Loading...
HomeMy WebLinkAbout051936-A5 - Construction-Related - Contract - Halff Associates, Inc.CSC No. 51936-A5 AMENDMENT No . 0 5 TO CITY SECRETARY CONTRACT No. 51936 WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc, (ENGINEER) made and entered into City Secretary Contract No. 51936, (the CONTRACT) which was authorized by M&C C-28980 on the 15th day of January, 2019 in the amount of $ 148,000.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $98,695.00 was administratively authorized July loth, 2020, Amendment Number 2 in the amount of $480,685.00 was authorized by M&C #21-0061 on January 12th, 2021, Amendment Number 3 in the amount of $57,500.00 was administratively authorized October llth, 2022, and Amendment Number 4 in the amount of $17,500 was administratively authorized January 27, 2023; and WHEREAS, the CONTRACT involves engineering services for the following project: River Trails Park to River Legacy Park, CPN 101767; and WHEREAS, it has become necessary to execute Amendment No. 05 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $87,500. (See Attached Funding Breakdown Sheet, Page - 4-) OFFICIAL RECORD CITY SECRETARY 2. FT. WORTH, TX Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under City of Fort Worth, Texas River Trails Park to River Legacy Park Trail Prof Services Agreement Amendment Template CPN 101767 Revision Date: June 13, 2025 Page 1 of 4 the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $889,880.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth ENGINEER Halff Associates, Inc. Dana Burghdoff (Aug 26, 20n 17:20:19 ) Dana Burghdoff Todd A. Woodson Assistant City Manager Vice President 08/26/2026 08/16/2026 DATE: DATE: 44pU4pnIl a F°°Rr as 06 ATTEST: Z ° 0090� v�o °ao PV0 o=d KG�i/.P�1.u2e � aa�n nEX ASoQp CC cc Jannette Goodall City Secretary APPROVAL RECOMMENDED: Teroso Thoryoson Teresa Thomason (Aug 24, 2026 17:14:54 CDT) s� — Y SP Teresa Thomason Deputy Director, Park & Recreation Department OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. City of Fort Worth, Texas River Trails Park to River Legacy Park Trail Prof Services Agreement Amendment Template CPN 101767 Revision Date: June 13, 2025 Page 2 of 4 Oliver Penny Landscape Architect APPROVED AS TO FORM AND LEGALITY: jg� Douglas Black (Aug 25, 2026 09:57:12 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 3 of 4 M&C No.#: 26-0612 M&C Date: 08/11/2026 River Trails Park to River Legacy Park Trail CPN 101767 FUNDING BREAKDOWN SHEET City Secretary No. 51936 Amendment No. 05 Fund Dept ID Account Project ID CF1- Activity CF2 - Bond Reference Amount 34018 0800450 5330500 101767 005030 18020105 $87,500.00 Total: $87,500.00 City of Fort Worth, Texas River Trails Park to River Legacy Park Trail Prof Services Agreement Amendment Template CPN 101767 Revision Date: June 13, 2025 Page 4 of 4 FORT WORTE, MAYOR AND COUNCIL COMMUNICATION 7.5.3 TRINITY TRAILS CONTRACT AMENDMENT DATE: 08/11/26 M&C FILE NUMBER: M&C 26-0612 DEPARTMENT: PARK AND RECREATION SUBJECT (CD 5) Authorize Execution of Amendment No. 5, in the Amount of $87,500.00, to an Engineering Services Agreement with Halff Associates, Inc., for the Walker Branch Crossing of the Trinity Trails Connection - River Trails Park to River Legacy Park Project for a Revised Contract Amount of $889,880.00 (2018 Bond Program) RECOMMENDATION It is recommended that the City Council authorize execution of Amendment No. 5, in the amount of $87,500.00, to City Secretary No. 51936, an Engineering Services Agreement with Halff Associates, Inc., for final design and engineering services for the Walker Branch Crossing of the Trinity Trails Connection - River Trails Park to River Legacy Park project (City Project No. 101767) for a revised design contract amount of $889,880.00. DISCUSSION The Purpose of this Mayor and Council Communication (M&C) is to authorize execution of Amendment No. 5 to the Engineering Services Agreement with Halff Associates, Inc., in the amount of $87,500.00, for additional engineering services for the design of the Walker Branch crossing of the Trinity Trails Connection - River Trails Park to River Legacy Park project (City Project No. 101767) for a revised design contract amount of $889,880.00. On December 11, 2018, the City Council authorized a contract with Halff Associates, Inc., for the preparation of a trail alignment study and schematic design plans for the Trinity Trails Connection - River Trails Park to River Legacy Park Trail project in the amount of $148,000.00 (M&C C-28980). Amendment No. 1, in the amount of $98,695.00 (administratively executed July 10, 2020), for the purpose of preparing metes and bounds exhibits and legal descriptions for permanent and temporary trail easements. Amendment No. 2, in the amount of $480,685.00 (M&C 21-0061, January 12, 2021), provided design and engineering services for Sections 4 and 5 of the Trinity Trails Connection- River Trails Park to River Legacy Park Trail project. 