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Home My WebLink About058195-R4 - General - Contract - Purvis Industries LLCCSC No. 58195-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 16, 2026 Purvis Industries LLC Attn: Gail Purvis or Whom It May Concern 5050 North Freeway Fort Worth, TX 76137 Re: Contract Renewal Notice — 4' Renewal Drives & Gear Boxes Contract CSC No. 58195 (M&C 22-0559) Original Contract Amount: $250,000.00 First Renewal Amount: $250,000.00 Second Renewal Amount: $250,000.00 Third Renewal Amount: $250,000.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the amount of $250,000.00, as authorized, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Geoffery McDowell Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Title: Jesica McEachem Assistant City Manager Date:08/11 /2026 APPROVAL RECOMMENDED: Christophor ffc4rdor By: Christopher Harder (Jul 31, 2026 10:44:51 CDT) Name: Chris Harder Title: Water Department Director ATTEST: n of - J-4 0 I 0 F, 0 PV8 =0 d > d a,Q,o o° a°can�z aga By: Name: Jannette S. Goodall Title: City Secretary CONTRACTOR: Purvis Industries LLC By: Name: Gail L Purvis Title: Administrator Date: 07-30-2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. C tgff ry Nt.ct)rh4-1� By: eoffery Dowe (Jul 31, 2026 08:28:00 CDT) Name: Geoffery McDowell Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Aug 3, 2026 13:23:14 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-0559 Date Approved: 8/9/2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 08/09/22 M&C FILE NUMBER: M&C 22-0559 LOG NAME: 13P22-0147 DRIVERS AND GEARBOXES PARTS AND SERVICES SUBJECT (ALL) Authorize Execution of an Agreement with Purvis Industries, LLC for Drivers and Gearboxes Parts and Service in a Total Annual Amount Up to $250,000.00 for the Water Department and Authorize Four One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize an agreement with Purvis Industries, LLC for drivers and gearboxes parts and service in a total annual amount up to $250,000.00 for the Water Department and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division to purchase drivers and gearboxes parts and services. This agreement will provide parts and repair services for the Water Department's drivers for wastewater equipment used in the treatment processes and gearboxes for flocculator equipment, clarifier units and rapid mixer units used in the water treatment process. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications for the drivers and gearboxes the City utilizes and the requirements to provide repair services. ITB 22-0147 was advertised in the Fort Worth Star -Telegram on May 18, 2022, May 25, 2022, June 1, 2022, and June 8, 2022. A sole response was received. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposer Evaluation Factors a 1 c❑®I Total Score Rank Purvis Industries, LLC 12 10.67 12 40 74.67 I' Best Value Criteria a. Contractors qualifications b. Availability of resources to provide services c. Contractors approach to performing services d. Price Funding: The maximum annual amount allowed under this agreement will be $250,000.00, however, the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the Water Department's rollup within the Water & Sewer Fund. No guarantee was made that a specific amount of services would be purchased. Agreement Terms: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. Renewal Terms: The Agreement may be renewed for four one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirements is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno Dana Burghdoff 8517 8018 Originating Business Unit Head: Anthony Rousseau 8338 Chris Harder 5020 Additional Information Contact: Cynthia Garcia 825 Heather Oakes 8354 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Purvis Industries LLC Subject of the Agreement: Drives & Gear Boxes M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/4/2026 If different from the approval date. Expiration Date: 10/3/2027 If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.