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HomeMy WebLinkAbout065677 - General - Contract - International Sister Cities Association of Fort Worth, Inc.CSC No. 65677 LEASE AGREEMENT BETWEEN CITY OF FORT WORTH AND INTERNATIONAL SISTER CITIES ASSOCIATION OF FORT WORTH, INC. This lease agreement ("Lease") is entered into effective September 1, 2026 (date), by and between the City of Fort Worth, a Texas home rule municipal corporation acting by and through its duly authorized Assistant City Manager ("Lessor"), and International Sister Cities Association of Fort Worth, Inc., a non-profit Texas corporation, acting by and through its duly authorized President ("Lessee"). RECITALS WHEREAS, Lessor warrants and represents that it owns that certain parcel of land located at 927 Taylor St., Fort Worth, Texas 76102 ("Parcel") which is improved with an office building ("Building") and an attached parking garage known as the Municipal Parking Garage ("Garage'); and WHEREAS, on October 22, 2013 (M&C C-26512), the Lessor's City Council authorized the execution of a five-year contract with Lessee to administer the Fort Worth Sister Cities Program, which strives to cultivate relationships and international understanding among youth, adults, businesses, and organizations through educational, leadership and exchange programs that promote tourism and commerce in the City of Fort Worth and produce economic and public benefits for the entire Fort Worth community, which contract remains in effect;_and WHEREAS, the residents of the City of Fort Worth will derive substantial benefits from the activities and programs to be provided and conducted by Lessee; and WHEREAS, on January 30, 2014, Lessor and Lessee executed a five (5) year agreement (City Secretary Contract No. 45334) to lease office space on the 51" floor in the Lessor owned building, known as the Annex Building, located at 908 Monroe Street, Fort Worth, Texas, 76102; and WHEREAS, as a result of subsequent renewals and lease amendments, the lease term including renewals was extended to expire on January 29, 2029; and WHEREAS, as part of the discussion of funding the Fort Worth Sister Cities Program, Lessor agreed to assist Lessee in locating and securing a more economical lease to meet the organization's office needs, and Lessor has office space available; and WHEREAS, Lessee has requested and the Lessor has agreed to relocate the Lessee to the Premises (as defined below); and WHEREAS, Lessor and Lessee entered into a month -to -month rental agreement (City Secretary Contract No. 64510) for the Premises until a new lease could be finalized, approved by Fort Worth City Council and executed by all Parties; and Sister Cities Lease Page 1 of 12 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX WHEREAS, Lessor and Lessee agree that, upon execution of this lease agreement, City Secretary Contracts No. 45334 and No. 64510 are automatically terminated; and WHEREAS, Lessor wishes to lease to Lessee, and Lessee wishes to lease from Lessor, under the terms and conditions of this agreement that certain square feet of floor space on the first floor of the Building, as outlined on Exhibit "A" attached hereto and made a part of this lease for description purposes, and referred to herein as the "Premises". NOW THEREFORE, in consideration of the covenants and agreements contained in this Agreement, Lessor and Lessee hereby agree as follows: ARTICLE 1. LEASE OF LEASED PREMISES 1.01 Premises. In consideration of the mutual terms and covenants of this Agreement, and other good and valuable consideration, Lessor demises and leases to Lessee, and Lessee leases from Lessor the Premises. ARTICLE 2. LEASE TERM 2.01 Term. The initial term of this Agreement ("Primary Term") shall commence on September 1, 2026 and shall expire on August 31, 2031. Lessee shall have the option of extending the term hereof for five (5) additional periods of one (1) year each with the agreement of Lessor. These options shall be automatic unless either party notifies the other party in writing prior to the end of the term that it elects to not extend the term. 2.02 Holdover Tenancy. Unless terminated earlier by either party pursuant to a right hereunder, this Agreement will expire without further notice when the Term expires. Any holding over by Lessee after the Term expires will not constitute a renewal of the Agreement or give Lessee any rights under the Agreement in or to the Premises, except as a tenant at will. ARTICLE 3. USE OF LEASED PREMISES 3.01 Permitted Use of Premises. Lessee may use the Premises only for the purpose of office space for the administration of the Fort Worth Sister Cities Program. 