HomeMy WebLinkAbout065735 - General - Contract - 4imprint, Inc.OFFICIAL RECORD FORT WORTH CSC N o • 65735
CITY SECRETARY
FT. WORTH, TX CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between 4imprint, Inc.
("Vendor") and the City of Fort Worth ("City"), a Texas home -rule municipality, individually referred
to as "Party" and collectively as the "Parties."
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A — Cooperative Agency Contract Choice Partners 25/025SG-01
3. Exhibit B — Price List; and
4. Exhibit C — Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited
by applicable law, conflict with any applicable rule, regulation, or ordinance of City, the terms in this
Cooperative Purchase Agreement shall control.
City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with
the provisions of this Agreement. Total annual payment made under this Agreement by City shall not
exceed One Hundred Thousand Dollars ($100,000.00). Vendor shall not provide any additional items
or services or bill for expenses incurred for City not specified by this Agreement unless the City requests
and approves in writing the additional costs for such services. City shall not be liable for any additional
expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing.
The Parties will engage in multiple transactions to purchase goods and/or services under this
Agreement. For each purchase made pursuant to this Agreement, Vendor must supply a quote for the
subject goods and/or services and the quote must conform with the then -current pricing under the
underlying cooperative agreement. If the City accepts the quote and places an order for the goods
and/or services, that quote shall be considered an addendum to this agreement but is not required to be
filed in the City records. The Parties will maintain all quotes for the 3- year Audit period included
herein.
The term of this Agreement is effective beginning on the date signed by the Chief Procurement
Officer ("Effective Date") and shall expire no later than one year from the date signed ("Expiration
Date"), unless terminated earlier in accordance with this Agreement ("Initial Term").
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives or (2) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
With copy to Fort Worth City Attorney's Office
at the same address
To VENDOR:
4imprint, Inc.
Attn:
Jennifer Groskreutz
101 Commerce St
Oshkosh, WI 54901
Email: jeng@4imprint.com
City is a government entity under the laws of the State of Texas and all documents held or
maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the
Agreement requires that City maintain records in violation of the Act, City hereby objects to such
provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect.
In the event there is a request for information marked Confidential or Proprietary, City shall promptly
notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by City, but by the Office of
the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and
construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of
law provisions. Venue for any suit brought under the Agreement shall be in a court of competent
jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any
state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are
hereby deleted from the Agreement and shall have no force or effect.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement
requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted
and shall have no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to
indemnify or hold Vendor or any third parry harmless from damages of any kind or character, City
objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force
or effect.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or services unless
the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has
the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company with
10 or more full-time employees unless the contract contains a written verification from the Vendor that
it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of
this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services that has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a
company with 10 or more full-time employees unless the contract contains a written verification from
the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract
against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government
Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
(signature page follows)
(remainder of this page intentionally left blank)
The undersigned represents and warran hat he or she has the power and authority to execu e
this Agreement and bind the respective parry.
CITY OF FORT W TH:
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By: Brandy Hazel (Aug 27, 2026 13:10:12 CDT)
Name: Brandy Hazel
Title: Chief Procurement Officer
Date: 08/27/2026
APPROVAL RECOMMENDED:
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By: Midori Clark (Aug 27, 2026 16:35:19 CDT)
Name: Midori Clark
Title: Library Director
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Name: Jannette Goodall
Title: City Secretary
VENDOR:
4imprint, Inc.
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By: Jennifer Groskreutz (Aug 21, 2026 10:35:59 CDT)
Name: Jennifer Groskreutz
Title: CSR Manager
Date: 08/21 /2026
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: April Jacquez (Aug 21, 2026 10:37:20 CDT)
Name: April Jacquez
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: —44'm#�-o
Name: Amarna Muhammad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
Date Approved: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT A
EXECUTION OF OFFER
The undersigned Proposer has carefully examined all instructions, requirements, specifications, terms and conditions
of this RFP and the Agreement and certifies:
1. It is a responsible company regularly engaged in providing goods and/or services necessary to meet
the requirements, specifications, terms and conditions of the RFP and the Agreement. See 2 CFR §
200.318(h).