1 of 22 FORT WORTE, Amendment No. 3, in the amount of $57,500.00 (administratively executed October 11, 2022), provided additional design and engineering services related to a trail re -alignment, mid - block crossing, Corridor Development Certificate (CDC) application fee, environmental services, and additional survey work. Amendment No. 4, in the amount of $17,500.00 (administratively executed January 27, 2023), provided additional design services related to the design of three Americans with Disabilities Act (ADA)- compliant sidewalk connections for the Section 4 trail segment. This Amendment No. 5 is to provide final design and engineering -related services for the design of the Walker Branch crossing of the Trinity Trails Connection - River Trails Park to River Legacy Park project (City Project No. 101767). The design scope will include a large culvert crossing of the Walker Branch Creek and approximately 750 linear feet of trail that connects to the recently completed Section 5 trail segment. The design and engineering scope also includes additional surveying, permitting, bid phase support, and construction administration support. Funding is budgeted in the 2018 Bond Program Fund for the Parks & Recreation Department for the purpose of funding the Trinity Trails Connection project, as appropriated. This contract requires a Form 1295. The Trinity Trails Connection - River Trails Park to River Legacy Park Trail project is located in Council District 5. FISCAL INFORMATIONICERTIFICATION The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2018 Bond Program Fund for the Trinity Trails Connection project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Park & Recreation Department has the responsibility to validate the availability of funds. SUBMITTED FOR CITY MANAGER'S OFFICE BY: Dana Burghdoff, # 8018 ORIGINATING BUSINESS UNIT HEAD: Teresa Thomason, #5708 ADDITIONAL INFORMATION CONTACT: Scott Penn, #5750 ATTACHMENTS 1. Trinity Trails Project Map [7.5.3.1 - 1 page] 2. CONFIDENTIAL - Form 1295 Certificate 101545216 [7.5.3.2 - 2 pages] 2 of 22 FORT WORTE, 3. CONFIDENTIAL - S A 03 Scope of Work - Trinity Trails East [7.5.3.3 - 13 pages] 4. CONFIDENTIAL - FID Table 101767 Halff Engineering Amd No 5 [7.5.3.4 - 1 page] 5. [7.5.3.5 -1 page] 6. CONFIDENTIAL - Trinity Trails contact amendment funds avail [7.5.3.6 - 1 page] 3 of 22 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 2 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2026-1468204 Date Filed: 05/27/2026 Date Acknowledged: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Halff Associates, Inc. Richardson, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 51936 Engineering services for trail design and construction 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Atkinson , Erin Fort Worth , TX United States X Baker Daily , Jessica Richardson, TX United States X Cranston, Shaun Austin, TX United States X Engelhardt, Cindy Austin, TX United States X Hollis, Leigh Richardson, TX United States X Ickert, Andrew Fort Worth, TX United States X Jackson, Todd Austin, TX United States X Logan, Josh San Antonio, TX United States X Murray, Menton McAllen, TX United States X Pylant, Ben Fort Worth , TX United States X Sagel, Joseph Richardson, TX United States X Smith, Ryan Frisco, TX United States X Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.db93d4f8 5 of 22 CERTIFICATE OF INTERESTED PARTIES FORM 1295 2 of 2 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2026-1468204 Halff Associates, Inc. Richardson, TX United States Date Filed: 05/27/2026 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 51936 Engineering services for trail design and construction 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Ryan Delmotte and my date of birth is My address is 8144 Walnut Hill Lane Suite 550 Dallas TX 75231 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Dallas County, State of Texas on the 28thday of May 2026 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.db93d4f8 6 of 22 ee .haLff May 15, 2026 Oliver Penny Park & Recreation Department City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Re: Trinity Trails East (Phase 2) Supplemental Agreement #3 Dear Oliver: Halff Associates is pleased to submit this proposal to provide additional professional services related to the design of trail facilities for the Trinity Trails East (Phase 2) project at the Walker Branch crossing. The pre -final design for this segment of the trail, Section 4, was completed in 2023 by Halff under City Contract #51936. The project was then put on hold by the City of Fort Worth (CoFW). The design included a culvert crossing at Walker Branch to accommodate the proposed trail and a future park road, as directed by CoFW. Halff was requested by CoFW to provide a proposal for restarting the project, finalizing the design, and providing bidding/construction phase services. The finalized design will be included in a new set of construction drawings with a shortened trail alignment spanning from approximate STA 102+00 to STA 109+50, as shown on the 2023 pre -final drawings and illustrated on an Exhibit in Appendix A. Assumptions: 1) The 2023 trail design will be utilized, refined, and issued for bid and construction. 