3.02 Illegal Use Not Permitted. Lessee may not use any part of the Premises or any building situated on them for any use or purpose that violates any applicable law, regulation, or ordinance of the United States, the State of Texas, the County of Tarrant, or the City of Fort Worth, or other lawful authority with jurisdiction over the Premises. 3.03 Condition of Premises. Lessee accepts the Premises in their present condition, finds them suitable for the purposes intended, and further acknowledges that it is thoroughly familiar with such condition by reason of a personal inspection and does not rely on any representations by Lessor as to the condition of the Premises or their suitability for the purposes intended. Sister Cities Lease Page 2 of 12 3.04 Ordinances; Inspection. Lessee covenants and agrees that neither it, nor its officers, agents, employees, licensees, invitees or patrons shall make or suffer any unlawful, improper or offensive use of the Premises or any part thereof. Lessee further agrees to maintain he area in order to keep the Premises in a clean, safe, and sanitary condition at all times and shall comply with all ordinances of the City of Fort Worth. Lessor's agents, servants or employees shall be permitted by Lessee to make inspection of the Premises to ascertain compliance with the terms and provisions of this Agreement, 3.05 Alterations. Lessee shall not make any improvements, changes, or enhancements to the Premises without Lessor's express written authorization, which may be unreasonably withheld. 3.06 Right to Remove Personal Property; Trade Fixtures. Lessee may, at any time while it occupies the Premises, or within a reasonable time thereafter, not to exceed ninety (90) days, remove personal property, furniture, machinery, equipment, or other trade fixtures owned solely by Lessee, in, under, or on the Premises, or acquired by Lessee, whether before or during the Term and any extension, such property being here and after referred to as "Lessee Property." On or before the date of expiration of this Agreement, Lessee shall vacate the Premises, remove all Lessee Property and must repair any damage to any buildings or improvements on the Premises resulting from the removal, restoring the Premises to a condition reasonably satisfactory to the Lessor. If the Lessor or Lessee terminates this Agreement, Lessee shall vacate the Premises, remove said Lessee Property and restore the Premises aforesaid within such time as the Lessor shall reasonably designate, but in no event less than ninety (90) days. In either event, if Lessee shall fail or neglect to remove said Lessee Property within a reasonable time after the Agreement termination date, not to exceed ninety (90) days and so restore the Premises, then said Lessee Property shall become the property of the Lessor. 3.07 Maintenance and Repair. (a) Lessor Obligations. Lessor shall perform all upkeep, maintenance and repair necessary, as determined by Lessor in its sole discretion, to keep the Premises and its operating systems in good condition and in compliance with all applicable codes and regulations. Lessor shall maintain air filters and light bulbs. Lessor shall provide janitorial and custodial service, including carpet cleaning and painting, for the Premises on the same schedule and at the same level as it provides for in the remainder of the Building and its own facilities adjacent to the Premises. (b) Lessee Obligations. Lessee shall neither commit nor allow to be committed any waste on the Premises, nor shall Lessee maintain, commit or permit the maintenance or commission of any nuisance on the Premises or use the Premises for any unlawful purpose. Upon discovery of any condition that requires the Lessor to make needed repairs under (a) above, the Lessee shall notify the Lessor of the defect or condition. Lessee shall pay the costs of any repair needed because of negligence by or acts of Lessee or its invitees or licensees. Sister Cities Lease Page 3 of 12 ARTICLE 4. RENT 4.01 Rent. Lessee shall pay to Lessor annual rent of $100.00 ("Rent") at the Housing & Economic Development Department, 1000 Throckmorton, Fort Worth, Texas 76102, or such other address as the Lessor may designate from time to time during each year the Lease remains in effect. Lessee shall pay all such Rent annually in advance and without demand. If the payment of Rent is not received by Lessor as provided herein, then at the election of Lessor all amounts due and payable to Lessor hereunder shall bear interest from the date the payment of Rent was due until paid, at a per annum rate of interest equal to the lesser of (a) twelve percent (12%) or (b) the highest non -usurious rate permitted by applicable law. Time is specifically of the essence of this provision and of every provision of this Lease. 