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Home My WebLink About058450-R4 - General - Contract - Safety Control, LLC58450-R4 CSC No. CITY OF FORT WO TH CONTRACT RENEWAL NOTICE August 11, 2026 Safety Control, LLC Attn: Clare Smith 1201 7ch Street Sulphur Springs, TX 75482 Re: Contract Renewal Notice City Secretary Contract No. 58450 (the "Contract") Renewal Term No. 4: November 11, 2026 to November 10, 2027 The above referenced Contract with the City of Fort Worth expires on November 10, 2026 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, A n&rea, Trqa- Andrea Trejo City of Fort Worth Property Management 817-392-5048 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract No. 58450 — R4 Page 1 of 2 Safety Control, LLC CITY OF FORT WORTH By: Name: Title: V66, �� Valerie Washington (Aug 13, 2026 11:44:48 CDT) Valerie Washington Assistant City Manager APPROVAL RECOMMENDED: By. Name: Marilyn Marvin Title: Property Management Director ATTEST: By: Name Title: ooFF��+T➢� ee qdd ps, oyap l �o C/� do°n nFz wsaa Jannette Goodall City Secretary Safety Control, LLC By: Name Title: a Cla (Aug 11, 2026 16:50:26 CDT) Clare Smith Managing Partner Contract No. 58450 — R4 Safety Control, LLC CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 5&Cw— By: Jeffrey Cope (Aug 12, 2026 07:14:34 CDT) Name: Jeff Cope Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Michael Doss (Aug 12, 2026 14:33:59 CDT) Name: Michael Doss Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0861 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Safety Control, LLC Subject of the Agreement: Fourth renewal to CSC 58450 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: November 11, 2026 If different from the approval date. Expiration Date: November 10, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. M&C Review Page 1 of 3 U Official site of the City of Fort Worth, Texas CITY COUNCIL AGEND FoRTI Create New From This M&C DATE: 10/25/2022 REFERENCE **M&C 22- LOG NAME: 13P ITB 22-0185 FIRE NO.: 0861 EXTINGUISHERS AW FIRE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Safety Control, LLC. for Fire Extinguishers and Related Services for the Fire, Water, Public Events, Transportation and Public Works, Police, Park and Recreation, Information Technology Solution, Neighborhood Services, and the Property Management Departments in a Combined Annual Amount Up to $196,744.00 for the Initial Term and Authorize Four, One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Safety Control, LLC. for fire extinguishers and related services for the Fire, Water, Public Events, Transportation and Public Works, Police, Park and Recreation, Information Technology Solution, Neighborhood Services, and the Property Management Departments in a combined annual amount up to $196,744.00 for the initial term and authorize four, one-year renewals for the same annual amount. DISCUSSION: The Fire, Water, Public Events, Transportation and Public Works, Police, Park and Recreation, Information Technology Solution, Neighborhood Services, and Property Management Departments approached the Purchasing Division for assistance with securing an agreement for fire extinguishers and maintenance services that will be purchased on an as -needed basis. Under the proposed agreement, the vendor will install and maintain the fire extinguishers in City buildings throughout Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the requirements for the fire extinguishers' maintenance and service procedures. The ITB was advertised in the Fort Worth Star -Telegram on July 27, 2022, August 3, 2022, August 10, 2022, and August 17, 2022. The City received three (3) responses. An evaluation panel consisting of representatives from the Property Management, Public Events, and Water Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Factors 0®0® Total Scores Safety Control, LLC 12.50 10.00 13.33 30.001 65.83 Cintas 12.5010.0013.3310.381 46.21 Century Fire Protection, LLC 12.50 10.00 13.33 5.851 41.72 Best Value Criteria: a. bidder's qualifications, experience, and references b. bidder's references c. bidder's approach to perform services and provide goods in the timeframe specified d. cost of service http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30413&councildate=10/25/2022 9/23/2025 M&C Review Page 2 of 3 After evaluation, the panel concluded that Safety Control, LLC. presented the best value to the City. Therefore, the panel recommends that Council authorize this agreement with Safety Control, LLC. No guarantee was made that a specific amount of services would be purchased, but the maximum annual amount for this agreement is $196,744.00. Staff certifies that the recommended vendor bid met specifications. Funding is budgeted in the General Fund for all participating departments. Department I Budgeted Amount Property Management F $40,826.00 Police 1 $17,442.00 Fire F7 $76,230.00 Information Technology Solution F $7,558.00 Neighborhood Services 1 $1,500.00 Water F $8,053.00 Park and Recreation F $23,596.00 Public Events 1 $15,826.00 Transportation and Public Works F $5,713.00 DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as appropriated, in the General Fund to support the approval of the above recommendation and execution of the purchase agreement. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project ID I I ID Fund Department Account Project ID I I ID Submitted for City Manager's Office by: Program Activity Budget Reference # Year I (Chartfield 2' Program Activity Budget Reference # Year (Chartfield 2) Reginald Zeno (8517) Valerie Washington (6192) Reginald Zeno (8517) Amount nt http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30413&councildate=10/25/2022 9/23/2025 M&C Review Page 3 of 3 Originating Department Head: Additional Information Contact: ATTACHMENTS All department FIDs.xlsx (CFW Internal) James Davis (6801) Anthony Rousseau (8338) Alyssa Wilkerson (8357) Business Equity Waiver.pdf (CFW Internal) Form 1295- Safety Control LLC.pdf (CFW Internal) SAMs Report- Safety Control, LLC.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30413&councildate=10/25/2022 9/23/2025