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Home My WebLink About062301-R2 - General - Contract - Children's Plus, Inc. dba LibrariaCSC No. 62301-R2 CITY OF FORT W TH CONTRACT RENEWAL NOTICE July 22, 2026 Children's Plus, Inc d/b/a Libraria Attn: Michael Beechin, Chief Operating Officer 1387 Dutch American Way Beecher, IL 60401 Re: Contract Renewal Notice Contract No. 62301-R2 ("Contract") Renewal Term No. 2: November 13, 2026, to November 12, 2027 The above -referenced Contract with the City of Fort Worth expires on November 12, 2026 ("Expiration Date"). Pursuant to the terms, the Contract may be renewed for four (4) one-year (1) renewal terms. This letter memorializes the collective desire of the parties to renew the Contract for its second (2°d) renewal term, which begins immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at https:Hfortworthtexas.goy/purchasing/ to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, April Jacquez- Cobian 817-392-8131 April.Jacquez@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC-62301-R2 Contract Renewal 2 Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples. CITY: DLina Buy hdoff By: Dana Burghdoff (Jul 29, 2.026 16:02:03 CDT) Dana Burghdoff Assistant City Manager Date: 07/29/2026 For City of Fort Worth internal processes: APPROVAL RECO NDED: ,� By: Midori Clark (Jul 29, 2026 15:46:51 CDT) Midori Clark Library Director APPROVED AS TO LEGALITY: By: -; Ca�., Tayler Canton Assistant City Attorney VENDOR: Children's Plus, Inc d/b/a Libraria Michael Beechin (Jul 29, 2026 08:54:21 CDT) Michael Beechin Chief Operating Officer Date: 07/29/2026 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ORM AND I By: CONTRACT AUTHORIZATION: M&C: N/A FORM 1295:N/A CSC-62301-R2 Contract Renewal 2 64-Q MP� ',�A— April Jacquez (Jul 28, 2026 11:57:22 CDT) April Jacquez-Cobian Sr. Contract Compliance Specialist ATTEST: e4� r4 ��RT�oa°d NO p0**� da ° ° o O /�c�r,Qiurte �.ce� n�a apy5oo By: Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 City of Fort Worth, Mayor and Texas Council Communication DATE: 05/21/24 M&C FILE NUMBER: M&C 24-0444 LOG NAME: 13P24-0144 LIBRARY BOOKS AND SERVICES EC CODE SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Multiple Vendors for Library Books and Services in a Combined Annual Amount Up to $3,200,000.00 and Authorize Four Annual Renewals for the Same Amount for the Library Department RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Baker and Taylor, LLC., Nubro, Inc. dba Brodart Co., Ingram Library Services, LLC., and Children's Plus, Inc. for library books and services in a combined annual amount up to $3,200,000.00 and authorize four annual renewal options for the same amount for the Library Department. DISCUSSION: The Library Department approached the Purchasing Division to procure non-exclusive agreements for library books, materials, and related services such as labeling, cataloging, and protective covers for all Fort Worth Library locations. In order to procure these services, Purchasing issued a Request for Proposal (RFP) No. 24-0144 describing the specifications for the labeling, cataloging, and delivery needed by the Library Department. The bid was advertised in the Fort Worth Star -Telegram on February 28, 2024, March 6, 2024, March 13, 2024, March 20, 2024, and March 27, 2024. The City received five (5) responses. An evaluation panel consisting of representatives of the Library Department and the Information Technology Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposer lEvaluation Factors 00�c 00�®Total Rank Baker & Taylor,]�00][9.17 LLC 14.17F953+5.83 2.40 7. F2I [87.35 ❑1 Brodart Company 8.33 7.70F60 9.53 5.60 3.33 34.24 82.34 ❑2 Ingram Library Services, LLC g.00F 13.6019_1 .5 F83 2.80 29.85 F❑3 Children's Plus, Inc. 7.00 6.2]3FO 7F660]HF73]F00 77.00 ❑4 Language Link, C DDD�HADDF a) Vendor Qualifications b) Vendors access to inventory and delivery services c) Ability to catalog and process books as specified d) Ordering, standing orders, and related services e) Customer Service and reporting services f) Opening Day Collection (ODC) services g) Cost of services " Language Link, LLC did not score at least 50% or more of the total available points for technical criteria and, therefore, was deemed nonresponsive and did not receive pricing points. After evaluation, the panel concluded that a multi -award to Baker and Taylor, LLC., Nubro, Inc. dba Brodart Company, Ingram Library Services, LLC., and Children's Plus, Inc. presented the best value for the City. Therefore, the panel recommends that Council authorize non- exclusive agreements with Baker and Taylor, LLC., Nubro, Inc. dba Brodart Co. Ingram Library Services, LLC., and Children's Plus, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The maximum amount allowed under these agreements will be a combined amount of $3,200,000.00; however, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the General Operating and Maintenance category within the General Fund for the Library Department. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, these agreements shall begin upon execution and expire in one year from that date RENEWAL TERMS: These agreements may be renewed for up to four (4) additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure being made, the Library Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office bk Reginald Zeno 8517 Jesica McEachern 5804 Originating Business Unit Head: Reginald Zeno 8517 Midori Clark 7707 Additional Information Contact: Jo Ann Gunn 8525 Eugene Chandler 2057 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Children's Plus, Inc d/b/a Libraria Subject of the Agreement: Contract No. 62301-R2 Renewal Term No. 2: November 13, 2026, to November 12, 2027 M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: November 13, 2026 If different from the approval date. Expiration Date: November 12, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No 21 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.