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HomeMy WebLinkAbout26-6351 - City Council - ResolutionRESOLUTION 26-6351 A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO ADD FUNDING FOR THE CONSTRUCTION PHASE AND INCREASE THE OVERALL PROJECT AMOUNT TO $6,839,614.00 WITH CITY PARTICIPATION IN THE AMOUNT OF $1,945,630.00, PLUS 100% OF COST OVERRUNS, RECONSTRUCTION OF LAS VEGAS TRAIL FROM SHORE VIEW DRIVE TO IH 820 WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes; and WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall design, construct, and operate a system of highways in cooperation with local governments, and Section 222.052 authorizes the Texas Transportation Commission to accept contributions from political subdivisions for development and construction of public roads and the state highway system within the political subdivision; and WHEREAS, federal and state laws require local governments to meet certain contract standards relating to the management and administration of State and federal funds; and WHEREAS, the Texas Transportation Commission has codified 43 TAC, Rules 15.50- 15.56 that describe federal, state, and local responsibilities for cost participation in highway improvement and other transportation projects; and WHEREAS, the parties executed an Advance Funding Agreement (CSJ 0902-90-176; City Secretary No. 55222, January 25, 2021, Resolution 5306-12-2020) to effectuate their agreement, for a project known as Las Vegas Trail, to design and construct new roadway lanes from N. Las Vegas Trail from IH 820 to near Quebec Drive; and WHEREAS, the parties executed a separate Advance Funding Agreement (CSJ 0902-90- 176, City Secretary No. 58826, December 30, 2022, Resolution 5640-2022) which, combined with the prior AFA, further defined the title, scope, and participation obligations of the parties, to wit: Widen N. Las Vegas Trail in Tarrant County, provide for additional engineering and design and increased the City's cost participation; and WHEREAS, in order to harmonize the project documents the Advance Funding Agreement executed on December 30, 2022 (City Secretary No 58826) has been terminated by administrative authority; and WHEREAS, it has become necessary to amend the contract executed on January 25, 2021 (City Secretary No. 55222) in order to combine the scope, description and funding into one Advanced Funding Agreement and provide for construction phase costs; and WHEREAS, the City desires to enter into Amendment No. 1 to the Advance Funding Agreement with TxDOT (CSJ 0902-90-176; City Secretary No. 55222) for the reconstruction of North Las Vegas Trail, in the revised amount of $6,839,614.00 with Federal Participation in the amount of $4,870,400.00, State Costs in the amount of $23,584.00 and City Participation in the amount of $1,945,630.00 plus 100% of cost overruns. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS THAT: The City Council authorizes the City Manager or Assistant City Manager to execute Amendment 1 to the Advance Funding Agreement with the Texas Department of Transportation for the reconstruction of North Las Vegas Trail (CSJ: 0902-90-176, City Secretary No. 55222) in the revised amount of $6,839,614.00 with City Participation in the revised amount of $1,945,630.00 plus 100% of cost overruns. Adopted this August 11, 2026. ATTEST: By: Jannette S. Goodall, City Secretary ,d�-an�nn /oO A ° c a OOOO X44 nEX A`�do�o1 Mayor & Council Map I Las Vegas Trail CPN #103085 1 CSJ 0902-90-176 CD #7, Adjacent Cities FORT WORTH® o Project Limits Study Limits 7 - Macy Hill Q Fort Worth City Limits Adjacent Cities hite � lement Setty N DF 4. .4 -. X Data Source: CFW GIS, Near Map I Map generated August 2025 250 500 TPW Business Support Services Copyright © 2025 City of Fort Worth. Unauthorized reproduction is a violation of applicable laws. This data is