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Home My WebLink About060164-R3 - General - Contract - Neu Era Contract Services, LLCCSCONo60164-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 30, 2026 Neu Era Contract Services, LLC Attn: H. Mike Lauderback PO Box 7833 Fort Worth, TX 76111 Re: Contract Renewal Notice Contract No. CSCO No. 60164 (the "Contract") Renewal Term No. 3: October 1, 2026 to September 30, 2027 The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Ty Kfitchens Code Compliance Superintendent 817-392-6255 Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT 'WORTH By: t )&nal t (irA 4doff NameP i uj3b#A 02617: CDT) Title: Assistant City Manager APPROVAL RECOMMENDED: By: oilloit UUer Name S8haM&dLmj 5, 2026 12:2 Title: Deputy Code Compliance Director ATTEST: By: % .&Z3� Name: Idnnette S. Goodall Title: City Secretary Neu Era Contract Services, LLC By: i i Name: H. Mike L derback. Title: O�perat od Manager CONTRACT COMPLIANCE MANAGER:. By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Ty tchens Title: Code Compliance Superintendent APPROVED AS TO FORM AND LEGALITY: By: ►► 1 Name:►�1.11 i .� Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&.C: 23-0753 Date Approved: 09/12/23 Form 1295 Certification No.: 2023-1054800 Contract Renewal Page 2 of 2 City of Fort Worth, Mayor and DATE: 09/12/23 Texas Council Communication M&C FILE NUMBER: M&C 23-0753 LOG NAME: 13PITB 23-0076 NUISANCE ABATEMENT AND CLEAN-UP SERVICES JF CODE SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with Neu Era Contract Services LLC and RNDI Companies, INC. for Nuisance Abatement and Clean -Up Services in a Combined Annual Amount Up to $125,000.00 for the Initial Term and Authorize Four One -Year Renewals for the Code Compliance Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Neu Era Contract Services LLC and RNDI Companies, INC. for nuisance abatement and clean-up services in a combined annual amount up to $125,000.00 for the initial term and authorize four one-year renewals for the same combined annual amount for the Code Compliance Department. DISCUSSION: The Code Compliance Department approached the Purchasing Division to procure an agreement for nuisance abatement and clean-up services to provide tools, materials, permits, and equipment necessary for performing clean-up, debris removal, dead tree removal, nuisance vegetation removal and disposal work on privately owned property and/or property that is owned or held -in -trust by the City, as identified and ordered by the Neighborhood Investigations Division of the Fort Worth Code Compliance Department. In order to procure these services Purchasing staff issued Invitation to Bid (ITB) No. 23-0076. The ITB consisted of detailed specifications describing the City's various requirements and scope of work. The bid was advertised in the Fort Worth Star -Telegram on June 14, 2023, June 21, 2023, June 28, 2023, July 5, 2023, and July 12, 2023. The City received two (2) responses. An evaluation panel consisting of representatives from the Code Compliance Department and Park and Recreation Department reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. No guarantee was made that a specific amount of services would be purchased. Bidders Evaluation Factors Rank Total I L ]F7 � Score Neu Era Contract Services LLC 14.17 12.50 10.00 30.00 66.67 1 RNDI Companies, INC. 18.33 18.33 14.00 00.00 50.67 2 Best Value Criteria: • a. Contractor's qualifications and experience • b. Contractor's ability to provide resources (equipment and personnel) • c. Contractor's approach to perform services • d. Cost After evaluation, the panel concluded that Neu Era Contract Services LLC and RNDI Companies, INC. presented the best value to the City. Therefore, the panel recommends that Council authorize non-exclusive agreements for nuisance abatement and clean-up services to Neu Era Contract Services LLC and RNDI Companies, INC. Staff certifies that the recommended vendors met the bid specifications. FUNDING: The maximum combined annual amount allowed under these agreements will be $125,000.00; however, the actual amount used will be based on the need of the Department and available budget. Department JEstimated Annual Amount Account Name Code Compliancel $125,000.00 Solid Waste Fund Funding is budgeted in the Code Compliance Department's Solid Waste Fund. DVIN BE: New Era Contract Services is in compliance with the City's Business Equity Ordinance by submission of the prime contractor waiver form. The City's Business Equity Goal on this project is 9%. DVIN BE: RNDI Companies, Inc. is in compliance with the City's Business Equity Ordinance by committing to 26% MWBE participation on this project. The City's MWBE goal on this project is 9%. AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: The agreements may be renewed for four additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Solid Waste Fund. Prior to an expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds Submitted for City Manager's Office by: Reginald Zeno 8517 Valerie Washington 6192 Originating Business Unit Head: Reginald Zeno 8517 Brandon Bennett 6322 Additional Information Contact: Jo Ann Gunn 8525 Jesus Fernandez 6467 CERTIFICATE OF INTERESTED PARTIES FORM ZZgS lofl Complete Nos. l - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 it there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing Form, and the city, state and country of the business entity's place of business. 2023-1054800 Neu Era Contract Services LLC. fort worth, TX United States Date Filed: 08/02/2023 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 23-0076 Nuisance Abatement and Clean-up Services Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. x 6 UNSWORN DECLARATIION, My name is t�T r �' r � G'l�' �J --.-----,and my date of birth is My address is.2 3 6 D 0 C��Cc,O� � �73t V �� !JK (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct_ Executed in ` +P1 l+ County, State of, on the 2 day of 20 Z. , (man ) (year) a"y C1 Signature thorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission - _ www.ethics.state.tx.U$ Version V3.5.1.39e6f620 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Neu Era Contract Services, LLC Subject of the Agreement: Renewal Term No. 3 for CSCO 60164 M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/01/2026 If different from the approval date. Expiration Date: 09/30/2027 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? ❑ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.