HomeMy WebLinkAbout065691 - General - Contract - Fort Worth ISDCSC No. 65691
INTERLOCAL AGREEMENT FOR SPECIAL EVENT MEDICAL SERVICES
This Agreement for Special Event Medical Services (the "Agreement") is entered into as
of the date shown below between the Fort Worth Independent School District, a political
subdivision of the state of Texas and a legally constituted independent school district located in
Tarrant County, Texas, (the "Event Sponsor") and the City of Fort Worth ("City"). Event Sponsor
and City may be referred to herein as a "Party" or as the "Parties."
WHEREAS, the City, by and through its Fire Department, is a licensed Emergency
Medical Services ("EMS") Provider;
WHEREAS, the purpose of this Agreement is to state the terms and conditions under
which City will provide EMS for patients of the Event;
WHEREAS, the Parties are authorized to enter into this Agreement pursuant to the
relevant provisions of Chapter 791 of the Texas Government Code;
WHEREAS, each Party paying for the performance of governmental functions or services
must make those payments from current revenues available to the paying Party.
NOW, THEREFORE, in consideration of the agreements contained herein and other good
and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the
Parties hereto agree as follows:
1. Services Provided. The City shall provide the Event Sponsor with EMS (the "Services") as
described in Exhibit 'A,' which is attached hereto and incorporated herein by reference..
2. Title of Event. The Event shall be known as "FWISD High School Football" being held at
Multiple stadium locations and City agrees that it shall refer to the Event in all advertising
and promotional materials by the Event's full name.
3. Advertising and Promotion.
a.
no
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Event Sponsor's trademarks, service marks, trade names, logos, corporate
names, domain names, and other symbols and artwork associated with the Event
or Event Sponsor (collectively, "Event Sponsor's Marks"), are and shall remain
Event Sponsor's sole property. City shall only use the Event Sponsor's Marks
that have been specifically authorized by the Event Sponsor in connection with
the Event. City shall have the right to use the authorized Event Sponsor's Marks
in advertising and promotional activities as it deems desirable during the Term
of this Agreement. City may not use Event Sponsor's Marks after the Term
without written authorization from Event Sponsor.
City's trademarks, service marks, trade names, logos, corporate names, domain
names, and other symbols and artwork associated with its services (collectively,
"City's Marks"), are and shall remain City's sole property. Event Sponsor shall
only use City's Marks that have been specifically authorized by the City in
connection with the Event. Event Sponsor shall have the right to use the
authorized City Marks in advertising and promotional activities as it deems
desirable during the Term of this Agreement. Event Sponsor may not use City's
Marks after the Term without written authorization from City.
4. Fees for Services. City shall charge the fees set forth in its Event Fee Schedule, which is
attached hereto as Exhibit `B' and incorporated herein by this reference.
a. The Event Sponsor will deliver payment in full to City any amounts due and
owing by the Event Sponsor under this Agreement within thirty (30) days after
the date of an invoice from City for such amounts.
b. City reserves the right to bill patients for ambulance transportation and related
medical services provided during transport from the Event to an appropriate
facility. The Event Sponsor will be not be liable for such charges.
c. The Event Sponsor may request that patients provided Services at the Event
(other than those covered by subparagraph (a) above) not be billed for Services;
the fees set forth on Exhibit "A" shall reflect that election.
5. Term of Agreement. This Agreement shall become effective upon signature by the City's
Assistant City Manager and shall continue in effect until the conclusion of the Event
contemplated under this Agreement and final payment for the Services. Termination or
expiration shall have no effect upon the rights or obligations of the parties arising out of any
transactions occurring prior to the effective date of such termination or expiration.
6. Event Date(s) & Time(s): Event date and times are as reflected in Exhibit A, which is
attached hereto and incorporated herein for all purposes.