2. It has the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the
requirements, specifications, terms and conditions of the RFP and the Agreement. Further, if awarded,
the Proposer agrees to perform the requirements, specifications, terms and conditions of the RFP and
the Agreement.
3. All statements, information, and representations prepared and submitted in response to this RFP are
current, complete, true, and accurate. Proposer acknowledges that HCDE will rely on such statements,
information, and representations in selecting the successful responsible Proposer(s).
4. It is not currently barred or suspended from doing business with the Federal government, any of the
members represented, or any of their respective agencies.
5. It shall be bound by all statements, representations, warranties, and guarantees made in its proposal.
6. Submission of a proposal indicates the Proposer's acceptance of the evaluation technique and the
Proposer's recognition that some subjective judgments may be made by HCDE and its membership as
part of the evaluation.
7. That all of the requirements of this RFP and the Agreement have been read and understood. In addition,
compliance with all requirements, terms and conditions will be assumed by HCDE if not otherwise
noted in the proposal.
8. The individual signing below has authority to enter into this on behalf of Proposer.
9. Proposer acknowledges that the Agreement may be canceled if any conflict of interest or appearance
ofa conflict of interest is discovered by HCDE.
10. This Agreement is subject to purchase orders duly authorized and executed by HCDE and/or CP
Nbmbers.
CORPORATENAME:
4imprint, Inc.
•
AUTHORIZED SIGNATURE•
John P Lord Digitallysigned JohnLord
Date: 2025.04.18 08:54:03 -05'00'
PRINT NAME:
John P Lord
TITLE:
Chief Production & Strategic Accounts Officer
DATE:
4/10/2025
ADDRESS:
101 Commerce St
CITY, STATE, ZIP CODE:
Oshkosh, WI 54901
PHONE:
866-624-3699
1 FAX:
920-236-7282
EMAIL ADDRESS:
jlord@4imprint.com
WEBSITE URL
https://www.4imprint.com
This Section to be Completed by HCDE/CP
Contract Number: 25/025SG-01 Term of contract: 06/18/2025 to
06/17/2026
Vendor shall honor all CP Administrative Fees for any sales resulting from this Contract whether Vendor is awarded a
renewal or not.
Approved by Harris County Department of Education as a best value, responsible vendor:
Harris County Department of Education
06/18/2025
Board Approval Date
Jesus J. Amezcua, PhD, CPA, RTSBA, CPFIM
Assistant Superintendent of Business
June 30, 2025 13:53 CT
IP: 170.39.204.30
updated 09.2024 Page 3 of 38
CONTRACT BETWEEN
HARRIS COUNTY DEPARTMENT OF EDUCATION AND
41MPRINT ("VENDOR")
FOR
RFP #25/025SG PROMOTIONAL AND COMMEMORATIVE ITEMS
This Contract is entered into between Harris County Department of Education, including its cooperative purchasing
division Choice Partners (collectively "HCDE" or "HCDE/CP") and Vendor, having submitted a proposal in response
to this RFP issued by HCDE and whose proposal has been accepted and awarded by HCDE. In consideration of the
mutual covenants and conditions contained in this Contract and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, HCDE and Vendor, intending to be legally bound, and subject to the
terms, conditions, and provisions of this Contract, agree as follows:
5.1 Definitions
The terms used in this Contract shall have the meanings assigned to them in Section 1.0 Notice of Intent
of the RFP.
5.2 Use of Contract by CP members
Vendor agrees and understands that this RFP and Contract may be used to accomplish work for HCDE, a
local governmental entity and/or a purchasing CP member as provided by Section 1.0 —Notice of Intent.
