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HomeMy WebLinkAbout065678 - General - Contract - Ventrex Environmental Services, LLCCity Secretary Contract No. 65678 FOR "' T WORTH VENDOR SERVICES AGREEMENT This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and VENTREX ENVIRONMENTAL SERVICES LLC. ("Vendor"), a Texas limited liability company and acting by and through its duly authorized representative, each individually referred to as a "party" and collectively referred to as the "parties." AGREEMENT DOCUMENTS: The Agreement documents shall include the following: 1. This Vendor Services Agreement; 2. Exhibit A — Scope of Services; 3. Exhibit B — Price Schedule; 4. Exhibit C — Contractor's Bid Response to City's RFP No 5. Exhibit D — Verification of Signature Authority Form. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 26-0206; and Exhibits A, B, C, and D, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B, C, or D and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. 1. Scope of Service. Provide cleaning services for underpasses ("Services"), which are set forth in more detail in Exhibit "A," attached hereto and incorporated herein for all purposes 2. Term. This Agreement begins on October 1, 2026 ("Effective Date") and expires on September 30, 2027 ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). The City shall have the sole option to renew this Agreement for four (4) additional one- year renewal terms, unless terminated earlier in accordance with this Agreement ("Initial Term"). 3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement, including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total compensation under this Agreement is an amount up to Three Hundred Thousand Dollars ($300,000.00). Vendor will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 4. Termination. 4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. Vendor Services Agreement Page 1 of 20 4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and this Agreement will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to the effective date of termination and Vendor will continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Vendor will provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Vendor has received access to City Information or data as a requirement to perform services hereunder, Vendor will return all City provided data to City in a machine-readable format or other format deemed acceptable to City. 5. Disclosure of Conflicts and Confidential Information. 5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing. 5.2 Confidential Information. Vendor, for itself and its officers, agents and employees, agrees that it will treat all information provided to it by City ("City Information") as confidential and will not disclose any such information to a third party without the prior written approval of City. 5.3 Public Information Act. City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. In the event there is a request for information marked Confidential or Proprietary, City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Vendor must notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and will fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that Vendor Services Agreement Page 2 of 20 City will have access during normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City will give Vendor reasonable advance notice of intended audits. Independent Contractor. It is expressly understood and agreed that Vendor will operate as an independent contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be construed as the creation of a partnership or joint enterprise between City and Vendor. It is further understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers, agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees, contractors, or subcontractors. 8. Liability and Indemnification. 8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PR OPER TYDAMA GE OR LOSS (INCL UDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. 8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to defend, settle, or pay, at its own cost and expense, any claim or action against City for infringement of any patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the software and/or documentation in accordance with this Agreement, it being understood that this agreement to defend, settle or pay will not apply if City modifies or misuses the software and/or documentation. So long as Vendor bears the cost and expense of payment for claims or actions against City pursuant to this section, Vendor will have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; Vendor Services Agreement Page 3 of 20 however, City will have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against City for infringement arising under this Agreement, City will have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Vendor will