4.02 Additional Fees. In addition to the Rent, Lessee shall be responsible for the sole cost and expense related to secured facility access cards, in the amount of $22.00 per card. Lessee shall also be responsible for the payment of $28.00 for security for the Building. ARTICLE 5. TAXES 5.01 Payment by Lessee. In addition to the rent specified in Article 4, Lessee will pay and discharge all taxes, general and special assessments, and other charges of any kind levied on or assessed against the Premises and all interests in the Premises and all improvements and other property on them during the Term and any extension, whether belonging to Lessor or to Lessee. Lessee will pay all the taxes, charges, and assessments directly to the public officer charged with their collection before they become delinquent, and, to the extent permitted by law, Lessee will indemnify Lessor and hold it harmless from all such taxes, charges, and assessments. Lessee may, in good faith at its own expense (and in its own name) contest any such taxes, charges, and assessments and must pay the contested amount, plus any penalties and interest imposed, if and when finally determined to be due. Lessee's failure to discharge any such tax, charge or assessment when finally due within ten (10) days after the date Lessor's written notice is received by Lessee shall constitute an event of default under Section 12.01(d) below. However, Lessee's financial obligation to Lessor to liquidate and discharge such lien shall survive following termination of this Agreement and until such a time as the lien is discharged. ARTICLE 6. UTILITIES 6.01 Payment by Lessor. Lessor will provide utility services between 7:00 a.m. and 5:30 p.m. on all regular business days of Lessor. Utility service includes electricity, heating, cooling, water, and wastewater, trash and recycling pickup. Utility service usage does not include telephone, Internet or wireless services, which Lessee will provide at Lessee's expense. If Lessee requires heating and cooling during hours outside of those set forth above, Lessee shall pay the amount of $44.00 per hour. Sister Cities Lease Page 4 of 12 ARTICLE 7. CASUALTY 7.01 Substantial Casualty. (a) As used herein, the term "substantial casualty" shall mean (1) a fire, explosion, flood, tornado or other casualty of like character, or (2) a structural defect in any part of the Premises, or (3) any other act, condition or event, in any case not due to the negligence or breach of this Agreement by Lessee and resulting in needed repairs, replacement or other expenditure to the Premises that would require more than sixty (60) days for completion. (b) If the Premises are the subject of a substantial casualty, Lessee shall give immediate notice to the Lessor and to Lessee's casualty insurance provider, if any. Lessee shall follow all required procedures to file a claim(s) for the damage caused by the casualty event, and shall assign any and all proceeds for damage to or replacement costs for the building on the Premises to Lessor received as a result of the casualty event. Lessee will have the option, exercisable by written notice given to Lessor within ninety (90) days after the occurrence of such substantial casualty, to terminate this Agreement upon the date specified in said notice, said date not to exceed one (1) year from the date of the substantial casualty. In such event, the Agreement shall expire as of such date in the same manner as if the date specified in said notice were the date herein originally specified for the expiration of the Agreement term and Lessee shall have no obligation to make any expenditure in connection with such substantial casualty or the results thereof, unless Lessee's continued occupancy requires such expenditure. (c) If Lessee does not give notice as specified in Subsection (b) or waives its right to terminate, Lessor at its sole discretion may proceed to repair, restore, and rebuild the Premises to its former condition within one hundred eighty (180) days from the date of such damage; provided, however, that Lessor will be under no obligation to expend any amount on rebuilding or repairing the Premises in excess of the amount of insurance proceeds actually received by Lessor. (d) If Lessor chooses not to rebuild or restore the Premises, the Agreement will terminate. Such choice shall be made by written notice to Lessee within ninety (90) days after the occurrence of such substantial casualty. 