppages, as well as reduce energy bleeds from things like
leaking compressor equipment. Quality Control has had a real impact on reducing
production engery; less rework = less energy consumed, and lower scrap rates.
Our products are also aligned with sustainability. All of the steel content in all of our
buildings are 100% recyclable, and so is our HDPE fabric membrane. No need to fill
landfills with anything we ship to our customers.
74
Identify any third -party issued eco-
Britespan's partnership with Intertape Polymer Group (IPG) to supply the raw High
labels, ratings, ESG scores, or
Density Polyethylene fabric brings to the Britespan offering the eco-label of C2C
certifications that your company has
Certification for the membrane envelope. See appendix T13-74-C2C Certification.
received for the equipment or products
included in your Proposal related to
energy efficiency or conservation, life -
cycle design (cradle -to -cradle), or other
green/sustainability factors.
75
Describe any Women or Minority
(Dealer) T2 Contracting - Veteran Owned Business - Appendix T13-75-T2CVE
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
(Dealer -level Transportation) Allen & Daughters Trucking LLC - WBE Appendix T13-75-
owned business certifications that your
ALLEN
company or hub partners have
obtained. Upload documentation of
(Precast Concrete Supplier) Interstate - MBE - Appendix T13-75-Interstate
certification (as applicable) in the
document upload section of your
response.
76
What unique attributes does your
LEAD TIMES: One of the top 5 concerns raised by our Sourcewell Members is
company, your products, or your
delivery lead time once an order is placed. Britespan is fully committed to meeting
services offer to Sourcewell
our customers needs - because of this we carry approximately $15M of stock at our
participating entities? What makes your
facilities to provide the deepest inventory levels possible and fastest response time for
proposed solutions unique in your
new orders. Our current lead times for buildings up to 300 feet long are as follows:
industry as it applies to Sourcewell
participating entities?
-Replacement Covers - Mono Covers 2 weeks
-Replacement Covers - Keder Covers 3 weeks
-Liner Packages - 3 weeks
-Container Top Series Buildings - 4 weeks
-Atlas Series Buildings - 7 weeks
-Super Atlas Series Buildings - 12 weeks
-Apex Series Buildings (65-80 wide) - 8 weeks
-Apex Series Buildings (100 wide) - 12 weeks
-Magnum Series Buildings - 10 weeks
-Easy Access Series Buildings - 8-12 weeks
-Genesis Building Series - 12 weeks
-Epic Series Buildings - 12 weeks
Multiple Fabric Conversion Facilities:
Britespan Building Systems owns and operates fabric membrane production
facilities in both Canada and the United States. Because of this, we are able to
provide our Sourcewell Members with highly competitive delivery times as well as
reduced freight costs by eliminating cross -border transportation costs.
Installing Dealer Network:
Tension Fabric Structure (TFS) manufacturers have really two viable options for
distribution: 1) Direct to Consumer, 2) Dealer Distribution. Although option 1
provides the manufacturer with higher profit margins because the transaction is one-step
to the consumer, the manufacturer is challenged to acquire all of the talents, human
assets and competencies that experienced General Contractors have. Some examples
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
of these things are contractor's licensure in each state/province, install crews that are
on payroll (not 3rd party), and more importantly, relationships with sub contractors in
those local markets for things like concrete work & foundations. Unfortunately,
manufacturers who attempt to 1-step to the consumer often times "push" those difficult
competencies off onto the client to fulfill using a 3rd party. When bringing together a
building + foundation + project management, no one wants to get into a finger -pointing
game when something goes wrong. In those cases, it is normally the owner who is
left responsible.
Britespan embraces the Dealer model. We travel great lengths to find & partner with
professional General Contractors who are already expert level at construction - and all
of it's disciplines. From pulling permits to on -site supervision, General Contractors are
in the business of total project management and follow-through. Britespan also realizes
that local General Contractors who know their own states/regions are adept with
understanding current market climates, best practices, regional conditions, and
Sourcewell Member's expectations. Local general contractors have earned a great
reputation with their marketplace and understand local businesses/governments, and
Sourcewell Members can feel highly confident working with a company who knows
understands these needs - not have to worry about which random 3rd party install crew
will show up and if they will be around after the job if anything needs attention. A
trusted source is as important as the quality of the product.
Fabric Conversion Plants - The most state of the art fabric conversion facilities in the
industry. Every fabric building needs a fabric membrane covering. Manufactures
choose to either produce those covers in-house, or "farm it out" to a vendor.