fully participate and cooperate with City in defense of such claim or action. City agrees to give Vendor timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the software and/or documentation; or (b) modify the software and/or documentation to make it non -infringing, provided that such modification does not materially adversely affect City's authorized use of the software and/or documentation; or (c) replace the software and/or documentation with equally suitable, compatible, and functionally equivalent non -infringing software and/or documentation at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City, subsequent to which termination City may seek any and all remedies available to City under law. 8.4 ENVIRONMENTAL INDEMNIFICATION -- THE VENDOR HEREBY RELEASES, INDEMNIFIES, DEFENDS, REIMBURSES, AND HOLDS HARMLESS THE CITY, ITS OFFICERS, AGENTS, EMPLOYEES, AND VOLUNTEERS, AGAINSTANYAND ALL ENVIRONMENTAL DAMAGES, CLAIMS, AND THE VIOLATION OF ANYAND ALL ENVIRONMENTAL REQUIREMENTS RESULTING FROM THE REMOVAL, PACKAGING, TRANSPORTING, AND DISPOSING OF ENVIRONMENTALLY HAZARDOUS MATERIALS, WHICHARE NOT TO BE PROVIDED BY THE PARTIES. 8.4.1 Environmental Damages shall mean all claims, judgments, damages, losses, penalties, fines, liabilities (including strict liability), encumbrances, liens, costs, and expenses of investigation and defense of any claim, whether or not such claim is ultimately defeated, and of any good faith settlement or judgments, of whatever kind or nature, contingent or otherwise, matured or unmatured, foreseeable or unforeseeable, including, without limitation, reasonable attorney's fees and disbursements and consultant's fees, any of which are incurred as a result of handling, collection, transportation, storage, disposal, treatment, recovery, and/or reuse of waste pursuant to this Agreement, or the existence of a violation of environmental requirements pertaining to, and including without limitation: 8.4.1.1 Damages for personal injury and death, or injury to property or natural resources; 8.4.1.2 Fees incurred for the services of attorneys, consultants, contractors, experts, laboratories and all other costs in connection with the excavation, removal, and backfill of Vendor Services Agreement Page 4 of 20 possibly contaminated soils and related wastes or violation of environmental requirements including, but not limited to, the preparation of any feasibility studies or reports of the performance of any cleanup, remediation, removal, response, abatement, containment, closure, restoration, or monitoring work required by any federal, state, or local governmental agency or political subdivision, or otherwise expended in connection with the existence of such wastes or violations of environmental requirements, and including without limitation any attorney's fees, costs, and expenses incurred in enforcing this contract or collecting any sums due hereunder; and 8.4.1.3 Liability to any third person or governmental agency to indemnify such person or agency for costs expended in connection with the items referenced in sub -paragraph 2 of this part. 8.4.2 Environmental requirements shall mean all applicable present and future statutes, regulations, rules, ordinances, codes, licenses, permits, orders, approvals, plans, authorizations, concessions, franchises, and similar items, of all governmental agencies, departments, commissions, boards, bureaus, or instrumentalities of the United States, states, and political subdivisions thereof and all applicable judicial, administrative, and regulatory decrees, judgments, and orders relating to the protection of human health or the environment, including without limitation: 8.4.2.1 All requirements, including, but not limited to, those pertaining to reporting, licensing, permitting, investigation, and remediation of emissions, discharges, releases, or threatened releases of hazardous materials, pollutants, contaminants, or hazardous or toxic substances, materials, or wastes, whether solid, liquid, or gaseous in nature, into the air, surface water, groundwater, stormwater, or land, or relating to the manufacture, processing, distribution, use, treatment, storage, disposal, transport, or handling of pollutants, contaminants, or hazardous or toxic substances, materials, or wastes, whether solid, liquid, or gaseous in nature; and 8.4.2.2 All requirements pertaining to the protection of the health and safety of employees or the public. 9. Assignment and Subcontracting. 9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee will execute a written agreement with City and Vendor under which the assignee agrees to be bound by the duties and obligations of Vendor Services Agreement Page 5 of 20 Vendor under this Agreement. Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment. 9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute a written agreement with Vendor referencing this Agreement under which subcontractor agrees to be bound by the duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor must provide City with a fully executed copy of any such subcontract. 10 Insurance. Vendor must provide City with certificate(s) of insurance documenting policies of the following types and minimum coverage limits that are to be in effect prior to commencement of any Services pursuant to this Agreement: 10.1 Coverage and Limits (a) Commercial General Liability: $1,000,000 - Each Occurrence $2,000,000 - Aggregate (b) Automobile Liability: $1,000,000 - Each occurrence on a combined single limit basis Coverage will be on any vehicle used by Vendor, or its employees, agents, or representatives in the course of providing Services under this Agreement. "Any vehicle" will be any vehicle owned, hired and non -owned. (c) Worker's Compensation: Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the Services are being performed Employers' liability $100,000 - Bodily Injury by accident; each accident/occurrence $100,000 - Bodily Injury by disease; each employee $500,000 - Bodily Injury by disease; policy limit (d) Professional Liability (Errors & Omissions): $1,000,000 - Each Claim Limit $1,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability (CGL) policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage must be claims -made, and maintained for the duration of the contractual agreement and for two (2) years following completion of services provided. An annual certificate of insurance must be submitted to City to evidence coverage. Vendor Services Agreement Page 6 of 20 10.2 General Requirements (a) The commercial general liability and automobile liability policies must name City as an additional insured thereon, as its interests may appear. The term City includes its employees, officers, officials, agents, and volunteers in respect to the contracted services. (b) The workers' compensation policy must include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage must be provided to City. Ten (10) days' notice will be acceptable in the event of non-payment of premium. Notice must be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. (e) Any failure on the part of City to request required insurance documentation will not constitute a waiver of the insurance requirement. (f) Certificates of Insurance evidencing that Vendor has obtained all required insurance will be delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement. 10. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the performance of its obligations hereunder, it will comply with all applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist from and correct the violation. 11. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns, contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 12. Notices. Notices required pursuant to the provisions of this Agreement will be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of Vendor Services Agreement Page 7 of 20 the transmission, or (3) received by the other parry by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102-6314 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office at same address To VENDOR: Ventrex Environmental Services LLC. Attn: John D. Rodriguez, Operator Manager 304 Thomas Place Everman, TX 76140 Facsimile: 817-815-8117 13. Solicitation of Employees. Neither City nor Vendor will, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the person's employer. Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds to a general solicitation of advertisement of employment by either parry. 14. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 15. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 16. Governin2 Law / Venue. This Agreement will be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired. 18. Force Maieure. City and Vendor will exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action or inaction; orders of government; material or labor restrictions by any governmental authority; transportation problems; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any States; civil disturbances; other national or regional emergencies; or any other similar cause not enumerated herein but which is beyond the reasonable control of the Parry whose performance is affected (collectively, "Force Vendor Services Agreement Page 8 of 20 Majeure Event"). The performance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice required by this section must be addressed and delivered in accordance with Section 13 of this Agreement. 19. Headings not Controlling. Headings and titles used in this Agreement are for reference purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 20. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this Agreement or Exhibits A, B, and C. 21. Amendments / Modifications / Extensions. No amendment, modification, or extension of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is executed by an authorized representative of each party. 22. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute one and the same instrument. 23. Warranty of Services. Vendor warrants that its services will be of a high quality and conform to generally prevailing industry standards. City must give written notice of any breach of this warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming services. 24. Immigration Nationality Act. Vendor must verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Vendor employee who is not legally eligible to perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement for violations of this provision by Vendor. 25. Ownership of Work Product. City will be the sole and exclusive owner of all reports, work papers, procedures, guides, and documentation that are created, published, displayed, or produced in conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product will inure Vendor Services Agreement Page 9 of 20 to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. 26. Signature Authority. The person signing this Agreement hereby warrants that they have the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. 27. Change in Company Name or Ownership. Vendor must notify City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the specified documentation may adversely impact future invoice payments. 28. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 29. Prohibition on Boycotting Energy Companies. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2276 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 30. Prohibition on Discrimination Against Firearm and Ammunition Industries. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not Vendor Services Agreement Page 10 of 20 apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code. By signing this Agreement, Vendor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 31. Small Business Ordinance Compliance. In accordance with the City's Small Business Ordinance, Chapter 21 of the City Code, the City has established a Small Business Goal for the goods and/or services being procured pursuant to this Agreement. Vendor will comply with the Small Business Ordinance. The Small Business Utilization Form submitted by Vendor is attached hereto as "Exhibit C" and is incorporated herein by reference. Failure to comply with the utilization commitment listed in "Exhibit C" may result in the Vendor not being considered a responsible bidder on any future bidding opportunities with the City of Fort Worth. 32. Electronic Signatures. This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. 33. Entirety of Agreement. This Agreement, including all attachments and exhibits, contains the entire understanding and agreement between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. (signature page follows) Vendor Services Agreement Page 11 of 20 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples. CITY OF FORT WORTH: V 6 By: Valerie Washington (Aug 13, 2026 11:41:18 CDT) Name Title: Date: Valerie Washington Assistant City Manager APPROVAL RECOMMENDED: By: Name Title: Wyndie Turpen Assistant Environmental Services Director ATTEST: nn c d � �fOpi�yO9°C CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Oneil J Johnson Title: Environmental Field Oper. Supervisor APPROVED AS TO FORM AND LEGALITY: M. Kevin Anders 11 By: M. Kevin Anders, II (Aug 13, 2026 10:36:5 CDT) Name: M. Kevin Anders, H Title: Assistant City Attorney CONTRACT AUTHORIZATION: aN ..... s44p M&C: 26-0721 By: From 1295: 2026-1486516 Name: Jannette Goodall Title: City Secretary VENDOR: Ventrex Environmental Services, LLC. By:1ohn- David RodriceueZ Na11 !n-%M ")fflqCg4U8226 15:57:59 T) Title: Operators Manager Date: 08/04/2026 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Vendor Services Agreement Page 12 of 20 City Secretary Contract No. EXHIBIT A SCOPE OF SERVICES The Vendor shall perform the following street underpass biohazard cleanup and decontamination services for the City as prescribed in this Scope of Services. A. DEFINITIONS (1) Biomedical Waste: Sharps, hypodermic needles, syringes, microbial cultures, tissue cultures, animal tissue, laboratory containers, slides, and any other waste that meets the definition of Regulated Waste under 29 Code of Federal Regulations. (2) Bloodborne Pathogens: Pathogenic microorganisms that are present in human blood and can cause diseases. (3) Contamination: The presence or the reasonably anticipated presence of blood or other potentially infectious fluids on but not limited to the inside surface of the vehicle materials, building, or furniture material. (4) Decontamination: The use of physical and/or chemical means to remove, inactivate, or destroy blood -borne pathogens to the point where they are no longer capable of transmitting infectious particles and/or are safe and odor -free. (5) Hazardous