7.02 Minor Casualty. The term "minor casualty" shall be defined in like manner as "substantial casualty" in Section 7.01 except that the length of time for repairs, replacements or other expenditures (the "needed repairs") to the Premises is less than sixty (60) days. If the Premises are the subject of a minor casualty, Lessee shall give immediate notice to Lessor and to Lessee's casualty insurance provider, if any. Lessee shall follow all required procedures to file a claim(s) for the damage caused by the casualty event, and shall assign any and all proceeds for damage to or replacement costs for the building on the Premises to Lessor received as a result of the casualty event. If there are insurance proceeds available to Lessor in amounts sufficient to cover the needed repairs, Lessor will proceed with reasonable diligence to repair such damage. In the event that insurance proceeds are not available or not sufficient to cover the needed repairs, Lessor shall have no obligation to make such repairs until either (1) it receives sufficient funds from Lessee to cover the uninsured needed repairs or (2) Lessee agrees to make the needed Sister Cities Lease Page 5 of 12 repairs at its own expense. In any case, if such repairs are not completed within ninety (90) days after the casualty, Lessee or Lessor may terminate this Agreement. ARTICLE 8. INDEMNIFICATION AND INSURANCE 8.01 Indemnification. LESSEE COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE LESSOR, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, OF WHATSOEVER KIND OR CHARACTER; ARISING OUT OF OR ALLEGED TO ARISE OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE LEASING, OCCUPANCY, USE, CONDITION AND/OR MAINTENANCE OF THE PREMISES AND ANY AND ALL ACTIVITIES CONDUCTED THEREON, OR IN CONNECTION WITH THE ACTS OR OMISSIONS OF LESSEE, ITS OFFICERS, AGENTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, SUBLESSEES, PATRONS, GUESTS, LICENSEES, INVITEES OR TRESPASSERS OR IN CONNECTION WITH THE SALE AND/OR CONSUMPTION OF ANY FOOD, BEVERAGE, OR OTHER ITEM HEREUNDER; AND SHALL INDEMNIFY AND HOLD HARMLESS LESSOR FROM AND AGAINST ANY AND ALL INJURY OR DAMAGE TO SAID PREMISES OR ANY OTHER PROPERTY OF LESSOR, ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE LEASING, OCCUPANCY, USE, CONDITION AND/OR MAINTENANCE OF THE PREMISES. 8.02 Liability Insurance. Lessee shall at all times during the term hereof, maintain a Commercial General Liability Policy of insurance with limits not less than $1,000,000 per occurrence, combined single limit for bodily injury or death and property damage, $2,000,000 aggregate. Said policy shall include the Lessor as an additional insured, as its interests may appear (ATIMA). Lessee shall furnish to Lessor a certificate of insurance verifying such coverage with a confirmation that such policy shall not be subject to cancellation except upon thirty (30) days' prior written notice to Lessor. Lessor may, at its option, also require Lessee to submit a copy of the policy or policies in effect as well as proof of payment of premiums. Insurance must be carried with firms licensed to do business in the State of Texas, and that have financial capability acceptable to Lessor. 8.03 Insurance for Contents of Buildings. Lessee shall be responsible for maintaining any policy of insurance that will insure against loss of property owned by Lessee that is located on the Premises. Said insurance shall waive any right of subrogation in favor of Lessor. 8.04 Fire and Extended Coverage: Boiler and Machinery Coverage. Lessor shall maintain a policy of fire and extended coverage insurance to cover the structures and mechanical systems included in the Premises and those structures immediately adjacent thereto. Such insurance policies shall be for full replacement value. Said insurance shall waive any right of subrogation in favor of Lessee. 8.05 Hazardous Use. Lessee will not permit the Premises to be used for any purpose Sister Cities Lease Page 6 of 12 which would render the insurance thereon void or the insurance risk more hazardous and will use its best efforts to use the Premises and to store its property in such a manner as to minimize risk of loss by casualty, it being acknowledged that the use of the Premises in the proper and ordinary conduct of Lessee's business for the purposes set forth herein shall not be considered in violation of this Section. 8.06 Independent Contractor. It is expressly understood and agreed that Lessee shall perform its obligations and responsibilities hereunder as an independent contractor and not as an officer, agent, representative or employee of the Lessor; that Lessee shall have exclusive control of and the exclusive right to control the details of its obligations and responsibilities and all persons performing same; that Lessee shall be solely responsible for the acts or omissions of its officers, agents, employees or other persons under its supervision, management and control; that the doctrine of respondeat superior shall not apply as between Lessor and Lessee and that nothing herein shall be construed as creating a partnership or joint enterprise between Lessor and Lessee. ARTICLE 9. DEFAULT AND REMEDIES 9.01 Event of Default. The following shall be deemed events of default (herein so called) by Lessee under this Agreement: a. Lessee fails to use the Premises for office space related to the Fort Worth Sister Cities Program; b. Lessee makes a transfer in fraud of creditors, or makes an assignment for the benefit of creditors; C. Lessee vacates any substantial portion of the Premises for a period of longer than thirty (30) days, unless Lessee can demonstrate to the reasonable satisfaction of the Lessor that all reasonable efforts are being made by Lessee to occupy said Premises or d. Lessee fails to comply with any other term, provision or covenant of this Agreement in any material respect. 