Britespan demands control over the quality & performance of every cover we install on
our buildings, and have been committed to producing our own covers in our own
facilities. The Britespan conversion plants (in Wingham ON & Michigan USA) yield
the highest quality control while at a high rate of output because of the following
measures in place:
-All employees that work on our fabric conversion floor are trained no less than 160
hours in practical application before becoming responsible for producing work.
-Both production facilities are dedicated to fabric conversion only. HVAC controlled
with specific air filtration systems to keep interior environment as clean as possible for
daily production.
• In-house, destructive testing is conducted daily on both the raw product brought into
inventory, as well as each shift's production work to ensure that no defective product
leaves the floor each day. The Instron Testing Machine is used for these evaluations of
the fabric and the welds. See appendix T13-71-FabricTesting for details about policy
and procedure.
-Fabric welding systems include "in -line vision" systems for 100% monitoring of weld
temperature and specifications.
• Fabric panels with "keder' connections are required to have a 2" weld without
exception. A 2" weld, as shown in our 4-hour destructive testing, yields an 80%
strength gain.
• Keder ropes are both welded and sewn into the fabric to guarantee elimination of
deformation during installation.
-Britespan deploys a Virtek laser system in our fabric production facilities that cast the
exact drawing of the end wall drawings onto the floor where the raw fabric lays - this
is done to rapidly accelerate the operator's speed of conversion and exact match of
intended drawings, but also eliminates human error from measuring or hand -drawing
incorrectly.
-Britespan uses a specific welding machine to join raw fabric panels together to create
the Britespan Building cover for maximum performance and reliability. The Leister
brand "Uniroof 700" is the latest technology welding machine suited to weld
thermoplastic membranes. With the Leister Quality System, the important welding
parameters (temp, air volume and speed) are not only under control, but the welding
quality is precisely documented. This provides Britespan an uncompromised level of
control & historical data reference on every cover produced in order to maintain highest
quality production output.
Inventory: Britespan has exceeded all of our competitors with our commitment to
inventory. Steel shortages, spring/fall ordering rushes can cause untenable delays for
construction projects. With over $15,000,000 of stock inventory on the ground at our
production facilities, this enormous dedication to our customers empowers Britespan to
stay on track with lead time expectations. We saw competitors stretch out as far as
1 year lead time over the past 36 months - something we are committed to preventing
for our customers.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Britespan has implemented a Data Asset Management Program (DAM) called
CANTO in order to centralize our digital assets for company wide access and
document control. This serves as our "Dealer Portal" for all of our authorized dealers.
In this platform, all of our internal staff and external dealer partners can log in with
credentials to access a searchable spectrum of assets from digital photo/video files,
structural drawings, technical update memorandums, certification documents, specification
documents, warranty statements, technical memorandums and updates. This platform
dramatically improved our network's competencies of delivering accurate, broad
spectrum, updated information to our customers. Think of having a "google" search
engine that houses all of your company's assets in one place. It has also served as
a very efficient conduit for submission of warranty certification applications, production
requests, real-time shipping availability, and a full catalogue of instructional & training
videos as our network grows with new staff. This portal significantly increases speed,
accuracy, and breadth and depth of information available to all our customers.
Britespan operates both the steel fabrication plants and fabric conversion plants under
the same management for matching quality control and continuous improvement
strategies. Many of our competitors do not operate both segments of this business -
giving up control of quality/CI in one case or the other.
ISO 9001:2015 Certification: Why is ISO9001 certification so important for
manufacturers? It helps businesses and organizations to be more efficient and improve
customer satisfaction. ISO standards are globally recognized, which allows for a
consistent framework for quality management regardless of where your company is
located. The certification program boosts employee engagement. The standard
requires businesses to use "risk -based thinking" to identify and control any risks
inherent to operations and re-evaluate them regularly. See the full publication in
appendix T13-76-ISO9001. Britespan achieved ISO 9001:2015 certification in 2022.
Health and Safety Policy: Britespan prides itself on the establishment and ongoing
commitment to our employee's Health and Safety. The policy shown in appendix T13-
76-HealthSafetyPolicy was developed in concert with OSHA 25(s) 0) and the WSIB
Workwell Reauirements.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 14A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response*
77
Do your warranties cover all products, parts, and
Britespan Warranty Statements are viewable in appendix T14A-77-
labor?
