HomeMy WebLinkAbout065630 - General - Contract - Symtech Fire, LLCCSC No. 65630
OFFICIAL RECORD
CITY SECRETARY FORT WORTH
FT. WORTH, TX CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and Symtech Fire, LLC
("Vendor") and the City of Fort Worth ("City"), a Texas home -rule municipality individually referred to
as "party" and collectively as the "parties".
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A —Seller's Discount List;
3. Exhibit B — Cooperative Agency Contract Sourcewell 102325-SYM; and
4. Exhibit C — Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited
by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this
Cooperative Purchase Agreement shall control.
City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement by City shall not exceed
ONE HUNDRED THOUSAND DOLLARS ($100,000.00) annually. Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
The Parties will engage in multiple transactions to purchase goods and/or services under this
Agreement. For each purchase made pursuant to this Agreement, Vendor must supply a quote for the
subject goods and/or services and the quote must conform with the then -current pricing under the
underlying cooperative agreement. If the City accepts the quote and places an order for the goods and/or
services, that quote shall be considered an addendum to this agreement but is not required to be filed in
the City records. The Parties will maintain all quotes for the 3- year Audit period included herein.
The term of this Agreement is effective beginning on the date signed by the Chief Procurement
Officer ("Effective Date") and expires on February 13, 2027, with three (3) one-year renewal options.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives or (2) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
With copy to Fort Worth City Attorney's Office at the
same address
To VENDOR:
Symtech Fire, LLC
Padro Romero, Engineering Manager
P.O Box 493
Berkeley Heights, NJ 07922
Email: pete.romero@symtechfire.com
City is a government entity under the laws of the State of Texas and all documents held or
maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the
Agreement requires that City maintain records in violation of the Act, City hereby objects to such
provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect.
In the event there is a request for information marked Confidential or Proprietary, City shall promptly
notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by City, but by the Office of
the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and
construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of
law provisions. Venue for any suit brought under the Agreement shall be in a court of competent
jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any
state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are
hereby deleted from the Agreement and shall have no force or effect.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement
requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted
and shall have no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to
indemnify or hold Vendor or any third party harmless from damages of any kind or character, City
objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force
or effect.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is
prohibited from entering into a contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Chapter
2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature
provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and
(2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the
Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2)
will not boycott energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not
apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that
is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees
unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not
discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor
certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice,
policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
(signature page follows)
(remainder of this page intentionally left blank)
The undersigned represents and warran hat he or she has the power and authority to execu e
this Agreement and bind the respective party.
CITY OF FORT W TH:
By: Bran, dzel (Aug 7, 2026 15:02:31 CDT)
Name: Brandy Hazel
Title: Chief Procurement Officer
Date: 08/10/2026
APPROVAL RECOMMENDED:
By:"`�r °e
Name: Raymond Hill 4d499pQhn
Title: Fire Chief p�pF FORT ~�9°0
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Symtech Fire, LLC
By:
Name: Jonathan Hanson Title:
CEO/Managing Diretor
Date: 7/24/2026
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: AW
Name: Brenda Ray
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: �
Name: Amarna Muhammad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
Date Approved: N/A
1295 Form: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
: M 0 11:1Wa
Symtech Fire #102325-SYM
Sou rcewel I i
Pricing for contract #102325-SYM offers Sourcewell participating agencies the following discount:
• 16.67% discount off list price
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102325-SYM
Sourcewell Pla
MASTER AGREEMENT #102325
CATEGORY: Public Safety Training and Simulation Equipment and Technology
SUPPLIER: Symtech Fire, LLC
This Master Agreement (Agreement) is between Sourcewell, a Minnesota service cooperative located at
202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Symtech Fire, LLC, 11533
Slater Ave., Unit A, Fountain Valley, CA 92708 (Supplier).
Sourcewell is a local government and service cooperative created under the laws of the State of
Minnesota (Minnesota Statutes Section 123A.21) offering a Cooperative Purchasing Program to eligible
participating government entities.
Under this Master Agreement entered with Sourcewell, Supplier will provide Included Solutions to
Participating Entities through Sourcewell's Cooperative Purchasing Program.
Article 1:
General Terms
The General Terms in this Article 1 control the operation of this Master Agreement between Sourcewell
and Supplier and apply to all transactions entered by Supplier and Participating Entities. Subsequent
Articles to this Master Agreement control the rights and obligations directly between Sourcewell and
Supplier (Article 2), and between Supplier and Participating Entity (Article 3), respectively. These Article 1
General Terms control over any conflicting terms. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) Purpose. Pursuant to Minnesota law, the Sourcewell Board of Directors has authorized a Cooperative
Purchasing Program designed to provide Participating Entities with access to competitively awarded
cooperative purchasing agreements. To facilitate the Program, Sourcewell has awarded Supplier this
cooperative purchasing Master Agreement following a competitive procurement process intended to
meet compliance standards in accordance with Minnesota law and the requirements contained
herein.
2) Intent. The intent of this Master Agreement is to define the roles of Sourcewell, Supplier, and
Participating Entity as it relates to Sourcewell's Cooperative Purchasing Program.
3) Participating Entity Access. Sourcewell's Cooperative Purchasing Program Master Agreements are
available to eligible public agencies (Participating Entities). A Participating Entity's authority to access
Sourcewell's Cooperative Purchasing Program is determined through the laws of its respective
jurisdiction.
4) Supplier Access. The Included Solutions offered under this Agreement may be made available to any
Participating Entity. Supplier understands that a Participating Entity's use of this Agreement is at the
Participating Entity's sole convenience. Supplier will educate its sales and service forces about
Sourcewell eligibility requirements and required documentation. Supplier will be responsible for
ensuring sales are with Participating Entities.
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5) Term. This Agreement is effective upon the date of the final signature below. The term of this
Agreement is four (4) years from the effective date. The Agreement expires at 11:59 P.M. Central
Time on February 13, 2030, unless it is cancelled or extended as defined in this Agreement.
Extensions. Sourcewell and Supplier may agree to up to three (3) additional one-year extensions
beyond the original four-year term. The total possible length of this Agreement will be seven (7)
years from the effective date.
Exceptional Circumstances. Sourcewell retains the right to consider additional extensions as
required under exceptional circumstances.
6) Survival of Terms. Notwithstanding the termination of this Agreement, the obligations of this
Agreement will continue through the performance period of any transaction entered between
Supplier and any Participating Entity before the termination date.
7) Scope. Supplier is awarded a Master Agreement to provide the solutions identified in RFP #102325
to Participating Entities. In Scope solutions include:
Sourcewell is seeking proposals for Public Safety Training and Simulation Equipment and
Technology, including but not limited to:
a. Facilities, structures (fixed or mobile);
b. Equipment, props, supplies, rentals, and consumables;
c. Augmented or virtual reality, interactive, and digital simulation technology and related
software, hardware, and equipment;
d. Instructional, educational, training programs, incident -based training, and learning
management systems with directly related materials and supplies; and,
e. Services, equipment, and software directly related to the offering of the solutions described
in Sections 1. a. — d. above, including design, installation, maintenance, repair, training,
integration, support, and customization.
8) Included Solutions. Supplier's Proposal to the above referenced RFP is incorporated into this Master
Agreement. Only those Solutions included within Supplier's Proposal and within Scope (Included
Solutions) are included within the Agreement and may be offered to Participating Entities.
9) Indefinite Quantity. This Master Agreement defines an indefinite quantity of sales to eligible
Participating Entities.
10) Pricing. Pricing information (including Pricing and Delivery and Pricing Offered tables) for all Included
Solutions within Supplier's Proposal is incorporated into this Master Agreement.
11) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List on file
with Sourcewell when offering Included Solutions to Participating Entities. Participating Entities may
request adjustments to pricing directly from Supplier during the negotiation and execution of any
transaction.
12) Open Market. Supplier's open market pricing process is included within its Proposal.
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13) Supplier Representations:
a. Compliance. Supplier represents and warrants it will provide all Included Solutions under
this Agreement in full compliance with applicable federal, state, and local laws and
regulations.
b. Licenses. As applicable, Supplier will maintain a valid status on all required federal, state,
and local licenses, bonds, and permits required for the operation of Supplier's business with
Participating Entities. Participating Entities may request all relevant documentation directly
from Supplier.
c. Supplier Warrants. Supplier warrants that all Included Solutions furnished under this
Agreement are free from liens and encumbrances, and are free from defects in design,
materials, and workmanship. In addition, Supplier warrants the Solutions are suitable for
and will perform in accordance with the ordinary use for which they are intended.
14) Bankruptcy Notices. Supplier certifies and warrants it is not currently in a bankruptcy proceeding.
Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years
within its Proposal. Supplier must provide notice in writing to Sourcewell if it enters a bankruptcy
proceeding at any time during the term of this Agreement.
15) Debarment and Suspension. Supplier certifies and warrants that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from programs operated by the State of Minnesota, the United States federal government, or any
Participating Entity. Supplier certifies and warrants that neither it nor its principals have been
convicted of a criminal offense related to the subject matter of this Agreement. Supplier further
warrants that it will provide immediate written notice to Sourcewell if this certification changes at
any time during the term of this Agreement.
16) Provisions for non -United States federal entity procurements under United States federal awards
or other awards (Appendix II to 2 C.F.R § 200). Participating Entities that use United States federal
grant or other federal funding to purchase solutions from this Agreement may be subject to
additional requirements including the procurement standards of the Uniform Administrative
Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200.
Participating Entities may have additional requirements based on specific funding source terms or
conditions. Within this Section, all references to "federal" should be interpreted to mean the United
States federal government. The following list applies when a Participating Entity accesses Supplier's
Included Solutions with United States federal funds.
EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
agreements that meet the definition of "federally assisted construction contract" in 41 C.F.R.
§ 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FIR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," and
implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity
clause is incorporated herein by reference.
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b. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C.
§ 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29
C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed
and Assisted Construction"). In accordance with the statute, contractors must be required to
pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in
a wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as
supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or subrecipient must
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency. Supplier must comply with all applicable Davis -
Bacon Act provisions.
c. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. §
5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the
wages of every mechanic and laborer on the basis of a standard work week of 40 hours.
Work in excess of the standard work week is permissible provided that the worker is
compensated at a rate of not less than one and a half times the basic rate of pay for all hours
worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are
applicable to construction work and provide that no laborer or mechanic must be required
to work in surroundings or under working conditions which are unsanitary, hazardous or
dangerous. These requirements do not apply to the purchases of supplies, materials, or
articles ordinarily available on the open market, or contracts for transportation or
transmission of intelligence. This provision is hereby incorporated by reference into this
Agreement. Supplier certifies that during the term of an award for all Agreements by
Sourcewell resulting from this procurement process, Supplier must comply with applicable
requirements as referenced above.
d. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the
recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to
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Inventions Made by Nonprofit Organizations and Small Business Firms Under Government
Grants, Contracts and Cooperative Agreements," and any implementing regulations issued
by the awarding agency. Supplier certifies that during the term of an award for all
Agreements by Sourcewell resulting from this procurement process, Supplier must comply
with applicable requirements as referenced above.
e. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000
require the non-federal award to agree to comply with all applicable standards, orders or
regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal
Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be
reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency (EPA). Supplier certifies that during the term of this Agreement it will
comply with applicable requirements as referenced above.
f. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide
exclusions in the System for Award Management (SAM), in accordance with the OMB
guidelines at 2 C.F.R. § 180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp.,
p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension" SAM
Exclusions contains the names of parties debarred, suspended, or otherwise excluded by
agencies, as well as parties declared ineligible under statutory or regulatory authority other
than Executive Order 12549. Supplier certifies that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation by any federal department or agency.
BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay
any person or organization for influencing or attempting to influence an officer or employee
of any agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any federal contract, grant, or any other
award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal
funds that takes place in connection with obtaining any federal award. Such disclosures are
forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications
and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment
(31 U.S.C. § 1352).
h. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further
certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years
after grantees or subgrantees submit final expenditure reports or quarterly or annual
financial reports, as applicable, and all other pending matters are closed.
ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which
are contained in the state energy conservation plan issued in compliance with the Energy
Policy and Conservation Act.
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BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with
the Buy American Act must follow the applicable procurement rules calling for free and open
competition.
k. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions.
The right also includes timely and reasonable access to Supplier's personnel for the purpose
of interview and discussion relating to such documents.
PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. §
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item
exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year
exceeded $10,000; procuring solid waste management services in a manner that maximizes
energy and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
m. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
n. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Agreement or any purchase by a Participating Entity and is not subject to any obligations
or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Agreement or any purchase by an authorized user.
o. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. § 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Agreement or any purchase
by a Participating Entity.
p. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Agreement or any aspect
related to the anticipated work under this Agreement raises an actual or potential conflict of
interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential
conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell,
and Participating Entity are able to assess the actual or potential conflict; and provide any
additional information as necessary or requested.
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U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of
resources and support to individuals and organizations associated with terrorism.
s. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES
OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this
Agreement it will comply with applicable requirements of 2 C.F.R. § 200.216.
t. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Agreement, Supplier will comply with applicable requirements of
2 C.F.R. § 200.322.
Article 2:
Sourcewell and Supplier Obligations
The Terms in this Article 2 relate specifically to Sourcewell and its administration of this Master
Agreement with Supplier and Supplier's obligations thereunder.
