The URL can be used to link to this page

Home My WebLink About056487-A2 - General - Contract - DMCA, Inc.CSC No. 56487-A2 SECOND AMENDMENT OF VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND DMCA, INC. FORT WORTH CITY SECRETARY CONTRACT NO. 56487 This Second Amendment to the VENDOR SERVICES AGREEMENT ("Second Amendment") is made by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation and DMCA, INC. ("Vendor"), a Texas limited liability company, each individually referred to as a "party" and collectively referred to as the "parties." WHEREAS City and Vendor entered into an agreement for carpet and flooring services, said agreement being identified as Fort Worth City Secretary Contract 56487 and having an effective date of September 29, 2021 (the "Agreement"); and WHEREAS the Agreement is currently in its fourth and last renewal period, which is currently set to expire September 30, 2026; and WHEREAS now the parties would like to enter into this First Amendment to increase this last renewal term for an additional ninety -day period as permitted under the Agreement to give the City additional time to go back out to bid for similar services. NOW THEREFORE, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms: 1. Amendment of Term. The current fourth renewal term is hereby extended for an additional ninety (90) days, with the Agreement to terminate on December 29, 2026. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. Total payment made under the Agreement shall be in accordance with the existing terms under Section 3 "Compensation" of the Agreement with no changes or increases to the amounts available therein. [signature page follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fort Worth City Secretary Contract No. 56487-A2 DMCA, Inc. Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH: Va By: Valerie Washington (Aug 7, 2026 22:46:36 EDT) Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Property Management Director ATTEST: nIlIl gz p' �Fonr°yao9dd O agoW�d JJ: .� BY: o°ac nEzas44 Name: Jannette S. Goodall Title: City Secretary VENDOR: DMCA, INC. By: Name: Debbie Cardenas Title: President Fort Worth City Secretary Contract No. 56487-A2 DMCA, Inc. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ��& Cev- By: Jeffrey Cope (Aug 6, 2026 08:29:59 CDT) Name: Jeff Cope Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Thomas R. Hansen Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: Form 1295: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 9/29/21, 12:11 PM M&C Review Official site of the City of Fort Worl h, Texas CITY COUNCIL AGENDA FoRT� F1 REFERENCE **M&C 21- LOG 13P ITB 21-0060 CARPET AND DATE: 9/28/2021 NO.: 0744 NAME: FLOORING REPAIR AND REPLACE ADK 01 CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize an Agreement for the Purchase of Carpet and Flooring Repair and Replacement with Gomez Floor Covering Inc. and DMCA Inc. in a First Year Amount Up to $4,100,000.00 and Authorize Four One -Year Renewals with a Five Percent Annual Increase for Multiple City Departments RECOMMENDATION: It is recommended that the City Council authorize an agreement for carpet and flooring repair and replacement with Gomez Floor Covering Inc. and DMCA Inc. in a first year amount up to $4,100,000.00 and authorize four one-year renewals with a five percent annual increase for multiple city departments. DISCUSSION: The Aviation, Code Compliance, Library, Neighborhood Services, Park & Recreation, Public Events, Property Management and the Water Departments approached the Purchasing Division with the intent to establish a contract for carpet and flooring repair and replacement. The Purchasing Division reviewed the request and subsequently issued an Invitation to Bid (ITB) for these services. ITB 21-0066 consisted of detailed specifications and was advertised in the Fort Worth Star -Telegram each Wednesday beginning on May 19, 2021 through June 16, 2021. A pre -bid conference was held on June 15, 2021 which provided an opportunity for interested bidders to learn more about the City of Fort Worth's requirements and to seek clarification on the ITB requirements. A total of 14 vendors were solicited and responses were received from three (3) potential vendors. All bids were evaluated by a three (3) person team consisting of representatives from Property Management, Business Equity and Parks and Recreation. Each bid was evaluated based on the number of products the vendor is authorized to sell in each category, positive references from entities of similar size, and documentation on how Business Equity Firm(s) services will be utilized to meet the 18\% goal. Based on the qualifications, the City recommends awarding the agreement to Gomez Floor Covering, Inc., and DMCA, Inc. BUSINESS EQUITY: Gomez Floor Covering, Inc. is in compliance with the City's Business Equity Ordinance by commiting to 60\% Business Equity participation on this project. The City's Business Equity goal on this project is 18\%. Additionally, Gomez Floor Covering, Inc. is a certified MBE firm. DMCA, Inc. is in compliance with the City's Business Equity Ordinance by committing to 100\% Business Equity participation on this project. The City's Business Equity goal on this project is 18\%. Additionally, DMCA, Inc. is a certified MBE firm. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional one-year terms to include a five percent annual increase to the total amount. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously apps.cfwnet.org/counciI_packet/mc_review.asp?ID=29292&counciIdate=9/28/2021 1 /2 9/29/21, 12:11 PM M&C Review appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and authorization of an agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I Year I (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Jay Chapa (5804) Dana Burgdoff (8018) Reginald Zeno (8517) Steve Cook (5134) Cynthia Garcia (8525) Ashley Kadva (2047) apps.cfwnet.org/counci[_packet/mc_review.asp?ID=29292&counciIdate=9/28/2021 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: DMCA, INC. Subject of the Agreement: SECOND AMENDMENT TO CSC 56487 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 56487 - Amendment 2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: October 1, 2026 If different from the approval date. Expiration Date: December 29, 2026 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.