The URL can be used to link to this page

Home My WebLink About060636-R1 - General - Contract - Alight Solutions, LLCDocusign Envelope ID: 77900F14-7E5C-8115-80C7-596996877F16 CSC No.60636-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION July 15, 2026 Alight Solutions, LLC Attn: Daniel J. Quinn, VP Sales Operations 901 Main St. Suite 5800 Dallas, TX 75202 Re: Contract Renewal Notice Contract No. 60636 ("Contract") Renewal Term No. 1: January 01, 2027, to December 31, 2027 The above -referenced Contract with the City of Fort Worth expires on December 31, 2026 ("Expiration Date"). Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one- year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one-year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Ev'iw L. 2a-de/w Erin Roden, MPA Purchasing Supervisor Erin.roden@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 Docusign Envelope ID: 77900F14-7E5C-8115-80C7-596996877F16 CSC No. CITY OF FORT WORTH: GAOym&— Dianna Giordano (Aug18, 2026 16:44:17 CDT) Name: Dianna Giordano ritle: Assistant City Manager Date: 08/18/2026 2026 AL RECOMMENDED: ame: Kristen Smith itle: Human Resources Director 4 oovaaR TTEST: o Fortr�y90°°o 0 g=°d �8 ° 0°oNaatzog4ti v: Jannette Goodall VENDOR: Alight Solutions, LLC 8/13/2026 1 10:39 AM PDT Date: Signed by: ltkkL By: Name: Nadine Reynolds Title: C\/P f'.nmmarrial Char. CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 7� ame: Heather Wiggins itle: Sr. Admin Services Manager, Human Resources APPROVED AS TO FORM AND LEGALITY: LIZA Name: Jordan P. Alvarez Title: Assistant City Attorney II CONTRACT AUTHORIZATION: M&C:23-0750 Form 1295: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FoeTWoRm Create New From This M&C DATE: 9/12/2023 REFERENCE **M&C 23- LOG NAME: 13P RFP 23-0072 MEDICAL NO.: 0750 CONCIERGE SERVICES CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with Alight Solutions, LLC for Health Care Concierge and Disease Management Services for a Three -Year Initial Term for an Annual Amount Up to $1,550,000.00 for the Human Resources Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Alight Solutions, LLC for health care concierge and disease management services for a three-year initial term for an annual amount up to $1,550,000.00 and authorize two, one-year renewals for the same amount for the Human Resources Department. DISCUSSION: The Human Resources Department approached the Purchasing Division to procure an agreement for health care concierge and disease management services. These services will help connect employees, retirees and their families on the health plan to low cost, high quality physicians and facilities. These services will also include coordinating care by verifying coverage, scheduling appointments, helping to transfer medical records and informing employees about different programs and resources that are applicable for their individual situations. They will also be there to assist with medical bill review after services are complete and answer basic benefits questions. The Clinical guidance will deliver a high touch clinical support team to help guide employees and retiree in their healthcare journeys. In order to procure these goods, staff issued Request for Proposal (RFP) No. 23-0072. The RFP consisted of detailed specifications for the care concierge/disease management services. The RFP was advertised in the Fort Worth Star -Telegram on May 17, 2023, May 24, 2023, and May 31, 2023, June 7, 2023, and June 14, 2023. The City received eight (8) responses. An evaluation panel consisting of representatives of the Human Resources and Library Departments reviewed and scored the remaining submittals using Best Value criteria accordance with the criteria below. a. Cost vs Impact on Claims b. Reporting c. Access to information d. Customer Service Levels e. Cost The individual scores were averaged for each of the criteria and the final scores are listed in the table below: Bidders Evaluation Factors 00000 Total Scores Alight Solutions, LLC 12.50 10.13 17.50 18.75 13.07 71.95 Vera Whole Health, Inc. dba Apree �� Health 12.00 8.63 16.25 15.00 15.00 66.88 Sharecare Operating Company, Inc 11.00 7.88 13.75 11.88 0.00 44.50 Rightway Healthcare, Inc 1 10.50 7.50 12.50 13.75 0.00 44.25 Quantum Health, Inc 11.00 7.13 12.50 13.13 0.00 43.75 Health Advocate 9.50 8.63 13.13 11.88 43.13 Accolade Inc Bidder did not meet technical points; therefore, cost was not 11.00 7.13 13.75 9.38 evaluated. 41.25 HealthJoy Bidder did not meet technical points; therefore, cost http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31376&councildate=9/ 12/2023 12/ 10/2025 M&C Review Page 2 of 2 was not 9.50 6.75 10.00 8.13 evaluated. 34.38 The top two firms were interviewed on July 21, 2023 and the City requested a Best and Final Offer (BAFO) from the respondents. After evaluation of the BAFO, the panel concluded that Alight Solutions, LLC presented the best value to the City. Therefore, staff recommends that Council authorize this purchase with Alight Solutions, LLC. Staff certifies that the recommended vendor bid met specifications. Funding will be budgeted in the Human Resource Department's Claims Administration Expense account within the Group Health Insurance and Retiree Healthcare Trust Funds for Fiscal Year 2024. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire three years from that date. RENEWAL TERMS -This agreement may be renewed for two additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024 operating budget, as appropriated, in the Group Health Insurance and Retiree Healthcare Trust Funds. Prior to an expenditure being incurred, the Human Resource Department has the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Dianna Giordano (7783) Jo Ann Gunn (8525) Taylor Dean (7648) ATTACHMENTS FIDS table Medical Concierge Services.xlsx (CFW Internal) Form 1295 Alight Solutions Executed 7-31-23.pdf (CFW Internal) SAMS Alight Solutions, LLC.pdf (CFW Internal) Waiver of Business Equity Goal Health Concierge 230403 GV.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31376&councildate=9/ 12/2023 12/ 10/2025 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Alight Solutions LLC Subject of the Agreement: Health Care Concierge and Disease Management Services NA NA NA M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 NA If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. NA NA Effective Date: 01 /01 /2027 If different from the approval date. Expiration Date: 12/31 /2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. NA *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.