7. Termination. This Agreement may be terminated prior to its normal expiration pursuant to
the following provisions:
a. Either party may terminate this Agreement in the event of the other party's
material breach hereof; provided, however, that termination for breach shall not
become effective unless and until the party in breach has been given written
notice of such breach describing the nature of the breach with sufficient
specificity to permit its cure, and such party shall have failed to have cured such
breach to the reasonable satisfaction of the other within thirty (30) days
following said notice.
b. [Reserved]
c. Either Party may elect to terminate the Agreement at any time and for any
reason by providing the other party with 30 days written notice of termination.
8. MPAA Privacy Rule and Texas Medical Privacy Act. City provides health care services
directly to patients and is a "covered entity" under the HIPAA Privacy Rule and the Texas
Medical Privacy Act. 45 C.F.R. §160.103; Tex. Health & Safety Code § 181.001(b)(2).
Under HIPAA and the Texas Medical Privacy Act, and their regulations, City cannot and
will not share protected health information ("PHI") with Event Sponsor.
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9. Notices. Any notice required to be given pursuant to this Agreement shall be in writing
and shall be sent by certified mail, registered mail, or hand delivery to the parties at the
addresses set forth below:
City: City of Fort Worth
100 Fort Worth Trail
Fort Worth, Texas 76102
Attn: Captain James Barron
Phone: 682-301-2912
E-mail: James.Barron@fortworthtexas.gov
With Copy to: City Attorney's Office
Event Sponsor: Fort Worth Independent School District
7060 Camp Bowie Blvd
Fort Worth, Tx 76116
Attn: JJ Calderon
With a Copy to: Fort Worth Independent School District
Attn: Office of Legal Services
7060 Camp Bowie Blvd
Fort Worth, TX 76116
10. Parties Bound. This Agreement shall be binding upon and inure to the benefit of the parties
and their respective legal representatives, assigns and successors.
11. Force Maieure. City and Event Sponsor will exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement, but will not be held liable
for any delay or omission in performance due to force majeure or other causes beyond their
reasonable control, including, but not limited to, compliance with any government law,
ordinance, or regulation; acts of God; acts of the public enemy; fires; strikes; lockouts;
natural disasters; wars; riots; epidemics or pandemics; government action or inaction; orders
of government; material or labor restrictions by any governmental authority; transportation
problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional
emergencies; or any other similar cause not enumerated herein but which is beyond the
reasonable control of the Party whose performance is affected (collectively, "Force Majeure
Event"). The performance of any such obligation is suspended during the period of, and only
to the extent of, such prevention or hindrance, provided the affected Party provides notice of
the Force Majeure Event, and an explanation as to how it prevents or hinders the Party's
performance, as soon as reasonably possible after the occurrence of the Force Majeure Event,
with the reasonableness of such notice to be determined by the City in its sole discretion. The
notice required by this section must be addressed and delivered in accordance with Section
9 of this Agreement.
C
12. Legal Construction. In case one or more of the provisions contained in this Agreement
shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality or unenforceability shall not affect any other provision in this Agreement
and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision
had never been contained in it.
13. Indemnification. To the extent allowed by the Texas constitution and the laws of the state
of Texas, each party shall defend, indemnify and hold harmless the other and it's officers,
directors, shareholders, partners, employees, agents from any and all threatened or actual
claims, proceedings, losses, damages, fines, penalties, liabilities, costs and expenses of any
nature, including attorneys' fees and court costs sustained or incurred by or asserted against
the other party arising from (i) the parry's own breach of this agreement in any material
respect or (ii) the party's own conduct in connection with the performance of this Agreement
that constitutes gross negligence, fraud, willful misconduct or a knowing violation of law.
Nothing in the provision shall otherwise limit or waive any other defense or immunity
otherwise available to City or the Event Sponsor, nor their agents and employees.
14. Entire Agreement. This Agreement constitutes the sole and only agreement of the parties
and supersedes any prior understanding or written or oral agreements between the parties
respecting the subject matter of this Agreement.