2) The final trail segment included in the design package will be approximately 750 linear feet long. 3) The 90% design package will be prepared and submitted after the kickoff meeting. 4) The proposed culvert crossing will be below the 100-year base flood elevation. 5) A permanent trail easement through the Ken Newell property has been acquired by the CoFW. Temporary construction easements will not be required. 6) The CoFW is responsible for acquiring Right of Entry (ROE) necessary for this project. 7) Construction access shall be coordinated with property owners by CoFW. 8) The project as currently designed received U.S. Army Corps of Engineers (USACE) verification under the Clean Water Act Section 404 Nationwide Permit 14 — Linear Transportation Projects. Under the current verification all work within Waters of the United States (WOUS) must be completed by March 14, 2027. It is assumed that the work will not be complete by this date and the project will have to be reverified under NWP 14 for losses to waters of the United States. This requires the resubmittal of a preconstruction notification to the USACE and a potential 60 calendar day review period. 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 7 of 22 .ee haLff SCOPE OF SERVICES BASIC SERVICES — Lump Sum Task 1: Proiect Management Halff will communicate with internal staff, subconsultants, and the CoFW to coordinate the design, permitting, and other services included in the Scope of Services for this project. This task includes: 1) Leading and managing the design team and subconsultants throughout the project. 2) Communicating regularly by phone, virtual meetings and email with CoFW staff. 3) Billing and invoicing monthly, and associated coordination with the accounting departments for both the CoFW and Halff. 4) Visiting the project site (one visit) to obtain information on existing conditions and to confirm information obtained from other sources. Photos will be taken to document existing conditions and for reference during design. 5) Attending one virtual kickoff meeting (2-hour maximum duration) with the CoFW to discuss project geometry, coordination requirements, and additional project -related items. Notes will be taken by Halff to record items discussed and decisions made during this meeting and provided to all attendees. 6) Performing and documenting internal Quality Control and Quality Assurance (QAQC) reviews of deliverables at each submittal milestone. Task 2: Construction Documents 1) Prepare final (unsealed) and final (signed and sealed) construction documents for approval by the CoFW. Halff shall prepare the final (unsealed) design package and submit for CoFW review on the date established in the approved schedule. 2) One (1) digital copy of construction plans in PDF format and up to five (5) printed hard copies in 11"x17" format, if requested by CoFW, shall be provided. The following sheets shall be provided: a) Cover Sheet b) General Notes c) Project Layout Plan d) Survey Control e) Quantity Summary f) Typical Sections g) Trail Plan and Profile h) Culvert Plan and Profile i) Storm Drain Profile j) Pavement Details k) Earthwork Details and Erosion Control Notes 1) Structural Details m) TxDOT Details 3) Engineer's Opinions of Probable Construction Cost (OPCC) for all planned improvements at the pre - final and final submittal milestones. 4) Bid Book - perform the following tasks at the pre -final and final submittal milestones: a) Preparation of technical specifications for each construction bid item. b) Assist the CoFW with preparation and compilation of the bid book. 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 8 of 22 ee .haLff 5) Conduct one (1) construction document review meeting after the pre -final submittal milestone with the CoFW to discuss review comments and to review the project budget. 