Materials: Any substances, materials, or waste that are or become regulated as hazardous or toxic substances under any applicable federal, state, or local laws, regulations, ordinances, or orders. (6) Hazardous Substance: This term means: i. Any substance designated pursuant to section 311(b)(2)(A) of the Federal Water Pollution Control Act [codified at 33 U.S.C. 1321(b)(2)(A)]; ii. Any element, compound, mixture, solution, or substance designated pursuant to section 9602 of this title; iii. Any hazardous waste having the characteristics identified under or listed pursuant to section 3001 of the Solid Waste Disposal Act [codified at 42 U.S.C. 6921] (but not including any waste the regulation of which under the Solid Waste Disposal Act [codified at 42 U.S.C. 6901 etseq.] has been suspended by an Act of Congress); iv. Any toxic pollutant listed under section 307(a) of the Federal Water Pollution Control Act [codified at 33 U.S.C. 1317(a); v. Any hazardous air pollutant listed under section 112 of the Clean Air Act [codified at 42 U.S.C. 7412]; and vi. Any imminently hazardous chemical substance or mixture with respect to which the Administrator has taken action pursuant to section 7 of the Toxic Substances Control Act [codified at 15 U.S.C. 2606]. Vendor Services Agreement Page 13 of 20 The term does not include petroleum, including crude oil or any fraction thereof which is not otherwise specifically listed or designated as a hazardous substance under subparagraphs (i) through (vi) of this paragraph, and the term does not include natural gas, natural gas liquids, liquefied natural gas, or synthetic gas usable for fuel (or mixtures of natural gas and such synthetic gas). (7) Hazardous Waste: Any solid waste identified or listed as a hazardous waste by the administrator of the United States Environmental Protection Agency pursuant to the federal Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, 42 U.S.C. §6901 et seq., as amended. B. VENDOR'S SERVICES The Vendor shall provide biohazard remediation, decontamination, and environmental cleaning services at designated City underpasses and other locations as directed by the City to chemically clean and disinfect contamination caused by bodily fluids and biohazard materials to protect against HIV (Human immunodeficiency virus), Hepatitis, Tuberculosis, and any other infectious dangers present. Under circumstances in which differentiation between body fluid types is difficult or impossible, all body fluids shall be considered potentially infectious material. Bodily fluids and biohazard materials include, but are not limited to, the following items: • Blood and Bodily fluid Spills - Human Immunodeficiency Virus (HIV) contamination. • Vomit • Feces • Dead animals • Infectious disease contaminants (Tuberculosis, Hepatitis, Bacteria such as Methicillin Resistant Staphylococcus Aureus (MRSA), etc.) • Sewage waste • Hoarding conditions and accumulated waste • Sharps and drug -related paraphernalia • Odors requiring remediation and treatment applications (including ozone or equivalent method) Upon completion of services, the Vendor shall ensure the affected area is free of biohazardous materials and safe for public use. 2. The Vendor shall clean, disinfect, deodorize, and restore affected areas using EPA -registered disinfectants and industry -approved decontamination methods. All work shall be performed safely and in accordance with applicable OSHA Bloodborne Pathogens Standards, Texas Commission on Environmental Quality (TCEQ) regulations, local, state, and federal requirements, and all other applicable health and safety regulations. In the event any law, regulation, or ordinance becomes effective after the start of this Agreement, the Vendor is required to comply with the new policy. Any mandates requiring the City to comply with new guidelines will also require the Vendor to comply. 3. Because Vendor's services may involve exposure to potentially infectious materials, including bloodborne pathogens and other hazardous biological contaminants, all services must be performed using industry -standard decontamination procedures, appropriate personal protective equipment (PPE), and approved disposal methods. Vendor Services Agreement Page 14 of 20 4. The Vendor shall furnish at all times all labor, supervision, equipment, vehicles, tools, cleaning agents, disinfectants, personal protective equipment (PPE), containers, and disposal services necessary to safely complete each cleanup event. 5. Biohazard clean-up and decontamination services may be ordered up to ten (10) cycles per year, with each cycle consisting of one cleaning at each of the four (4) locations conducted once every two (2) months. Vendor shall schedule services within five (5) business days of receipt of a Purchase Order. 