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Home My WebLink About058696-A2 - General - Contract - Big ThoughtCSC No. 58696-A2 SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 58696 This Second Amendment to Fort Worth City Secretary Contract No. 58696 ("Agreement") is made between the CITY OF FORT WORTH ("City"), a Texas home -rule municipal corporation through its duly authorized Assistant City Manager, and BIG THOUGHT, a Texas non-profit corporation, hereinafter referred to as ("Contractor"), acting by and through Erin Offord, its duly - authorized representative. WHEREAS, the City and Contractor entered into City Secretary Contract 58696 for a term that began on January 1, 2023; and WHEREAS, it is the collective desire of the City and Contractor to amend the Agreement to change the end date to September 30, 2027, to continue program activities and process invoices associated with valid expenses incurred during the project term period; and WHEREAS, the Parties wish to amend the Agreement to add the language for a program extension and liquidation period. NOW THEREFORE, City and Contractor do hereby agree to the following: I. AMENDMENT TO AGREEMENT Section 2 and 3 of the Agreement is hereby amended as follows: 2.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work, fulfill objectives set forth in Exhibit A and/or to complete administrative closeout activities associated with the project. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than April 15, 2027. The City reserves the right to decline any Extension request that is not in the best interest of the City. 2.3 Liquidation Period Contractor agrees that no additional costs can be incurred after June 30, 2027. Contractor has until July 31, 2027, to liquidate accrued expenditures that occurred during the project term period January 1, 2023— June 30, 2027. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by July 31, 2027. 2.4 The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is July 15, 2027. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. OFFICIAL RECORD CITY SECRETARY Second Amendment to Fort Worth City Secretary Contract No. 58696 FT. WORTH, TX Page 1 of 3 2.7 Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Exhibit F — Budget Modification Form must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. The last day the City will approve a budget modification for this agreement is May 1, 2027. 3. Term. This Agreement shall commence upon January 1, 2023 ("Effective Date") and shall end on September 30, 2027 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than June 30, 2027. The parties may extend the contracts by mutual agreement to accomplish administrative closeout activities associated with the programs. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided to the City. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] Second Amendment to Fort Worth City Secretary Contract No. 58696 Page 2 of 3 IN WITNESS WHEREOF, the Parties hereto have executed this amendment, to be effective the day the Assistant City Manager signs this amendment. ACCEPTED AND AGREED: CITY OF FORT WORTH g By: Name: William Johnson Title: Assistant City Manager Date: 08/20/2026 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name Title: 271— sk-%4 Jaycee Shane CCPD Partners Manager ,>,+1 APPROVED AS TO FORM z By: Dauid Carab al (Aug 20, 2026 17:13:31 CDT) AND LEGALITY: Name: David Carabajal Title: Executive Assistant Chief ATTEST: fix. A By: Name: Jannette S. Goodall Title: City Secretary BIG THOUGHT 4.00vopp�n Ovo o=C P� * o oaa a 5 44 �4 yo. By: �Aug14, 2026 14:48:01 CDT) 14:48:01 CDT) Name: Erin Offord Title: Chief Executive Officer Date: 08/14/26 By: Kean n'Matthews Hall (Aug 17, 2026 13:24:10 CDT) Name: Keanan M. Hall Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-1080 Date Approved: 11/18/2025 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment to Fort Worth City Secretary Contract No. 58696 Page 3 of 3 CSC 58696 Big Thought A2 Final Audit Report 2026-08-14 Created: 2026-08-14 By: Robert Sasser (robert.sasser@bigthought.org) Status: Signed Transaction ID: CBJCHBCAABAAvaYLlicZnkB2dBVtWsZTEoaHSagHzTfQ "CSC 58696 Big Thought A2" History Document created by Robert Sasser (robert.sasser@bigthought.org) 2026-08-14 - 7:01:21 PM GMT '- Document emailed to Erin Offord (erin.offord@bigthought.org) for signature 2026-08-14 - 7:01:25 PM GMT Email viewed by Erin Offord (erin.offord@bigthought.org) 2026-08-14 - 7:01:39 PM GMT r Document e-signed by Erin Offord (erin.offord@bigthought.org) Signature Date: 2026-08-14 - 7:48:01 PM GMT - Time Source: server - Signature Appearance Selected: MOBILE -DRAW Agreement completed. 