20YRWarranty, T14A-77-25YRWarranty, T14A-77-ReCoverwarranty. Britespan
warranties cover Britespan components manufactured by Britespan Building
Systems. Labor is not included in the coverage. The warranties are
transferable to new owners. Our replacement covers, for any manufacturer,
are warranted for 20 years.
-Warranty Registration must occur within 90 days of building installation.
See warranty statement for details. Registration includes prescribed pictures
and project information data.
-To initiate a claim, the owner may contact Britespan at 1-800-407-5846 with
any identification of original building sale (Owner Info, Stock Order Number,
Certificate of Warranty statement). Britespan administration and Warranty
Claims department will engage the owner with a request for pictures,
documentation and claim explanation to begin the process and execute the
claim procedure.
78
Do your warranties impose usage restrictions or
Britespan does not impose usage restrictions, however, there are liability
other limitations that adversely affect coverage?
limits listed in the documents. Britespan strongly encourages customers to
engage with with our staff to investigate and deploy design and installation
strategies that reduce or eliminate issues that contribute to unintended
damage or failures.
79
Do your warranties cover the expense of
Britespan warranties do not cover the expense of technician's travel time or
technicians' travel time and mileage to perform
mileage to perform warranty repairs.
warranty repairs?
80
Are there any geographic regions of the United
Britespan is pleased to provide service coverage for all of North America to
States or Canada (as applicable) for which you
include Alaska and Hawaii. For warranty claims or non -warranty service,
cannot provide a certified technician to perform
Britespan not only has a robust dealer network across North America, we
warranty repairs? How will Sourcewell
also have industry partners that we can contract with for the most remote
participating entities in these regions be provided
locations to provide warranty/service support under Britespan direction.
service for warranty repair?
81
Will you cover warranty service for items made by
Britespan is capable of providing service for non-Britespan projects -
other manufacturers that are part of your proposal,
especially fabric replacement. Britespan is not able to "warrant" any other
or are these warranties issues typically passed on
manufacturer's products. If the issue is a legitimate warranty claim for a non -
to the original equipment manufacturer?
Britespan product, the owner will need to submit a claim to that manufacturer.
82
What are your proposed exchange and return
Britespan Buildings are very specific to site loads & structure design. In the
programs and policies?
event that a Member needs to exchange or cancel an order, Britespan will
assess the nature of the order and make every effort to absorb the order
with minimal restocking fee. Some custom building may not be returnable.
83
Describe any service contract options for the
All Sourcewell Members may, at time of building order, include an annual
items included in your proposal.
preventive maintenance contract agreement as an add -on.
Table 1413: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and
overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section
of your response in addition to responding to the questions below.
Line Question Response*
Item
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
84
Describe any performance standards or
In Britespan's view, performance is more than just getting product out the door.
guarantees that apply to your services.
There are multiple aspects - our three top deliverables are 1) Safety - goal being 0
lost time incidents, 10% improvement year -over -year in reported first aid events. 2)
Quality - our extensive process improvement are revisited weekly through our Master
CI Goals & KPI reviews, 3) Efficiency - less error yields faster production, less
waste and overall better performance outcome for our customers.
Performance standards relating to Britespan warranty are codified in the warranty
statements and outlined in detail within the installation manuals & structural drawings
issued with each building order.
Additionally, we issue full specifications in writing regarding detailed performance
standards and guarantees in Building Division 13 (Special Construction) as shown in
example appendix T5-33-SampleSpecification
85
Describe any service standards or
Service standards relating to Britespan warranty are outlined in Appendix T13-70-
guarantees that apply to your services
MaintenanceSchedule document.
(policies, metrics, KPIs, etc.).
86
Describe the methods or techniques that
Britespan provides exceptional detail of methods and techniques for installation that
impact the durability or longevity of your
greatly impact the durability and longevity of our products. See an example of an
product.
Installation Manual in appendix T14B-86-InstallManual.
Our Post -Production Hot Dip Galvanizing (HDG) finish dramatically extends the
service life of our structures. There is overwhelming evidence that HDG finish
outperforms pre -galvanized steel.
Britespan has designed and fabricated our truss frames/purlin connections with
specific design intention to mount purlins located far enough away from the
membrane envelope so they do not create snow -load traps. We have documented
poor designs in the industry that create unintended collateral loads by snow not
being able to slide off the membrane shell because of purlin locations being
mounted too close to the fabric.