5.3 Contract Terms; Amendment
The terms and conditions of this Contract shall govern all procurements conducted hereunder. No pre -
published terms on Vendor's Purchase Order, acknowledgments, invoices, or other forms shall have any
force or effect unless expressly agreed to by the CP member and Vendor. No amendment of this Contract
shall be permitted unless and until first approved in writing by HCDE/CP and, if necessary, the CP
member(s), and no such amendment shall have any effect unless and until a written amendment to this
Contract is executed by the HCDE Superintendent or his designee after any necessary approvals have been
obtained from the HCDE Board of Trustees. In the event that a Vendor has an existing HCDE/CP contract
in the same contract title, upon award the new contract will immediately supersede the older contract.
5.4 Term of Contract; Renewal of Contract
The initial term of this Contract is for a period of one (1) year, with HCDE having the option to renew the
Contract for four (4) additional one-year terms, at HCDE's sole discretion, unless otherwise specified in
Section 6.0 Scope of Proposal. Consequently, the total term of the Contract may be for a period of five (5)
years. The phrase "Term" in this Contract shall mean the then -current Term of the Contract, whether an
initial term or a renewal term.
5.4.1 Automatic Renewal of Supplemental Contract(s) Prohibited
Any Supplemental Contract between Vendor and a purchasing CP Member shall not incorporate
an automatic renewal clause that exceeds month -to -month terms. Vendor's renewal terms in a
Supplemental Contract shall only be valid and enforceable if such renewal term requires the Vendor
to receive written confirmation from the purchasing CP member via purchase order, executed
agreement addendum or other written instruction. This Section 5.4.1 is not negotiable at either the
purchasing CP member's or Vendor's discretion or authority. Any Supplemental Contract between
Vendor and a CP member that conflicts with this automatic renewal prohibition shall be void and
unenforceable. This term ensures that a CP member does not inadvertently or unknowingly renew
a Supplemental Contract with Vendor.
5.5 Termination of Contract; Survival
This Contract shall remain in effect until (1) the Contract expires by its terms or (2) the Contract is
terminated by mutual consent of HCDE and Vendor. All Supplemental Contracts, purchase orders, and/or
orders for goods or services issued by HCDE and/or CP members and accepted by Vendor shall survive the
expiration or termination of this Contract. During the term of any Supplemental Contract entered into
between Vendor and a CP member, all terms of this Contract shall continue to apply to the Supplemental
Contract.
In the event of a breach or default of the Contract and/or the RFP by Vendor, HCDE/CP reserves the right
to enforce the performance of the Contract in any manner prescribed by law or deemed to be in the best
interest of HCDE/CP and/or CP members. HCDE/CP further reserves the right to terminate the Contract
immediately in the event Vendor fails to: (1) meet schedules, deadlines, and/or delivery dates within the
time specified in the RFP, this Contract, and/or a Purchase Order; (2) make any payments owed; or (3)
otherwise perform in accordance with this Contract and/or the RFP. HCDE/CP also reserves the right to
terminate the Contract immediately, with written notice to Vendor, if HCDE/CP believes, in its sole
discretion that it is in the best interest of HCDE/CP and/or CP members to do so.
In the event that a material change to the terms of the Contract occurs, then the Contract shall be allowed to
expire and shall not be renewed upon the conclusion of the Contract's term. The phrase "material change"
in this paragraph shall mean a modification that substantially exceeds the terms of the original contract
between HCDE/CP and Vendor. Upon the expiration of the Contract's term, HCDE/CP may issue a new
RFP for the goods or services procured under the previous contract.
If federal funds are used by HCDE under this Contract, HCDE shall provide written notice of termination
to Vendor if HCDE terminates this Contract for any reason stated herein.
Vendor agrees that HCDE/CP shall not be liable for damages in the event that HCDE/CP declares Vendor
to be in default or breach of this Contract and/or the RFP. Vendor further agrees that upon termination of
the Contract for any reason, Vendor shall, in good faith and with reasonable cooperation, aid in the transition
to any new arrangement and/or Vendor.
5.6 Prevailing Wage Rates — Construction/Public Works projects only
Vendor and all subcontractors of Vendor shall comply with all laws regarding prevailing wage rates,
including, but not limited to, TEX. GOV'T. CODE Chapter 2258, applicable to the construction of a public
work, and any related federal requirements, including the DAVIS-BACON ACT. In the event TEX.
