HomeMy WebLinkAbout064242-A1 - General - Contract - Frank Clark & Associates, Inc.CSC No. 64242-Al
FIRST AMENDMENT TO
FORT WORTH CITY SECRE ARY CONTRACT NO. 64242 T
BETWEEN CITY OF FORT WORTH AND FRANK CLARK &
ASSOCIATES, INC.
This First Amendment to Fort Worth City Secretary Contract No. 64242
("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule
municipal corporation and Frank Clark & Associates, Inc. ("Vendor"), individually referred to
as "party" and collectively as "parties."
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 64242, beginning on November 2, 2025 ("Agreement");
WHEREAS, it is the collective desire of both the City of Fort Worth and Frank
Clark & Associates, Inc. to supplement Exhibit B by adding line items;
WHEREAS, the solicitation provides that additional items/services of the same
general category may be added based on the discount price sheet provided with the
proposal;
WHEREAS, the solicitation sought Instrumentation Equipment, Parts and Services
and the City wishes to purchase the same;
WHEREAS, Department staff verified that the item(s) are within the scope of the
original solicitation;
WHEREAS, Department staff verified that this amendment does not increase the
total compensation payable under the Agreement.
NOW THEREFORE, known by all these present, the City of Fort Worth and
Frank Clark & Associates Inc., acting herein by and through their duly authorized
representatives, agree to the following, which amend the Agreement as follows:
I.
AMENDMENT
Exhibit B of the Agreement is hereby amended to add the items in Attachment 1.
IL
ALL OTHER TERMS SHALL REMAIN THE SAME
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
OFFICIAL RECORD
First Amendment to Fort Worth City Scerctary Contract No. 64242 CITY SECRETARY Page of 3
FT. WORTH, TX
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
CITY:
City of Fort Worth
By:
Name
Title:
Date:
Jesica McEachern
Assistant City Manager
08/21/2026
Approval Recommended:
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By: Christopher Har er (Aug 10, 2026 06:55:40 CDT)
Name: Chris Harder
Title: Water Director
Attest:
B:�Y
Name:
Title:
Jannette S. Goodall
City Secretary
VENDOR:
Frank Clark & Asso iat s Inc.
V
By: /L
Name: Scott Clark
Title: President
Date: 6 AUG 2026
Contract Compliance Manager:
By signing I ackno ledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By; WfferyfA iPgWell 6, 2026 13:46:00 CDT)
Name: Geoffery McDowell
Title: Sr. Contract Compliance Specialist
Approved as to Form and Legality:
By: vuuvloo UIOUR knutj iu, LVLI
Name: Douglas W. Black
Title: Sr. Assista t City Attorney
Contract Authorization:
M&C: N/A
Date Approved:
Form 1295 Certificate No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 64242 Page 2 of 3
ATTACHMENT
First Amendment to Fort Worth City Secretaiy Contract No. 64242 Page 3 of 3
The City of Fort Worth
Attn: Mr. Casey Chaloupek
Email: casey.chaloupek@fortworthtexas.gov
Mobile: 817 944-1503
3 4-5 weeks ARO
THANK YOU FOR YOUR BUSINESS!
Quotation # 26-146-SC
Customer ID FTW-04
Quotation valid until: 7/27/2026
Number of Pages: 1
PLEASE ISSUE ORDERS FOR THESE ITEMS TO:
FRANK CLARK & ASSOCIATES, INC.
60 days Dest Net 30 Days
Subtotal
$ 6,363.00
Tax Rate
0.00%
Sales Tax
$
Other
$ -
TOTAL
��
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/26/25 M&C FILE NUMBER: M&C 25-0774
LOG NAME: 13P25-0123 INSTRUMENTATION EQUIPMENT AND RELATED SVS LSJ WATER
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Agreements with Identified Vendors for Instrumentation Equipment, Parts, and Services for the Water
Department in a Collective Annual Amount Up to $2,500,000.00 for the Initial Term and Authorize Four One -Year Renewals in Amounts Up
to $2,625,000.00 for the First Renewal, $2,756,250.00 for the Second Renewal, $2,894,062.50 for the Third Renewal, and $3,038,765.62 for the
Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with the identified vendors for instrumentation
equipment, parts, and services for the Water Department in a collective annual amount up to $2,500,000.00 for the initial term and authorize four
one-year renewals in amounts up to $2,625,000.00 for the first renewal, $2,756,250.00 for the second renewal, $2,894,062.50 for the third
renewal, and $3,038,765.62 for the fourth renewal.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements for instrumentation equipment, parts,
and services for Water Department. The awarded vendors include: ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK
Techstar, LLC, HB Systems, Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls,
LLC.
The Water Department will use these agreements to purchase instrumentation equipment and appurtenances, replacement parts, on -site or shop
repairs, field troubleshooting, calibration, commissioning, and startup services. Purchasing Staff issued Request for Proposal (RFP) Number 25-
0123. The RFP consisted of detailed specifications describing the required responsibilities and requirements to provide these services for the
City of Fort Worth. The RFP was advertised in the Fort Worth Star Telegram on April 16, 2025, April 23, 2025, April 30, 2025, May 7, 2025, May
14, 2025, and May 21, 2025. The City received ten (10) responses.
An evaluation panel consisting of representatives from the Water Department and Transportation and Public Works Department reviewed and
scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the
table below.
Best Value Criteria
Proposers
Evaluation Factors
100
c�
d�
Total
Prime Controls
16
16
16.67
0.15078
IF48.67
PVS DX, Inc. I15.33
16
16.67
1.585
48
Macaulay Controls
16
15.33
16 10.83748
47.33
G.K. Techstar, LLC
15.55
15.33
16.67
0.12843
47.33
Omicron Controls, Inc I
15.33
15.33
15.33
20
46
ABB, Inc. JR-5.3311115.33
IflUflI1.472
146
Frank Clark_& Associates, Inc
15.33
15.33
15.33
0.95871
46
Vector Controls
15.33
15.33
15.33
0.64662
46
AV Water Technologies LLC 115.33
15.33
15.33
14.67
45.33
HB Systems, Inc.
14.67 114.67
14.67
578
44
a. Qualifications and Experience
b. Approach to Perform Services
c. Ability to meet the City's needs
d. Cost of services
After evaluation, the panel concluded that ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK Techstar, LLC, HB Systems,
Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls, LLC provided the best value to
the City. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor
bid met specifications. The collective maximum annual amount under these agreements will be $2,500,000.00. However, the actual amount used
will be based on the needs of the departments and the available budget.
Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department.
AGREEMENT TERMS: The initial term of the Agreements shall begin upon execution and shall end one year from that date.
RENEWAL OPTIONS: The Agreements may be renewed at the City's option for four, one-year terms. This action does not require City Council
approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno
Originating Business Unit Head:
Jesica McEachern
Reginald Zeno
Christopher Harder
8517
5804
8517
5020
Additional Information Contact: Brandy Hazel 8087
LaKita Slack -Johnson 8314
FORTWORTH,
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Frank Clark & Associates, Inc.
Subject of the Agreement: Instrumentation Equipment, Parts and Services
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C nzust be attached to the contract.
Is this an Amendment to an Existing contract? Yes 0 No ❑
If so, provide the original contract nznnber and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 11 /2/2025
If different from the approval date.
Expiration Date: 11 /1 /2026
If applicable.
Is a 1295 Form required? * Yes ❑ No 0
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
cessina in the followina order:
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.