1) Authorized Sellers. Supplier must provide Sourcewell a current means to validate or authenticate
Supplier's authorized dealers, distributors, or resellers which may complete transactions of Included
Solutions offered under this Agreement. Sourcewell may request updated information in its
discretion, and Supplier agrees to provide requested information within a reasonable time.
2) Product and Price Changes Requirements. Supplier may request Included Solutions changes,
additions, or deletions at any time. All requests must be made in writing by submitting a Sourcewell
Price and Product Change Request Form to Sourcewell. At a minimum, the request must:
• Identify the applicable Sourcewell Agreement number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Included Solutions affected by the requested change, along with the
requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of Pricing List with the effective date of the modified pricing,
or product addition or deletion. The new pricing restatement must include all Included
Solutions offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to
this Agreement and will be incorporated by reference.
3) Authorized Representative. Supplier will assign an Authorized Representative to Sourcewell for this
Agreement and must provide prompt notice to Sourcewell if that person is changed. The Authorized
Representative will be responsible for:
• Maintenance and management of this Agreement;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Participation in reviews with Sourcewell.
Sourcewell's Authorized Representative is its Chief Procurement Officer.
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4) Performance Reviews. Supplier will perform a minimum of one review with Sourcewell per
agreement year. The review will cover transactions to Participating Entities, pricing and terms,
administrative fees, sales data reports, performance issues, supply chain issues, customer issues, and
any other necessary information.
5) Sales Reporting Required. Supplier is required as a material element to this Master Agreement to
report all completed transactions with Participating Entities utilizing this Agreement. Failure to
provide complete and accurate reports as defined herein will be a material breach of the Agreement
and Sourcewell reserves the right to pursue all remedies available at law including cancellation of
this Agreement.
6) Reporting Requirements. Supplier must provide Sourcewell an activity report of all transactions
completed utilizing this Agreement. Reports are due at least once each calendar quarter (Reporting
Period). Reports must be received no later than 45 calendar days after the end of each calendar
quarter. Supplier may report on a more frequent basis in its discretion. Reports must be provided
regardless of the amount of completed transactions during that quarter (i.e., if there are no sales,
Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Sourcewell Participating Entity Account Number;
• Transaction Description;
• Transaction Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Transaction was invoiced/sale was recognized as revenue by Supplier.
If collected by Supplier, the Report may include the following fields as available:
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
7) Administrative Fee. In consideration for the support and services provided by Sourcewell, Supplier
will pay an Administrative Fee to Sourcewell on all completed transactions to Participating Entities
utilizing this Agreement. Supplier will include its Administrative Fee within its proposed pricing.
Supplier may not directly charge Participating Entities to offset the Administrative Fee.
8) Fee Calculation. Supplier's Administrative Fee payable to Sourcewell will be calculated as a stated
percentage (listed in Supplier's Proposal) of all completed transactions utilizing this Master
Agreement within the preceding Reporting Period. For certain categories, a flat fee may be
proposed. The Administrative Fee will be stated in Supplier's Proposal.
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9) Fee Remittance. Supplier will remit fee to Sourcewell no later than 45 calendar days after the close
of the preceding calendar quarter in conjunction with Supplier's Reporting Period obligations
defined herein. Payments should note the Supplier's name and Sourcewell-assigned Agreement
number in the memo; and must be either mailed to Sourcewell above "Attn: Accounts Receivable" or
remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department
instructions.
10) Noncompliance. Sourcewell reserves the right to seek all remedies available at law for unpaid or
underpaid Administrative Fees due under this Agreement. Failure to remit payment, delinquent
payments, underpayments, or other deviations from the requirements of this Agreement may be
deemed a material breach and may result in cancellation of this Agreement and disbarment from
future Agreements.
11) Audit Requirements. Pursuant to Minn. Stat. § 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell and the Minnesota State Auditor for a minimum of six years from the end
of this Agreement. Supplier agrees to fully cooperate with Sourcewell in auditing transactions under
this Agreement to ensure compliance with pricing terms, correct calculation and remittance of
Administrative Fees, and verification of transactions as may be requested by a Participating Entity or
Sourcewell.
12) Assignment, Transfer, and Administrative Changes. Supplier may not assign or otherwise transfer its
rights or obligations under this Agreement without the prior written consent of Sourcewell. Such
consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or
portions of this Agreement within its sole discretion to address corporate restructurings, mergers,
acquisitions, or other changes to the Responsible Party and named in the Agreement. Any prohibited
assignment is invalid. Upon request Sourcewell may make administrative changes to agreement
documentation such as name changes, address changes, and other non -material updates as
determined within its sole discretion.
13) Amendments. Any material change to this Agreement must be executed in writing through an
amendment and will not be effective until it has been duly executed by the parties.
14) Waiver. Failure by Sourcewell to enforce any right under this Agreement will not be deemed a waiver
of such right in the event of the continuation or repetition of the circumstances giving rise to such
right.
15) Complete Agreement. This Agreement represents the complete agreement between the parties for
the scope as defined herein. Supplier and Sourcewell may enter into separate written agreements
relating specifically to transactions outside of the scope of this Agreement.
16) Relationship of Sourcewell and Supplier. This Agreement does not create a partnership, joint
venture, or any other relationship such as employee, independent contractor, master -servant, or
principal -agent.
17) Indemnification. Supplier must indemnify, defend, save, and hold Sourcewell, including their agents
and employees, harmless from any claims or causes of action, including attorneys' fees incurred by
Sourcewell, arising out of any act or omission in the performance of this Agreement by the Supplier
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or its agents or employees; this indemnification includes injury or death to person(s) or property
alleged to have been caused by some defect in design, condition, or performance of Included
Solutions under this Agreement. Sourcewell's responsibility will be governed by the State of
Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
18) Data Practices. Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13. As it applies to all data created and
maintained in performance of this Agreement, Supplier may be subject to the requirements of this
chapter.
19) Grant of License.
a) During the term of this Agreement:
i) Supplier Promotion. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive
right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising,
promotional materials, and informational sites for the purpose of marketing Sourcewell's
Agreement with Supplier.
ii) Sourcewell Promotion. Supplier grants to Sourcewell a royalty -free, worldwide, non-
exclusive right and license to use Supplier's trademarks in advertising, promotional
materials, and informational sites for the purpose of marketing Supplier's Agreement with
Sourcewell.
b) Limited Right of Sublicense. The right and license granted herein includes a limited right of each
party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers,
marketing representatives, partners, or agents (collectively "Permitted Sublicensees") in
advertising, promotional, or informational materials for the purpose of marketing the Parties'
relationship. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this section by any of their respective
sublicensees.
c) Use; Quality Control.
i) Neither party may alter the other party's trademarks from the form provided and must
comply with removal requests as to specific uses of its trademarks or logos.
ii) Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's
trademarks only in good faith and in a dignified manner consistent with such party's use of
the trademarks. Each party may make written notice to the other regarding misuse under
this section. The offending party will have 30 days of the date of the written notice to cure
the issue or the license/sublicense will be terminated.
d) Termination. Upon the termination of this Agreement for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and
the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of
suppliers which may be used until the next printing). Supplier must return all marketing and
promotional materials, including signage, provided by Sourcewell, or dispose of it according to
Sourcewell's written directions.
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20) Venue and Governing law between Sourcewell and Supplier Only. The substantive and procedural
laws of the State of Minnesota will govern this Agreement between Sourcewell and Supplier. Venue
for all legal proceedings arising out of this Agreement between Sourcewell and Supplier will be in
court of competent jurisdiction within the State of Minnesota. This section does not apply to any
dispute between Supplier and Participating Entity. This Agreement reserves the right for Supplier and
Participating Entity to negotiate this term to within any transaction documents.
21) Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be
illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Agreement is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
22) Insurance Coverage. At its own expense, Supplier must maintain valid insurance policy(ies) during
the performance of this Agreement with insurance company(ies) licensed or authorized to do
business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and
limits of insurance not less than the following:
a) Commercial General Liability Insurance. Supplier will maintain insurance covering its operations,
with coverage on an occurrence basis, and must be subject to terms no less broad than the
Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer
edition), or equivalent. At a minimum, coverage must include liability arising from premises,
operations, bodily injury and property damage, independent contractors, products -completed
operations including construction defect, contractual liability, blanket contractual liability, and
personal injury and advertising injury. All required limits, terms and conditions of coverage must
be maintained during the term of this Agreement.
• $1,500,000 each occurrence Bodily Injury and Property Damage
• $1,500,000 Personal and Advertising Injury
• $2,000,000 aggregate for products liability -completed operations
• $2,000,000 general aggregate
b) Certificates of Insurance. Prior to execution of this Agreement, Supplier must furnish to
Sourcewell a certificate of insurance, as evidence of the insurance required under this
Agreement. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or provided to in an
alternative manner as directed by Sourcewell. The certificates must be signed by a person
authorized by the insurer(s) to bind coverage on their behalf. Failure of Supplier to maintain the
required insurance and documentation may constitute a material breach.
c) Additional Insured Endorsement and Primary and Non-contributory Insurance Clause. Supplier
agrees to list Sourcewell, including its officers, agents, and employees, as an additional insured
under the Supplier's commercial general liability insurance policy with respect to liability arising
out of activities, "operations," or "work" performed by or on behalf of Supplier, and products
and completed operations of Supplier. The policy provision(s) or endorsements) must further
provide that coverage is primary and not excess over or contributory with any other valid,
applicable, and collectible insurance or self-insurance in force for the additional insureds.
d) Waiver of Subrogation. Supplier waives and must require (by endorsement or otherwise) all its
insurers to waive subrogation rights against Sourcewell and other additional insureds for losses
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paid under the insurance policies required by this Agreement or other insurance applicable to
the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self -insured
retentions applicable to the required or any other insurance maintained by the Supplier or its
subcontractors. Where permitted by law, Supplier must require similar written express waivers
of subrogation and insurance clauses from each of its subcontractors.
e) Umbrella/Excess Liability/SELF-INSURED RETENTION. The limits required by this Agreement can
be met by either providing a primary policy or in combination with umbrella/excess liability
policy(ies), or self -insured retention.
23) Termination for Convenience. Sourcewell or Supplier may terminate this Agreement upon 60
calendar days' written notice to the other Party. Termination pursuant to this section will not relieve
the Supplier's obligations under this Agreement for any transactions entered with Participating
Entities through the date of termination, including reporting and payment of applicable
Administrative Fees.
24) Termination for Cause. Sourcewell may terminate this Agreement upon providing written notice of
material breach to Supplier. Notice must describe the breach in reasonable detail and state the
intent to terminate the Agreement. Upon receipt of Notice, the Supplier will have 30 calendar days
in which it must cure the breach. Termination pursuant to this section will not relieve the Supplier's
obligations under this Agreement for any transactions entered with Participating Entities through the
date of termination, including reporting and payment of applicable Administrative Fees.
Article 3:
Supplier Obligations to Participating Entities
The Terms in this Article 3 relate specifically to Supplier and a Participating Entity when entering
transactions utilizing the General Terms established in this Master Agreement. Article 1 General Terms
control over any conflict with this Article 3. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) Quotes to Participating Entities. Suppliers are encouraged to provide all pricing information
regarding the total cost of acquisition when quoting to a Participating Entity. Suppliers and
Participating Entities are encouraged to include all cost specifically associated with or included within
the Suppliers proposal and Included Solutions within transaction documents.
2) Shipping, Delivery, Acceptance, Rejection, and Warranty. Supplier's proposal may include proposed
terms relating to shipping, delivery, inspection, and acceptance/rejection and other relevant terms
of tendered Solutions. Supplier and Participating Entity may negotiate final terms appropriate for the
specific transaction relating to non -appropriation, shipping, delivery, inspection,
acceptance/rejection of tendered Solutions, and warranty coverage for Included Solutions. Such
terms may include, but are not limited to, costs, risk of loss, proper packaging, inspection rights and
timelines, acceptance or rejection procedures, and remedies as mutually agreed include notice
requirements, replacement, return or exchange procedures, and associated costs.
3) Applicable Taxes. Participating Entity is responsible for notifying supplier of its tax-exempt status and
for providing Supplier with any valid tax -exemption certifications) or related documentation.
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4) Ordering Process and Payment. Supplier's ordering process and acceptable forms of payment are
included within its Proposal. Participating Entities will be solely responsible for payment to Supplier
and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
5) Transaction Documents. Participating Entity may require the use of its own forms to complete
transactions directly with Supplier utilizing the terms established in this Agreement. Supplier's
standard form agreements may be offered as part of its Proposal. Supplier and Participating Entity
may complete and document transactions utilizing any type of transaction documents as mutually
agreed. In any transaction document entered utilizing this Agreement, Supplier and Participating
Entity must include specific reference to this Master Agreement by number and to Participating
Entity's unique Sourcewell account number.
6) Additional Terms and Conditions Permitted. Participating Entity and Supplier may negotiate and
include additional terms and conditions within transaction documentation as mutually agreed. Such
terms may supplant or supersede this Master Agreement when necessary and as solely determined
by Participating Entity. Sourcewell has expressly reserved the right for Supplier and Participating
Entity to address any necessary provisions within transaction documents not expressly included
within this Master Agreement, including but not limited to transaction cancellation, dispute
resolution, governing law and venue, non -appropriation, insurance, defense and indemnity, force
majeure, and other material terms as mutually agreed.