Britespan also only uses 1-piece purlins - manufactured to correct length and
double bolted to each truss frame in order to provide maximum resistance to loads
throughout the structural frame. We have seen failures in lessor designs where a
telescoping 2-piece purlin was used in order to reduce MFR inventory requirements.
Britespan only uses cable assemblies with turnbuckles and bolt connections that
are produced specifically for exact bay placement required. We have witnessed
failures in the industry when a roll of cable is sent to the jobsite and left to the
installer to field cut & fit by hand. It is critical that cable assemblies play an
integral role in concert with all other frame members to resist loads applied to the
building by external forces.
The fabric membrane on these TFS buildings are tensioned over the truss
frames. The manner in which the fabric is tensioned is critical. Inspection of actual
forces in terms of uplift can reach thousands of pounds of pressure applied to
termination equipment. Britespan only uses 10,0001b rated winch blocks to secure
covers onto the building system - regular ratchet straps will not perform under high
stress event conditions.
Britespan designs and provides solutions for preventing premature wear of fabric
membranes against steel frames. Every Britespan building has a polyethylene buffer
between the cover and the truss to extend the lifespan of the fabric cover. Buildings
with individual bay "keder' panels are also fixed into keder tracks on each truss to
prevent the fabric from wear points across the truss frames.
87
Describe your quality control and assurance
ISO 9001:2015 Certification: Why is ISO9001 certification so important for
process.
manufacturers? It helps businesses and organizations to be more efficient and
improve customer satisfaction. ISO standards are globally recognized, which allows
for a consistent framework for quality management regardless of where your
company is located. See the full publication in appendix T13-76-ISO9001.
Britespan achieved ISO 9001:2015 certification in 2022.
Britespan has a clear focus on performance evaluation and continuous
improvement (CI). We have structured this focus with a designated Cl team, weekly
meetings, metrics established, and clear deliverables for all employees. Regular
reviews and documentation occur to mark progress and reveal opportunities for
improvement. This focus is not only limited to physical production areas, it is also
applied to technical design, engineering, sales & marketing, logistics and
administration units. When there are workflow faults or defective outcomes, our goal
is not limited to fixing the individual issue, it is to resolve the process that allowed it.
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Table 15: Exceptions to Terms, Conditions, or Specifications Form
Line Item 88. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Contract terms, conditions, or
specifications, a Proposer must submit the proposed exception(s) or requested modification(s) via redline in the Contract Template
provided in the "Bid Documents" section. Proposer must upload the redline in the "Requested Exceptions" upload field. All exceptions
and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be included in the Contract.
Do you have exceptions or modifications to propose?
Acknowledgement
No exceptions or modifications to propose.
r Yes
r. No
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed
by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricina - T4-22-PriceList.pdf - Thursday June 29, 2023 15:16:47
• Financial Strength and Stability - Britespan Financial Strength and Stability.zip - Thursday June 29, 2023 15:32:59
• Marketing Plan/Samples - Marketing Plan Samples.zip - Thursday June 29, 2023 15:20:15
• WMBE/MBE/SBE or Related Certificates - WMBE MBE SBE Certificates.zip - Thursday June 29, 2023 13:56:52
• Warranty Information - Warranty Information.zip - Thursday June 29, 2023 15:23:58
• Standard Transaction Document Samples - Britespan Standard Transaction Docs.zip - Thursday June 29, 2023 15:32:27
• Requested Exceptions (optional)
• Upload Additional Document - Britespan Additional Documents.zip - Thursday July 06, 2023 13:20:34
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: hftps://www.treasury.ciov/ofac/downloads/sdnIist.pd ;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at:
hftps:Hsam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
DocuSign Envelope ID: BE9DBFDF-12F6-4993-8594-A1C98C160E9B
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Steve Burke, Vice President of Finance , Britespan Building Systems Inc
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes a No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and pages
attachments (if
applicable)
Addendum_5_Fa bri c_Stru ctu res_RFP_071223
Wed June 28 2023 04:33 PM
Ad den d um-4—Fa bri c_Stru ctu res_RFP_071223
Thu June 15 2023 01:37 PM
Ad den d um-3—Fa bri c_Stru ctu res_RFP_071223
Wed June 7 2023 02:00 PM
Addendum — 2 — FabricStru ctu res_RFP_071223
Fri June 2 20308:31 AM
Addendum _1 _ Fabric _Structures_RFP_071223
Fri May 19 2023 01:14 PM
Bid Number: RFP 071223 Vendor Name: Britespan Building Systems Inc.