to be use for graphical representation only. The accuracy is not to be taken/used as data produced for engineering purposes or by a registered US Feet professional land surveyor. The City of Fort Worth assumes no responsibility for the accuracy of said data. FORT WORTH. MAYOR AND COUNCIL COMMUNICATION 7.5.18 TXDOT ADVANCE FUNDING AGREEMENT AMENDMENTS NO.1 AND 2 FOR LAS VEGAS TRAIL DATE: 08/11/26 M&C FILE NUMBER: M&C 26-0669 DEPARTMENT: TRANSPORTATION PUBLIC WORKS EVj-111*011 (CD 7) Adopt Two Resolutions Authorizing Execution of Amendments No. 1 and No. 2 to an Advance Funding Agreement with the Texas Department of Transportation in the Combined Amount of $7,344,939.00, with Local Participation in the Amount of $2,449,630.00 for the Las Vegas Trail Project, Plus Any Cost Overruns for Construction RECOMMENDATION It is recommended that the City Council: 1. Adopt the attached resolution authorizing execution of Amendment No. 1 to the Advance Funding Agreement with the Texas Department of Transportation (CSJ# 0902-90-176, City Secretary Contract No. 55222) for the Las Vegas Trail project (City Project No. 103085) increasing the amount to $6,839,614.00 with local participation in the amount of $1,945,630.00, plus any cost overruns; and 2. Adopt the attached resolution authorizing execution of Amendment No. 2 to the Advance Funding Agreement with the Texas Department of Transportation (CSJ# 0902-90-176, City Secretary Contract No. 55222) for the Las Vegas Trail project (City Project No. 103085) to incorporate funding from prior advance funding agreement and increasing the overall project amount to $7,344,939.00 with local participation in the amount of $2,449,630.00, plus any cost overruns. DISCUSSION The purpose of this Mayor and Council Communication (M&C) is to adopt resolutions increasing funding for an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) for the Las Vegas Trail project (M&C 20-0875, City Secretary Contract (CSC) No. 55222, City Project No. 103085, CSJ # 0902-90-176) from Loop 820 West to Quebec Drive. The Federal participation portion will be in the amount of $4,870.400.00. TxDOT will absorb the indirect costs of $24,909.00 for providing statewide support services to this project. These state indirect costs will not be appropriated in the City's finance system. 1 of 5 FORT WORTH. The City and TxDOT executed a separate AFA (CSJ No. 0902-90-176, CSC No. 58826, December 30, 2022, Resolution 5640-2022, M&C 22-0845), which, combined with this AFA, further defined the title, scope, and participation obligations of the parties with respect to the project. It was subsequently determined to combine the two AFAs into one for clarity of project management. The AFA executed on December 30, 2022 (CSC No. 58826) has been terminated by administrative authority. TxDOT is managing and implementing the project, which is within the Cities of Fort Worth and White Settlement. The portion of the project (culvert under Las Vegas Trail between Heron Drive and Shoreview Drive) within the City limits of Fort Worth will be a City of Fort Worth asset. TxDOT executed two separate preliminary engineering and environmental services agreements: one with the City of Fort Worth and one with the City of White Settlement. This M&C will, in the first amendment, provide construction phase funding to TxDOT for the project. The second amendment will incorporate the $504,000.00 previously paid to TxDOT for right-of-way, utilities, final design, and environmental services under CSC No. 58826. Upon project completion, a Joint Ordinance and Boundary Agreement will be executed with the City of White Settlement to adjust the City limit boundaries so that the roadway project is entirely within the City of White Settlement after execution of the boundary agreement. A separate maintenance agreement will assign roadway and traffic signal maintenance to White Settlement, while Fort Worth will maintain stormwater drainage improvements. The stormwater drainage improvements consist of installing a 4 -barrel, 7 -foot by 6 -foot reinforced concrete box culvert system, approximately 400 feet in length, at the Wildcat Canyon (tributary to Lake Worth) crossing of Las Vegas Trail, between Heron Drive and Shoreview Drive, to improve stormwater conveyance and reduce roadway overtopping. 