7) Subsequent Agreements and Survival. Supplier and Participating Entity may enter into a separate
agreement to facilitate long-term performance obligations utilizing the terms of this Master
Agreement as mutually agreed. Such agreements may provide for a performance period extending
beyond the full term of this Master Agreement as determined in the discretion of Participating
Entity.
8) Participating Addendums. Supplier and Participating Entity may enter a Participating Addendum or
similar document extending and supplementing the terms of this Master Agreement to facilitate
adoption as may be required by a Participating Entity.
Sourcewell
Signed by:
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COFD2A139D06489_.
By:
Jeremy Schwartz
Title: Chief Procurement Officer
2/12/2026 1 12:37 PM CST
Date:
Symtech Fire, LLC
D��o�cu�SJ�ijg�ne�tl��by: I�
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0708A04148F1427...
Jonathan Hanson
Title: CEO/Managing Director
Date: 2/12/2026 1 9:19 AM PST
v052824 13
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RFP 102325 - Public Safety Training and Simulation Equipment
and Technology
Vendor Details
Company Name:
Symtech Fire, LLC
Does your company conduct
business under any other name? If
New Jersey
yes, please state:
P.O. Box 493
Address:
Berkeley Heights, New Jersey 07922
Contact:
Jonathan Hanson
Email:
jon.hanson@symtechfire.com
Phone:
908-514-6629
Fax:
908-514-6629
HST#:
85-1221218
Submission Details
Created On:
Tuesday October 14, 2025 12:31:40
Submitted On:
Wednesday October 22, 2025 17:16:10
Submitted By:
Sarah Graybill
Email:
sarah.graybill@symtechfire.com
Transaction #:
83324c35-8544-40d6-86e1-8fb266edb187
Submitter's IP Address:
147.243.69.76
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
Table 1: Proposer Identity & Authorized Representatives (Not Scored)
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
Table 1 Specific Instructions. Sourcewell requires identification of all parties responsible for providing Solutions under a resulting master
agreement(s) (Responsible Supplier). Proposers are strongly encouraged to include all potential Responsible Suppliers including any
corporate affiliates, subsidiaries, D.B.A., and any other authorized entities within a singular proposal. All information required under this
RFP must be included for each Responsible Supplier as instructed. Proposers with multiple Responsible Supplier options may choose to
respond individually as distinct entities, however each response will be evaluated individually and only those proposals recommended for
award may result in a master agreement award. Unawarded entities will not be permitted to later be added to an existing master
agreement through operation of Proposer's corporate organization affiliation.
item
Question
Response*
1
Provide the legal name of the Proposer
Symtech Fire LLC
authorized to submit this Proposal.
2
In the event of award, is this entity the
Yes, Symtech Fire LLC is the Responsible Supplier that will execute the master
Responsible Supplier that will execute the
agreement with Sourcewell.
master agreement with Sourcewell? Y or N.
3
Identify all subsidiaries, D.B.A., authorized
Symtech Fire changed its tax status to an S-Corp at the start of 2025 and is doing
affiliates, and any other entity that will be
business as Symtech Fire, Inc. Symtech Fire will be the Responsible Supplier
responsible for offering and performing delivery
executing the master agreement with Sourcewell.
of Solutions within this Proposal (i.e.
Responsible Supplier(s) that will execute a
master agreement with Sourcewell).
Authorized Affiliates (where Symtech distributes products and services offered)
includes:
On Scene Training
68 Evergreen Rd
New Egypt, NJ 08533
Affordable Drill Towers
1000 County Road 308
Suite 510
Jarrell, Texas 76537
Unhinged
4501 W Ponkan Rd
Apopka, FL 32712
4
Provide your CAGE code or Unique Entity
T258KN4WL661
Identifier (SAM):
5
Provide your NAICS code applicable to
333310
Solutions proposed.
6
Proposer Physical Address:
Symtech Fire LLC
11533 Slater Ave
Unit A
Fountain Valley CA 92708
7
Proposer website address (or addresses):
www.symtechfire.com
8
Proposer's Authorized Representative (name,
Jonathan Hanson
title, address, email address & phone) (The
CEO/Managing Director
representative must have authority to sign
P.O. Box 493
the "Proposer's Assurance of Compliance" on
Berkeley Heights, NJ 07922
behalf of the Proposer):
Jon.hanson@symtechfire.com
908-514-6629
9
Proposer's primary contact for this proposal
Sarah Graybill
(name, title, address, email address & phone):
Marketing & Proposals Coordinator
P.O. Box 493
Berkeley Heights, NJ 07922
sarah.graybill@symtechfire.com
916-220-5101
10
Proposer's other contacts for this proposal, if
Marily Rodriguez
any (name, title, address, email address &
Administrative Manager
phone):
P.O. Box 493
Berkeley Heights, NJ 07922
Marily.rodriguez@symtechfire.com
862-413-5507
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
Table 2A: Financial Viability and Marketplace Success (50 Points, applies to Table 2A and 213)
Line
Item
11
Question
Response'
Provide a brief history of your company,
Symtech Fire was founded by Pete Romero, expert Systems Engineer, and Jon
including your company's core values,
Hanson, son of industry pioneer Jim Hanson. Jim has been widely recognized for his
business philosophy, and industry longevity
contributions to the industry as one of the original pioneers of the first gas -fueled
related to the requested Solutions.
training systems in the 1970's for the United States Navy. Next, Jim brought gas -
fueled technology to the municipal market in 1987 and the FAA market in 1992. He
also conceptualized the first Mobile Structural and Mobile ARFF Simulators.
"Jim's passion and energy were instrumental in the creation and development of the
Live Fire Training market and through this, an untold number of firefighters and
potential victims have benefited."
— Bob Downin, President (Ret.) Kidde/UTC
With the longest -standing family history in the fire training facilities and simulators
field, Symtech Fire was founded by a vision centered around innovation, best
practices, and servant leadership both internally and externally.
Symtech Fire specializes in the design, build, and delivery of advanced fire training
systems. Our portfolio includes training towers, gas -fueled training props, simulators,
fire behavior labs, hazmat props, aircraft props, augmented reality (AR) and a wide
range of distributed products such as drill towers and movable wall panel systems.
We also provide ancillary services including training programs, SDP's, and curriculum
development in partnership with On Scene Training. See our price list for full course
listing.
Symtech Fire completes an industry leading 70+ fire training facilities each year, with
the broadest product offering available.
Symtech Fire is recognized as the only company globally delivering fire training
towers in all three major formats: brick -and -mortar, pre-engineered metal, and
container -based systems. We offer the only Training Tower with class "A" fire
attack/suppression, fire behavior, and clean -burning high throughput gas fires ALL IN
ONE!
Symtech Fire was contracted for several large Interior/Structural Fire Simulator design
and installation projects and training facility projects. Notably, in competition with all
major Fire Training Systems competitors, after careful research and highly detailed
interviews, the FDNY (Fire Department of New York) — a 35-year fire training systems
user — selected Symtech Fire to supply their newest Fire Simulator Building! This
includes a modified container structure with multiple burn rooms, thermal protection,
and training props.
FDNY's selection was unanimous and was driven primarily by the technical merits of
Symtech's offering. Symtech's project intake has doubled every year since our
inception with major project awards continuing to pile up including multiple, at time of
contract, world record projects such as Sarasota County, FL where we are putting a
world -record 31 gas fires into a single Training Tower.
"Symtech's vision is to deliver maximum training value on time and on budget, while
restoring a FIRE SERVICE FIRST mentality. We design, manufacture, install and
service systems that push the limits of trainer realism while maintaining the highest
safety standards available. Our service exists to benefit our customers — not to
maximize profits."
Other Fire training equipment suppliers have converted Service into a major profit
center with spare parts at 100% (or greater) mark-up, all while convincing customers
they are stuck with the OEM, and with that, increasingly exorbitant service contract
costs that are leading to a troubling number of competitor system tear -outs.
Commitment to Excellence...
Safety
Symtech Fire is committed to the safety of system operators and trainees alike. Our
systems are fully compliant with NFPA 1402, which became a standard (rather than a
guide) beginning in 2019. Unlike older systems, our offerings are designed from the
ground up with this new Standard in mind. We utilize the highest quality components
available including pilot and main burners systems, valves, and electronics.
Realism
We are committed to delivering training realism with thermal output, flame sizes,
flame variability, and smoke output that leads the fire training systems industry.
Environmentally friendly propane and natural gas (indoors only) alleviate environmental
concerns, while delivering consistent training fires at the push of a button.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
im
191
Customization
Within the parameters of the NFPA 1402 Standard, Symtech Fire provides our
customers with the customization and flexibility options they desire. This is imperative
to addressing unique challenges that vary from department to department and within
SOP's domestically and abroad. We pride ourselves in delivering timely custom
solutions on time and under budget.
Service
Service is an essential component in what we do as a company. It is not a profit
center, but rather, it is a vital element in achieving our mission of enabling AHJ's to
deliver life-saving training when it's needed most. We not only stock vital system
components to ensure their availability on short notice, but we also offer turnkey
service and maintenance.
What are your company's expectations in the In the event of an award, Symtech Fire expects to enter a collaborative and
event of an award? transparent partnership with Sourcewell and its participating entities.
Demonstrate your financial strength and
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response. DO NOT PROVIDE ANY TAX
INFORMATION OR PERSONALLY
IDENTIFIABLE INFORMATION.
Our expectations include:
-Timely execution of the contract and mutual agreement on all administrative and legal
requirements.
-Clear communication of contract terms, ordering procedures, and reporting
obligations to ensure alignment with Sourcewell's expectations and internal
compliance.
-Full readiness to support member agencies across the US (or Canada) with prompt
responses to inquiries, product demonstrations, customized solution proposals, and
timely delivery of our live fire simulation systems.
-Ongoing collaboration with Sourcewell and its members to provide continuous
improvement based on end -user feedback.
-Participation in marketing and outreach efforts, as permitted, to inform members
about the awarded solutions and how they can access them.
Ultimately, our goal is to deliver high -quality, mission -critical training solutions with
exceptional service, while maintaining full compliance with the terms and goals of the
Sourcewell program.
Symtech Fire is fully self -funded and has no debts or outstanding financial obligation.
We have never failed to complete a project, we have never had a liability claim or
lien of any kind placed against our company, and we have demonstrated significant
top line and bottom line growth every year since our inception. We were recently
granted an additional bond line with several million dollars per project and on
aggregate. We have extensive insurance coverages in order to meet the demands on
both private and government agencies including municipal, law enforcement, and
more.
Please find the following attached:
-Certificate of Insurance
-Bond Letter
-Financial Statements
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
14
What is your US market share for the
Our market share varies by segment. It is increasing in all segments year after year.
Solutions that you are proposing?
Some examples include the following (based on available data from past 24 months):
-Container Training Towers: 62%
-Flashover/Fire Behavior Labs: 83%
-Interior LPG Props: 58%
-Exterior LPG Props: 39%
-SCBA/Confined Space: 52%
-Class "A" Props: 71 %
-Aircraft Rescue Fire Fighting: 11%
-Hazmat Simulators: 19%
-Mobile Simulators: 39%
-Training Programs/Curriculum: 24%
-Retrofits/Replacements (Gas Prop Equipment): 91 %
Note: We have a strategic relationship with Fire Facilities, Inc. Who has completed
approximately. 1,000 Pre -Engineered Metal Building/Training Towers. Symtech Fire is
the go to gas fueled fire simulator supplier for all Fire Facilities buildings, further
increasing our share of wallet.
Notably, Symtech Fire has won the lion share of large gas prop contracts and retrofit
contracts from experienced system users including the following:
Largest New Construction Gas Prop Projects:
-Sarasota County, FL — $2.85M project; world -record 31 interior structural fires in one
masonry burn building + outdoor fires. Largest recent gas prop contract
-Martin County, FL — 17 interior structural fires + optional outdoor fires.
Second largest recent contract
-Harper College, IL — 12 interior structural fires + optional outdoor fires.
Third largest recent contract
-Bates Technical College, WA — 8 interior structural fires + outdoor fires.
Fourth largest recent contract
Most Recent Fire Prop Replacement Projects:
-Eddy County, NM — Tearout & replacement of KFT equipment (3 burn buildings +
outdoor props). Original install: 2006
-VA Dept of Fire Programs — Tearout & replacement of KFT equipment in 2 mobile
burn trailers. Original install: 2009
-Dubuque County, IA — Tearout & replacement of Fireblast gas prop equipment.
Original install: 2004
-Cape Fear Community College, NC — Tearout & replacement of Fireblast gas prop
equipment. Original install: 2005
Symtech Fire's share is substantial, but more importantly, it is increasing in each
category every year and we are widely recognized as the most innovative and fastest
growing company in our field.
15
What is your Canadian market share for the
Symtech Fire is experiencing rapid growth in Canada, having secured significant
Solutions that you are proposing?
contracts across multiple provinces. We recently established a local fabrication partner
in Ontario to better serve our Canadian clients.
