HomeMy WebLinkAbout058307-A4R4 - General - Contract - Impact Promotional Services LLC dba Got You Covered Work Wear & UniformsCSC No. 58307-A4R4
FOURTH AMENDMENT AND FOURTH RENEWAL TO
CITY OF FORT WORTH CONTRACT NO. 58307
This FOURTH AMENDMENT AND FOURTH RENEWAL ("Fourth Amendment and Fourth
Renewal") is made and entered into by and between the CITY OF FORT WORTH, a home -rule
municipal corporation of the State of Texas, acting by and through its duly authorized representative
("City"), and IMPACT PROMOTIONAL SERVICES LLC dba GOT YOU COVERED WORK
WEAR & UNIFORMS ("Vendor").
WHEREAS, The Parties entered into an Agreement identified as Fort Worth City Secretary
Contract No. 58307 for the non-exclusive purchase of Police uniforms, equipment, and alterations
("Agreement");
WHEREAS, it is the collective desire of the Parties to renew the Agreement, as previously
amended, for an additional one-year term (the "Fourth Renewal Term"); and
WHEREAS, it is the collective desire of the Parties to amend the Agreement by replacing Exhibit
A with an updated Exhibit A to reflect updated pricing to be effective during the Fourth Renewal Term.
follows:
NOW, THEREFORE, the parties agree to amend and to renew and extend the Agreement as
I. AMENDMENT
The Agreement is hereby amended to be and read as follows:
Exhibit A, which is attached hereto and incorporated herein, is made a part of this
Agreement for all purposes, replacing the previous Exhibit A.
II. RENEWAL
The parties further agree to renew and extend the Agreement for its fourth renewal term,
effective beginning on October 21, 2026 and ending on October 20, 2027 (Fourth Renewal Term). This
shall be the fourth of four one-year renewal periods.
(1) All terms and conditions of the Agreement that are not expressly amended pursuant to
this Fourth Amendment and Fourth Renewal shall remain in full force and effect.
(2) All terms in this Fourth Amendment and Fourth Renewal that are capitalized but not
defined shall have the meanings assigned to them in the Agreement.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment and Fourth Renewal to CSC No. 58307 Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND
AGREED:]
City:
City of Fort Worth
By: 4J2
Name: William Johnson
Title: Assistant City Manager
Date: 08/21 /2026
Vendor:
Impact Promotional Services LLC dba Got You
Covered"Wo7r Wear & Unif s
By:
Name. Rhonda L. arvey
Title: Director
Sales and Operations
Date:
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Title:
Raymond Hill
Interim Fire Chief
Approved as to Form and Legality:
By:
Name: Taylor Paris
Title: Senior Assistant City Attorney
Contract Authorization:
M&C: 22-0756
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
B:
y
4�1
Name:
Brenda Ray
Title:
Fire/EMS Purchasing Manager
vvn4"
City Secretary: �� FORT�noaaA
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Ca�k-fix. �1 °an° nezASap
By:
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment and Fourth Renewal to CSC No. 58307 Page 2 of 2
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77
10/14/22, 3:54 PM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FORT1
Create New From This M&C
DATE: 9/27/2022 REFERENCE **M&C 22- LOG 13PITB 22-0177 POLICE EQUIPMENT,
NO.: 0756 NAME: UNIFORMS AND ALTERATION SVS HO
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with CenTex Uniform
Sales, Inc., Galls, LLC, GT Distributors, Inc., Impact Promotional Services, LLC. dba Got
you Covered Work Wear & Uniforms and M-Pak, Inc. for Police Equipment, Uniforms and
Alteration Services for a Combined Annual Amount Up to $793,355.00 and Authorize
Four, One -Year Renewal Options for the Same Annual Amount for the Code Compliance,
Police, Municipal Courts, Water and Transportation and Public Works Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with CenTex
Uniform Sales Inc., Galls, LLC, GT Distributors, Inc., Impact Promotional Services, LLC. dba Got you
Covered Work Wear & Uniforms and M-Pak, Inc. for uniforms and police equipment for a combined
annual amount up to $793,355.00 and authorize four, one-year renewal options for the same annual
amount for the Code Compliance, Police, Municipal Courts, Water and Transportation and Public
Works Departments.
DISCUSSION:
The Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works
Departments approached the Purchasing Division to purchase uniforms and police equipment. This
agreement will provide uniforms and the necessary equipment for personnel in the Code Compliance,
Water, and Transportation and Public Works Departments, as well as, police officers and marshals.