GOV'T. CODE Chapter 2258 applies to a product or service provided by Vendor to HCDE or a CP member,
Vendor and any subcontractor(s) shall comply with the prevailing wage rates set by HCDE or the CP
member.
5.7 Change Orders
Pursuant to TEX. EDUC. CODE § 44.0411(a), for HCDE and CP members that are Texas school districts),
if a change in plans or specifications is necessary after the performance of a Purchase Order has begun or if
it is necessary to decrease or increase the quantity of work to be performed or of materials, equipment, or
supplies to be furnished, HCDE or the CP member may approve change orders making the changes. The
total Purchase Order price may not be increased because of the changes unless additional money for
increased costs is approved for that purpose from available money or is provided for by the authorization of
the issuance of time warrants. HCDE or the CP member may grant general authority to an administrative
official to approve the change orders. A Purchase Order with an original contract price of $1 million or
more may not be increased under TEX. EDUC. CODE § 44.0411(a) by more than 25 percent. If a change
order for a Purchase Order with an original contract price of less than $1 million increases the contract
amount to $1 million or more, the total of the subsequent change orders may not increase the revised contract
amount by more than 25 percent of the original contract price.
5.8 Compliance with Laws
Vendor shall comply with all applicable federal, state, and local laws, statutes, ordinances, standards, orders,
rules, and regulations, including, as applicable, workers' compensation laws; minimum and maximum
salary and wage statutes and regulations; prompt payment and licensing laws and regulations; anti-
discrimination statutes and regulations (Title VI of the Education Amendments of 1972; Section 504 of the
Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title 7 C.F.R. Parts 15, 15a, and 15b; the
Americans with Disabilities Act; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement —
Nutrition Programs and Activities); the Davis -Bacon Act (40 U.S.C. § 276a / 29 CFR Part 5); the Copeland
"Anti -Kickback" Act (18 U.S.C. § 874 / 29 CFR Part 5); the Equal Opportunity Employment requirements
(Executive Orders 11246 and 11375 / 41 CFR Chapter 60); the McNamara -O'Hara Service Contract Act
2
(41 U.S.C. 351); Section 306 of the Clean Air Act (42 U.S.C. § 1857h); Section 508 of the Clean Water Act
(33 U.S.C. § 1368); Executive Order 11738, Environmental Protection Agency regulations (40 CFR Part
15); the Contract Work Hours and Safety Act (40 U.S.C. § 3701-3708; 29 C.F.R. Part 5; the Solid Waste
Disposal Act (Section 6002 as amended by the Resource Conservation and Recovery Act for procuring solid
waste management services in a manner that maximizes energy and resource recovery when contract amount
is in excess of $10,000); the Education Department General Administrative Regulations
("EDGAR")/Uniform Guidance (2 C.F.R. Part 200); mandatory standards and policies contained in the state
energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-
163, 89 Stat. 871); and all applicable requirements and regulations, including those related to reporting,
patent rights, copyrights, data rights, and those mandated by federal agencies making awards of federal
funds to HCDE/CP and/or CP members, including, without limitation, the U.S. Department of Agriculture
and/or Texas Department of Agriculture. Vendor understands that Vendor is ineligible to receive a contract
award with HCDE/CP if Vendor or its principal(s) is listed on the government wide exclusions in the System
for Award Management (Debarment and Suspension Orders Executive Orders 12549 and 12689) or is 30
days or more delinquent in paying child support (Tex. Fam. Code § 231.006). For the entire duration of this
Contract, Vendor and all subcontractors shall maintain all required licenses, certifications, permits, and any
other documentation necessary to perform this Contract. All permits will be acquired by Vendor and
invoiced to the CP member (or HCDE if HCDE is the purchasing entity) at cost as part of the Purchase
Order, unless the permits are provided by the CP member or HCDE. For the entire duration of this Contract,
Vendor and all subcontractors shall also comply with all requirements pertaining to local, state, or federal
health and safety certifications, licensing, or regulations. Vendor must comply with all state and local
building code requirements unless otherwise specifically provided in the HCDE's Purchase Order, and
Vendor must pay all fees and charges for connections to outside services and for use of property outside the
project site. When required or requested by HCDE or a CP member, Vendor shall furnish HCDE and/or
the CP member with satisfactory proof of Vendor's compliance with this provision.