2026-08-14 - 7:48:01 PM GMT a Adobe Acrobat Sign City of Fort Worth, Texas Mayor and Council Communication DATE: 11/18/25 MSC FILE NUMBER: M&C 25-1080 LOG NAME: 35CCPD GRANT CONTRACT TERM AMENDMENTS SUBJECT (ALL) Authorize Execution of Amendments to Agreements with MHMR Visions, YMCA of Metropolitan Fort Worth, Operation Progress Fort Worth, SafeHaven of Tarrant County dba The Archway, Big Thought, and Jewel's Comfort Keeper to Extend Contract End Dates in Order to Continue Program Activities and to Complete Administrative Program Close -Outs for Crime Control and Prevention District Emerging Partner Grants RECOMMENDATION: It is recommended that the City Council authorize execution of amendments to agreements with MHMR Visions, YMCA of Metropolitan Fort Worth, Operation Progress Fort Worth, SafeHaven of Tarrant County dba The Archway, Big Thought, and Jewel's Comfort Keeper to extend contract end dates to continue program activities and to complete administrative close-outs for Crime Control and Prevention District Emerging Partners grants. DISCUSSION: Crime Control and Prevention District (CCPD) Emerging Partners Programs provide funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). These programs consist of Development Grants which are 1-year contracts, and Program Grants which are 3-year contracts. On June 14, 2022, Council approved Mayor & Council Communication (M&C) 22-0419 which executed a contract with MHMR Visions and YMCA of Metropolitan Fort Worth (YMCA) for their respective Program Grants with contract terms dated July 1, 2022, through June 30, 2025, with no renewals. On September 13, 2022, Council approved M&C 22-0701 which executed a contract with Operation Progress Fort Worth (Operation Progress) for a Program Grant with a contract term dated October 1, 2022, through September 30, 2025, with no renewals. On December 13, 2022, Council approved M&C 22-1068 which executed contracts between Big Thought and SafeHaven of Tarrant County dba The Archway (SafeHaven) for Program Grants with contract terms dated January 1, 2023, through December 31, 2025, with no renewals. On August 26, 2025, Council approved M&C 25-0760 which executed a contract with Jewel's Comfort Keeper for a Development Grant with a contract term dated July 1, 2025, through September 30, 2026, with no renewals. The purpose of this M&C is to authorize an amendment to these Contracts to extend the term end dates to allow more time to complete program activities and program close-outs. The contract extensions do not include fund increases. The new end dates for each program will be as follows: MHMR Visions' new contract end date will be October 31, 2025. YMCA's new contract end date will be December 15, 2025. Operation Progress' new contract end date will be July 31, 2026. SafeHaven's new contract end date will be December 31, 2026. Jewel's Comfort Keeper's new contract end date will be December 31, 2026. Big Thought is requesting a pause in their contract, and the extension date is still pending. This M&C also seeks authorization to extend the agreements by mutual amendment to accomplish administrative closeout activities associated with the programs, if needed. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that approval of this recommendation will have no material effect on City funds. Submitted for City Manager's Office by. William Johnson 5806 Originating Business Unit Head: Eddie Garcia 4212 Additional Information Contact: Keith Morris 4243 Expedited FORT WORTH, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Big Thought Subject of the Agreement Contractor has agreed to operate a Community -Based Program called Preventing Juvenile Incarceration Through Creative Solutions (" Program"), which will support the police department's crime prevention efforts throughout the community. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes@ No ❑ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. 58696 A2 Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 1/1/2023 If different from the approval date. Expiration Date: 9/30/2027 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.