6. The underpass areas where the Vendor's services will be performed require periodic and responsive cleanup services to maintain safe passage for pedestrians and vehicles while ensuring compliance with sanitation and environmental health standards. These locations include, but are not limited to, the following addresses: • 187 Henderson Street, Fort Worth, TX 76104 (1 mile) • 1317 Jennings Avenue, Fort Worth, TX 76104 (1 mile) • 1731 Main Street, Fort Worth, TX 76104 (.5 mile) • 2500 Pine Street, Fort Worth, TX 76102 C. ADDITIONAL REQUIREMENTS Vendor shall provide set-up signage and lane closure notices for traffic control. Traffic Control Plan shall be in accordance with the City ofFort Worth and the Texas Manual on Uniform Traffic Control Devices. 2. Vendor shall notify the local police liaison for interactions with homeless individuals. 3. Vendor shall remove all litter and other solid waste along walkways and dispose of it in accordance with all regulations. 4. Vendor shall identify and collect all medical and/or hazardous waste and dispose of it in accordance with all regulations. 5. Vendor shall set up a wash -water collection system (if soap is to be utilized). 6. Vendor shall power -wash the entire area according to the following: a. Outer solid wall from ground level to 48" above (as needed) b. Sidewalk side of the inner wall from sidewalk level up to 48" (as needed) c. Vehicle lane side of inner wall from street level to top of wall (initial and as needed) d. Collect power -wash wastewater (if soap is to be utilized) and dispose of it accordingly at Village Creek Water Reclamation Facility located at 4500 Wilma Lane, Arlington, Texas 76102. 7. The Vendor shall not perform services on the following City -observed holidays. New Year's Day Martin Luther King Jr. Day Memorial Day Juneteenth Vendor Services Agreement Page 15 of 20 July 4' Labor Day Thanksgiving Day and the day after Thanksgiving Day Christmas Day 8. Vendor shall safely transport and incinerate biomedical waste. Vendor shall be responsible for the safe loading of biomedical waste being safely loaded on the Transportation equipment unless other provisions are specified. 9. Permitting Compliance (a) Vendor shall procure all necessary permits and licenses, pay all charges, costs, and fees required to perform the services described in the Agreement. Upon Vendor's amendment, renewal, or replacement of its licenses and permits, Vendor shall provide a letter notifying City of such within ten (10) calendar days. (b) Vendor agrees to utilize only licensed and permitted waste transporters and dispose of any items collected at the underpass areas described in this Agreement only at licensed and permitted disposal facilities. Upon written request by the City, Vendor shall make such licenses and permits available for inspection. (c) Vendor shall submit copies of all formal written notices of violation concerning noncompliance of operating permits that occur at Treatment, Storage, Disposal Facilities (TSDF) used to dispose of City waste streams. Notices of violation shall be sent to the City within thirty (30) days from the day the notice was issued. D. EQUIPMENT (1) Equipment used to perform the Services described in this Agreement shall comply with all applicable local, state, federal, and county laws, statutes, ordinances, rules, and regulations. All vehicles must be maintained in good repair, appearance, and condition at all times. Vendor shall immediately address and correct any failure or malfunction of a component or system failure for its equipment or machinery that prevents the Vendor from safely performing the Services described in this Agreement. (2) Vendor shall provide and maintain equipment sufficient in number, operational condition and capacity to efficiently perform the services described in this Agreement. Vendor shall ensure it has sufficient "back-up" equipment to provide uninterrupted service when equipment breakdown occurs. Vendor Services Agreement Page 16 of 20 City Secretary Contract No. EXHIBIT B PAYMENT SCHEDULE # Item —� UOM Total Cost Biohazard Clean up and Decontamination Bi-Monthly #1-1 Services - 187 Henderson Street, Fort Worth, TX (Every 2 $ 33,000.00 76104 months) Biohazard Clean up and Decontamination Bi-Monthly #1-2 (Every 2 $ 33,000.00 Services - 1317 Jennings Ave, Fort Worth, TX 76104 months) Biohazard Clean up and Decontamination Bi-Monthly #1-3 Services - 1731 Main Street, Fort Worth, TX (Every 2 $ 30,000.00 76104 months) Biohazard Clean up and Decontamination Bi-Monthly # 1-4 Services - 2500 Pine Street, Fort Worth, TX (Every 2 $ 24,000.00 76102 months) #1-5 Additional Cycles upon request Every Month $ 210,000.00 Vendor Services Agreement Page 17 of 20 EXHIBIT C SMALL BUSINESS COM LIANCE FORM FORT WORTH. City of Fort worth Small Business Utilization Form The City of Fort Worth has set a Small Business Goal of 30% for this procurement. That goal may be met by self - performance by a prime contractor that is a certified Small Business, utilization