6) Coordinate Texas Accessibility Standard (TAS) review - At the completion of the 100% construction documents, Halff shall register the project with the Texas Department of Licensing and Regulation (TDLR) and retain a third -party Registered Accessibility Specialist (RAS) to review the plans to confirm compliance with accessibility requirements. The RAS shall provide Halff and the CoFW with a Report identifying TAS design deficiencies, if any. Halff shall be responsible for adjusting the plans to address the review comments. Assistance in post -construction inspection is included in the Construction phase Services. SPECIAL SERVICES — Lump Sum Task 3: Floodplain Development Permit Based on the City of Fort Worth email dated April 21, 2026, if the project design has not changed since the November 2023 Flood Study Report (FSR) submittal, no new hydraulic modeling or updated flood study report will be required. Under these conditions, only a new Floodplain Development Permit will be prepared and submitted in support of the previously approved FSR. The scope of work outlined below is based on the assumption that the design will not change from the November 2023 submittal, and that no new hydraulic modeling or revisions to FSR will be performed or submitted as part of this effort. Any modifications to the design or additional analysis required by the City will constitute a change in scope and may require an additional fee. Halff's services include: 1) Preparation of a Floodplain Development Permit application based on the City -approved November 2023 Flood Study Report. 2) Assembly and submittal of a complete digital FDP package to the City of Fort Worth Floodplain Administrator to facilitate the City's review process. 3) Review of City of Fort Worth comments on the Floodplain Development Permit application. 4) Coordination with the City of Fort Worth to address comments. 5) Hydrology and Hydraulics Task Exclusions The following H&H services are not expected to be required, therefore excluded from this scope, but can be performed as an additional service for an additional fee, should they become necessary: 1. Detention designs. 2. Hydrologic or Hydraulic analysis/modeling. 3. Any local drainage analysis along Walker Branch. 4. 2D dynamic modeling. 5. Erosion control plan and assessment. 6. FEMA CLOMR / LOMR. 7. CDC packages or submittals. 8. No Rise / No Impact certification. 9. Floodplain Development Permit fees, flood study report review fees, filing fees, pro -rated fees, impact fees and taxes. 10. Federal, state, or local review and processing fees are excluded. 11. Detention, downstream assessments, and local drainage analysis. 12. Drainage Study. 13. Flood Study Report updates or revisions. 14. Public and/or neighborhood meetings and presentations related to the hydraulic analysis. 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 9 of 22 .ee haLff SPECIAL SERVICES — TIME AND MATERIALS (HOURLY NOT TO EXCEED) Task 4: Environmental Permittin The U.S. Army Corps of Engineers (USACE) regulates, under the authority of Section 404 of the Clean Water Act (Section 404), the placement of fill material into waters of the United States and special aquatic sites that include wetlands. The USACE utilizes nationwide permits, regional general permits, or standard individual permits to authorize regulated activities under Section 404. This Task excludes consultation with the USACE for the pursuit of a No Permit Required letter or Approved Jurisdictional Determination (AJD); however, Halff can assist with these services, if warranted by the CoFW, for an additional fee. 1) Aquatic Resources Delineation: Halff will perform an Aquatic Resources Delineation in general accordance with the U.S. Army Corps of Engineers (USACE) 1987 Wetlands Delineation Manual and appropriate USACE Regional Supplement (Great Plains Region) as detailed below. a) Desktop Background Review: Halff will perform a desktop review by locating readily available resource documents which may include aerial photographs, historic topographic maps, soil surveys, U.S. Fish and Wildlife Service (USFWS) National Wetlands Inventory (NWI) maps, National Hydrography Dataset (NHD), Federal Emergency Management Agency (FEMA) Flood Insurance Rate Maps (FIRM), historic aerial photographs, and other related data for a desktop review of site conditions. The desktop review will assist and guide the level of effort required for subsequent field investigations. b) Field Delineation: Halff will perform a site visit to evaluate the existence and locations of aquatic resources on the site generally following the USACE 1987 Wetlands Delineation Manual and the applicable USACE Regional Supplement. Completion of USACE wetland determination data forms will be completed if applicable. The ordinary high-water mark (OHWM) for streams will be identified in the field. Following the site visit, Halff will prepare exhibits showing the boundaries (polygons) and acreage and/or linear footage (if applicable) of aquatic resources identified onsite during the site visit as collected utilizing a GPS with sub -meter accuracy. c) Aquatic Features Delineation Report: Halff will prepare a report documenting the results of the aquatic resources delineation performed onsite. The report will address the applicable regulatory framework, describe the assessment methodology, limitations and findings, provide site -specific conclusions and jurisdictional analysis of identified features. The report will include applicable maps/exhibits, site photographs, and data sheets/forms. 