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Home My WebLink About065401-A1 - General - Contract - Hartwell Environmental, a DXP CompanyCSC No. 65401-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 65401 BETWEEN CITY OF FORT WORTH AND HARTWELL ENVIRONMENTAL, A DXP COMPANY This First Amendment to Fort Worth City Secretary Contract No. 65401 ("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation and Hartwell Environmental, A DXP Company ("Vendor"), individually referred to as "party" and collectively as "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 65401, beginning on June 22, 2026 ("Agreement"); WHEREAS, it is the collective desire of both the City of Fort Worth and Hartwell Environmental, A DXP Company to supplement Exhibit E by adding line items; WHEREAS, the solicitation provides that additional items/services of the same general category may be added based on the discount price sheet provided with the proposal; WHEREAS, the solicitation sought Gas Feed Instrumentation Equipment, Parts and Services and the City wishes to purchase the same; WHEREAS, Department staff verified that the items) are within the scope of the original solicitation; WHEREAS, Department staff verified that this amendment does not increase the total compensation payable under the Agreement. NOW THEREFORE, known by all these present, the City of Fort Worth and Hartwell Environmental, A DXP Company, acting herein by and through their duly authorized representatives, agree to the following, which amend the Agreement as follows: I. AMENDMENT Exhibit E of the Agreement is hereby amended to add the items in Attachment 1. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 65401 Pagel of 3 III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDT' or tiff image, or a signature, shall be treated as and shall have the same effect as an original. CITY: City of Fort Worth By: Name: Title: Date: Jesica McEachern Assistant City Manager 08/21/2026 Approval Recommended: By: Christopher Hard& (Aug 13, 2026 15:36:39 CDT) Name: Chris Harder Title: Water Director Attest: By: Name: Jannette S. Goodall Title: City Secretary VENDOR: Hartwell + iviro rental, A DXP Company By: Name:,wpe&-W S"P1&HFk Title: ORES IAI�A; Date: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Geo ff eY Mc DoweU By: Geoffer cDow (Aug 13, 2026 11:44:49 CDT) Name: Geoffeiy McDowell Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: Name: Title: 34, ' / '/ / � Amarna Muhammad / Jordan Alvarez Assistant City Attorney Contract Authorization: M&C: N/A Date Approved: Form 1295 Certificate No.: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 65401 Page 2 of 3 ATTACHMENT First Amendment to Fort North City Secretary Contract No. 65401 Page 3 of 3 H E Hartwell Environmental E A DXP Enterprise Company 5211 West Arkansas Lane Arlington, Texas 76016 Tel: 817-446-9500 Fax: 817-446-7200 Quotation Date Quote # 7/22/2026 D26-Q226 Ship To City of Fort Worth, Village Creek WWTP 4500 Wilma Lane Arlington, TX 76012 Sales Rep E T A ' MR We are pleased to submit our quotation on the following: Line Item Qty Part Number Part Description Unit Price Total Velodyne Parts t 2 Miscellaneous 191-0001 1,784.00 3,568.00 MOTOR 1/2HP 1750RPM 90VDC 56C WD 2 5 Miscellaneous 182-0075 718.00 3,590,00 FLOW METER ROTA 30.5GPM 1'FNPT ACRY 3 2 Miscellaneous 191-0013 2,049.00 4,098.00 MOTOR 1/2HP 1750RPM 90VDC 56C CSHFT 4 9 Miscellaneous 221-0001 4.00 36.00 0-RING 2-218 VITON 5 9 Miscellaneous 200-0049 71.00 639.00 PLUG THROTTLE VALVE VEND 6" 6 18 Miscellaneous 221-0002 4.00 72.00 0-RING 2-113 VITON 7 9 Miscellaneous 295-0004 48.00 432.00 PIN 1/4' OD X 2.4' W/RING 6'LANYARD Total Contact Heather Almond (817) 446-9500 halmond@hartwellenv.com with questions regarding this quote. Quote valid for 30 days, Payment Terms: See Above, Freight: Prepaid & Added Minimum Order: $100, Credit Card Purchases will be subjected to a 4% additional fee Note: Unless a properly completed tax exemption certifieatA iNW.ded, sales tax will be calculated and added to your order. HE Hartwell Environmental A DXP Enterprise Company 5211 West Arkansas Lane Arlington, Texas 76016 Tel: 817-446-9500 Fax: 817-446-7200 Quotation Date Quote # 7/22/2026 D26-Q226 Ship To City of Fort Worth, Village Creek