EXHIBIT C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
.1J Name of vendor who has a business relationship with local governmental entity.
2
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
Name of Officer
4j Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes F-1 No
-2.1 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
EXHIBIT D
Federal Requirements for Community Development
Block Grant — Disaster Recovery Funds
The following sections must be included in bid documents and contracts or subcontracts involving
the use of United States Department of Housing and Urban Development (HUD) Community
Development Block Grant — Disaster Recovery (CDBG-DR) funds. This language comes from
Appendix II to 2 CFR Part 200-Contract Provisions for Non -Federal Entity Contracts Under
Federal Awards.
1.0. Terms Applicable to Vendors, Sub vendors and Subcontractors.
Vendor understands and agrees that all terms of this exhibit, whether regulatory or
otherwise, shall apply to any and all sub vendors and subcontractors which are in any way paid
with CDBG-DR funds or who perform any work in connection with the Project. Vendor shall
require all applicable provisions of this exhibit to be included in and made a part of any contract
or subcontract executed in the performance of its obligations hereunder, including if applicable,
its obligations regarding the CDBG-DR Regulations, the CDBG-DR Requirements, and the City
Requirements during the Contract Period of Performance. Vendor shall monitor the services and
work performed by its sub vendors, subcontractors and others on a regular basis for compliance,
as applicable, with the CDBG-DR Regulations, the CDBG-DR Requirements, and the City
Requirements as well as the exhibit provisions. Vendor must cure all violations of the CDBG-DR
Regulations committed by its sub vendors or subcontractors. Vendor acknowledges that the
provisions of this Section shall survive the earlier termination or expiration of this Contract
and be applicable for the length of the project and for 4 years thereafter.
2.0. Compliance With All Applicable Laws and Regulations.
Vendor agrees to comply fully with all applicable laws and regulations that are currently
in effect or that are hereafter amended during the term of this Contract and throughout the project.
Those laws include, but are not limited to:
(A) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative,
contractual, or legal remedies in instances where vendors violate or breach contract terms, and
provide for such sanctions and penalties as appropriate.
(B) All contracts in excess of $10,000 must address termination for cause and for convenience by
the non -Federal entity including the manner by which it will be effected and the basis for
settlement.
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-
1_3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance
with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part,
1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order
11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part
60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor."
(D) Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities
must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and
3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor
Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non -Federal entity must place a copy of the current prevailing
wage determination issued by the Department of Labor in each solicitation. The decision to award
a contract or subcontract must be conditioned upon the acceptance of the wage determination. The
non -Federal entity must report all suspected or reported violations to the Federal awarding agency.
The contracts must also include a provision for compliance with the Copeland "Anti -Kickback"
Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3,
"Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part
by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient
must be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or she
is otherwise entitled.
The non -Federal entity must report all suspected or reported violations to the Federal awarding
agency.
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all
contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of
mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the
Act, each vendor must be required to compute the wages of every mechanic and laborer on the
basis of a standard work week of 40 hours. Work in excess of the standard work week is
permissible provided that the worker is compensated at a rate of not less than one and a half times
the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements
of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic
must be required to work in surroundings or under working conditions which are unsanitary,
hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials
or articles ordinarily available on the open market, or contracts for transportation or transmission
of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the
definition of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance of experimental, developmental, or research
work under that "funding agreement," the recipient or subrecipient must comply with the
requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and
Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and
any implementing regulations issued by the awarding agency.
(G) Clean Air Act (42 U.S.C. 7401-7671g.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended —Contracts and subgrants of amounts in excess of $150,000 must
contain a provision that requires the non -Federal award to agree to comply with all applicable
standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671g) and
the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be
reported to the Federal awarding agency and the Regional Office of the Environmental Protection
Agency (EPA).
(H) Debarment and Suspension (Executive Orders 12549 and 12689)A contract award (see 2
CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System
for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989
Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties
debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible
under statutory or regulatory authority other than Executive Order 12549.
(I) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Vendors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it
will not and has not used Federal appropriated funds to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in connection
with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each
tier must also disclose any lobbying with non -Federal funds that takes place in connection with
obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal
award.
(J) See 2§ 00.323. Procurement of Recovered Material
(K) See § 200.216. Prohibition on certain telecommunications and video surveillance equipment
or services.