15. Governing Law. This Agreement shall be governed by the laws of the State of Texas
without regard to its conflict of laws provisions. The venue of any litigation arising from this
Agreement will be in the United States District Courts, Fort Worth Division of the Northern
District of Texas if the litigation arises in Federal Court or in the District Courts of Tarrant
County, Texas if the litigation arises in State Court. The venue of any dispute resolution
activity shall be in Fort Worth, Tarrant County, Texas.
16. No Assignment. Neither this Agreement nor any duties or obligations under it shall be
assignable by either party without the prior written consent of the other party. In the event
of an Assignment by either party to which the other party has consented, the assignee or the
assignee's legal representative shall agree in writing to personally assume, perform, and be
bound by all of the covenants, obligations and agreements contained in this Agreement.
17. Amendment. This Agreement may be only amended by a written instrument signed by both
parties.
18. Independent Contractor. It is understood and agreed that City is engaged by the Event
Sponsor to provide the Services as an independent contractor and that no employee or agent
of one party shall be considered an employee or agent of the other party. Neither parry has
the right to bind the other party to any contract or any other obligations.
19. Audit. Event Sponsor agrees that City shall, until the expiration of three (3) years after final
payment under the Agreement, have access to and the right to examine any directly pertinent
books, documents, papers, and records of Event Sponsor involving transactions relating to
the Agreement. Event Sponsor agrees that City shall have access during normal working
4
hours to all necessary Event Sponsor facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of this
section. City shall give Event Sponsor reasonable advance notice of intended audits.
20. Electronic Signatures; Facsimile and Scanned Copies: This Agreement may be executed
by electronic signature, which will be considered as an original signature for all purposes
and have the same force and effect as an original signature. For these purposes, "electronic
signature" means electronically scanned and transmitted versions (e.g. via pdf file or
facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
[Signature Page Follows]
5
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
FWISD
By:
-&— 9.e....,
By:
Name:
William Johnson
Name:
Kellie J. Spencer
Title:
Assistant City Manager
Title:
Deputy Superintendent
Date:
Jul 30, 2026
Date:
Jul 2, 2026
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
James Barron
By: James Barron (Jul 30, 2026 1 3:12:26 COT)
Name: .lames Barron
Title: Capt. Special Events Coordinator
Approved as to Form and Legality:
By: �1�
Name: Taylor C. Paris
Title: Assistant City Attorney
Contract Authorization:
M&C:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Brenda Ray
Title: Fire EMS Purchasing Manager
City Secretary:
By:
Name:
Title:
Jannette S. Goodall
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
9
Exhibit A
EVENT BILLING INVOICE
Kubota team
• BLS: with a 4 hour minimum
Total Teams Requested: 1 per game per stadium
Total Hours Requested: 4 hour each at 284 total
Thursday