9.02 Curing a Default. (i) If an event of default occurs, Lessor shall give written notice that describes the default in reasonable detail to Lessee. Lessee must commence curing such default within fourteen (14) calendar days after the time it receives the notice from Lessor, and then complete the cure within ninety (90) days thereafter. (ii) If Lessee does not substantially complete the cure within the stated time in (i) of this section, Lessor may terminate this Agreement by giving written notice of the termination; provided, however, if the default is not reasonably susceptible to cure within the stated time, Lessor will not exercise its right to terminate this Agreement so long as Lessee has commenced to cure the default within the required time and diligently completes the cure within a reasonable time without unreasonable cessation of the work to complete the cure. Sister Cities Lease Page 7 of 12 9.03 Other Remedies. Any termination of this Agreement as provided in this article will not relieve Lessee from paying any sum or sums due and payable to Lessor under this Agreement at the time of termination, or any claim for damages then or previously accruing against Lessee under this Agreement. Any such termination will not prevent Lessor from enforcing the payment of any such sum or sums or claim for damages by any remedy provided for by law, or from recovering damages from Lessee for any default under the Agreement. All Lessor's nights, options, and remedies under this Agreement will be construed to be cumulative, and not one of them is exclusive of the other. Lessor may pursue any or all such remedies or any other remedy or relief provided by law, whether or not stated in this Agreement. ARTICLE 10. NOTICES 10.01, Notices. Any notice, demand, request or other communication hereunder given or made by either patty to the other shall be in writing and shall be deemed to be delivered whether actually received or not, when deposited in the United States mail, postage prepaid, certified or registered mail, return receipt requested, addressed to the parties hereto at the respective addresses set out below, or at such other address as they may hereafter specify by written notice so given. a. If to Lessor: City Manager City of Fort Worth 100 Fort Worth Tiuil Fort Worth, TX 76102 b. If to Lessee: Fort Worth Sister Cities International President P.O. Box 17879 Font Worth Texas, 76102 ARTICLE 11. GENERAL PROVISIONS 11.01 Right of Entry and Inspection. Lessee must permit Lessor or its agents, representatives, or employees to enter the Premises for the purposes of inspection; determining whether Lessee is complying with this Agreement; maintaining, repairing, or altering the Premises; or any other reasonable purpose During any inspection, Lessor may perform any obligations that Lessor is authorized or required to perform under the terms of this Agreement or pursuant to its governmental duties under federal state or local laws, rules or regulations. 11.02 Interpretation. In the event of any dispute over the meaning or application of any provision of this Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly for or against any party, regardless of the actual drafter of this Agreement. Sister Cities Lease Page 8 of 12 11.03 No Third Party Rights. The provisions and conditions of this Agreement are solely for the benefit of the Lessor and Lessee, and any lawful assign or successor of the Lessee, and are not intended to create any rights, contractual or otherwise, to any other person or entity. 