(L) See ' 20§ 0.322. Domestic Preference for Procurement.
(M) Additional compliance requirements:
• CDBG Regulations found in 24 CFR Part 570.
• Title I of the Housing and Community Development Act of 1974, as amended, (42 USC
5301).
• The Age Discrimination in Employment Act of 1967.
• The Age Discrimination Act of 1975 (42 U.S.C. Sections 6101 et seq.).
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
(42 U.S.C. Sections 4601 et seq. and 49 CFR Part 24) ("URA").
• Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. Sections 794 et seq.) and 24 CFR
Part 8 where applicable.
• National Environmental Policy Act of 1969, as amended, 42 U.S.C. Sections 4321 et seq.
("NEPA") and the related authorities listed in 24 CFR Part 58.
• Immigration Reform and Control Act of 1986 (8 U.S.C. Sections 110let seq.) specifically
including the provisions requiring employer verifications of legal status of its employees.
• The Americans with Disabilities Act of 1990 (42 U.S.C. Sections 12101 et seq.), the
Architectural Barriers Act of 1968 as amended (42 U.S.C. Sections 4151 et seq.) and the
Uniform Federal Accessibility Standards, 24 CFR Part 40, Appendix A.
• Drug Free Workplace Act of 1988 (41 U.S.C. Sections 701 et seq.) and 24 CFR Part 23,
Subpart F.
• Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act.
• Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.), as amended by the
Residential Lead -Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et seq.) and
implementing regulations at 24 CFR Part 35, subparts A, B, M, and R.
• Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards, 2 CFR Part 200 et seq.
• Federal Funding Accountability and Transparency Act of 2006 ("FFATA") (Pub.L. 109-
282, as amended by Section 6205(a) of Pub.L. 110-252 and Section 3 of Pub.L. 113-101).
• Federal Whistleblower Regulations, as contained in 10 U.S.C. 2409, 41 U.S.C. 4712, 10
U.S.C. 2324, 41 U.S.C. 4304 and 41 U.S.C. 4310.
• Public Laws Specific to Disaster Appropriations
o The Disaster Relief Supplemental Appropriations Act, 2022 (Pub. L. 117— 43)
approved September 30, 2021 (the "Appropriations Act") which made available
$5,000,000,000 in Community Development Block Grant Disaster Recovery
(CDBG—DR) funds.
o In March 2022, HUD allocated $2,213,595,000 in CDBG—DR funds from the
Disaster Relief Supplemental Appropriations Act, 2022 (Pub. L. 117— 43 known as
the "2022 Appropriations Act") for disasters occurring in 2021.
• The Continuing Appropriations Act, 2023 (Pub. L. 117-180) approved September 30,
2022 (the "2023 Appropriations Act") made available $2,000,000,000 in CDBG—DR
funds.] Including Executive Orders to the extent that such Orders are binding on the
parties to the CDBG-DR agreement and not in conflict with prior contractual obligations.
• Environmental Protection Agency (EPA) RULES
• Texas Environmental Lead Reduction Rules (TELRR)
Vendor covenants and agrees that its officers, agents, employees and sub vendors shall abide by
and comply with all other laws, Federal, state and local, relevant to the performance of this
Contract, including all applicable City ordinances, rules and regulations and Title I of the Housing
and Community Development Act of 1974 (42 USC 5301 et seq), as amended, and the CDBG
Regulations, as amended, (24 CFR Part 570 et seq), and the Texas Administrative Code. Vendor
further promises and agrees that it has read, and is familiar with, the terms and conditions of the
above -mentioned federal and state regulations.
3.0 Section 3 (24 CFR Part 75)
• The work to be performed under this contract is subject to the requirements of Section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 USC.170lu (Section
3). The purpose of Section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance, or HUD -assisted projects covered by Section 3, shall to the
greatest extent feasible be directed to low and very low-income persons, particularly
persons who are recipients of HUD assistance for housing.The parties to this contract agree
to comply with HUD's regulations in 24 CFR part 75,which implement Section 3. As
evidenced by their execution of this contract, the parties to this contract certify that they
are under no contractual or other impediment that would prevent them from complying
with the part 75 regulations.