2) Threatened and Endangered Species Assessment: Because a Section 404 permit is a federal action, documentation must be provided to make an effect determination under the Endangered Species Act to remain in compliance with the conditions of the Section 404 permit program. The Threatened and Endangered Species Assessment will include the following: a) Obtaining an official species list for the project area and other related construction areas utilizing the United States Fish and Wildlife Service (USFWS) Information for Planning and Consultation (IPAC) service; b) Conducting background research including review of aerial photography, topographic maps, vegetation cover data, and soil survey maps to identify potential suitable habitat for species listed in the IPaC report; c) An opinion regarding the potential of the proposed projects to affect federally listed threatened and endangered species. 3) Cultural Resources Assessment: This project requires authorization by the United States Army Corps of Engineers (USACE) pursuant to Section 404 of the Clean Water Act, which is considered a federal 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 10 of 22 ON haLff action requiring compliance with Section 106 of the National Historic Preservation Act (Section 106). Section 106 requires that the project consider potential effects to archeological and above ground historic resources eligible for listing on the National Register of Historic Places (NRHP) through consultation with the Texas Historical Commission (THC) and any other applicable federal regulatory agencies. In compliance with Section 106, Halff will review the Texas Archeological Sites Atlas to determine whether any archeological sites and above ground historic resources (cultural resources) eligible for listing on the NRHP, or cemeteries are documented within or adjacent to the project's Area of Potential Effects (APE). Prior cultural resources documentation was submitted under the previous permitted activity; this task is solely for coordination with the USACE Regulatory Staff Archaeologist to determine if the prior cultural resources assessment and THC concurrence will suffice for any updated activities within the project area. Additional cultural resources survey activities (if required) or if additional coordination is necessary this will be provided under a separate scope of work. 4) Nationwide Permit PCN: It is anticipated that the project may be permitted under NWP 14. This scope and fee include preparing and submitting a PCN for written verification that the project may proceed under NWP 14. This task further includes the necessary coordination with USACE Regulatory Division for the processing of the permit along with any additional information requested. The contents of the NWP 14 PCN will include, but is not limited to: a) Name, address and telephone numbers of the prospective permittee; b) Location of the proposed project; c) A description of the proposed project; the project's purpose; direct and indirect adverse environmental effects the project would cause, including the anticipated amount of loss of water of the United States expected to result from the NWP activity, in acres, linear feet, or other appropriate unit of measure; d) Aquatic Resources Delineation; e) Compensatory mitigation plan documenting the purchase of mitigation credits; f) Threatened and endangered species assessment; and g) Cultural resources assessment 5) Tree Survey by ISA Certified Arborist: Halff shall conduct a field inspection that will identify the location, size, and species of trees in accordance with the City's Development Code Chapter 6 Article 3 Section 6.302. The survey will be completed by an International Society of Arboriculture (ISA) certified arborist and the data will include all trees greater than six (6) inches in diameter at breast height. All trees will be located using an EOS Positioning Systems Arrow 100 GPS Receiver capable of submeter accuracy. Survey data were then converted and analyzed using ESRI ArcGIS Geographic Information System (GIS) software. Deliverables will include the following: a) Excel spreadsheet including all in the appropriate State Plane Texas zone (NAD83), as well as size, species, condition, and heritage classification for each tree; b) ArcGIS shapefile containing all surveyed trees; c) KMZ file containing all surveyed trees for easy access via Google Earth; and d) CADD file of the requested format for all surveyed trees. 