Recent major contracts over the past 18 months include:
-Welland Fire Department, ON - $1.08M USD
-Pemberton Fire Rescue, BC - $132.8K
-Canadian Nuclear Labs (CNL), MB - $1.06M
-Kelowna Fire Department, BC - $545K
-Airdrie Fire Department, AB - $656K
-Halifax Regional Municipality, NS - $748K
-Central York/Newmarket, ON - $859K
We continue to expand our presence in Canada through direct sales, participation in
national trade events, and partnerships with local fire training institutions. Our
commitment to localized support and Canadian safety standards further strengthens
our market position. We have established manufacturing operations, banking, and
basic business operations specifically for the Canadian market.
16
Disclose all current and completed bankruptcy
Symtech Fire hereby certifies that neither the Proposer nor any Responsible Party
proceedings for Proposer and any included
associated with Symtech Fire has been involved in any current or completed
possible Responsible Party within the past
bankruptcy proceedings within the past seven (7) years (or prior to that timeframe).
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a bankruptcy
Furthermore, Symtech Fire (and affiliated parties) acknowledge the requirement to
proceeding at any time during the pendency
provide written notice to Sourcewell if the company enters any bankruptcy proceeding
of this RFP evaluation.
during the pendency of this RFP evaluation, and commits to doing so promptly if
such an event occurs.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
17
How is your organization best described: is it
Our company, Symtech Fire, is best described as a manufacturer and service
a manufacturer, a distributor/dealer/reseller, or
provider.
a service provider? Answer the question that
best applies to your organization, either a) or
We design, engineer, and manufacture advanced live fire simulation technology and
b).
training systems. In addition to manufacturing, we provide integrated support services
a) If your company is best described as a
including system installation, training, and ongoing maintenance.
distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
Our sales and service force is comprised primarily of direct employees of Symtech
distributor/dealer/reseller for the manufacturer
Fire. These individuals receive specialized training in our technologies and are
of the products proposed in this RFP. If
responsible for consulting with clients, customizing solutions, and providing technical
applicable, is your dealer network
support.
independent or company owned?
b) If your company is best described as a
In some regions, we also partner with authorized dealers or certified service
manufacturer or service provider, describe
providers to extend our geographic reach and ensure localized support. These
your relationship with your sales and service
partners undergo a formal vetting and certification process, but they remain
force and with your dealer network in
independent entities and are not employees of Symtech Fire. As an example, while
delivering the products and services proposed
the service capability of many fire training facility and simulator providers is quickly
in this RFP. Are these individuals your
outgrown by their installed base, Symtech Fire shrewdly partnered with On -Scene
employees, or the employees of a third party?
training who has personnel in over 35 states to make service both local and readily
available.
This hybrid model allows us to maintain quality control and expertise through our
internal team while leveraging strategic partners where necessary to meet customer
needs across diverse markets.
We design, engineer, and manufacture advanced live fire simulation technology and
training systems. In addition to manufacturing, we provide integrated support services
including system installation, training, and ongoing maintenance.
Our sales and service force is comprised primarily of direct employees of Symtech
Fire LLC. These individuals receive specialized training in our technologies and are
responsible for consulting with clients, customizing solutions, and providing technical
support.
In some regions, we also partner with authorized dealers or certified service
providers to extend our geographic reach and ensure localized support. These
partners undergo a formal vetting and certification process, but they remain
independent entities and are not employees of Symtech Fire LLC. As an example,
while the service capability of many fire training facility and simulator providers is
quickly outgrown by their installed base, Symtech shrewdly partnered with On -Scene
training who has personnel in over 35 states to make service both local and readily
available.
This hybrid model allows us to maintain quality control and expertise through our
internal team while leveraging strategic partners where necessary to meet customer
needs across diverse markets.
18
If applicable, provide a detailed explanation
Symtech's fire training simulators are certified to NFPA 1402, NFPA 86, UL508A,
outlining the licenses and certifications that
and all other applicable standards by an OSHA -recognized NRTL as applicable in all
are both required to be held, and actually
of our projects. Further, for Fire Training Towers and other structures, Symtech Fire
held, by your organization (including third
has the ability to provide sealed structural and foundation drawings in all 50 US
parties and subcontractors that you use) in
States and all Canadian Provinces (i.e., by a licensed Professional Engineer).
pursuit of the business contemplated by this
RFP.
Where applicable, Symtech Fire uses certified welders in house and within our sub-
contractor cadre.
In Canada, Symtech Fire complies with and meets TSSA and WSIB requirements as
needed on our projects.
19
Disclose all current and past debarments or
Symtech Fire confirms that neither the company nor any identified Responsible
suspensions for Proposer and any included
Parties have been debarred or suspended from contracting with any federal, state, or
possible Responsible Party within the past
local government agency within the past seven (7) years (or in any time frame prior).
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a debarment
Furthermore, Symtech Fire (and its affiliated parties) agree to notify Sourcewell in
or suspension status any time during the
writing if it becomes subject to debarment or suspension at any time during the
pendency of this RFP evaluation.
pendency of this RFP evaluation.
20
Describe any relevant industry awards or
Our founder was selected to speak at the 2025 Annual Conference in Las Vegas,
recognition that your company has received in
NA in May 2025 as the Subject Matter Expert (SME) on Emerging Technologies in
the past five years.
Live Fire Simulator and Facilities. Founder also participated in the panel on Latest
Issues Facing Firefighters.
Symtech Fire was recognized as a Top 40 supplier by LN Curtis & Sons and one of
few suppliers invited to the company's annual sales meeting and speed dating event.
We continue to see major distributors and dealers in our industry drop their
incumbent suppliers in favor of Symtech Fire due to the combination of technical
capabilities, innovation, schedule management, and price for value Symtech Fire offers.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
21
What percentage of your sales are to the
In the past three years, 88% of our sales have been to federal, state, and local
governmental sector in the past three years?
government. Our share of wallet has increased substantially in the past few years
(i.e., we are currently completing 15 to 20 Department of Defense contracts per year).
22
What percentage of your sales are to the
In the past three years,12% of our sales have been to the education sector. We are
education sector in the past three years?
seeing growth with Colleges and Universities and expect this piece of the pie to
increase in the coming years.
Recent Colleges & University Customers:
• Maine Maritime Academy
• El Camino College, CA
• Cape Fear Community College, NC
• Harper College, IL
• Rowan Community College, NJ
• Caldwell Community College, NC
• Greenville School District, SC
• Austin Community College, TX
• Southeast Alaska University-Ketchikan
• College of Western Idaho, ID
• Moraine Park Technical College, WI
• Waukesha Technical College, WI
• Spokane Community Colleges, WA
• Bates Technical College, WA
• Spokane Community Colleges, WA
• Davidson -Davie Community College, NC
• Imperial Valley College, CA
• North Dakota State College, ND
• Hanoi Fire Fighting College, Vietnam
23
List all state, cooperative purchasing
At this time Symtech Fire does not hold any state or cooperative purchasing
agreements that you hold. What is the annual
agreements. Although we do not hold any state or cooperative purchasing
sales volume for each of these agreement
agreements directly, Symtech Fire actively participates in multiple cooperative
over the past three years?
purchasing agreements via our dealer and distribution network, providing streamlined
procurement options for our customers. The following agreements are currently in
place:
-L.N. Curtis & Sons — Approved Purchaser Agreement
-National Purchasing Partners (NPP) Contracts
-Houston-Galveston Area Council (HGAC) Contract #MB11-20
Symtech Fire has completed more than $3M in business with Curtis via NPP and
another $3M with Fire Facilities via HGAC over the past three years.
These agreements demonstrate our proven capacity to manage cooperative contracts
effectively, deliver consistent value to participating agencies, and scale our support to
meet the evolving needs of public sector customers.
24
List any GSA contracts or Standing Offers
Symtech Fire does not currently hold any GSA (General Services Administration)
and Supply Arrangements (SOSA) that you
contracts or Standing Offers and Supply Arrangements (SOSA) with the Government
hold. What is the annual sales volume for
of Canada.
each of these contracts over the past three
years?
While we do not hold these contracts at present, Symtech Fire remains fully capable
and prepared to engage in future government procurement opportunities and to
comply with all applicable requirements and procedures.
Table 213: References/Testimonials
Line Item 25. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name *
Contact Name *
Phone Number*
Sarasota County, Florida
Battalion Chief Stephen Cantu
941-631-6629
Findlay Fire Department, Ohio
Chief Joshua Eberle
419-424-7129
Bentonville, Arkansas
Fire Chief Justin Scantlin
479-685-1096
Table 3: Ability to Sell and Deliver Solutions (150 Points)
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your
response should address in detail at least the following areas: locations of your network of sales and service providers, the number of
workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party),
and any overlap between the sales and service functions.
Line Question Response*
Item
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
26
Sales force.
Symtech Fire maintains a comprehensive sales and distribution network designed to
effectively serve customers nationwide and in Canada. Our sales force consists of the
following resources:
27
Describe the network of Authorized Sellers
who will deliver Solutions, including dealers,
distributors, resellers, and other distribution
methods.
Employees
- Regional Sales Managers: 5
Independent Sales Representatives
- 3 active representatives supporting key markets
Distributors
- L.N. Curtis & Sons
- Strategic Safety Dynamics
- Additional distribution partners across the U.S.
On -Scene Training Specialists
- 37 individuals located across 35 states
- Responsible for securing new business, providing product demonstrations, and
representing Symtech Fire products and services directly to end -users
This blended model of direct employees, independent representatives, distributors, and
On Scene training personnel allows Symtech Fire to provide responsive, localized
support while maintaining nationwide reach and consistent brand representation.
Symtech Fire maintains a nationwide network of authorized sellers to ensure efficient
delivery, installation, and ongoing support of our solutions. This network combines
established distributors, specialized dealers, and direct training personnel to provide
customers with both regional accessibility and consistent service.
Dealers and Distributors
- L.N. Curtis & Sons — A nationally recognized fire and safety distributor with
extensive experience serving public safety agencies.
- Strategic Safety Dynamics (SSD) — A specialized distributor with expertise in
emergency response solutions and a strong presence in municipal and training
markets.
- Additional regional distributors are engaged as needed to extend market coverage
and enhance responsiveness.
Resellers and Independent Sales Representatives
- A select group of authorized resellers and independent representatives provide
coverage in key territories, ensuring localized service and rapid customer response.
Direct Sales and Training Personnel
- Symtech Fire employs a dedicated internal sales team, supported by 37 On Scene
training specialists across 35 states, responsible for securing new business, delivering
live product demonstrations, and providing hands-on customer training.
Distribution Methods
- Solutions are delivered directly through authorized distributors and resellers, or via
manufacturer -direct fulfillment, depending on contract and customer requirements.
- All authorized sellers are vetted and approved to ensure alignment with Symtech's
standards for product quality, pricing integrity, and customer service excellence.
By leveraging trusted partners such as L.N. Curtis & Sons and Strategic Safety
Dynamics (SSD), alongside a robust internal sales and training network, Symtech Fire
ensures nationwide reach with reliable, localized expertise to support customers at
every stage.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
28
Service force.
Symtech Fire maintains a highly skilled service force designed to provide
comprehensive support for the installation, commissioning, maintenance, and ongoing
operation of all Symtech Fire solutions nationwide.
29
Describe the ordering process. If orders will
be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.
Field Technicians
- Team of 8 specialized factory field technicians
- Experts in installation, system commissioning, and ongoing service of Symtech Fire
as well as competitor products
- Ensure adherence to quality standards and manufacturer specifications
On Scene Training Team
37-person team located across 35 states
- Cross -trained to provide additional service support, extending local capabilities for
installation, troubleshooting, and maintenance
- Supports both training and field service needs, ensuring rapid response and
consistent service delivery
Service Integration
- In-house technicians and on -scene trainers coordinate with authorized sellers,
distributors, and customers to provide seamless support
- Centralized scheduling and support systems ensure efficient deployment and timely
resolution of service requests
By combining a dedicated team of in-house factory technicians with a cross -trained On -
Scene training team, Symtech Fire delivers nationwide, expert -level service. This
integrated approach ensures reliable installation, rapid problem resolution, and ongoing
operational excellence for all deployed solutions
Customers or authorized partners may begin the ordering process by contacting
Symtech Fire at:
Email: info@symtechfire.com
Phone: (614)285-6360
- All orders submitted via email or phone will first be received by Symtech's sales
team, who will review the customer's requirements and coordinate with the order
management team. The order management team will then verify order details, confirm
product availability, and manage fulfillment, shipping, and service scheduling.
- For orders placed through authorized distributors or dealers, Symtech Fire will
coordinate with these partners to ensure timely processing and delivery.
This centralized contact ensures that all orders —whether direct or through authorized
sellers —are processed efficiently, accurately, and in compliance with contractual and
customer requirements.
Every project has a dedicated project team, formal project management, and a kickoff
meeting as well as post -project debrief.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
30 Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response -time capabilities and
commitments, as well as any incentives that
help your providers meet your stated
service goals or promises.
31
Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities.
Our customer service program is built to ensure rapid, expert support for all deployed
live fire simulation systems. We recognize that downtime in training environments
directly impacts readiness and operational effectiveness, especially for fire training
facilities, military, and emergency response clients.
Support Process and Access:
Clients receive a dedicated team and technical support upon system delivery.
- We offer remote technical support.
