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HomeMy WebLinkAbout064115-A3 - General - Contract - Day Resource Center for the Homeless dba DRC SolutionsCSC No. 64115-A3 THIRD AMENDMENT TO CITY OF FORT WORTH CONTRACT 64115 BETWEEN THE CITY OF FORT WORTH AND DAY RESOURCE CENTER FOR THE HOMELESS DOING BUSINESS AS DRC SOLUTIONS FOR STREET OUTREACH SERVICES This third amendment (the "Amendment") is made and entered into by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Dianna Giordano, its duly authorized Assistant City Manager, and Day Resource Center for the Homeless doing business as DRC Solutions, a Texas nonprofit corporation ("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 64115, (the "Agreement"); WHEREAS, the Parties executed Amendment 1 to the Agreement through which the Parties agreed to amend the Report Forms; WHEREAS, the Parties executed Amendment 2 to the Agreement through which the Parties increased the budget; WHEREAS, the Parties desire to amend the Scope of Services, Budget and Reporting Forms to include eligible personnel and add a reporting measure; NOW THEREFORE City and Agency do hereby agree to the following: I. AMENDMENT TO AGREEMENT NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: A. EXHIBIT "A" SCOPE OF SERVICES is hereby deleted and replaced with the attached EXHIBIT "A" SCOPE OF SERVICES B. EXHIBIT "B" BUDGET is hereby deleted and replaced with the attached EXHIBIT "B" BUDGET. C. EXHIBIT "D" REPORTING FORMS is hereby deleted and replaced with the attached EXHIBIT "D" REPORTING FORMS. II. OFFICIAL RECORD CITY SECRETARY Third Amendment to CSC 64115 FT. WORTH, TX CoFW and DRC SOLUTIONS All terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. This amendment is effective October 1, 2025. [SIGNATURE PAGE FOLLOWS] Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this day of , 20 FOR CITY OF FORT WORTH: Dianna Giordano (Aug 24, 2026 09:05:27 CDT) Dianna Giordano Assistant City Manager 08/24/2026 Date: APPROVAL RECOMMENDED Beth ny Warner (Aug 20, 2026 16:06:49 CDT) FOR AGENCY: DRC SOLUTIONS -rcwq 1N'6aom. Tony Wils n (Aug 20, 2026 09:13:29 CDT) Tony Wilson Executive Director Date: 08/20/2026 Bethany Warner, Assistant to the City Manager, Special Projects Date: 08/20/2026 APPROVED AS TO FORM AND LEGALITY Gavin Midgley, Senior Assistant City Attorney 08/21/2026 Date: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Tara Perez Manager, Homeless Strategies Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS ATTEST: /I�ZQiztrt� �� p6444A P fORT��.10 ° pd �o aQa tEXA5444 nbua444� Jannette S. Goodall, City Secretary 08/24/2026 Date: M&C No.: 25-0477 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX THIRD AMENDMENT TO CITY OF FORT WORTH CONTRACT 64115 BETWEEN THE CITY OF FORT WORTH AND DAY RESOURCE CENTER FOR THE HOMELESS DOING BUSINESS AS DRC SOLUTIONS FOR STREET OUTREACH SERVICES ATTACHMENT 1 TO THIRD AMENDMENT Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS EXHIBIT "A" SCOPE OF SERVICES STREET OUTREACH SERVICES DRC SOLUTIONS will do the following: Employ six (6) street outreach workers, one (1) outreach supervisor and part of the director of programs to provide the following services to at least 500 eligible households as needed: diversion, assessments, documentation of chronicity, and verification of disability and other activities needed to move someone from homeless to housed: • Assist eligible households who are persons in the City of Fort Worth experiencing unsheltered homelessness; • Document the nature and extent of all services provided to homeless individuals in the City of Fort Worth receiving case management services hereunder ("client") in a complete case file, with case notes in the HMIS system within 3 business days of a service being provided hereunder; • Agency will have six outreach workers; • At the discretion of Homeless Strategies, outreach workers may be utilized in a variety of ways including working closely with Police and/or Fire HOPE Teams as well as neighborhood patrol officers and other city personnel; • Agency shall gather documentation of homelessness as necessary for clients to qualify for specific types of housing; • Agency shall conduct any needed assessments; • Agency shall refer those who need identification documents to critical document specialist; • Agency shall assist clients with housing intake applications and forms; • Agency shall work with partner agencies towards client housing success; • Agency shall transition clients to housing case manager when assigned to a housing program; Evaluation: Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS Agency will meet with Homeless Strategies staff monthly to continually evaluate and improve program and Agency shall comply as necessary and in good faith. Financial reporting: Reimbursement Requests and any necessary supporting documentation and reports will be submitted by the 151h of every month in format of Exhibit " C." Programmatic reporting: Monthly reports will be submitted by the 15th of every month in format of Exhibit G'D." Quarterly reports will be submitted by the 15th of July, October, January and April in the format of Exhibit "D." Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS THIRD AMENDMENT TO CITY OF FORT WORTH CONTRACT 64115 BETWEEN THE CITY OF FORT WORTH AND DAY RESOURCE CENTER FOR THE HOMELESS DOING BUSINESS AS DRC SOLUTIONS FOR STREET OUTREACH SERVICES ATTACHMENT 2 TO THIRD AMENDMENT Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS EXHIBIT "B" BUDGET Agency will submit invoice for reimbursement by the 1511 of the month following the month sei-vices were provided. This report shall itemize each monthly expense requested for reimbursement by the Agency and shall be included in Budget submitted. In order for this report to be complete the following must be submitted: For payroll expenses, timesheets signed and dated by both the employee and supervisor with the program fiord code of time being billed to City /Homeless Strategies. Electronic time sheets are acceptable. Paystub must include pay period, date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. For non -payroll expenses, invoices for each expense listed. Agency may not submit invoices dated 60 calendar days prior to the date of the Reimbursement Request with the exception of the first Reimbursement Request which may include items from the Effective Date of the Agreement to the end of the reporting month or with written permission from Homeless Strategies staff so long as such changes are otherwise in accordance with the Agreement. Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled checks. If a cancelled check is not possible, a bank statement with the expense highlighted and labeled will suffice. If allocations percentages are used, all documentation must be submitted with the first month's invoice and if changes are made, new allocation documentation submitted with invoice. For the audit, bank statements showing payments, Form 941 s and allocation documentation will be reviewed. Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS PROGRAM COSTS A. SALARIES (By title) Outreach Staff Outreach Supervisor Director of Programs SALARIES TOTAL: B. FRINGE BENEFITS FRINGE BENEFITS TOTAL: C. MILEAGE MILEAGE TOTAL: D. CELL PHONES/EQUIPMENT: CELL PHONES/EQUIPMENT TOTAL: E. CLIENT EXPENSES CLIENT EXPENSES TOTAL:------- F. OTHER APPROVED Supplies Vehicle costs HMIS fees Indirect - 15% OTHER APPROVED TOTAL: TOTAL PROGRAM COST: Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS Total -$4-97--,-3-1-6.-0-0- $337,600.00 $71,700.00 $2,600.00 —$4,20-0.00 1 $4,700.00 $62,415.00 $76,516.00 $497,316.00 THIRD AMENDMENT TO CITY OF FORT WORTH CONTRACT 64115 BETWEEN THE CITY OF FORT WORTH AND DAY RESOURCE CENTER FOR THE HOMELESS DOING BUSINESS AS DRC SOLUTIONS FOR STREET OUTREACH SERVICES ATTACHMENT 3 TO THIRD AMENDMENT Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS EXHIBIT "D" REPORTING FORMS Quarterly Report Current Reporting Quarter Submitting Agency Contact Narne Please include outcome narrative that describes how measure was accomplished for each quarter. Effectiveness Measures and Quarterly Outcomes Measure 1 Assist at least 5 unduplicated individuals be diverted from homelessness (Please provide names) Outcome Measure 2 Assist at least 30 unduplicated individuals obtain and/or upload verifications of disability Outcome Measure 3 Assist at least 30 unduplicated individuals document their homeless span Outcome Measure 4 Assist at least 30 unduplicated individuals enter HMIS Outcome Measure 5 Conduct at least 75 HAT (Housing Assessment Tool) assessments with undu licated individuals Outcome I have reviewed this report and certi; that the measures provided are accurate and appropriately reflect the Homeless Strategies goals set forth in the contract. Authorized Signatory Signatory Title Date Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS Monthly Report Agency will be provided an excel report. It requests the following information: area of city, staff name, date of contact, last name, first name, date of birth, date diverted (if applicable), date birth certificate uploaded, date social security card uploaded, date identification uploaded, date verification of disability uploaded, date of housing assessment, income amount, income source, most likely way to exit, and follow-up on most likely way to exit. Third Amendment to CSC 64115 CoFW and DRC SOLUTIONS City of Fort Worth, Texas Mayor and Council Communication DATE: 06/10/25 M&C FILE NUMBER: M&C 25-0477 LOG NAME: 02HOMELESS STRATEGIES FUNDING SUBJEC (ALL) Authorize Execution of Agreements with Listed Homeless Service Agencies In an Amount Up to $3,840,039.00 for Homeless Strategies Initiatives and Authorize Three Annual Renewal Options In a Combined Amount Up to $11,520,117.00 It Is recommended that the City Council: Authorize the City Manager or his designee to execute agreements with agencies listed below in a combined amount up to $3,840,039.00 for a term commencing October 1, 2025 and terminating September 30, 2026 for Homeless Strategies Initiatives; Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2027, 2028 and 2029 with the agencies listed below In a combined amount of up to $11,520,117.00 for Homeless Strategies Initiatives dependent on funds being appropriated for Homeless Strategies; and Authorize the City Manager or his designee to amend the agreements If necessary to achieve program goals provided the amendment Is within the scope of the program and In compliance with City policies and applicable laws and regulations. DISCUSSION: In the fall of 2024, City of Fort Worth Homeless Strategies staff facilitated discussions with approximately 300 local stakeholders from four different groups: City elected officials and staff, homeless service agency staff, neighborhoods/community partners, and Individuals who have experienced homelessness. The purpose was to understand the changing landscape of the homeless system In Fort Worth over the past several years as well as priorities for each group. The overwhelming feedback received was that the City should concentrate Its resources and efforts on resolving unsheltered homelessness and related Issues. Unsheltered homelessness refers to Individuals who are both experiencing homelessness and not in a