8/13/2026
Handley
7:30pm
Thursday
8/20/2026
Clark
7:30pm
Thursday
8/20/2026
Farrington
7:30pm
Thursday
8/20/2026
Handley
7:30pm
Thursday
8/27/2026
Clark
7pm
Thursday
8/27/2026
Farrington
7pm
Thursday
8/27/2026
Handley
7pm
Friday
8/28/2026
Clark
7pm
Friday
8/28/2026
Farrington
7pm
Friday
8/28/2026
Handley
7pm
Thursday
9/3/2026
Clark
7pm
Thursday
9/3/2026
Farrington
7pm
Thursday
9/3/2026
Handley
7pm
Friday
9/4/2026
Clark
7pm
Friday
9/4/2026
Farrington
7pm
Friday
9/4/2026
Handley
7pm
Thursday
9/10/2026
Clark
7pm
Thursday
9/10/2026
Farrington
7pm
Thursday
9/10/2026
Handley
7pm
Friday
9/11/2026
Clark
7pm
Friday
9/11/2026
Farrington
7pm
Friday
9/11/2026
Handley
7pm
Friday
9/18/2026
Clark
7pm
Friday
9/18/2026
Farrington
7pm
Friday
9/18/2026
Handley
7pm
Wednesday
9/23/2026
Clark
7pm
Wednesday
9/23/2026
Farrington
7pm
Thursday
9/24/2026
Clark
7pm
Thursday
9/24/2026
Farrington
7pm
Thursday
9/24/2026
Handley
7pm
Friday
9/25/2026
Farrington
7pm
Friday
9/25/2026
Handley
7pm
Friday
9/25/2026
Clark
7pm
7
Thursday
10/1/2026
Clark
7pm
Thursday
10/1/2026
Handley
7pm
Thursday
10/1/2026
Farrington
7pm
Friday
10/2/2026
Clark
7pm
Friday
10/2/2026
Farrington
7pm
Friday
10/2/2026
Handley
7pm
Thursday
10/8/2026
Clark
7pm
Thursday
10/8/2026
Farrington
7pm
Thursday
10/8/2026
Handley
7pm
Friday
10/9/2026
Clark
7pm
Wednesday
10/14/2026
Clark
7pm
Thursday
10/15/2026
Clark
7pm
Thursday
10/15/2026
Handley
7pm
Thursday
10/15/2026
Farrington
7pm
Friday
10/16/2026
Clark
7pm
Friday
10/16/2026
Farrington
7pm
Friday
10/16/2026
Handley
7pm
Thursday
10/22/2026
Clark
7pm
Thursday
10/22/2026
Farrington
7pm
Thursday
10/22/2026
Handley
7pm
Friday
10/23/2026
Farrington
7pm
Friday
10/23/2026
Handley
7pm
Friday
10/23/2026
Clark
7pm
Saturday
10/24/2026
Farrington
11am
Thursday
10/29/2026
Clark
7pm
Thursday
10/29/2026
Farrington
7pm
Thursday
10/29/2026
Handley
7pm
Friday
10/30/2026
Clark
7pm
Friday
10/30/2026
Handley
7pm
Friday
10/30/2026
Farrington
7pm
Saturday
10/31/2026
Handley
11am
Wednesday
11/4/2026
Farrington
7pm
Thursday
11/5/2026
Farrington
7pm
Thursday
11/5/2026
Handley
7pm
Thursday
11/5/2026
Clark
7pm
Friday
11 /6/2026
Clark
7pm
Friday
11 /6/2026
Handley
7pm
Friday
11/6/2026
Farrington
7pm
Billing Optionsl: City will bill 3rd party payer and/or patient for any transports from the Event.
D
Resource
Total Billed
Hours
Rate
Total
BLS Kubota
284
$150.00/hr
$429600.00
$
$
$
$
$
$
Sub Total
$429600.00
Total
$429600.00
Exhibit B
City of Fort Worth — Special Event Support Fee Schedule (FY 2026-27)
All services are billed per hour with a four-hour minimum unless otherwise noted.
EMS Services
Service Type
Level
Rate
EMS Team
BLS
$140 per hour
EMS Team
ALS
$150 per hour
Bicycle Team
BLS
$130 per hour
Bicycle Team
ALS
$140 per hour
Kubota Team
BLS
$150 per hour
Kubota Team
ALS
$160 per hour
Ambulance
BLS
$170 per hour
Ambulance
ALS
$190 per hour
Fire Department Services
Service Type
Details
Rate
Fire Marshal
Per Person
$80 per hour
Fire Engine
Includes 4-person crew
per hour
Fire Watch
Per Person
per hour
Pyrotechnic Standby
Per Person
per hour
Dive Boat
Includes 4-person crew
per hour
Command Staff
Role
Rate
Command Fire or EMS
$110 per hour
Any additional services rendered, or special requests that are not outlined within this fee
schedule will be negotiated on an as needed basis and documented within the City Invoice.