Onsite service is available via scheduled maintenance visits or emergency dispatch,
depending on the severity of the issue.
Response Time Commitments:
- Remote Response: Symtech Fire includes 24/7 Technical Phone Support for the life
of the product. Most issues are minor and can be resolved by phone. Symtech's
Structural Simulators include Remote Diagnostics capability that is enabled as long as
the Owner/End-User provides an Ethernet connection or Wireless LAN. This allows
Symtech's Customer Service and Technical teams to remote in and directly view
system issues, statuses, and perform diagnostics.
- Onsite Support: If remote steps do not correct the issue, we pride ourselves in
being on -site as soon as physically possible. We have service dispatch from NJ, FL,
TX, NV, CA, MT with Symtech Fire employees as well as 35 states including On -
Scene Training personnel.
- Parts Replacement & Repairs: Shipped within 1 business day for high -priority
components; most spare parts are stocked domestically to minimize delays.
Preventive Maintenance and Training:
- We provide annual preventive maintenance programs to reduce the risk of system
failures.
- Refresher training for operators and maintenance staff is offered as part of long-term
support contracts.
- Symtech Fire will train your personnel in the basic maintenance of the system, which
is significantly simpler than most competitor systems. Preventative Maintenance (PM)
and Full Service Agreements are available if you prefer Symtech Fire to handle all of
your maintenance needs.
Performance and Service Incentives:
- Internal technician teams are evaluated on first-time fix rate, response time, and
customer satisfaction.
- We offer discounted support tiers or extended warranties for customers who maintain
long-term service agreements.
Symtech Continuity Protect:
- Symtech Fire is innovating in the service space, not just in the product space! Our
Symtech Continuity Protect program is just one example.
Our goal is to act not only as a vendor, but as a long-term partner in supporting live
fire simulation readiness. We ensure transparency, accountability, and rapid support
throughout the life cycle of the system.
Symtech Fire is fully prepared and committed to providing our live fire simulation
products and services to all Sourcewell participating entities. Our company has the
logistical, technical, and staffing capacity to support a wide range of organizations.
We understand Sourcewell's cooperative purchasing model and are aligned with its
mission to streamline procurement and reduce costs for public -sector entities. Our
team can work directly with participating agencies to customize solutions that meet
their specific training needs, and we are ready to deliver, install, and support systems
nationwide.
In addition, we are willing to comply with all reporting, pricing transparency, and
contract requirements associated with the Sourcewell cooperative contract framework.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
32
Describe your ability and willingness to
Symtech Fire is fully willing and capable of providing our live fire simulation products
provide your products and services to
and services to Sourcewell participating entities across Canada. Our company has
Sourcewell participating entities in Canada.
experience navigating international logistics, customs, and regulatory compliance
required for technology and training equipment deployment in Canadian provinces.
Symtech Fire is prepared to support Canadian customers with installation, on -site
training, maintenance, and technical support, either directly or through vetted local
partners.
Symtech Fire is committed to full compliance with all Canadian safety, transport, and
applicable defense -related regulations, and will work closely with Sourcewell members
to ensure smooth procurement and deployment. Symtech Fire has already met rigorous
Canadian requirements on our projects including TSSA (Ontario), WSIB, and more.
Whether the entity is a federal agency, provincial police department, or municipal
training facility, we are ready to serve.
33
Identify any geographic areas of the United
Symtech Fire serves all geographic areas of the US and Canada. There are no
States or Canada that you will NOT be fully
geographic limitations in our ability to serve the United States or Canada under the
serving through the proposed agreement.
proposed agreement. Our logistics, support infrastructure, and partner network allow us
to fully support installations, training, and ongoing maintenance in all regions, including
remote or rural areas. We are committed to delivering consistent service levels
regardless of location.
34
Identify any account type of Participating
All Sourcewell participating entities that meet the legal and regulatory requirements for
Entity which will not have full access to
operating live fire simulation technology will have full access to our solutions. This
your Solutions if awarded an agreement,
includes public safety, military, law enforcement, fire departments, emergency response
and the reasoning for this.
teams, and qualifying educational and training institutions.
The only limitations would apply to entities that are not authorized, by law or internal
policy, to purchase, operate, or train with live fire simulation systems due to safety,
jurisdictional, or regulatory restrictions. In such cases, we would work with the entity to
determine eligibility or offer alternate training solutions where applicable. For those that
cannot conduct live fire training we have a multitude of training solutions that are non -
burn enabling training. Examples include leak and digital fire simulators, smoke and
sound effect, VR/AR, and other non -burn training systems such as Confined Space,
Smoke Mazes, and more.
35
Define any specific requirements or
Our company is fully capable of providing our live fire simulation products and services
restrictions that would apply to our
to Sourcewell participating entities in Hawaii, Alaska, and U.S. Territories. However,
participating entities in Hawaii and Alaska
due to geographic and logistical realities, the following requirements or restrictions may
and in US Territories.
apply:
- Shipping and Logistics: Delivery timelines for hardware or system components may
be extended compared to the continental U.S., due to ocean freight or air cargo
requirements. Associated shipping costs may also be higher.
- Installation & Onsite Support: Onsite system setup, training, or maintenance in these
regions may require additional lead time and scheduling coordination. In certain cases,
travel costs for installation teams may be billed separately unless otherwise negotiated
in the contract.
- Regulatory Compliance: For U.S. Territories, we will ensure compliance with any local
or federal restrictions on importing, transporting, or operating simulation equipment,
especially those involving pyrotechnic, ballistic, or firearm -adjacent technologies.
- Service Levels: We remain committed to providing high-level customer service and
support in these areas. While response times may vary slightly based on accessibility,
we will work with each participating entity to ensure agreed -upon service expectations
are met.
We are experienced in supporting customers in remote or non -continental locations
and will ensure a smooth procurement and deployment process regardless of
geography. Recent customers in these states include:
- University of Alaska Southeast
- Kauai County Fire Department
- Marine Corps Base Hawaii
36
Will Proposer extend terms of any awarded
Yes, we are willing to extend the terms and pricing of any awarded Sourcewell master
master agreement to nonprofit entities?
agreement to eligible nonprofit entities that are registered Sourcewell participants. We
recognize that many nonprofit organizations play a critical role in training, public safety,
emergency preparedness, and education, and we are committed to supporting their
missions.
That said, nonprofit entities must still meet all legal and regulatory requirements
associated with the purchase, use, and operation of our live fire simulation systems.
Where applicable, we will work with each entity to ensure eligibility and safe,
compliant deployment of our solutions.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
Table 4: Marketing Plan (100 Points)
Line
Item
Question
Response*
37
Describe your marketing strategy for
Symtech Fire employs a targeted, multi -channel marketing strategy designed to raise
promoting this opportunity. Upload
awareness, generate interest, and drive adoption of Symtech solutions among public safety
representative samples of your
agencies, training facilities, and other eligible customers. Our approach includes both direct
marketing materials (if applicable) in
outreach and strategic partnerships to ensure maximum visibility for this opportunity.
the document upload section of your
response.
Key Components of Our Marketing Strategy:
1.Direct Engagement
A. Our regional sales managers and independent representatives actively engage potential
customers through outreach campaigns, webinars, product demonstrations, and on -site visits.
B. On -scene training specialists provide hands-on demonstrations and workshops to
showcase the value and effectiveness of Symtech Fire products.
2. Authorized Seller and Distributor Collaboration
A. Distributors and dealers, including L.N. Curtis & Sons and Strategic Safety Dynamics
(SSD), play a central role in marketing by leveraging their established relationships within
the fire service and public safety sectors.
B. Co -branded marketing materials and joint campaigns with authorized partners enhance
reach and credibility.
3. Digital Marketing
A.Targeted email campaigns, social media presence, and website promotions highlight new
product offerings, training events, and contract opportunities.
B. Online resources such as product videos, case studies, and technical specifications
provide detailed information to support purchasing decisions.
4. Trade Shows and Industry Events
A. Symtech Fire participates in leading industry events to demonstrate products directly to
key decision -makers, including:
- FDIC Conference (Fire Department Instructors Conference)
- NAFTD (National Association for Fire Training Directors)
- NFPA Conference (National Fire Protection Association)
B. These events provide opportunities for hands-on engagement, technical demonstrations,
and relationship building with public safety professionals.
Marketing Collateral
A. Professional brochures, datasheets, video demonstrations, and case studies are used to
support customer education and decision -making.
B. Representative samples of marketing materials are provided in the document upload
section of our response.
Symtech's marketing strategy leverages a combination of direct engagement, distributor
collaboration, digital outreach, and industry events to effectively promote this opportunity.
This comprehensive approach ensures visibility, credibility, and adoption across the target
market.
Please refer to our enclosed Marketing Plan, product brochures, and other published
literature for more information.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
38
Describe your use of technology and
Symtech Fire leverages modern technology and digital platforms to extend our marketing
digital data (e.g., social media,
reach, engage target audiences, and measure the effectiveness of our campaigns. Our
metadata usage) to enhance
approach ensures that potential customers are informed, engaged, and able to access
marketing effectiveness.
Symtech Fire's solutions efficiently.
Digital Platforms and Social Media
Symtech Fire's Website, Facebook, YouTube, "X," and Instagram are actively used to:
- Promote product offerings, training programs, and upcoming events
- Share instructional videos, demonstrations, and case studies
- Highlight customer success stories and industry updates
These platforms provide direct engagement with public safety professionals, enabling
Symtech Fire to respond to inquiries, receive feedback, and build a strong online
community.
Digital Data and Analytics
- We track engagement metrics such as likes, shares, video views, comments, and click -
through rates to evaluate the impact of social media campaigns.
- Metadata and analytics are used to optimize content, improve targeting, and ensure
marketing resources are focused on the most responsive audiences.
- Insights gained from digital data guide future campaigns and support informed decision -
making for both sales and marketing teams.
By integrating social media platforms and digital analytics into our marketing strategy,
Symtech Fire enhances visibility, engages customers directly, and continuously refines
messaging for maximum effectiveness. This technology -driven approach strengthens brand
awareness and ensures consistent communication with the target market.
Symtech Fire social media links are as follows:
hftps://www.facebook.com/symtechfire/about/
hftps://www.instagram.com/symtechfire/
Symtech Fire - YouTube
Symtech Fire (@SymtechFire) / X
39
In your view, what is Sourcewell's role
In our view, Sourcewell plays a critical role as a cooperative purchasing facilitator. Their
in promoting agreements arising out of
primary value is in streamlining the procurement process for their members by vetting
this RFP? How will you integrate a
vendors through a competitive, compliant RFP process. This gives public agencies,
Sourcewell-awarded agreement into
education institutions, and nonprofits confidence that any awarded agreement meets legal
your sales process?
and procedural standards — saving them time and resources.
An awarded Sourcewell contract may open the door to thousands of pre -qualified members
who are ready to purchase without having to go through their own RFP. Symtech Fire
would integrate this into its sales process by:
1. Educating our sales team on the agreement's scope, pricing, and how it benefits the
member.
2. Aligning outreach campaigns to highlight the Sourcewell contract — positioning it as a
simplified procurement path for the customer.
3. Using Sourcewell's member directory to identify key accounts, tailoring messaging to
their vertical.
4. Training account managers to handle objections around procurement by explaining how
Sourcewell solves that barrier.
5. Collaborating with Sourcewell's marketing team to co -brand materials and increase
credibility in presentations and proposals.
Ultimately, integrating the agreement is about removing friction in the sales cycle. We're not
just selling a product — we're delivering a compliant, turnkey purchasing solution that aligns
with public sector needs.
40
Are your Solutions available through
At this time, we do not offer direct e-procurement integration. However, we've designed our
an e-procurement ordering process? If
ordering process to be simple, compliant, and highly responsive to the needs of
so, describe your e-procurement
governmental and educational customers.
system and how governmental and
educational customers have used it.
All orders are processed through our sales and order management teams via phone or
email, ensuring accurate order verification, product availability confirmation, and coordinated
fulfillment, shipping, and service scheduling.
Looking ahead, we're actively exploring ways to expand into e-procurement channels where
it makes sense for our customers — especially as we grow our public sector partnerships
through Sourcewell.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
Table 5A: Value -Added Attributes (100 Points, applies to Table 5A and 513)
Line
Item
41
Question
Describe any product, equipment,
maintenance, or operator training
programs that you offer to
Sourcewell participating entities.
Include details, such as whether
training is standard or optional,
who provides training, and any
costs that apply.
Response*
Symtech Fire provides industry -leading live fire simulation systems designed for firefighter,
military, and emergency response training. We offer a comprehensive suite of products,
services, maintenance plans, and operator training programs tailored to meet the operational
and safety requirements of Sourcewell participating entities.
Products and Equipment
We manufacture and/or supply a range of NFPA 1402-compliant live fire training systems..
including:
-Class A and Class B Live Fire Training Towers
-Interior and Exterior Gas Fueled Training Simulators
-Thermal Lining Systems
-Custom Fixed and Mobile Fire Training Simulators and Props
-Aircraft Rescue and Firefighting (ARFF) Simulators
-Industrial Fire Simulators
-Affordable Drill Towers
-Patented Movable Wall Systems
-Control and Monitoring Systems with Real -Time Data Feedback
-Virtual and Augmented Reality Simulators
All systems are designed with modularity, safety, and long-term serviceability in mind.
