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Home My WebLink About064090-R1 - General - Contract - Signs PQ LLCCSC No. 64090-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE 8/7/2026 Signs PQ LLC Attn: Pooja Mittal, Owner 1821 Meadow Ridge Drive Flower Mound, TX 75028 Re: Contract Renewal Notice Contract No. CSC No. 64090 ("Contract") Renewal Term No. 1: October 8, 2026 to October 7, 2027 The above referenced Contract with the City of Fort Worth expires on October 7, 2026 (the "Expiration Date"). Pursuant to the terms of the Contract, the Contract is subject to renewal at the City's option for up to four (4) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for a First Renewal Term, which begins immediately after the Expiration Date and continues for one year thereafter. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Sh4r,-E 7". Sharetta Goodwin 817-392-7692 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Renewal of CSC No. (64090) Pagel of 2 IN WITNESS WHEREOF, the parties hereto have executed this First Renewal in multiples. City: By: Name Title: Date: Dana Burghdoff Dana Burghdoff (Aug 25, 2026 12:21:50 CDT) Dana Burghdoff Assistant City Manager 08/25/2026 Vendor: Pooia Mittal By: Pooia Mittal (Aug 24, 2026 11:42:03 CDT) Name: PoojaMittal Title: Owner Email: infoksig_nspg.com FOR THE CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: By: )0#�e fo-, Name: Dave Lewis Title: Director Park & Recreation Department Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: I�A ?c"Cz" By: Name: Kyle McClure Name: Title: Assistant Director Title: Park & Recreation Department Approved as to Form and Legality: By: /UM P Name: Hye Won Kim Title: Assistant City Attorney Contract Authorization: M&C: 25-1025 Form 1295: 2025-1370846 First Renewal of CSC No. (64090) Sl2axe#R, 7: goor)� Sharetta Goodwin District Superintendent Park & Recreation Department 4,ag4URn�� City Secretary: c� FORr�iaa pia°` "�9pd o -G000 oho �•�o Pv' 8Sd 000 /lG��,Piz�rt� �Ll.CSbeCL �>inauo4�. By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 11/11/25 M&C FILE NUMBER: M&C 25-1025 LOG NAME: 13P ITB 25-0213 SIGNS BANNERS AND INSTALLATION JH CITY SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Signs PQ, LLC, Risner Naukam Design Group, Inc. dba The Bubble, and Big Hit Productions, Inc. dba Big Hit Creative Group for Signs, Banners, and Installations in an Annual Combined Amount Up to $230,000.00 for the Initial One -Year Term and Authorize Four One -Year Renewal Options for the Same Annual Amount for City Departments RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Signs PQ, LLC, Risner Naukam Design Group, Inc. dba The Bubble, and Big Hit Productions, Inc. dba Big Hit Creative Group for signs, banners, and installation services in an annual combined amount up to $230,000.00 for the initial one-year term and authorize four one-year renewal options for the same annual amount for multiple City departments. DISCUSSION: The purpose of this Mayor & Council Communication is to secure non-exclusive agreements for signs, banners, and installation services for the Parks and Recreation, Aviation, Police, Environmental, Human Resources, Property Management, Fire, Water, and City Attorney Departments. The agreements will be utilized on an as needed basis for the design, production, and installation of signage related to special events, renovations, and airfield updates. Purchasing issued Invitation to Bid (ITB) 25-0213, which outlined detailed materials, quality and installation requirements. The ITB was advertised in the Fort Worth Star -Telegram on August 13, 2025, August 20, 2025, and August 27, 2025. The City received six (6) responses. PhilandAndy Enterprises LLC dba Signs By Tomorrow failed to submit documentation required under the bid specifications. As a result, their bid was determined to be non -responsive. At the time the solicitation was issued, the City's existing agreement for similar items under Cooperative Agreement BuyBoard 671-22 expired with no renewals. Purchasing set up non-exclusive bridge agreements with the awarded vendors in an amount up to $100,000.00 with an expiration of December 31, 2025. These bridge agreements will be amended and restated upon the approval of the M&C with agreements following the terms herein. Staff evaluated the bid responses based on the lowest responsible bidder criteria and recommends awarding to Signs PQ, LLC, Risner Naukam Design Group, Inc. dba The Bubble, and Big Hit Productions, Inc. dba Big Hit Creative Group. No guarantee was made that a specific number of items will be purchased. FUNDING: The combined annual amount allowed under the Agreements will be $230,000.00. However, the actual amount used will be based on the needs of each department and available budgets. Funding is budgeted in the various accounts within the participating departments' operating budgets. AGREEMENT TERMS: Upon City Council approval these agreements shall begin upon execution and expire one year from that date. RENEWAL TERMS: These agreements may be renewed for four (4) additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SMALL BUSINESS PROGRAM: This bid was issued before September 1, 2025, preceding the implementation of the Small Business Program. Therefore, a Small Business Goal was not assigned. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office bk Reginald Zeno 8517 Dana Burghdoff 8018 Originating Business Unit Head: Reginald Zeno 8517 Dave Lewis 5717 Additional Information Contact: Haven Wynne 8525 Jordan Henry 8461 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Signs PQ LLC Subject of the Agreement: Please review and c mplete the attached renewal for CSC 64090 with Signs PQ LLC for the purchase of signs and banne rs. M&C Approved by the Council? * Yes ❑ No a If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No a If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No a If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No a If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/8/2026 Expiration Date: 10/7/2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No a *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes lk No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.