10
Athletics Contract - July Agenda - EMT Services
ILA - 26-27 FY
Final Audit Report
Created: 2026-06-30
By: Izamar Santacruz (izamar.santacruz@fwisd.org)
Status: Signed
Transaction ID: CBJCHBCAABAAPRQ-Bxc2wQGAM3toHEM_sTotgipBxHJG
2026-07-02
"Athletics Contract - July Agenda - EMT Services ILA - 26-27FY"
History
Document created by Izamar Santacruz (izamar.santacruz@fwisd.org)
2026-06-30 - 5:18:43 PM GMT- IP address: 216.200.134.62
Document emailed to jimmy.calderon@fwisd.org for signature
2026-06-30 - 5:20:48 PM GMT
Email viewed by jimmy.calderon@fwisd.org
2026-06-30 - 5:22:30 PM GMT- IP address: 174.226.141.135
Signer jimmy.calderon@fwisd.org entered name at signing as J. Cal
2026-06-30 - 5:24:18 PM GMT- IP address: 208.184.89.160
Document e-signed by J. Cal Qimmy.calderon@fwisd.org)
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- Document emailed to Kellie Spencer (kellie.spencer@fwisd.org) for signature
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Email viewed by Kellie Spencer (kellie.spencer@fwisd.org)
2026-06-30 - 5:26:34 PM GMT- IP address: 216.200.134.62
Email viewed by Kellie Spencer (kellie.spencer@fwisd.org)
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-- Document e-signed by Kellie Spencer (kellie.spencer@fwisd.org)
Signature Date: 2026-07-02 - 3:22:16 PM GMT - Time Source: server- IP address: 216.200.134.62 - Signature Appearance Selected:
IMAGE
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- Document emailed to Alexander Athanason (alexander.athanason@fwisd.org) for signature
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y 'b Document e-signed by Alexander Athanason (alexander.athanason@fwisd.org)
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d Agreement completed.
2026-07-02 - 7:23:51 PM GMT
0 Adobe Acrobat Sign
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Interlocal Agreement
Subject of the Agreement: Interlocal Agreement between Fort Worth ISD and the City of Fort Worth
Dept. for Emergency Medical Treatment Services
M&C Approved by the Council? * Yes ❑ No M
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes 0 No ❑
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date:
Expiration Date:
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑ No ED
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
FORT WORTH INDEPENDENT SCHOOL DISTRICT
CONSENT AGENDA ITEM
BOARD MEETING
July 21, 2026
TOPIC: APPROVE INTERLOCAL AGREEMENT BETWEEN FORT WORTH ISD AND THE
CITY OF FORT WORTH FIRE DEPARTMENT FOR EMERGENCY MEDICAL TREATMENT
SERVICES
EXECUTIVE SUMMARY:
The Athletics Department is seeking approval for medical services for varsity football games. The
District is required to provide emergency care, medical support, or ER transportation for game
participants, event staff, and fans attending the game. A Fort Worth Fire mobile unit and two staff
members will be assigned to scheduled varsity football games at Farrington Stadium, Herman
Clark Stadium, and Scarborough -Handley Field. Approval of this request will provide support for
Athletic Trainers and staff in the event of an emergency or when medical attention is needed
during the 2026-2027 fiscal year.
RECOMMENDATION:
Approve Interlocal Agreement Between Fort Worth ISD and the City of Fort Worth Fire
Department for Emergency Medical Treatment Services
THEORY OF ACTION PILLAR:
5 - Excellent Service to Students, Families, and Staff
FINANCIAL IMPACT:
$42,600
PROVIDER(S)/VENDOR(S):
City of Fort Worth — Fire Department
PARTICIPATING SCHOOL(S)/DEPARTMENT(S)/EDUCATIONAL ENTITY:
Athletics
INFORMATION SOURCE:
Dr. Daniel Soliz, Deputy Superintendent Chief of Schools
Jimmy Calderon, Executive Director of Athletics
FUNDING SOURCE:
General Fund (196-199)
PURCHASING MECHANISM:
Interlocal Agreement
Page 42 of 321