Maintenance Services
We offer tiered preventative and corrective maintenance plans to ensure long-term reliability
and performance of your fire simulation equipment:
Standard Maintenance Plan (included for 12 months post -installation): Covers annual
inspection, system diagnostics, and essential component replacements.
-Extended Maintenance Plans (optional): Multi -year service contracts offering priority support,
reduced rates on spare parts, and annual re -certification.
Maintenance is performed by certified in-house technicians with extensive experience in live
fire systems. Additional on -site service can be scheduled as needed.
Operator Training Programs
Comprehensive operator training is a standard inclusion with all system purchases and
installations. Training is structured as follows:
-Initial On -Site Training (included): Delivered by certified technical trainers upon installation.
Covers system operations, safety protocols, emergency shutdown procedures, and basic
troubleshooting.
-Follow-Up Training Sessions (optional): Refresher or advanced training available annually or
upon personnel turnover.
-Train-the-Trainer Certification Designed to empower in-house personnel to independently train
new operators.
Training and Maintenance Costs
-Standard Operator Training: Included at no additional cost with equipment purchase.
-Optional Refresher/Advanced Training: Quoted based on location and scope
-Extended Maintenance Plans: Priced annually based on system type and coverage level.
Custom quotes are available upon request.
Added Value Services
Symtech Fire also routinely provides value-added services including NFPA structural and
equipment inspections, training program, SDP's, and curriculum either as part of its projects
or as standalone offerings.
We are committed to ensuring that all Sourcewell participating entities have the knowledge,
support, and tools needed to maintain high operational readiness and safety standards.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
42
43
44
Describe any technological
advances that your proposed
Solutions offer.
Describe any "green" initiatives
that relate to your company or to
your Solutions, and include a list
of the certifying agency for each.
Identify any third -party issued eco-
labels, ratings or certifications that
your company has received for the
Solutions included in your Proposal
related to energy efficiency or
conservation, life -cycle design
(cradle -to -cradle), or other
green/sustainability factors.
At Symtech Fire, we are committed to driving innovation in live fire simulation to provide
safer, more realistic, and more effective training environments. Our proposed solutions
incorporate several cutting -edge technological advancements that distinguish our systems from
traditional fire training tools.
1. Flame Control Panel (FCP)
Our digital fire control systems allow for precise real-time management of fire behavior,
including:
-Variable flame intensity and size based on trainee performance
-Dynamic fire spread simulation
-Remote start/stop and emergency override
-Real-time diagnostics and system health monitoring
This enables instructors to customize training scenarios on -the -fly while maintaining complete
control over safety.
2. Integrated Sensor Feedback & Data Analytics
Advanced sensor integration includes:
-Thermal sensors, gas detectors, and flame monitors for automatic system responses
-Post-training analytics reports that assess team performance, response time, and procedural
accuracy
This data -driven approach improves both learning outcomes and training accountability.
3. Modular and Scalable System Architecture
Our live fire simulators use a modular design that allows:
-Easy expansion or reconfiguration as training needs evolve
-Compatibility with both Class A (wood -based) and Class B (gas -based) scenarios
-Integration with existing training centers or mobile deployment units
4. Environmentally Conscious Burn Systems
Our systems incorporate low -emission burners, closed -loop gas control, and clean -burning
fuels that reduce environmental impact while maintaining realistic flame behavior. These
systems meet or exceed local and national environmental compliance standards.
5. State -of -the -Art Class "A" and Fire Behavior Training Simulators that reduce net exposure
to harmful carcinogens for instructors and trainees alike through multiple proprietary design
break-throughs.
Symtech's core technology of state -of -the art Gas Fueled Training Simulators that can
installed in any application field (i.e., Municipal, Commercial, Industrial, Civil Aviation, College
or Institutions) or building type (i.e., block, pre-engineered metal, or containers).
Landmark installations where green initiatives, and concerns were a priority such as Fire
Department of New York (FDNY) - with apartments just 50-ft from our training simulator
technology, and Bentonville - Walmart headquarters — demonstrate the "green" benefits of our
technology.
In addition to our live burn simulators, our full line of non -burn training technology, which
leverages lights, smoke, sound effects, and both air and water leaks take training emissions
to virtually zero.
Symtech Fire is fully insured for Pollution Liability, demonstrating the efficacy of our
solutions.
Even in our Class "A" and Fire Behavior training units, we have reduced and limited
environmental impact through design innovation which enable end -users to achieve their
training mission in far less time due to technology break-throughs, which positively impacts
net exposure to carcinogens (less time = less exposure)
Lastly, Symtech's offerings include VR and AR solutions which supplement hand -on training
and contribute to "green" initiative objectives.
At this time, Symtech Fire has not received any third -party ecolabels, ratings, or certifications
for energy efficiency, conservation, or life -cycle performance for the solutions included in this
proposal. We design our products following industry best practices to ensure safe, reliable,
and efficient operation and continue to drive innovation for that reduced both environmental
and system user exposure to carcinogens.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
45
What unique attributes does your
At Symtech Fire, we specialize in live fire simulation technologies and have built a reputation
company, your products, or your
for delivering safe, realistic, and highly customizable training systems for fire departments,
services offer to Sourcewell
emergency responders, military units, and industrial safety teams. Our approach combines
participating entities? What makes
technical innovation, industry expertise, and long-term partnerships to meet the evolving needs
your proposed solutions unique in
of Sourcewell participating entities.
your industry as it applies to
Sourcewell participating entities?
1. Realism Without Compromise
Our systems are engineered to deliver authentic fire behavior —including smoke, heat, flame
growth, and flashover —while prioritizing trainee safety and instructor control. We use both
Class A and Class B fire systems to replicate realistic scenarios such as:
-Residential structure fires
-Vehicle and aircraft fires
-Industrial/chemical fire events
-Mixed use facility challenges
This realism, paired with precise control systems, prepares trainees for real -world incidents
more effectively than typical modular "burn room" designs.
2. Turnkey Solutions with End -to -End Support Sourcewell entities benefit from our complete
project lifecycle support, including:
-Custom system design to fit your training goals and facility constraints
-Delivery, installation, and commissioning by certified technicians
-Included initial training for operators and instructors
-Ongoing maintenance plans and 24/7 technical support
We eliminate the complexity of managing multiple vendors by serving as a single -source
partner.
3. Data -Driven Training & Performance Evaluation
Our advanced systems include sensor arrays and digital monitoring that enable:
-Live tracking of temperature, fire behavior, gas levels, and suppression response
-Instructor tools to evaluate team performance and response time
-Post-scenario debrief reports to support ongoing skills development
This empowers training centers to provide objective, measurable feedback —not just subjective
evaluations.
4. Flexible & Scalable Configurations
Unlike competitors with fixed or "cookie -cutter" designs, our systems are fully modular and
scalable, supporting:
-Budget-conscious departments that need a small mobile system
-Regional training centers with complex, multi -unit firegrounds
-Future upgrades as needs and funding evolve
This adaptability ensures long-term value for Sourcewell members of all sizes.
5. Safety -First Philosophy
All of our systems are designed with redundant safety controls, emergency shutdown systems,
and compliance with NFPA 1402 and other applicable standards. We've worked closely with
fire marshals and safety regulators nationwide to ensure our systems meet or exceed the
most stringent operational guidelines.
6. Sourcewell-Focused Value
We recognize the unique needs of Sourcewell participating entities, and we offer:
-Pre-negotiated cooperative pricing to streamline procurement
-Expedited delivery and installation scheduling
-Dedicated Sourcewell account managers for ongoing support
-Grant writino assistance to help maximize fundino sources
46
Explain your licensing process and
service agreements with end users.
Symtech Fire's fire training simulators and systems do not require any special end -user
license agreements. The vast majority of Symtech Fire's offerings include a minimum of a 1-
year limited warranty (select Class "A" props have shorter warranty durations). Extended
warranties are available at affordable rates. Symtech Fire's handover process includes full
operation and maintenance training, enabling department personnel to be self-sufficient in all
service and maintenance requirements, if desired. Further, Symtech Fire offers a full portfolio
of service/maintenance packages from single PM (preventative maintenance) to full -service
agreements (i.e. Gold Service Package) and our unique Symtech Continuity Protect
program.
At this time, Symtech Fire does not have any systems or software programs that require
licensing.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
47
Describe your offering's
Symtech Fire is committed to sustainability and environmental responsibility in the design,
compliance to applicable national
production, and delivery of our solutions. Our products and operations adhere to high
standards such as: National Fire
environmental standards, ensuring energy efficiency, reduced emissions, and responsible life -
Protection Association (NFPA),
cycle management.
Occupational Safety and Health
Administration (OSHA), and
Currently, Symtech's solutions are associated with the following third -party certifications and
American National Standards
sustainability initiatives:
Institute (ANSI), Canadian Safety
Association (CSA), and Technical
Certifications and Sustainability Highlights:
Standards and Safety Association
-UL Environment Certification — Verifies that products comply with rigorous environmental and
(TSSA)
safety standards, including energy efficiency and sustainable material use.
-NFPA Compliance and Certifications — All products are designed and manufactured in
accordance with applicable National Fire Protection Association (NFPA) standards, ensuring
safety, reliability, and adherence to best practices.
-All Components Labeled — Every component and part is clearly labeled for traceability,
proper disposal, and compliance with environmental and safety regulations.
-Green Practices — Symtech Fire utilizes environmentally friendly propane and natural gas for
live fire simulation, energy -efficient designs in training props, and sustainable materials
wherever possible to minimize our carbon footprint.
Symtech's solutions combine high performance with environmental responsibility. Our UL
Environment certification, NFPA compliance, and labeled components demonstrate our
commitment to sustainable practices, energy efficiency, and safe, responsible design
throughout the product life cycle.
48
Explain and provide information
For training towers, Symtech Fire provides full design services from concept, modeling,
about any design services you offer.
schematic design, up to and including full shop drawings, including professional engineer
seals, as required.
For gas prop simulators, Symtech Fire provides all necessary applications engineering
enabling the owner, contractor, or construction manager to complete and integrate the desired
solution.
Symtech Fire often partners with design firms and construction managers to deliver turnkey
solutions that meet and exceed customer requirements.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
Table 513: Value -Added Attributes
Line
Item
Question
Certification
Offered
Comment
49
Select any Women
r Yes
Symtech Fire is committed to fostering diversity and inclusion
or Minority Business
r No
in our business operations and partnerships. We are actively
Entity (WMBE), Small
pursuing certifications to further support these initiatives:
Business Entity
-Minority Business Enterprise (MBE) — Application in progress
(SBE), or veteran
-Small Business Enterprise (SBE) — Application in progress
owned business
-Women or Veteran -Owned Certifications — Not currently held;
certifications that your
Symtech Fire continues to evaluate opportunities for future
company or hub
certification where applicable
partners have
obtained. Upload
Diverse Partner Network
documentation and a
-Symtech Fire works with a broad network of dealerships,
listing of dealerships,
HUB partners, and resellers to expand reach and support
HUB partners or re-
diverse suppliers.
sellers if available.
-A listing of current authorized sellers, distributors, and
Select all that apply.
resellers is included in the document upload section of our
response.
While Symtech Fire is in the process of obtaining MBE and
SBE certifications, our commitment to supplier diversity,
equitable opportunities, and inclusion is demonstrated through
active partnerships with diverse distributors and resellers
across the country.
50
Minority Business
f Yes
Minority Business Enterprise (MBE) — Application in progress
Enterprise (MBE)
r No
51
Women Business
r Yes
Women or Veteran -Owned Certifications — Not currently held;
Enterprise (WBE)
r No
Symtech Fire continues to evaluate opportunities for future
certification where applicable
52
Disabled -Owned
r Yes
While Symtech Fire is in the process of obtaining MBE and
Business Enterprise
r No
SBE certifications, our commitment to supplier diversity,
(DOBE)
equitable opportunities, and inclusion is demonstrated through
active partnerships with diverse distributors and resellers
across the country.
53
Veteran -Owned
r Yes
Women or Veteran -Owned Certifications — Not currently held;
Business Enterprise
r No
Symtech Fire continues to evaluate opportunities for future
(VBE)
certification where applicable
54
Service -Disabled
r Yes
While Symtech Fire is in the process of obtaining MBE and
Veteran -Owned
r No
SBE certifications, our commitment to supplier diversity,
Business
equitable opportunities, and inclusion is demonstrated through
(SDVOB)
active partnerships with diverse distributors and resellers
across the country.
55
Small Business
r Yes
Small Business Enterprise (SBE) — Application in progress
Enterprise (SBE)
r No
56
Small Disadvantaged
r Yes
While Symtech Fire is in the process of obtaining MBE and
Business (SDB)
r No
SBE certifications, our commitment to supplier diversity,
equitable opportunities, and inclusion is demonstrated through
active partnerships with diverse distributors and resellers
across the country.
57
Women -Owned Small
r Yes
Women or Veteran -Owned Certifications — Not currently held;
Business (WOSB)
r No
Symtech Fire continues to evaluate opportunities for future
certification where applicable
Table 6A: Pricing (400 Points, applies to Table 6A and 613)
Provide detailed pricing information in the questions that follow below.
Line Question Response
Item
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
58
59
Describe your payment terms and accepted payment
methods.
