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HomeMy WebLinkAbout060135-R3 - General - Contract - RNDI Companies, Inc.CSCO No 60135-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 30, 2026 RNDI Companies, Inc. Attn: Diana Cross 6387 Camp Bowie #B-457 Fort Worth, TX 76116 Re: Contract Renewal Notice Contract No. CSCO No. 60135 (the "Contract") Renewal Term No. 3: October 1, 2026, to September 30, 2027 The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, TY Kiichens Code Compliance Superintendent 817-392-6255 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By aurandoff Name: Tji1U6, 2426 17:18:00 CDT) Title: Assistant City Manager APPROVAL RECOMMENDED: By: s 1—W &r Name: §hWtMjfVt&lug 4, 2026 10:19:30 CDT) Title: Deputy Code Compliance Director ATTEST: By: Name: J6nette S. Goodall Title: City Secretary RNDI Companies, Inc. on, FORT °Ba a�a=o oeah�9�ia _ho Pvo °=d Pia* By: 6Q %,C� Name: 61ffflqffls ug 4, 26°26 6554:31 UU I Title: President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Ty Kit hens Title: Code Compliance Superintendent APPROVED AS TO FORM AND LEGALITY: By: , Name: Am'a MWammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0753 Date Approved: 09/12/2023 Form 1295 Certification No.: 2023-1043879 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 ER'nFICATE OF INTERESTED PARTIES 1 0f 1 Domptete Has. 1- 4 and 6 if tyre ate incereged 0wtx*. QFFICE USE ONLY CoVeta fdas, 1. 2, 3. 5, am b y mere ism no i Merested pimp,, CERTIFICATION OF FU NG Certdiirate Nwnt er_' 2023-1043971� 1 f "Ma pd business elrtity filing farm, rind the city, state and € ountry of IM business enllty`s ()Wit 0 buejneea. RNDI COMPANn=-s, INC. ROCKWALL. TX United Stites Date Filed; OD.L ''2023 alike Of UMAr"rMMtAj GnW Or sly al eneyr thais a Pany to the contract lorwl-4ah .tom torn: is, being filled. CRY Of Ftxt %brM bate A&nvwI1cdgcd; 3 FWWide the ddenlirie*iu-n number used by the Qovernutental empty ar Sitate agency to track or idenrifyt Itho Contew, and provide a deseriptien Qf them amiee5l goods, orother proplerlg to he provlAGdurnctevthie conlracc, C Fti YM-23d0076 1, IT13 Nui.1.1rice Abatemeni and C"O-W Bemires q, Name of Interested Party City, State, cru,urlry (place of business) Nature cut Il epni (4 1Kl BPpRt'dble) CorMtTWll% _ IntermedI. 1 4 Check only If 1hord is NO Inter wd P", b UW%VORN DECLARA-110N MV narns is [Mania Cross s end eny dais Gf birth is 1112& 1 %6 My address is 519 E. Intmwe 30 #319 Rockwall YX 75087 USA tslrealj t(AtY) Mats) 40-19) MUMPA IdKaare under pe-4 od p tfral the foregor g is true and cpnrea f slecuteri on Rmhwall Tt-cag loth ally 21 U441 rty,'Siste of _ _i ,on the day of� .PD (murldtl t`a�Ir'i Signature of su thtnaaerd agent oil cant ildirtgl business anuty Ipe+u"fill) Forms oruvided hu TeYFs Flhi^.S (-nrnmigwknn wrrw atF,t +a c-tm. 4. . t RNDI Companies, Inc City of Fort Worth, Mayor and DATE: 09/12/23 Texas Council Communication M&C FILE NUMBER: M&C 23-0753 LOG NAME: 13PITB 23-0076 NUISANCE ABATEMENT AND CLEAN-UP SERVICES JF CODE SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with Neu Era Contract Services LLC and RNDI Companies, INC. for Nuisance Abatement and Clean -Up Services in a Combined Annual Amount Up to $125,000.00 for the Initial Term and Authorize Four One -Year Renewals for the Code Compliance Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Neu Era Contract Services LLC and RNDI Companies, INC. for nuisance abatement and clean-up services in a combined annual amount up to $125,000.00 for the initial term and authorize four one-year renewals for the same combined annual amount for the Code Compliance Department. DISCUSSION: The Code Compliance Department approached the Purchasing Division to procure an agreement for nuisance abatement and clean-up services to provide tools, materials, permits, and equipment necessary for performing clean-up, debris removal, dead tree removal, nuisance vegetation removal and disposal work on privately owned property and/or property that is owned or held -in -trust by the City, as identified and ordered by the Neighborhood Investigations Division of the Fort Worth Code Compliance Department. In order to procure these services Purchasing staff issued Invitation to Bid (ITB) No. 23-0076. The ITB consisted of detailed specifications describing the City's various requirements and scope of work. The bid was advertised in the Fort Worth Star -Telegram on June 14, 2023, June 21, 2023, June 28, 2023, July 5, 2023, and July 12, 2023. The City received two (2) responses. An evaluation panel consisting of representatives from the Code Compliance Department and Park and Recreation Department reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. No guarantee was made that a specific amount of services would be purchased. Bidders Evaluation Factors Rank Total I L ]F7 � Score Neu Era Contract Services LLC 14.17 12.50 10.00 30.00 66.67 1 RNDI Companies, INC. 18.33 18.33 14.00 00.00 50.67 2 Best Value Criteria: • a. Contractor's qualifications and experience • b. Contractor's ability to provide resources (equipment and personnel) • c. Contractor's approach to perform services • d. Cost After evaluation, the panel concluded that Neu Era Contract Services LLC and RNDI Companies, INC. presented the best value to the City. Therefore, the panel recommends that Council authorize non-exclusive agreements for nuisance abatement and clean-up services to Neu Era Contract Services LLC and RNDI Companies, INC. Staff certifies that the recommended vendors met the bid specifications. FUNDING: The maximum combined annual amount allowed under these agreements will be $125,000.00; however, the actual amount used will be based on the need of the Department and available budget. Department JEstimated Annual Amount Account Name Code Compliancel $125,000.00 Solid Waste Fund Funding is budgeted in the Code Compliance Department's Solid Waste Fund. DVIN BE: New Era Contract Services is in compliance with the City's Business Equity Ordinance by submission of the prime contractor waiver form. The City's Business Equity Goal on this project is 9%. DVIN BE: RNDI Companies, Inc. is in compliance with the City's Business Equity Ordinance by committing to 26% MWBE participation on this project. The City's MWBE goal on this project is 9%. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for four additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Solid Waste Fund. Prior to an expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds Submitted for City Manager's Office by: Reginald Zeno 8517 Valerie Washington 6192 Originating Business Unit Head: Reginald Zeno 8517 Brandon Bennett 6322 Additional Information Contact: Jo Ann Gunn 8525 Jesus Fernandez 6467 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: RNDI Companies, Inc. Subject of the Agreement: Renewal No. 3 for CSCO 60135 M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/1/2026 If different from the approval date. Expiration Date 09/30/2027 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.