of one or more subcontractors that are certified Small Businesses, or a combination of both. BIDDER LEGAL NAME: Ventrex Environmental Services, LLC Bid Name: Bid Number: Underpass Blohazard Cleanup and Decontamination Services 26-0206 Certifying Agency: NCTRCA City's Small Business Goal is 30% if Bidder would like to commit to a higher percentage, please provide Are you a certified Small Business Enterprise (SBE)? - Yes IJ Na ALL BIDDERS MUST COMPLETE THIS FORM. ALL SMALL BUSINESS FIRMS MUST BE CERTIFIED PRIOR TO SUBMITTINGA BID SUBMISSION. A Small Business means a business entity that is located in Tarrant, Wise, Johnson, Parker or Dettton County and that holds current certification as a small business from an organization approved by the City Manager for each commodity and service code listed. A copy of the current certification for each Small Business (including Bidder, if a Small Business seeking credit for self -performance) must be submitted with the bid. Failure to (i) complete this form in its entirety or (ii) submit a current valid certification for all Small Businesses to be used with this Bid/Offer may result in zero points being awarded with respect to the Small Business Goal criteria during bid evaluation and with the bid being awarded points based solely on the remaining best value criteria. If the undersigned Bidder is awarded a contract for this procurement, the Bidder must execute a formal agreement with each Small Business that Bidder uses as a subcontractor or supplier that is listed on this form. Please list all subcontractors and suppliers being utilized to meet the Small Business Goal for this procurement. Please list certified Small Business firm names as listed_on their certification, Including DBA names. Cent ractorslSuppliers Legal Name Address Contact information: Name/Phone/Email Types of Services NAILS Code(s) $ Amount Certifying Agency None Contractors/Suppliers Legal Name Address Contact information: Name/Phone/Email Types of Services NAILS Code(s) $ Amount Certifying Agency ContractorslSuppllers Legal Name Address Contact information: Name/Phone/Email Types of Services NAICS. Code(s) $ Amount Certifying Agency Vendor Services Agreement Page 18 of 20 FORT WORTH. City of Fort worth Small Business Utilization Form Total Dollar Amount of Bidder Services towards small business goal $330,000.00 Total Dollar Amount of Small Business Subcontractors $0 Total Dollar Amount of Non -Small Business Subcontractors $0 TOTAL DOLLAR AMOUNT $330,000.00 By affixing a signature to this form, Bidder further agrees to provide, directly to the City upon request, complete and accurate information regarding actual work performed by all subcontractors. The Bidder also agrees to allow an audit and/or examination of any books, records, and files held by their company related to thejob being bid and/or the subcontractors being utilized. The Bidder agrees to allow and facilitate interviews by an authorized officer or employee of the City with owners, principals, officers, employees, and applicable subcontractors/suppliers participating on the contract in order to substantiate the actual work performed by the Small Business(es) under this contract. A Bidder who intentionally and/or knowingly misrepresents material facts may no longer be considered a responsible bidder and therefore disqualified from consideration with respect to future City bids. Legal Company Name; _Vemtrex Environmental Services, LLC Authorized Signature: Printed Name: —John-David Rodriguez_ Title: _Owner/Manger. Address (Street, City, State, Zip): _304 Thomas Place Everman, TX 76140 Phone Number: 817-615-4080 or 817-875-3557 Email address: ventrexsupport@ventrex-es.net 10.1.202541 Vendor Services Agreement Page 19 of 20 City Secretary Contract No. EXHIBIT D VERIFICATION OF SIGNATURE AUTHORITY John D. Rodriguez Operator Manager 304 Thomas Place Everman, TX 76140 Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Vendor and to execute any agreement, amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Vendor. Name: Position: Signature 2. Name: Position: Signature Name: Position: Signature Name: .Tole rn- David Rod rice uez John -David Rodriguez (Aug 4, 2026 15:57:59)90T) Signature of President / CEO Other Title: Date: Vendor Services Agreement Page 20 of 20 {extractl-start} MAYOR AND COUNCIL COMMUNICATION {ITEM -NO} {ITEM -TITLE} DATE: (MEETING- M&C FILE M&C 26-0721 DATE} NUMBER: I074;7_1'It Ik14Z11 aI►/_1Z[a]FAIIVA Fill ►/_w4L14►k1&14 ►V/[a]:61 SUBJECT {synopsis -start} (ALL) Authorize Execution of an Agreement with Ventrex Environmental Services, LLC for Underpass Biohazard Cleanup and Decontamination Services for an Annual Amount Up to $330,000.00 for the Initial One -Year Term and Authorize Four One -Year Renewal Options for the Same Amount for the Environmental Services Department {synopsis -end} RECOMMENDATION { recommendation -start} It is