Describe any leasing or financing options available for use
by educational or governmental entities.
Our standard payment terms are based on a milestone payment
schedule, which typically includes a deposit, a payment on completion
of drawings, a payment at delivery, and then final payments on
completion of installation, acceptance test procedure (ATP) and
handover. training. The terms vary slightly by product type.
Our payment terms are flexible and tailored to the needs of each
client segment, particularly within the governmental and educational
sectors. While our standard payment terms are Net 30, we
understand that public sector clients often operate under different
fiscal or budget cycles, so we regularly accommodate Net 45, Net
60, or other customized terms when required.
In terms of payment methods, we accept:
- Purchase orders (POs), which are the most common with
government and education clients.
- ACH / EFT transfers for secure, fast processing.
- Checks, which are still used by many public institutions.
- Credit cards, typically for smaller transactions or expedited
purchases
We work directly with procurement and finance teams to ensure the
invoicing process meets their internal requirements — including
contract references, itemized billing, and tax exemption handling. Our
goal is to make purchases and payments as seamless as possible,
while staying fully compliant with their financial policies.
If awarded through Sourcewell, we would also ensure that our
invoicing and payment practices align with the cooperative's
expectations, while remaining flexible to individual member needs.
At this time, we do not offer in-house leasing or financing options
directly. However, we understand that educational and governmental
entities often require flexible purchasing solutions due to budget
cycles or capital constraints. There are multiple 3rd party lease and
lease -purchase companies we have worked with over the years.
Additionally, we structure our pricing and invoicing with transparency
and flexibility to fit within annual or grant -based budgets — and
we're willing to work with customers on phased delivery or milestone -
based billing if that helps ease their funding constraints.
Our team is committed to being a responsive partner in helping
customers find the best path forward, whether that's through internal
purchasing processes, third -party financing, or cooperative
agreements like Sourcewell.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
60
Describe any standard transaction documents that you
In connection with any awarded agreement, Symtech Fire proposes
propose to use in connection with an awarded agreement
to use the following standard transaction documents to ensure clarity,
(order forms, terms and conditions, service level
consistency, and transparency for Participating Entities:
agreements, etc.). Upload all template agreements or
transaction documents which may be proposed to
1. Proposal Documents
Participating Entities.
A. Serve as the primary transaction document for initiating services
or product delivery under the agreement.
B. Include detailed pricing, terms and conditions, company
qualifications, warranty information, and service descriptions.
C. Clearly outline the scope of work, deliverables, timelines, and
obligations of both parties.
2. Order Forms (if applicable)
A. May be used to formalize individual purchases or service requests
referencing the proposal document.
B. Include itemized products or services, quantities, and agreed -upon
pricing.
3. Terms and Conditions (T&Cs)
A. Incorporated into the proposal documents or provided as a
separate attachment.
B. Cover payment terms, delivery requirements, limitations of liability,
confidentiality, and dispute resolution.
4. Invoices / Payment Documentation
A. Standardized invoices refer to the proposal document and any
order forms.
B. Include all necessary details to ensure timely and accurate
processing of payments.
All template proposal documents, order forms, T&Cs, and invoices
that may be proposed to Participating Entities will be uploaded for
review. These templates are designed to provide clear terms, ensure
compliance, and streamline the transaction process under the
awarded agreement.
61
Do you accept the P-card procurement and payment
Symtech Fire accepts the P-Card procurement and payment process
process? If so, is there any additional cost to Sourcewell
as an approved method of payment for purchases made under the
participating entities for using this process?
Sourcewell awarded agreement. We recognize that many Participating
Entities prefer to utilize P-Cards for efficiency, convenience, and
internal tracking, and our accounting system is fully capable of
processing these transactions securely.
There will be no additional cost to Sourcewell Participating Entities
for choosing to use the P-Card procurement and payment process.
The pricing, terms, and conditions established under the awarded
contract will remain the same regardless of the method of payment.
By accepting P-Cards without additional charges, we support
streamlined purchasing and payment while upholding the best value
for Sourcewell members.
62
Describe your pricing model (e.g., line -item discounts or
We have a highly detailed price list which is included as a separate
product -category discounts). Provide detailed pricing data
attachment. It includes a List/Standard Price and a Sourcewell
(including standard or list pricing and the Sourcewell
discount price. The price list provides a separate tab for each major
discounted price) on all of the items that you want
product category with pricing provided at the SKU level.
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Our pricing structure incorporates economy -of -scale -discounts on most
Upload your pricing materials (if applicable) in the
products, allowing customers to benefit from additional savings on
document upload section of your response.
larger orders and projects.
The pricing tabs include basic terms and inclusions and exclusions.
Freight is included where applicable within the 48 contiguous US
states and is available on a case -by -case basis for AK and HI.
63
Quantify the pricing discount represented by the pricing
Our products are offered at a 16.67% discount off of List / Standard
proposal in this response. For example, if the pricing in
Pricing for Sourcewell for all products and services. The Sourcewell
your response represents a percentage discount from
price includes a 1.5% fee to Sourcewell on the net value of each
MSRP or list, state the percentage or percentage range.
transaction.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
64
Describe any quantity or volume discounts or rebate
programs that you offer.
Scale economies are built into our Price List. Tier 1 Discount is for
ordering five or more of the same line item simultaneously. Tier 2
Discount applies for ordering three of more of the same line item
simultaneously.
Additional cost savings are built into our price list where applicable
for specific product offerings. For example, the first Interior Structural
Fire Simulator offered is at a higher price higher than each
subsequent one (i.e., because the first fire includes the cost of
mobilization, training, manuals and other services that are always
included). Scale economy benefits are passed on to the customer.
65
Propose a method of facilitating "sourced" products or
Symtech Fire will facilitate "sourced" products and related services
related services, which may be referred to as "open
(also referred to as "open market" or "non -contracted items") using
market" items or "non -contracted items". For example, you
the following method:
may supply such items "at cost" or "at cost plus a
percentage," or you may supply a quote for each such
Quotation -Based Approach
request.
- Upon request from a Participating Entity, we will provide a detailed,
itemized quote for each non -contracted product or service.
- Quotes will include all applicable costs, including materials, labor,
shipping, and any applicable taxes.
Timely Response and Approval
- All requests for non -contracted items will be addressed within 48-
hours of receipt.
- No items will be procured or invoiced without prior written approval
from the Participating Entity.
This approach ensures Participating Entities have flexibility to acquire
items outside the standard contract while maintaining cost
transparency, efficiency, and accountability. Symtech Fire commits to
a reasonable markup level for purchased, open market items not to
exceed 10% markup, plus any applicable costs and fees.
66
Identify any element of the total cost of acquisition that is
Our pricing response is designed to be as inclusive and transparent
NOT included in the pricing submitted with your response.
as possible. However, there are a few elements of the total cost of
This includes all additional charges associated with a
acquisition that may not be included by default, depending on the
purchase that are not directly identified as freight or
specific product or service configuration.
shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training,
These include:
or initial inspection. Identify any parties that impose such
- Pre -Delivery Inspection (PDI) incl. associated travel costs
costs and their relationship to the Proposer.
- Pre -Delivery Mock Assembly (i.e., of a Training Tower)
- Additional NFPA and/or Instructor Training, SOP's and Curriculum.
Offered as a separate price list tab
Any applicable taxes, tariffs, duties, import fees (e.g., for Canada)
Offloading specifically for items that are part of a larger
construction project (i.e., Structural Fire Simulators)
- Permits and inspections (if required)
Any such exclusions are disclosed up front in the proposal or quote
process, and may may be quoted (if required) on a case -by -case
basis. We never impose hidden fees. All third -party service providers
involved in these tasks operate under direct agreements with our
company and are not subcontracted without notice or approval. Our
goal is to give Sourcewell members a clear, predictable total cost
before any commitment is made.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
67 If freight, delivery, or shipping is an additional cost to the JFreight, shipping, and delivery costs are included in the pricing
Sourcewell participating entity, describe in detail the provided for all live fire simulation systems under this contract. Note
complete freight, shipping, and delivery program. that for some pricing tabs and SKU's freight is built in to the item
and in some cases it is a separate line. This is clearly notated on
our Price List.
m
Specifically describe freight, shipping, and delivery terms or
programs available for Alaska, Hawaii, Canada, or any
offshore delivery.
Sourcewell participating entities will not incur additional charges for
standard delivery to their designated location within the continental
United States.
Freight Program Overview:
Included Services: All pricing includes standard freight, and delivery.
- Offloading is included for standalone products, but is excluded for
larger construction projects where it is more practical for the local
General Contractor or Construction Manager to handle off-loading.
- Shipping Methods: We use reputable national freight carriers with
experience in handling large, sensitive training equipment. All
shipments are tracked and insured.
- Delivery Coordination: A dedicated logistics coordinator will contact
the participating entity to schedule delivery and ensure site readiness.
We provide advance notice and delivery windows.
- Installation: Installation services are included; our team will
coordinate with the entity to schedule setup upon delivery.
Exceptions or Special Requirements:
- Remote or international locations: If delivery is requested outside
the continental U.S., including Alaska, Hawaii, or Canada, separate
shipping arrangements and charges may apply, and we will provide a
detailed quote in advance.
- Expedited Shipping: If an entity request expedited or non-standard
delivery services, we can accommodate those needs on a case -by -
case basis, with additional costs clearly quoted beforehand.
Delivery Program for Non-CONUS and Offshore Locations
1. Alaska and Hawaii:
- Freight is not included in standard pricing for these destinations.
- We provide a custom shipping quote based on project size,
weight, and final destination.
- Delivery is typically coordinated via ocean or air freight, depending
on urgency and accessibility.
- Our logistics team works closely with the participating entity to
ensure timely and cost-effective transport, including coordination with
local receiving agents if required.
2. Canada:
- Standard pricing does not include international freight or customs
fees.
- We offer international shipping services including cross -border
documentation, brokerage, and compliance with Canadian regulations.
- All duties, taxes, and customs fees are the responsibility of the
participating entity unless otherwise arranged.
- Delivery times vary based on customs clearance and provincial
location.
3. Offshore U.S. Territories or International Locations:
- Offshore or international deliveries (e.g., Puerto Rico, Guam,
Europe, Asia) are handled on a case -by -case basis.
- We provide comprehensive freight and delivery quotes that include
international shipping, customs documentation, and logistics planning.
- These services may involve partnerships with international freight
forwarders to ensure secure and compliant delivery.
General Terms:
- All shipments are fully insured and trackable.
- Delivery coordination includes advance scheduling, site readiness
confirmation, and delivery window confirmation.
- On -site delivery and set-up services are available and included in
the project scope.
We are committed to working closely with each Sourcewell
participating entity to ensure seamless delivery, regardless of location.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
M
Describe any unique distribution and/or delivery methods or
options offered in your proposal.
As part of our proposal, we offer several unique distribution and
delivery methods designed specifically for the safe, efficient, and
customer -focused transport of live fire simulation systems. All
standard freight costs are included in our pricing for deliveries within
the continental United States.
Unique Distribution & Delivery Options
1. Delivery & Placement:
- For large or sensitive simulation units, we offer delivery services
that include inside delivery, placement at the designated site, and
removal of packing materials.
- This option ensures that equipment arrives safely and is positioned
exactly where the participating entity needs it — without requiring
separate coordination or local labor.
2. Delivery with On -Site Installation Coordination:
- Our team coordinates delivery scheduling with installation crews to
streamline project timelines and minimize downtime.
- Equipment is delivered at the exact window needed for setup,
reducing the risk of delays or misplaced equipment.
3. Modular/Phased Delivery (if applicable):
- For large-scale training facilities or phased installations, we offer
modular or staged delivery, shipping components in sequence as
required by the build or implementation schedule.
4. Real -Time Shipment Tracking & Communication:
- Customers receive real-time shipment tracking and proactive
communication from our logistics team regarding delivery status,
ETAs, and any updates.
5. Specialized Carriers for Oversized/Heavy Equipment:
- For large-scale units or mobile training structures, we use
specialized heavy -haul or flatbed carriers with permits and escorts as
needed, ensuring compliance with transport regulations.
Our delivery methods are designed to ensure safe handling, on -time
arrival, and seamless coordination — all while reducing the
administrative burden on Sourcewell participating entities.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
70
Specifically describe any self -audit process or program that
We are committed to maintaining full compliance with our proposed
you plan to employ to verify compliance with your
Sourcewell contract and ensuring that all participating entities receive
proposed agreement with Sourcewell. This process includes
the proper contract pricing and terms as agreed.
ensuring that Sourcewell participating entities obtain the
proper pricing.
To that end, we implement a comprehensive self -audit and
compliance program with the following components:
1. Contract Pricing Controls
- All Sourcewell pricing is loaded into our internal quoting system
and ERP to ensure contract terms are applied consistently.
- Sales and quoting staff are trained specifically on Sourcewell
pricing and restrictions.
- Any quote issued under the Sourcewell agreement is automatically
flagged and reviewed for pricing accuracy before being sent to the
customer.
2. Periodic Internal Audits
- On a quarterly basis, we conduct an internal audit of all Sourcewell-
related transactions.
- This includes a random sampling of invoices, quotes, and contracts
issued to Sourcewell participating entities to verify:
- Contract pricing was correctly applied.
- Any freight inclusions or surcharges align with contract terms.
