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HomeMy WebLinkAbout064243-A3 - General - Contract - Macaulay Controls CompanyCSC No. 64243-A3 THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 64243 BETWEEN CITY OF FORT WORTH AND MACAULAY CONTROLS COMPANY This Third Amendment to Fort Worth City Secretary Contract No. 64243 ("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation and Macaulay Controls Company ("Vendor"), individually referred to as "party" and collectively as "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 64243, beginning on November 2, 2025 ("Agreement"); WHEREAS, the Parties subsequently executed the First Amendment to the Agreement to add a Rosemount 3051 SAL Scalable Advanced Level Transmitter and related components, as quoted by the Vendor on May 27, 2026; WHEREAS, the Parties subsequently executed the Second Amendment to the Agreement to supplement Exhibit B by adding four (4) Rosemount 3051 Inline Pressure Transmitters, as quoted by the Vendor May 29, 2026; WHEREAS, it is the collective desire of both the City of Fort Worth and Macaulay Controls Company to further amend the Agreement by supplementing Exhibit B by adding line items; WHEREAS, the solicitation provides that additional items/services of the same general category may be added based on the discount price sheet provided with the proposal; WHEREAS, the solicitation sought non-exclusive Instrumentation Equipment, Parts and Services and the City wishes to purchase the same; WHEREAS, Department staff verified that the item(s) are within the scope of the original solicitation; WHEREAS, Department staff verified that this amendment does not increase the total compensation payable under the Agreement. NOW THEREFORE, known by all these present, the City of Fort Worth and Macaulay Controls Company acting herein by and through their duly authorized representatives, agree to the following, which amend the Agreement as follows: I, OFFICIAL RECORD AMENDMENT CITY SECRETARY FT. WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 64243 Page I of 4 Exhibit B of the Agreement is hereby amended to add the items in Attachment 1. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. CITY: City of Fort Worth By: Name Title: Date: Jesica McEachem Assistant City Manager 08/12/2026 Approval Recommended: By: ristopher Hard, 02G 8:25:28 CC1 Name: Chris Harder Title: Water Director Attest: >� e o Ad a By: 1 Name: Title: Jannette S. Goodall City Secretary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Geoffery McDowell[ By: Geoffery McDowell (Aug 3, 2026 08:09:32 CDT) Name: Geoffery McDowell Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: Douglas Black (Aug 3, 2026 13:28:33 CDT) Name: Douglas W. Black Title: Sr. Assistant City Attorney Contract Authorization: M&C: N/A Date Approved: Form 1295 Certificate No.: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 64243 Page 2 of 4 VENDOR: Macaulay Controls Company By: Name: Brent Morgan Title: Sales Manager Date: 7-31-2026 Third Amendment to Fort Worth City Secretary Contract No. 64243 Page 3 of 4 ATTACHMENT 1 See next page. Third Amendment to Fort Worth City Secretary Contract No. 64243 Page 4 of 4 MACAU LAY C O N 7 R O L 5 C O M P A N Y -a UFT Company - 7/14/2026 QUOTATION ® 817-372-9442 bmorgan@macaulaycontrols.com Q www.macaulaycontrols.com a P. 0. Box 890231, Houston TX 77289-0231 City of Fort Worth Emerson Proposal: 35383774 Ver:1 Rosemount 2051 Coplanar Pressure Transmitter $ 2,325.42 2051CD1A02A1AM4S5C1 Rosemount 305 Integral Manifold 593.40 0305RT32131167 TOTAL $ 2,918.82 2051 CD1 A02A1 AM4S5C1 2051 C Rosemount 2051 Coplanar Pressure Transmitter D Measurement Type: Differential 1 Pressure Range: -25 to 25 inH2O (-62,2 to 62,2 mbar) A Transmitter Output: 4-20 mA with Digital Signal Based on HART Protocol 0 Process Flange Type I Flange Material I Drain Vent: Alternate Process Connection 2 Isolating Diaphragm: 316L SST A O-Ring: Glass -filled PTFE 1 Sensor Fill Fluid: Silicone A Housing Material I Conduit Entry Size: Aluminum 1 112-14 NPT M4 Display and Interface Options: LCD Display With Local Operator Interface S5 Manifold Assembly. Assemble to Rosemount 305 Integral Manifold C1 Software Configuration: Custom Software Configuration Qty PrimaryTag Primary Tag Calibration 1 NAME PI-4850-01 -15 to 15 IN H2O 0305RT32B 11 B7 0305 Rosemount 305 Integral Manifold R Manufacturer: Rosemount Inc. T Manifold Style: Traditional 3 Manifold Type: 3-Valve 2 Materials of Construction: 3161316L SST B Process Connection Style: 112-14 NPT female 1 Packing Material: PTFE 1 Valve Seat: Integral B7 Mounting Bracket: B1 Bracket with series 300 SST bolts Assemble To Item 1.1 Delivery 2 Weeks ARO Freight included in Pricing Terms Net 30 Quote Validity 30 Days FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Macaulay Controls Company Subject of the Agreement: Instrumentation Equipment, Parts and Services M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No ❑ 64243 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11 /2/2026 If different from the approval date. Expiration Date: 11 /1 /2027 If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) `Indicates the information is required and if the information is not provided the contract will be returned to the department. Permanent Contracts Advanced Funding Agreements Architect Service Community Facilities Completion Agreement Construction Agreement Credit Agreement/ Impact Fees Crossing Agreement Design Procurement Development Agreement Drainage Improvements Economic Development Engineering Services Escrow Agreement Interlocal Agreements Lake Worth Sale Maintenance Agreement/Storm Water Parks/Improvement Parks/Other Amenities Parks/Play Equipment Project Development Property/Purchase (Property owned by the City) Property/Sales (Property owned by the City) Property/Transfers (Property owned by the City) Public Art Sanitary Sewer Main Replacements Sanitary Sewer Rehabilitations Settlements (Employees Only) Streets/Maintenance Streets/Redevelopment Streets/Repairs Streets/Traffic Signals Structural Demolition (City owned properties) Utility Relocation Water Reclamation Facility Water/Emergency Repair Water/Interceptor Water/Main Repairs Water/Main Replacement Water/Sanitary Sewer Rehabilitation Water/Sewer Service Water/Storage Tank City of Fort Worth, Texas Mayor and Council Communication DATE: 08/26/25 M&C FILE NUMBER: M&C 25-0774 LOG NAME: 13P25-0123 INSTRUMENTATION EQUIPMENT AND RELATED SVS LSJ WATER SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Identified Vendors for Instrumentation Equipment, Parts, and Services for the Water Department in a Collective Annual Amount Up to $2,500,000.00 for the Initial Term and Authorize Four One -Year Renewals in Amounts Up to $2,625,000.00 for the First Renewal, $2,756,250.00 for the Second Renewal, $2,894,062.50 for the Third Renewal, and $3,038,765.62 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with the identified vendors for instrumentation equipment, parts, and services for the Water Department in a collective annual amount up to $2,500,000.00 for the initial term and authorize four one-year renewals in amounts up to $2,625,000.00 for the first renewal, $2,756,250.00 for the second renewal, $2,894,062.50 for the third renewal, and $3,038,765.62 for the fourth renewal. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements for instrumentation equipment, parts, and services for Water Department. The awarded vendors include: ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK Techstar, LLC, HB Systems, Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls, LLC. The Water Department will use these agreements to purchase instrumentation equipment and appurtenances, replacement parts, on -site or shop repairs, field troubleshooting, calibration, commissioning, and startup services. Purchasing Staff issued Request for Proposal (RFP) Number 25- 0123. The RFP consisted of detailed specifications describing the required responsibilities and requirements to provide these services for the City of Fort Worth. The RFP was advertised in the Fort Worth Star Telegram on April 16, 2025, April 23, 2025, April 30, 2025, May 7, 2025, May 14, 2025, and May 21, 2025. The City received ten (10) responses. An evaluation panel consisting of representatives from the Water Department and Transportation and Public Works Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Best Value Criteria Proposers Evaluation Factors a. Total Prime Controls 16 16 16.67 0.15078 48.67 PVS DX, Inc. 1115.33116 16.67 1.585 1. 48 Macaulay Controls 16 15.33 16 0.83748 47.33 G.K. Techstar, LLC 15.55 15.33 16.67 0.12843 47.33 Omicron Controls, Inc 15.33 15.33 15.33 20 46 15.33 15.33 15.33 1.472 46 Frank Clark &Associates, Inc. 15.331 15.33 15.33 0.95871 46 Vector Controls 15.33 15.33 15.33 0.64662 46 AV Water Technologies LLC 1 15.33 1 15.33 15.33 14.67 45.33 HB Systems, Inc. 14.67 14.67 14.67 1.578 44 a. Qualifications and Experience b. Approach to Perform Services c. Ability to meet the City's needs d. Cost of services After evaluation, the panel concluded that ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK Techstar, LLC, HB Systems, Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls, LLC provided the best value to the City. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid met specifications. The collective maximum annual amount under these agreements will be $2,500,000.00. However, the actual amount used will be based on the needs of the departments and the available budget. Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department. AGREEMENT TERMS: The initial term of the Agreements shall begin upon execution and shall end one year from that date. RENEWAL OPTIONS: The Agreements may be renewed at the City's option for four, one-year terms. This action does not require City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Jesica McEachern 5804 Originating Business Unit Head: Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Brandy Hazel 8087 LaKita Slack -Johnson 8314