recommended that the City Council authorize execution of an agreement with Ventrex Environmental Services, LLC for biohazard cleanup and decontamination services for an annual amount up to $330,000.00 for the initial one-year term and authorize four one-year renewal options for the same amount for the Environmental Services Department. {recommendation -end} DISCUSSION The purpose of this Mayor and Council Communication (M&C) is to authorize an agreement with Ventrex Environmental Services, LLC to provide biohazard cleanup and decontamination services to restore public areas to a safe, sanitary, and usable condition. Services include litter and hazardous waste removal, power washing, waste collection and disposal, and remediation of biohazards such as blood, bodily fluids, sewage, deceased animals, and other potential infectious materials, all in compliance with applicable health, safety, and environmental regulations. The agreement will provide cleanup and decontamination services for five underpasses, with the option to add additional designated locations as needed. The initial underpasses are located at 187 Henderson St., 1317 Jennings Ave., 1731 Main St., and 2500 Pine St. The City reserves the option to increase the number of service locations as needed. Purchasing issued Request for Proposal (RFP) No. 26-0206 that consisted of detailed specifications describing the requirements for the cleanup and decontamination services. The bid was advertised in the Fort Worth Star -Telegram on May 20, 2026, May 27, 2026, June 3, 2026, June 10, 2026, June 17, 2026, and June 24, 2026. The City received five (5) responses. The bids were evaluated using the best value criteria. An evaluation panel consisting of representatives from the Environmental Services Department and the Transportation and Public Works Department reviewed and scored the submittals using the Best Value Criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. No guarantee was made to purchase a specific amount of services. Bidders Evaluation Criteria a b c d e Total Score Ventrex Environmental Services, LLC 18.67 16.00 16.00 1.44 25.00 77.11 Protect Environmental Services, Inc. 16.00 16.00 17.33 7.35 10.00 66.69 Lonestar Hazmat Response, LLC 15.33 14.00 16.00 5.88 0.00 51.22 The Cleaning Guys LLC. 16.67 14.67 14.67 2.64 0.00 48.64 I Green Harbor LLC I 10.67 I 12.00 I 10.00 I 15.00 I 0.00 I 47.67 Best Value Criteria: a. Qualification and Experience b. Service Approach and Responsiveness c. Staffing and Resources d. Pricing e. Small Business Participation After evaluation, the panel concluded that Ventrex Environmental Services, LLC presented the best value to the City. Therefore, the panel recommends that Council authorize a purchase agreement for the underpass cleanup and decontamination services to Ventrex Environmental Services, LLC. Staff certifies that the recommended vendor met the bid specification. The annual amount allowed under this contract will be up to $330,000.00; however, the actual amount will be based on the needs of the department and available budget. FUNDING: Funding is and will be budgeted in the Other Contractual Services account within the General Fund for the Environmental Services Department. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. SMALL BUSINESS PROGRAM: In accordance with the City's Small Business Ordinance, the City has established a 30% Small Business goal for this solicitation/contract. Ventrex Environmental Services, LLC is a self -performing certified Small Business and has committed to 100% self - utilization of the total contract value, thereby exceeding the requirements of the City's Small Business Ordinance. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This contract requires a Form 1295. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2027 Budget by the City Council, funds will be available in the Fiscal Year 2027 Operating Budget, as appropriated, in the General Fund to support the approval of the recommendation and execution of the agreement. Prior to an expenditure being incurred, the Environmental Services Department has the responsibility to validate the availability of funds. SUBMITTED FOR CITY MANAGER'S OFFICE BY: Reginald Zeno, # 8517 ORIGINATING BUSINESS UNIT HEAD: Reginald Zeno, # 8517 James Keezell, # 5891 ADDITIONAL INFORMATION CONTACT: Brandy Hazel, # 8087 Juby Jacob, # 8066 ATTACHMENTS {attachment -list} {extractl-end} FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Ventrex Environmental Services, LLC. Subject of the Agreement: Underpass biohazard cleanup and decontamination services for the City. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 0 No ❑ If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/01 /2026 If different from the approval date. Expiration Date: 09/30/2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 2026-1486516 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.