- Documentation properly references Sourcewell contract numbers.
- Findings are documented and reviewed by compliance leadership,
and any discrepancies are corrected and communicated.
3. Dedicated Sourcewell Compliance Oversight
- We assign a contract compliance officer or designated team
member responsible for overseeing all Sourcewell-related transactions
and responding to any issues or questions from Sourcewell or its
members.
4. Transparent Reporting
- We are prepared to provide audit trails or documentation to
Sourcewell upon request, including:
- Detailed pricing history
- Quote -to -invoice matching records
- Training and compliance logs for sales staff
5. Customer Verification Process
- Participating entities are provided with contract reference details on
every quote and invoice, making it easy to verify pricing compliance
independently.
- We also maintain an open-door policy, encouraging Sourcewell
members to contact our team directly for any pricing clarification or
concerns.
Our goal is to provide Sourcewell and its members with complete
confidence that pricing is fair, transparent, and fully aligned with the
cooperative contract. This self -audit program ensures ongoing integrity
and minimizes risk for all parties involved.
71
If you are awarded an agreement, provide a few examples
If awarded an agreement, we will track key internal metrics such as
of internal metrics that will be tracked to measure whether
order accuracy, on -time delivery, customer satisfaction, response time,
you are having success with the agreement.
and inventory availability. Monitoring these measures allows us to
ensure high -quality service, timely fulfillment, and continuous
improvement, demonstrating the value and effectiveness of our
partnership.
72
Provide a proposed Administration Fee payable to
Contractor proposes to pay Sourcewell an Administrative Fee equal
Sourcewell. The Fee is in consideration for the support
to two percent (1.5%) of the total dollar value of all completed
and services provided by Sourcewell. The proposed
transactions with Participating Entities under this Master Agreement.
Administrative Fee will be payable to Sourcewell on all
completed transactions to Participating Entities utilizing this
The Administrative Fee will be calculated based on the gross sales
Agreement. The Administrative Fee will be calculated as a
amount (exclusive of taxes, shipping, and handling) for each
stated percentage, or flat fee as may be applicable, of all
completed transaction during the applicable Reporting Period, as
completed transactions utilizing this Master Agreement
defined in the Agreement.
within the preceding Reporting Period defined in the
agreement.
Contractor shall remit the Administrative Fee directly to Sourcewell in
accordance with the reporting and payment schedule outlined in the
Agreement.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
Table 6B: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: "
Comments
73
The pricing offered is as good as or better than pricing typically offered through existing cooperative contracts, state
The pricing offered under this
contracts, or agencies.
proposal is net pricing,
inclusive of all discounts, and
represents the final price
available to Sourcewell and
its Participating Entities. All
prices are firm and include
consideration of the 1.5%
Administrative Fee payable to
Sourcewell, which will be
remitted by the Contractor
and will not be billed to
Participating Entities as an
additional charge.
Table 7A: Depth and Breadth of Offered Solutions (200 Points, applies to Table 7A and 7B)
Line (Question Response"
Item
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
74
75
Provide a detailed description of all the Our proposal includes a comprehensive suite of solutions designed to meet the
Solutions offered, offered in the proposal. diverse needs of Sourcewell Participating Entities. The following categories of
solutions are offered:
1. New Solutions/Products
a. Full line of live fire simulation technologies engineered for fire service training
facilities.
b. Training Towers that can utilize Class "A," Fire Behavior, Gas Fueled, or non -burr
Simulators, or any combination thereof.
c. Gas Fueled Training Simulators that utilize environmentally friendly propane and
natural gas fuels to provide safe, realistic, and repeatable training evolutions.
d. Mobile and Modular training solutions and scalable props that can be customized
or retrofitted into existing facilities.
e. Fire Behavior Labs and Flashover Simulators.
f. Specialty ARFF (Civil Aviation), Hazmat (Hazardous Materials), and Industrial
Simulators.
g. Thermal Lining Systems.
h. VR and AV Solution (externally sourced).
i. Drill Towers (Affordable Drill Towers).
j. Movable Wall Systems (Unhinged).
k. Training Programs, SOP's and Curriculum (On Scene Training).
2. Used/Refurbished Solutions
a. Availability of refurbished fire training props and simulators where suitable.
b. All used equipment undergoes thorough inspection, testing, and reconditioning to
ensure performance and safety standards equal to new solutions.
c. Cost-effective option for departments or facilities seeking value -based alternatives.
d. Retrofit of new equipment into used/existing facilities.
3. Support and Services
a. Installation and Commissioning — turnkey setup of systems including on -site
calibration and safety validation.
b. Training and Orientation — hands-on instruction for instructors, operators, and facility
managers.
c. Preventive Maintenance Programs — scheduled inspections, replacement of
consumables, and performance testing.
d. Repair and Upgrade Services — timely support, including on -site service or factory
refurbishment.
e. Technical Support — remote troubleshooting, parts supply, and engineering
consultation.
4. Customization and Integration
a. Tailored system designs to align with facility layouts, training requirements, and
budget constraints.
b. Integration with existing training infrastructure, including smoke generation,
ventilation systems, and control panels.
5. Safety and Sustainability Features
a. Use of clean -burning fuels to minimize environmental impact.
b. Built-in emergency shutdown systems and safety interlocks.
c. Options for reduced CO2 emissions training operations in support of organizational
climate targets.
Within this RFP category there may be
Proposed Subcategories of Solutions
subcategories of solutions. List subcategory
titles that best describe your products and
1.
Live Fire Training Props and Simulators
services.
2.
Installation and Commissioning Services
3.
Training and Orientation Programs
4.
Preventive Maintenance and Service Agreements
5.
Repair and Upgrade Services
6.
NFPA Structural & Equipment Inspections
7.
Custom Design and Facility Integration Solutions
8.
Safety Systems and Controls
9.
Sustainable and Environmentally Friendly Training Technologies
10.
Virtual and Augmented Reality (VR and IR)
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
76 Describe your products/services Symtech Fire's simulators can be installed and integrated into any type of structure
interoperability and integration with other or facility. This includes masonry, pre-engineered metal, and container structures. It
public safety equipment, software and also includes the following application fields:
systems, if applicable.
vil Aviation
re Behavior
-son Investigation
iw Enforcement
ilitary/DoD
Symtech Fire uses wireless devices and transmitters that do not interfere with
communication and other critical systems, including in the most stringent of
environments, i.e., airport property, DoD bases, and nuclear sites.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
Table 713: Depth and Breadth of Offered Solutions
Indicate below if the listed types or classes of Solutions are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
Line Item
Category or Type
Offered *
Comments
77
Facilities, structures (fixed or mobile)
r Yes
Symtech Fire offers pre-engineered
No
metal, container buildings, and block
building solutions.
We also offer a wide variety of
mobile training systems. All of our
fixed and mobile systems can be
Class "A", fire behavior, and/or gas -
fueled. We also have a significant
number of non -burn options including
for confined space, search and
rescue, hazmat, and more.
Symtech Fire's fixed and mobile
systems are available as standard
designs, semi -custom, or full custom,
providing endless design possibilities.
78
Equipment, props, supplies, rentals, and
� Yes
Symtech Fire offers the broadest
consumables
r- No
array of training equipment, props,
and supplies. We're one of few
suppliers that offers a rental program
for select systems. Some
consumables such as smoke fluid,
sacrificial materials, and spare parts
are available for purchase from
Symtech Fire, and are stocked to
ensure the highest service level.
Some consumables, such as
LPG/propane are typically purchased
locally.
79
Augmented or virtual reality, interactive, and digital
r Yes
Symtech Fire offers digital fire
simulation technology and related software,
r No
simulators, sound effects, and non -
hardware, and equipment
burn simulators that replicate real -life
scenarios without actual live -fire. We
also have a growing library of AR
and VR solutions, including ones that
deliver mixed -use technology. Symtech
Fire also has the ability to source
and deliver unique and custom
solutions from within our partner
network.
80
Instructional, educational, training programs, incident-
r Yes
Symtech Fire, in conjunction with On
based training, and learning management systems
r No
Scene Training, provides world -class
with directly related materials and supplies
instructional and training programs,
SOPs, curriculum, instructor
development, and train -the -trainer
programs.
Symtech Fire is continuing to
leverage Al to enhance learning
management systems and to further
broaden its offerings.
81
Services, equipment, and software directly related
r Yes
Ancillary services for the above items
to the offering of the solutions described in #76 -
r No
include professional project
79 above, including design, installation,
management, design coordination and
maintenance, repair, training, integration, support,
execution, installation, integration,
and customization
commissioning, acceptance testing,
handover operation and maintenance
training, and ongoing maintenance
and support.
All of our products and service
solution packages are fully
customizable to meet unique end -user
requirements and budgets.
Additionally, Symtech Fire routinely
repairs, services, and upgrades
competitor systems.
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
Table 8: Exceptions to Terms, Conditions, or Specifications Form
Line Item 82. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Master Agreement terms,
conditions, or specifications, a Proposer must submit the proposed exception(s) or requested modification(s) via redline in the Master
Agreement Template provided in the "Bid Documents" section. Proposer must upload the redline in the "Requested Exceptions" upload
field. All exceptions and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be
included in the Master Agreement.
Do you have exceptions or modifications to propose? Acknowledgement
r Yes
a No
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricing - Price List - 2025 - Sourcewell.pdf - Tuesday October 21, 2025 14:39:35
• Financial Strength and Stability - Symtech Fire Financial Strength and Security.zip - Tuesday October 21, 2025 18:00:36
• Marketing Plan/Samples - Symtech Marketing Plan _Samples.zip - Tuesday October 21, 2025 17:53:38
• WMBE/MBE/SBE or Related Certificates (optional)
• Standard Transaction Document Samples - Symtech Standard Document Samples.zip - Wednesday October 22, 2025 16:27:04
• Requested Exceptions (optional)
• Upload Additional Document - Symtech Additional Documents.zip - Wednesday October 22, 2025 14:37:26
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT OF COMPLIANCE
certify that I am an authorized representative of Proposer and have authority to submit the foregoing Proposal:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the
jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
award.
3. The Proposer certifies that:
(1) The prices in this Proposal have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other Proposer or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this Proposal have not been and will not be knowingly disclosed by the Proposer, directly or indirectly, to any other
Proposer or competitor before award unless otherwise required by law; and
(3) No attempt has been made or will be made by Proposer to induce any other concern to submit or not to submit a Proposal for the
purpose of restricting competition.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest is created when a
current or prospective supplier is unable to render impartial service to Sourcewell due to the supplier's: a. creation of evaluation criteria
during performance of a prior agreement which potentially influences future competitive opportunities to its favor; b. access to nonpublic
and material information that may provide for a competitive advantage in a later procurement competition; c. impaired objectivity in
providing advice to Sourcewell.
5. Proposer will provide to Sourcewell Participating Entities Solutions in accordance with the terms, conditions, and scope of a resulting
master agreement.
6. The Proposer possesses, or will possess all applicable licenses or certifications necessary to deliver Solutions under any resulting
master agreement.
7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
8. Proposer its employees, agents, and subcontractors are not:
Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the
United States Department of the Treasury found at: https://www.treasuryoov/ofac/downloads/sdnlist.pdf;
Included on the government -wide exclusions lists in the United States System for Award Management found at:
https:Hsam.gov/SAM/; or
Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the
State of Minnesota; the United States federal government, as applicable; or any Participating Entity. Vendor certifies and warrants
that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Sarah Graybill, Marketing & Proposals Coordinator, Symtech Fire LLC
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
Docusign Envelope ID: 446BOAA7-5803-4289-9F2D-3C977569A2CA
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the obligations contemplated in the solicitation proposal.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name
below addendum and
Pages
attachments (if
applicable)
Addendum _4_ Public _ Safety_Training_RFP_102325
rvo
5
Thu October 16 2025 04:26 PM
Addendum _3_ Public _ Safety_Training_RFP_102325
rV
2
Fri October 10 2025 03:34 PM
Addendum _2_ Public _ Safety_Training_RFP_102325
4
Mon September 15 2025 04:09 PM
Addendum _1_ Public _ Safety_Training_RFP_102325
ro
2
Mon September 8 2025 04:03 PM
Bid Number: RFP 102325 Vendor Name: Symtech Fire, LLC
EXHIBIT C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
.1J Name of vendor who has a business relationship with local governmental entity.
Symtech Fire, LLC
2
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
N/A
Name of Officer
4 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes F-1 No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
N/A — Vendor has no employment or business relationship with any entity in which a local government officer has an
ownership interest or serves as an officer/director.
6
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
71
07/29/2026
Signature of vendor doing busin ith the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
FORT WORTH.
I
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Symtech Fire, LLC
Subject of the Agreement: Manufacturer and qualified provider for the proprietary live -fire training systems installed at the Fire Training Center
making them uniquely capabale of performing the required preventative maintenance, repairs, and control system upgrades. The
proposed required work aligns with Symtech's competitively awarded Sourcewell Cooperative Contract #102325-SYM. Utilizing
Symtech ensures system safety, reliability, and continuity of critical Fire training operations.
M&C Approved by the Council? * Yes ❑ No 0
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date:
If different from the approval date.
Expiration Date: February 13, 2027
If applicable.
Is a 1295 Form required? * Yes ❑ No ED
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.