To procure these goods, Purchasing staff issued an Invitation to Bid (ITB) that consisted of detailed
specifications of the uniforms and equipment, and the service requirements.
ITB 22-0177 was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays
beginning on July 6, 2022, through July 27, 2022. The City received five responses.
An evaluation panel consisting of representatives from Code Compliance, Municipal Courts and
Water Departments reviewed and scored the submittals using Best Value criteria. The individual
scores were averaged for each of the criteria and the final scores are listed in the table below.
Proposers Evaluation Factors
F(a) Fb) (c) F(d) Total ank
�ScoreF
CenTex Uniforms Sales Inc. 16.00 6.67 22.00 37.81 82.48 F
Galls, LLC 116.0016.33121.00140.00183.33
GT Distributors, Inc 15.3317.00119.00I31.92I73.251 4
Impact Promotional Services, l__l1 I I
LLC dba Got You Covered Work 15.33 8.33 23.00 24.69 71.35 5
Wear & Unifoms � -1
M-Pak, Inc. 16.00 7.00 22.00 36.85 81.85I 3
Best Value Criteria
(a) Vendor's Experience
(b) Vendor's Location or ability ro coordinate on -site meetings
apps.cfwnet.org/council_packet/mc_review.asp?ID=30308&councildate=9/27/2022 1/3
10/14/22, 3:54 PM M&C Review
(c) Vendor's approach to performing services
(d) Price
After evaluation the panel concluded that CenTex Uniform Sales Inc., Galls, LLC., GT Distributors,
Inc., Impact Promotional Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak,
Inc. presented the best value and will provide the necessary coverage for the City. Therefore, the
panel recommends that Council authorize the police equipment, uniforms and alteration services
agreement to CenTex Uniform Sales Inc., Galls, LLC., GT Distributors, Inc., Impact Promotional
Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak, Inc.
FUNDING: The maximum amount allowed under this agreement citywide will be $793,355.00,
however, the actual amount used will be based on the need of the department and the available
budget. The annual department allocation for this agreement is:
Department
Police Department
Code Compliance Department
Municipal Courts
Transportation and Public Works
Department
Water Department
Estimated Annual Account
Amount Name
$600,000.00 Uniforms
$99,000.00 Uniforms
$76,000.00 Uniforms
$15,000.00 Uniforms
$3,355.00 � Uniforms
Funding will be budgeted in Uniforms account within the participating Operating Funds for Fiscal Year
2023.
DVIN-BE: Business Equity Division will run a direct campaign to Business Equity firms and
Purchasing is required to provide the ITB and advertisement date prior to public release.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: The agreement may be renewed for four, one-year renewal options for the same
annual amount. The renewals do not require specific City Council approval as long as sufficient funds
have been appropriated.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year
2023 operating budget, as appropriated, in the participating departments' Operating Funds. Prior to
an expenditure being incurred, the participating departments have the responsibility to validate the
availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget
ID I ID Year
Submitted for City Manager's Office by_ Reginald Zeno (8517)
Fernando Costa (6122)
Reference # Amount
Chartfield 2)
apps.cfwnet.org/counci]_packet/mc_review.asp?ID=30308&counciIdate=9/27/2022 2/3
10/14/22, 3:54 PM
M&C Review
Originating Department Head:
Additional Information Contact:
Anthony Rousseau (8338)
Neil Noakes (4212)
Cynthia Garcia (8525)
Heather Oakes (8354)
ATTACHMENTS
1295 Form M-Pak.pdf (CFW Internal)
22-0177 FID TABLE.xlsx (CFW Internal)
22-0177 Uniforms an Police Equipment NW.pdf (CFW Internal)
Cen-Tex Form 1295 Certificate.pdf (CFW Internal)
Galls Form 1295 Certificate.pdf (CFW Internal)
GT Distributors Form 1295 Certificate 100947398.pdf (CFW Internal)
GYC 1295 Ethics FortWorth ITB22-0177.pdf (CFW Internal)
SAM All Bidders 08.19.22.pdf (CFW Internal)
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=30308&counciIdate=9/27/2022 3/3
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Impact Promotional Services LLC dba Got You Covered Work Wear & Uniforms
Subject of the Agreement: CSC 58307 Amendment 4 Renewal 4 for Impact Promotional Services LLC
dba Got You Covered Work Wear & Uniforms
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ 58307
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 8
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 10/21/2026
Expiration Date:
10/20/2027
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ❑ No 8
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.