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 11 of 22 ee .haLff Task 5: Bid Phase Assistance 6) Provide support during the bid phase of the project as required by the CoFW. It is assumed that this project will only have one (1) advertisement and bid opening. This task may include: a) Attend one (1) pre -bid meeting to assist the CoFW with describing the project design and construction requirements to prospective bidders. b) Assist the CoFW during the bidding process by addressing technical questions and bidder inquiries and in preparing bid addenda. c) Attend the bid opening, review bid packages, review Bidder's references, prepare bid tabulation, and award recommendations. 7) Bid phase services will be provided on a Time and Materials basis until the authorized budget for these services is exhausted. An additional fee will be required to continue providing these services once the budget is exhausted. Task 6: Construction Phase Services 1) Provide support during the construction phase of the project to assist the CoFW with coordination, RFls, shop drawings, and reviews. Tasks may include the following as required by the CoFW: a) Attend one (1) pre -construction meeting with the CoFW and the Contractor to outline expectations, establish lines of communication, and describe procedures; take notes to document items discussed during this meeting and distribute to the CoFW. b) Review and provide responses to Contractor RFIs, submittals, shop drawings and change order applications. Responses shall be written and may include exhibits, details, and drawing clarifications. c) Visit the project site at appropriate intervals to observe the progress and quality of the work completed by the Contractor. Such visits and observations are not intended to be an exhaustive check or a detailed inspection of the Contractor's work. Observations are to allow Halff, or its assigns, as experienced professionals, to become generally familiar with the work in progress and to determine, in general, if the work is proceeding in accordance with the Contract Documents. Site visit reports will be prepared by Halff to document existing conditions, installed items, construction progress and items discussed during these site visits. Digital PDF copies of these site visit reports will be distributed to the CoFW no more than five (5) days after the site visit. Two (2) site visits during construction are included in this scope. d) Conduct one (1) final walkthrough with the CoFW and Contractor to review the project once substantially completed to verify the accuracy of the work against the plans. Discrepancies will be identified in a punch list and provided to the Contractor to make corrections in the field. Additional punch lists and walkthroughs can be provided for additional fee if necessary for ongoing coordination and/or the completion of the project. e) Assist the CoFW with Substantial Completion Accessibility Inspection — The CoFW is responsible for coordinating, scheduling, and accompanying the RAS on the accessibility inspection once construction has reached Substantial Completion. The RAS shall provide Halff and the CoFW with a Final Inspection Report identifying applicable TDLR and accessibility violations for the project construction. Accessibility violations will be noted in the preliminary punch list prepared by Halff and delivered to the Contractor to correct before final approval is granted. i) Inspection Fees — Payment for the accessibility review and inspection fees, payable to the RAS, will be paid by Halff and delivered with the construction documents to the RAS. The 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 12 of 22 ee .haLff cost for the accessibility review, inspection fees as well as the printing and delivery of plans and specifications to the RAS is a reimbursable expense as defined herein. f) Prepare Record Drawings that incorporate all changes and known variations to the design plans. Record Drawings will be based on red -lines provided by the Contractor noting any changes during construction. Halff does not guarantee the Work performed by the Contractor and the accuracy of these documents. Record drawings will not be signed and sealed by Halff's professional engineer. Based on final acceptance from the CoFW, Record Drawings will include any variation from the plans in PDF and if requested, AutoCAD (dwg) format. 