HomeMy WebLinkAbout064239-A1 - General - Contract - PVS DX, Inc.CSC No. 64239-Al
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 64239
BETWEEN CITY OF FORT WORTH AND PVS DX, INC.
This First Amendment to Fort Worth City Secretary Contract No. 64239
("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule
municipal corporation and PVS DX, Inc. ("Vendor"), individually referred to as "party"
and collectively as "parties."
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 64239, beginning on November 2, 2025 ("Agreement");
WHEREAS, it is the collective desire of both the City of Fort Worth and PVS DX,
Inc. to further amend the Agreement by supplementing Exhibit B by adding line items;
WHEREAS, the solicitation provides that additional items/services of the same
general category may be added based on the discount price sheet provided with the
proposal;
WHEREAS, the solicitation sought non-exclusive Instrumentation Equipment,
Parts and Services and the City wishes to purchase the same;
WHEREAS, Department staff verified that the item(s) are within the scope of the
original solicitation;
WHEREAS, Department staff verified that this amendment does not increase the
total compensation payable under the Agreement.
NOW THEREFORE, known by all these present, the City of Fort Worth and PVS
DX, Inc., acting herein by and through their duly authorized representatives, agree to the
following, which amend the Agreement as follows:
I.
AMENDMENT
Exhibit B of the Agreement is hereby amended to add the items in Attachment 1.
U.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
OFFICIAL RECORD
First Amendment to Fort Worth City Secretary Contract No. 64239 Page 1 of 4
CITY SECRETARY
FT. WORTH, TX
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
CITY:
City of Fort Worth
By:
op1
Name:
Jesica McEachern
Title:
Assistant City Manager
08/1 2/2026
Date:
Approval Recommended:
dw ' H&rd w
By: Christopher Hard (Jul 28, 2026 12:26:31 CDT)
Name: Chris Harder
Title: Water Director
Attest:
ooF� on°r"k?ad
�90
7 �Iw'""`-
P4Cy nEXPgo�'
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Geofft:� McDowelt
By, Geoffery McDowbfl(Jul 28, 2026 12:05:40 CDT)
Name:
Title:
Geoffery McDowell
Sr, Contract Compliance Specialist
Approved as to Form and Legality:
By: Douglas Black (Aug 3, 2026 12:29:01 CDT)
Name: Douglas W. Black
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: N/A
Date Approved:
Form 1295 Certificate No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Wortlr City Secretary Contract No. 64239 Page 2 of 4
PVS DX, Inc.
By: - —'—
Name: Jer y Dutcher / Territory Manager
Title:
Date: 7/28/2026
First Amendment to Fort Worth City Secretary Contract No. 64239 Page 3 of 4
ATTACHMENT 1
See next page.
First Amendment to Fort Worth City Secretary Contract No. 64239 Page 4 of 4
PVS DX, Inc.
P.O. Box 59 Quote Date:
Cleburne, 76033 F"WIS
516/2026
Fax::81-641-4 99
Fax:e17-641-4799
chemistry for daily life'
Quoted To:
Shannon Vangossen
Village Creek WWTP
4500 Wilma Ln
Arlington, TX 76012
Item# Product QTY PricelUnit Subtotal
DIH-110-000 Double Diaphragm (DP & VR) - (Part# D-110) 20 $157.30 $3,146.00
/R-s47-nnn Flier HnIdPr _ lPnrtfi I I-N47)5 $99.00 S495.00
VHn-aa'11..-cuuu VdbKUL - trdl W 000l+tU-0I r w �• � .Va-,a.w
Valve Seat, 12,000 PPD wilh OH-VIT-018 O-Ring - (Part#
PRH-433F2-12000 433F215P30) 10 $46.20 $462.00
PRH-433C2-12000 Valve Plug - 12,000ppd - (Part# 433C257U01) 20 $119.90 $2,398.00
OPTIONAL EQUIPMENT IS HIGHLIGHTED IN YELLOW
NOT INCLUDED IN TOTAL PRICE
ESTIMATED FREIGHT: TBD (Actual Freight Will AppIV)
NOTES:
1 Installation not included All piping and connections to the existing system to be completed by customer or third party installer.