2 of 5 FORT WORTH. The table below summarizes the AFA Amendment 1 funding amounts: Description Total Estimated Cost Environmental (by $25,000.0 State) Engineering (by $275,000.0 State) Construction (by $969,300.0 state) Cat. 5 Construction (by $5,098,700.0 state) Cat. 7 Subtotal $6,388,000.0 Environmental Direct $1,250.0 State Costs Engineering Direct $13,748.0 State Costs ROW Direct State $1.0 Costs Utility Direct State $1.0 Costs Construction Direct $413,030.0 State Costs (Subtotal ' $428,030.0 Indirect State Costs $23,584.0 (5.51/4) (Total $6,839,614.O Federal Participation State Participation 9 Cost % Cost 0{ $0.0 0% $0 01 $0.0 01 $0 80% $791,440.0 01 $0 80°' $4,078,960.0( $4,870,400.0( or $0V 0 $0.0( Daft $ 0.0 01 $0.0( 0°l $0.0i $4,870,400.0( Local Participation % Cost }�} / �} �} �y 1001 $25,000.Vc1 100-/ $275,000.01 20'/ $197,860.0 074 $0.001 20% 1 3 of 5 FORT WORTH. The table below summarizes the AFA Amendment 2 funding amounts: Description Total Federal Participation State Participation Local Participation Estimated Cost % Cost % Cost Cost Environmental (by $25,000.00 0%! $0.00 0% $0.00 10011, $25,000.0 State) Engineering (by $755,000.0 0% $0.00 0% $0.0 1001/ $755,000.0 State) Construction (by $989,300.0 80'7 $791,440.00 0% $0.0 20% $197,860.0 State) Cat. 5 Construction (by $5,098,700.0 809 $4,078,960.00 0! $0.0 20% $1,019,740.0 State) Cat. 7 Subtotal $8,868,000.0 1 4,870,400.0 0.0 $ 1,997,640.4 JEnvironrntntcil Directs $1,250.0 0. $0.00 0°1 $0.0 100% $1,250.0 State Costs Engineering Direct $37,748.0 0% $0,00 0/, $0.0 100% $37,748.0 State Costs Right of Way Direct $1.0 0% $0.00 01 $0.0 100% $1.0 State Costs Utility Direct State $1.0 0% $0.00 0% $0.00 10071, $1.0 Costs Construction Direct $413,030.0 0% $0,00 0%L $0.0 10071, $413,030.0 State Costs Subtotal $452,030.0 50.0 $0.0 $452,030.0 Indirect State Costs $24,909.0 0% $0.00 100- $24,909.0 0%% $0.0 (5.51%) (Total $7,344,939.0 $4,870,400.0 524,909.0 $2,449,630.0 The table below summarizes the funding for the Las Vegas Trail Project: Las Vegas Trail Project (City Project No.103085) Fund Existing Funding M&C 25-1144 Additional Funding Project Funding Total 39001 - 2007 Critical Capital Projects $400,000.00 $0.00 $400,000.00 34012 - 2007 CritCapPraj - CO2013A $600,000.00 $0.00 $600,000.00 30100 - General Capital Projects $1,569,505.00 $0.00 $1,569,505.00 52002 - Storrnwater Capital Projects $680,495.00 $0.00 $680,495.00 31001 - Grants Cap Projects Federal $4,870,400.00 $0.00 $4,870,400.00 31001 - Grants Cap Projects Federal (Match) $1,579,227.00 $0.00 $1,579,227.00 Grand Total $3,250,000.00 $6,449,627.00 $0.001 $9,699,627.00 The scope of work for the project remains as described in M&C 25-1144. All other actions in M&C 25-1144 remain valid. 4 of 5 FORT WORTH. The Las Vegas Trail project is located with COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that approval of these recommendations will have no material effect on City funds. This is a State Advance Funding Agreement. SUBMITTED FOR CITY MANAGER'S OFFICE BY: Jesica L. McEachern 5804 ORIGINATING BUSINESS UNIT HEAD: Lauren Prieur 6035 ADDITIONAL INFORMATION CONTACT: Monty Hall 8662 ATTACHMENTS 1. Map - AFA Amend 1 and 2 for Las Vegas Trail [7.5.18.1 - 1 page] 2. Resolution AFA Amendment 1 for Las Vegas Trail (CSJ 0902-90-176) [7.5.18.4 - 2 pages] 3. Resolution AFA Amendment 2 for Las Vegas Trail (CSJ 0902-90-176) [7.5.18.5 - 2 pages] 5 of 5