shelter, which Includes sleeping outside, In abandoned buildings, under underpasses, In parks, and similar. Homeless Strategies used this feedback to create a Request for Proposals (RFP) that reflected this priority as well as homeless system needs. The RFP sought to fund programs which either prioritized or solely served the unsheltered population. Through this repriorillzallon, three programs that receive funding In Fiscal Year (FY) 25, rapid rehousing case management, system data, and mental health services for permanent supportive housing (PSH) clients, were not Include in this RFP, and the funding for these program categories was reallocated Into flexible fund administration and street outreach. However, staff Identified that mental health services for PSH clients can be absorbed In the High ImpACT Program and system data can continue under alternate funding outside of the City. Because It Is still In pilot stage, the High ImpACT Program was not part of the RFP. The City Manager's Homeless Strategies Issued a RFP seeking agencies to: 1. Provide overflow sheltering In cold weather; 2. Provide street outreach services to unsheltered; 3. Provide critical document services (assistance In obtaining Identification documents) to unsheltered; 4. Provide rapid exit services to employed homeless households; 5. Provide case management to permanent supportive housing clients; and 6. Provide administration of flexible funds used to quickly connect clients with housing through family unification or other one-time assistance. Proposals were scored based on the strength of the project description, project experience or training plan, agency financial capacity, and compliance. The RFP was advertised in the Fort Worth Star -Telegram on March 19, 2025. The City also posted the RFP Information on the City website. Partnership Home. Partnership Home (formerly Tarrant County Homeless Coalition), the lead coordinating agency for all homeless agencies In Tarrant and Parker counties, sent the City RFP Information to all partner agencies twice. The RFP opened In Neighborly on March 19, 2025 and closed on April 16, 2025. The City received 16 responses. Staff from Homeless Strategies and the Neighborhood Services Department evaluated the proposals and found the below listed agencies to be experienced and well equipped to perform the needed services. The contract for overflow sheltering In cold weather shelter will be awarded at a later time. Any renewals are contingent on funds being appropriated as well as performance and City prlodties. Funding will be budgeted In Other Contractual Services accountw10iln go GenerAFund im- to City Managers Department for the Fiscal Year 2026. City staff recommends awarding agreements to the listed agencies in the amounts listed below: Initiative Description Agency Funding FY 26 Rapid Exit — Quickly ass1s1360 Prettriterian Up to unsheltered employed NWd Shelter $1,656,746.00 preference households to exit homelessness w th one-time financial assistance Critical Assist 360 pangs DRC Upibo$i30,000.00 Document experiencing Solutions Services — unsheltered solely homelessness in unsheltered obtaining identlficatlan ' Case Provide Intensive My Health, Upla$722.143.00 Management case management My for Permanent services toetieast Resourr� Supportive 175 permanent ofTaTard Housing supportivefiousdmg Cmmly Clients - clients unsheltered preference Case Provide lnt-jinJue DRC Upto$3EA=00 Management case management BdILAImm for Permanent services to atleast Supportive 105 permanent Housing supportive housing Clients - clients unsheltered preference Case ProvideInlev&e Presbyterian Up to373,70200 Management case menagmreW NWdShefter for Permanent services to atkast Supportive 20 permanent Housing supportive housing Clients - clients unsheltered preference Street Provide street DRC te$45/,316.00 Outreach - outreach sonfbasto StUkms solely those experiencing unsheltered unsheltered homelessnesain coordination vAh the HOPE Team Flexible Fund Adminlstertlexible *wshlp .Uptn$5D1XW0.00 Administration funds to homeless Hme -unsheltered service providers to preference Include theioWmAng services: crlticW documents, dlverslon, c isportation, family d weather silering, cooling lion services, and s not covered by ising programs TOTAL I Up 11 A $3,840,039, FISCAL INFORMATION I CERTIFICATION The Director of Finance certl0es that upon approval of the above recommendations and adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available In the Fiscal Year 2026 operating budget, as appropriated, In the General Fund. Prior to an expenditure being Incurred, the City Manager's Office has the responsibility to validate the availability of funds. Submitted for City Manager's Office by; Dianna Glordano 7783 Originating Business Unit Head; Bethany Warner 6121 Additional Information Contact: Tara Perez 2235 FORTWORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Day Resource Center doing business as DRC Solutions Subject of the Agreement: Amendment 3 to street outreach contract amending scope of services, budget and reporting forms M&C Approved by the Council? * Yes ® No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes B No ❑ f so, provide the original contract nzimber and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. 64115 Is this entire contract Confidential? *Yes ❑ -No ® If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/0/2025 If d fferent from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes ® No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. `Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ® No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.