11.04 No Partnership or Joint Venture. Lessee shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of the Lessor. Lessee shall have the exclusive control of, and the exclusive right to, control the work designated to the Lessee to be performed hereunder, and all persons performing the same, and shall be solely responsible for the acts and omissions of .its officers, agents, servants, contractors, subcontractors and employees. Neither Lessor nor Lessee shall be responsible under the Doctrine of Respondeat Superior for the acts and omissions of its officers, agents, servants, contractors, subcontractors, or employees. It is understood and agreed that the Lessor is not involved as a party to any activities that may be carried on by Lessee pursuant to this Agreement. Lessee acknowledges itself solely responsible for such activities and for all persons and property involved or used in connection with Lessee's use of the Premises. Provided, however, that no provision of this Agreement shall operate or be construed as a waiver by either party of any immunity from liability which it has or could be asserted under the doctrine of governmental immunity or any other immunity which it has under law. 11.05 Declared Emergency. In the event of a declared local, state or federal emergency, the Lessee will immediately make the facility available for use as deemed necessary by the Lessor in order to respond to the declared emergency. Should the declared emergency extend beyond 72 hours, the Lessor will seek reimbursement from federal, state and/or local funding and compensate the Lessee for any lost revenue as a result of declared emergency use, to the extent funds are received from these sources. 11.06 Force Majeure. If the Lessee becomes unable, either in whole or part, to fulfill its obligations under this Agreement due to acts of God, strikes, lockouts, or other industrial disturbances, acts of public enemies, wars, blockades, insurrections, riots, epidemics, earthquakes, fires, floods, restraints or prohibitions by any court, board, department, commission or agency of the United States or of any States, any arrests and restraints, civil disturbances, or explosions, or some other reason beyond such the Lessee's control (collectively, "Force Majeure Event"), the obligations so affected by such Force Majeure Event will be suspended only during the continuance of such event. Lessee will give the Lessor written notice of the existence, extent and nature of the Force Majeure Event as soon as reasonably possible after the occurrence of the event. The Lessee will use commercially reasonable efforts to remedy its inability to perform as soon as possible. Failure to give notice will result in the continuance of the Lessee's obligation regardless of the extent of any existing Force Majeure Event. 11.07 Binding Covenants. Subject to the limitations contained herein, the covenants, conditions and agreements made and entered into by the parties hereto are declared to be for the benefit of and binding upon their respective successors, representatives and assigns, if any. 11.08 Invalid Provision. It is agreed that, in the event any covenant, condition or provision herein contained is held to be invalid by any court of competent jurisdiction, the Sister Cities Lease Page 9 of 12 invalidity of such covenant, condition or provision shall in no way affect any other covenant, condition or provision herein contained; provided, however, that the invalidity of any such covenant, condition or provision does not materially prejudice either Lessee or Lessor in connection with the rights and obligations contained in the valid covenants, conditions or provisions of this agreement. 11.09 Sublease, Assignment and Successors. Lessee may not license or sublease the Premises without Lessor's express written permission. Lessee may not assign, transfer or otherwise convey any of its rights or obligations under this Agreement to any party without the prior written consent of the Lessor. An attempt to license, sublease or assign this contract without the consent of the Lessee shall be considered an event of default. 11.10 Waiver of Immunity. If Lessee, as a charitable association, political subdivision, corporation, entity or individual enterprise, has or claims an immunity or exemption (statutory or otherwise) from and against liability for damage or injury to property or persons, Lessee, to the extent permitted by law, hereby expressly waives its rights to plead defensively such immunity, including governmental immunity, or exemption as against Lessor arising under this Agreement. 11.11 Applicable Laws. The laws of the State of Texas shall govern this license agreement and the relationship created hereby. Venue for any action brought to interpret or enforce, or arising out of or incident to, the terms of this agreement shall be in Tarrant County, Texas. 11.12 Severability of Provisions. If any of the provisions contained in this Agreement shall be held, for any reason, to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability, shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 11.13 Governmental Powers. It is understood that by execution of this Agreement, the Lessor does not waive or surrender any of it governmental powers 11.14 Captions. Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 11.15 Sole Agreement. This Agreement constitutes the sole and only agreement of the parties hereto and supersedes any prior understanding or written or oral agreements between the parties respecting the subject matter. Sister Cities Lease Page 10 of 12 EXECUTED this the 13th day of August '2026. CITY OF FORT WORTH ✓ALym—r-A By: Valerie Washington (Aug 13, 2026 15:33:19 CDT) Valerie Washington Assistant City Manager an _ 9FORTaa of=°° waa ATTEST: °'` ��,�� �..• 1 d can�go4 a City Secretary INTERNATIONAL SISTER CITIES ASSOCIATION OF FORT WORTH, INC. BY: Kippen de Alba Chu, President CONTRACT COMPLIANCE MANAGER By signing, I acknowledge that I am the person responsible For the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name: Steve Chilton Steve hr i� (Aug 13, 2026 14:54:26 CDT) Title: Lease Manager APPROVED AS TO FORM AND LEGALITY ll"L a'zt By: L slle Hunt (Aug 13, 2026 15:02:36 CDT) Leslie L. Hunt Sr. Assistant City Attorney Sister Cities Lease Page 11 of 12 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX irtt� EXHIBIT `rA" LEASED PREMISES Aerial View Floorplan RDUR11 ; � t' � 'I IT U IT d INWE AIR J Mechanical Room i .1 EEgpp <7 ifx""11Parkins'JGarage{�IJEntry pc h Entry 1 925 Etll On1Y 927 Taylor Streel SISTER CITIES INTERNATIONAL First Floor Taylor Street Parking Garage 927 Taylor Street Fort WOrlh, Texas 76102 DATE: December 04, 2025 Sister Cities Page 12 of 13 FORT WORTH, MAYOR AND COUNCIL COMMUNICATION 7.1.20 SISTER CITIES LEASE-927 TAYLOR ST DATE: 08/11/26 M&C FILE NUMBER: M&C 26-0578 DEPARTMENT: DROPERTY MANAGEMENT SUBJECT (CD 9) Authorize Execution of a Lease Agreement with International Sister Cities Association of Fort Worth, Inc. for Approximately 2,900 Square Feet of Office Space Located at 927 Taylor Street, Fort Worth, Texas 76102 RECOMMENDATION It is recommended that the City Council authorize the execution of a lease agreement with International Sister Cities Association of Fort Worth, Inc. for approximately 2,900 Square Feet of office space located at 927 Taylor Street, Fort Worth, Texas 76102. DISCUSSION The purpose of this Mayor & Council Communication is to authorize the execution of a lease agreement with International Sister Cities Association of Fort Worth, Inc. The Sister Cities Program was initiated in 1985 and is hosted by the International Sister Cities Association of Fort Worth, Inc. (Lessee). This program has been instrumental in cultivating relationships and international understanding among youth, adults, businesses, and organizations through various education, leadership, and exchange programs that promote tourism and commerce within the City of Fort Worth Community. Lessee has leased office space from the City of Fort Worth (City) since January 30, 2014, when City Council approved a lease agreement for space in a city hall annex building located at 908 Monroe Street, known as City Secretary Contract (CSC) No. 45334, via Mayor and Council Communication (M&C) C-26604. Thereafter, the lease agreement was modified multiple times to clarify space boundaries and extend the lease term. Lessee has been occupying space located at 927 Taylor Street, Fort Worth, Texas 76102 (Premises) under a month -to -month lease agreement, known as CSC No. 64510, until a long-term lease agreement can be finalized. Lessee and City have agreed to a lease of the Premises under the following terms and conditions: • 5-year initial term; • 5 consecutive options to renew the lease, each for a term of one year; 1of5 FORT WORTH, • City to perform all upkeep, maintenance and repair as determined in City's sole discretion; • City to provide utility services between 7:00 a.m. and 5:30 p.m. on all regular business days of City; • Utility services provided by City to include electricity, heating, cooling, water, wastewater, and trash pickup; and • Lessee to pay $100.00 annual rent. The office space is located in COUNCIL DISTRICT 9. This contract requires a Form 1295. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that upon approval of the above recommendation and execution of the lease agreement, funds will be deposited into the General Fund. The Property Management Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. SUBMITTED FOR CITY MANAGER'S OFFICE BY: Valerie R. Washington #6192 ORIGINATING BUSINESS UNIT HEAD: Marilyn Marvin #7708 ADDITIONAL INFORMATION CONTACT: Steve Chilton #5197 ATTACHMENTS 1. M& C Map - Sister Cities Lease-927 Taylor St [7.1.20.1 - 1 page] 2. CONFIDENTIAL - FID Table for Sister Cities at 927 Taylor St [7.1.20.2 - 1 page] 3. CONFIDENTIAL - Form 1295 signed 06.17.2026 [7.1.20.3 - 1 page] 2of5 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: N/A Subject of the Agreement: LEASE AGREEMENT BETWEEN CITY OF FORT WORTH AND INTERNATIONAL SISTER CITIES ASSOCIATION OF FORT WORTH, INC. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 09/01 /2026 If different from the approval date. Expiration Date: 08/31 /2031 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.