WWTP 4500 Wilma lane Arlington, TX 76012 Sales Rep E T A MR We are pleased to submit our quotation on the following: Line Item Qty Part Number Part Description Unit Price Total 8 9 Miscellaneous 200-0041 41.00 369.00 POPPET CHK VALVE 1121304SS 9 18 Miscellaneous 221-0022 4.00 72.00 0-RING 2-123 VITON 10 9 Miscellaneous 200-0039 22,00 198.00 INJECTOR CHECK VALVE TEFLON 11 9 Miscellaneous 295-0424 8.00 72.00 SPRING COMP .60D X 1.5171- 5.6LB/IN 12 2 Miscellaneous 215-0942 7,090,00 14,180.00 PUMP PROD CAV .2 - 4.8 GPH 3,58:1 MECHANICAL SEAL `* LEAD TIME 4-6 WEEKS" 13 9 Miscellaneous 216-0150 145.00 1,305.00 SK PACKING SET OF 4 MD PUMPS 14 25 Miscellaneous 155-0097 53.00 1,325.00 SHCS 1/4-20 X 5/8L LH 18-8 Tota I $29,956.00 Contact Heather Almond (817) 446-9500 halmond@hartwellenv.com with questions regarding this quote. Quote valid for 30 days, Payment Terms: See Above, Freight: Prepaid & Added Minimum Order: $100, Credit Card Purchases will be subjected to a 4% additional fee Note: Unless a properly completed tax exemption certificatA iR$Gded, sales tax will be calculated and added to your order. City of Fort Worth, Texas Mayor and Council Communication DATE: 06/09/26 M&C FILE NUMBER: M&C 26-0437 LOG NAME: 60GAS FEED AND INSTRUMENTATION EQUIPMENT AND REPAIR SERVICE GM SUBJECT (ALL) Authorize Execution of Sole Source Agreement with Hartwell Environmental Corporation for Gas Feed Instrumentation Equipment, Replacement Parts and Repair Service in an Annual Amount Up to $500,000.00 for the First Year and Authorize Four One -Year Renewal Options for the Same Amount for the Water Department RECOMMENDATION: It is recommended that the City Council authorize execution of a sole source agreement with Hartwell Environmental Corporation for Gas Feed Instrumentation equipment, replacement parts and repair services for the Water Department in an annual amount up to $500,000.00 for the first year and authorize four one-year renewal options for the same amount. DISCUSSION: The Water Department (Department) will use this agreement to purchase Original Equipment Manufacturer (OEM) De Nora Water Technologies parts to repair the existing system as needed, along with repair services for the City's water and wastewater treatment plants. Non -OEM parts are not compatible with the water and wastewater treatment systems in place. Hartwell Environmental Corporation is the only company in the area authorized to provide factory -trained technicians for services as well as parts. De Nora Water Technologies, is the sole source manufacturer of the gas feed and instrumentation equipment currently in operation at the water and wastewater treatment plants and Hartwell Environmental Corporation, a DX Company, is the documented sole source dealer for the Texas region and the only company that can work on these compressors in this region without voiding the warranties. EXEMPT PROCUREMENT: The City Attorney's Office has determined that this sole source is exempt from competitive bidding under the provisions of Chapter 252 of the Texas Local Government Code due to the unique services provided by and only available from this vendor.. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expires one year later RENEWAL OPTIONS - The agreement may be renewed for four (4) additional one-year periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. The maximum amount allowed under this agreement will be $500,000.00 annually. However, the actual amount used will be based on the needs of the departments and the available budget. Funding is budgeted in the Water & Sewer Fund for the Water Department, as appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by- . Jesica McEachern 5804 Originating Business Unit Head: Chris Harder 5020 Additional Information Contact: Chris Harder 5020 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Hartwell Environmental, A DXP Company Subject of the Agreement: Gas Feed Instrumentation Equipment, Parts & Services M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 65401 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 6/22/2026 If different from the approval date. Expiration Date: 6/21 /2027 If applicable. Is a 1295 Form required? * Yes ❑ No ED *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.