• The vendor agrees to send to each labor organization or representative of workers with
which the vendor has a collective bargaining agreement or other understanding, if any, a
notice advising the labor organization or workers' representative of the vendor's
commitments under this Section 3 Clause and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
positions can see the notice. The notice shall describe the Section 3 preference, shall set
forth minimum number and job titles subject to hire, availability of apprenticeship and
training positions, the qualifications for each; the name and location of the person(s) taking
applications for each of the positions; and the anticipated date the work shall begin.
• The vendor agrees to include this Section 3 Clause in every subcontract subject to
compliance with regulations in 24 CFR part 75, and agrees to take appropriate actions, as
provided in an applicable provision of the subcontract or in this Section 3 Clause, upon a
finding that the sub vendor is in violation of the regulations in 24 CFR part 75. The vendor
will not subcontract with any sub vendor where the vendor has notice or knowledge that
the sub vendor has been found in violation of the regulations in 24 CFR part 75.
• The vendor will certify that any vacant employment positions, including training positions,
that are filled (1) after the vendor is selected but before the contract is executed, and (2)
with persons other than those to whom the regulations of 24 CFR part 75 require
employment opportunities to be directed, were not filled to circumvent the vendor's
obligations under 24 CFR part 75.
• Noncompliance with HUD's regulations in 24 CFR part 75 may result in sanctions,
termination of this contract for default, and debarment or suspension from future HUD
assisted contracts.
4.0 City Access to Documents and Deliverables
All information and data arising from the work performed under this Contract shall be the property
of the City and may be subject to disclosure to third parties and additionally may be subject to
release to the public under the provisions of the Texas Open Records Act. Vendor shall release
and provide to City or its authorized designee all information and data related to performance
under this Contract. Vendor shall not limit or attempt to limit access to information or data by the
City nor shall Vendor obtain or attempt to obtain a copyright to such information or data. Vendor
understands and agrees that data may be released to third parties, including but not limited to HUD
at the sole discretion of City.
In the event a patentable invention is created as part of this Contract and a patent is obtained,
Vendor shall notify City of the patent and the patent shall, at the sole discretion of the City, be
assigned to City upon demand. City retains all rights to intellectual property developed in the
course of this Contract.
In the event any copyright arises with respect to any data or other copyrightable work developed
in the course of or under this Contract, Vendor shall notify City of the copyright and the copyright
shall, at the sole discretion of City, be assigned to City upon demand. City, HUD and the United
States Comptroller General, or their respective representatives, shall have access for 4 years
following the termination of this Contract to any books, documents, records and papers relating to
the operations of Vendor under this Contract for the purpose of audit, examination, exception and
transcription at all of Vendor's offices at all reasonable hours. This provision shall survive the
termination or expiration of this Contract.
5.0 Right to Inspect Vendor Contracts
It is agreed that City has the right to inspect and approve in writing, prior to any charges being
incurred, any proposed contracts between Vendor and (i) its Subvendors, including any lower
tier sub vendors engaged in any activity that is funded as a part of the construction of the
Project to ensure they contain Davis -Bacon Act and Section 3 requirements, (ii) Vendor
contracts arising out of the construction of the Project, and (iii) any third party contracts to be
paid with CDBG-DR Funds.
Vendor agrees that they are is bound by the terms and conditions set out in this exhibit and further
agrees that this exhibit is part of the Contract Documents and is incorporated into the Agreement
for all purposes.
All records pertaining to Contract, including but not limited to any books, documents, and papers,
shall be retained for 4 years following the termination of this Contract. Vendor may destroy Project
records at the end of this 4 year period if no outstanding audit finding exists. This provision shall
survive the termination or expiration of this Contract.
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Keystone Metal Buildings LLC
Subject of the Agreement: Cooperative purchase agreement - engineering, design, and installation of
a salt and brine storage facility for TPW.
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Date of ACM signature
If different from the approval date.
Expiration Date: One year after ACM signature
If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business,
2026-1448216
Keystone Metal Buildings LLC
Fort Worth, TX United States
Date Filed:
04/15/2026
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Sourcewell #071223-BRT
Supply & install Britespan fabric salt shed. Provide foundation services.
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
UNSWORN DECLARATION
Grace Kin
My name is g ,and my date of birth is
My address is 2305 Centaurus Way Granbury TX 76048 US
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Tarrant County, State of Texas on the 15 day of APrl1 2026
(month) (year)
ELIZABETH ANN KING
_!i . _Notary Public, State of Texas
= Comm. Expires 09-11-2021
Notary ID 132168232
ature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.b6ef2aab