2) Construction Phase Services will be provided on a Time and Materials basis until the authorized budget for these services is exhausted. An additional fee will be required to continue providing these services once the budget is exhausted. Exclusions: The items specifically excluded from this scope of services are listed in Appendix B. Compensation: The basis of compensation for the Basic Services below shall be Lump Sum. The basis of compensation for the Special Services shall be as stated below. This fee includes all primary services described in the scope of services outline to be provided by Halff. A schedule of proposed fees by task is included herein. Basic Services Fee - Lump Sum 1. Project Management and Coordination $10,120 2. Construction Documents $35,280 Subtotal = $45,400 Special Services Fee - Lump Sum 3. Floodplain Development Permit $6,400 Subtotal = $6,400 Special Services Fee - Time & Materials (Hourly NTE) 4. Environmental Permitting $19,400 4. Bid Phase Assistance $6,300 5. Construction Phase Assistance $10,000 Subtotal = $35,700 Total = $87,500 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 13 of 22 e haLff If this agreement is approved by the City, please initiate preparation of a contract amendment at your convenience. Please let me know if you have any questions. Sincerely, Brandon Tanksley, PE, CFM Lead, Public Works 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 14 of 22 ee .haLff Appendix A 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 15 of 22 ON haLff Appendix B Fxrlusinns- The CoFW and Halff agree that the following services are not expected and therefore excluded from the Scope of Services described above. However, Halff can provide these services, if needed, upon the CoFW's written request. Any additional fees required to compensate for any material change to the Scope of Services shall be agreed upon in writing by both parties before the services are performed. Services excluded from this scope of services include the following: 1) Negotiation of easements or property acquisition including appraisals and title research. 2) Subsurface Utility Engineering including but not limited to Level D, Level C, Level B or Level A and all actions or appurtenances related to SUE services. 3) Materials testing and other specialty testing services. 4) Services related to warranty claims, enforcement, and inspection after final completion. 5) Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CoFW. 6) Performance of miscellaneous and supplemental services related to the project as requested by the CoFW. 7) Permit fees, filing fees, pro -rated fees, impact fees and taxes, and any federal, and/or state regulatory agency review fees not specifically detailed above. 8) Design of franchise utilities. 9) Tree mitigation plan. 10) Design of existing utility relocations or modifications. 11) Traffic engineering report or studies. 12) Preparation of traffic control plans. 13) Preparation of pavement marking and/or signage plans. 14) Illumination design. 15) Photometric analysis. 16) Construction staking. 17) Any agency or entity permitting coordination not specifically detailed above. 18) Custom pedestrian railing details. 19) Surveying sags for powerlines. 20) Temporary easements. 21) Design of landscape / decorative type retaining walls. 22) Legal opinions. 23) Preparation of a standard individual permit. 24) Preparation or submittal of any documentation in support of an AJD or No Permit Required Letter. 25) Species specific threatened/endangered species presence absence surveys. 26) Section 7 formal consultation with USFWS. 27) Right of entry coordination. It is assumed that the CoFW will provide right of entry to the site at notice to proceed. 28) Intensive field archaeological survey and/or backhoe trenching. 29) Historical resources survey and architectural assessment. 30) Formal NRHP/SAL eligibility evaluations of archeological historic properties documented in the project area. 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 18 of 22 ee .haLff 31) The documentation or removal of human burials encountered during the archeological survey. 32) Geotechnical investigation or analysis 8144 Walnut Hill Lane, Suite 550, Dallas, TX 75231 1 halff.com 19 of 22 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Halff Associates, Inc Subject of the Agreement: Amendment #5 to Standard Engineering Agreement M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No ❑ 51936 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes © No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: n/a If different from the approval date. Expiration Date: n/a If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 101767 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.