2. Quote is for items listed only.
3. No unathorized returns or cancellations
4. This quote does not allow for retention or relainage.
Regards,
Jeremy Dutcher
Territory Sales Manager
PVS DX, Inc.
817-600-9111
jdutcher@pvschemicals.com
SUBTOTAL $9,306.00 _
FREIGHT TBD
OTHER
TAX RATE
TOTAL $9,306.00 _
QUOTE EXPIRATION 612U�2�26
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/26/25 M&C FILE NUMBER: M&C 25-0774
LOG NAME: 13P25-0123 INSTRUMENTATION EQUIPMENT AND RELATED SVS LSJ WATER
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Agreements with Identified Vendors for Instrumentation Equipment, Parts, and Services for the Water
Department in a Collective Annual Amount Up to $2,500,000.00 for the Initial Term and Authorize Four One -Year Renewals in Amounts Up
to $2,625,000.00 for the First Renewal, $2,756,250.00 for the Second Renewal, $2,894,062.50 for the Third Renewal, and $3,038,765.62 for the
Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with the identified vendors for instrumentation
equipment, parts, and services for the Water Department in a collective annual amount up to $2,500,000.00 for the initial term and authorize four
one-year renewals in amounts up to $2,625,000.00 for the first renewal, $2,756,250.00 for the second renewal, $2,894,062.50 for the third
renewal, and $3,038,765.62 for the fourth renewal.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements for instrumentation equipment, parts,
and services for Water Department. The awarded vendors include: ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK
Techstar, LLC, HB Systems, Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls,
LLC.
The Water Department will use these agreements to purchase instrumentation equipment and appurtenances, replacement parts, on -site or shop
repairs, field troubleshooting, calibration, commissioning, and startup services. Purchasing Staff issued Request for Proposal (RFP) Number 25-
0123. The RFP consisted of detailed specifications describing the required responsibilities and requirements to provide these services for the
City of Fort Worth. The RFP was advertised in the Fort Worth Star Telegram on April 16, 2025, April 23, 2025, April 30, 2025, May 7, 2025, May
14, 2025, and May 21, 2025. The City received ten (10) responses.
An evaluation panel consisting of representatives from the Water Department and Transportation and Public Works Department reviewed and
scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the
table below.
Best Value Criteria
Proposers IlEvaluation
Factors
Total
Prime Controls
16
16
16.67
0.15078 IF48.67
PVS DX, Inc.
15.33
16
16.67
1.585
48
Macaulay Controls
16
15.33
16
0.83748
47.33
G.K. Techstar, LLC ,15.55
15.33
16.67
0.12843
47.33
Omicron Controls, Inc (15.33
15.33
15.33
20
46
ABB, Inc.
15.33
15.33
15.33
1.472 1446
-
Frank Clark & Associates, Inc.
15.33
15.33
15.33
0.95871
46
Vector Controls
15.33
15.33
15.33
664662
46
AV Water Technologies LLC I15.33
15.33
15.33
14.67
45.33
HB Systems, Inc. P
14.67 1
14.67 1
14.67
1.578
44
a. Qualifications and Experience
b. Approach to Perform Services
c. Ability to meet the City's needs
d. Cost of services
After evaluation, the panel concluded that ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK Techstar, LLC, HB Systems,
Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls, LLC provided the best value to
the City. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor
bid met specifications. The collective maximum annual amount under these agreements will be $2,500,000.00. However, the actual amount used
will be based on the needs of the departments and the available budget.
Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department.
AGREEMENT TERMS: The initial term of the Agreements shall begin upon execution and shall end one year from that date.
RENEWAL OPTIONS: The Agreements may be renewed at the City's option for four, one-year terms. This action does not require City Council
approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for Cily Manager's Office b . Reginald Zeno 8517
Jesica McEachern 5804
Originating Business Unit Head: Reginald Zeno 8517
Christopher Harder 5020
Additional Information Contact: Brandy Hazel 8087
LaKita Slack -Johnson 8314
FORTWORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: PVS DX, Inc.
Subject of the Agreement:
Instrumentation Equipment, Parts, and Services
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C mitst be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No B
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 11/2/2026
If different from the approval date.
Expiration Date:
11 /1 /2027
If applicable.
Is a 1295 Form required? * Yes ❑ No 8
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.