The states of individual CP members may have regulations and laws that govern payment retention and
progress payments for public projects. Vendor is responsible for being acquainted with and complying with
each state's requirements.
5.9 Confidentiality
Vendor and HCDE agree to secure the confidentiality of all information and records in accordance with
applicable federal and state laws, rules, and regulations. Vendor and HCDE understand that the Family
Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g, governs the privacy and security of
educational records and information and agree to abide by FERPA rules and regulations, as applicable.
Vendor also acknowledges that HCDE and numerous CP members are subject to the Texas Public
Information Act, and Vendor waives any claim against and releases from liability HCDE and CP members,
their respective officers, employees, agents, and attorneys with respect to disclosure of information provided
under or in this Contract or otherwise created, assembled, maintained, or held by Vendor, HCDE, or a CP
member and determined by HCDE or the CP member, the Attorney General of Texas, or a court of law to
be subject to disclosure under the Texas Public Information Act.
5.10 Performance and Payment Bonds — Construction/Public Works projects only
Vendor agrees to provide performance bonds and/or payment bonds as required by law, based on the amount
or estimated amount of any Purchase Order for a public work contract, which is defined as a contract for
constructing, altering, or repairing a public building or carrying out or completing any public work. TEX.
GOV'T. CODE § 2253.001(4). Pursuant to TEX. GOV'T. CODE § 2253.021, a performance bond is
required if a Purchase Order is in excess of $100,000 for CP members that are governmental entities subject
to Chapter 2253; a payment bond is required if a Purchase Order is in excess of $25,000 for CP members
that are governmental entities subject to Chapter 2253 and are not municipalities or a joint board created
under Subchapter D, Chapter 22 of the Tex. Transp. Code, and a payment bond is required if a Purchase
Order is in excess of $50,000 for CP members that are governmental entities subject to Chapter 2253 and
are municipalities or a joint board created under Subchapter D, Chapter 22 of the TEX. TRANSP. CODE.
3
5.11 Title and Risk of Loss
Whenever HCDE or a CP member is purchasing (and not leasing) a product under this Contract, title and
risk of loss shall pass upon the later of HCDE's or the CP member's acceptance of the product or payment
of the applicable invoice.
5.12 Warranty Conditions
All product(s) and/or service(s) provided by the Vendor under this Contract must be warranted to be free
from defects in material, workmanship, and free from such defects in design for a period of one (1) year
upon the later of HCDE's or the CP member's acceptance of the product and/or service or payment of the
applicable invoice. Vendor warrants that all products and/or services furnished under this Contract shall
conform in all respects to the terms of this Contract, including any drawings, specifications, and/or standards
incorporated herein, including, without limitation, those detailed in the RFP and Purchase Order. In addition,
Vendor warrants that products and/or services are suitable for and will perform in accordance with the
purposes for which they are intended. Vendor shall assume all liabilities incurred within the scope of
consequential damages and incidental expenses, as set forth in the Vendor or manufacturer's warranty,
which result from either delivery or use of product, which does not meet the specifications within this
Contract, the RFP, or Purchase Order.
5.13 Criminal History Review
Section 10.0 Attachment—Ch. 22 Contractor Certification: Contractor Employees (Required) must be
submitted with packet, if applicable.
Prior to commencing any work under the Contract, if Vendor contracts with HCDE or a CP member to
provide services, Vendor must comply with all requirements relating to criminal history information
required by TEX. EDUC. CODE Chapter 22. Vendor must also ensure subcontractors' compliance with
TEX. EDUC. CODE, Chapter 22 requirements. Covered employees with disqualifying criminal history are
prohibited from serving at HCDE and CP member locations; Vendor and any subcontracting entity may not
permit a "covered employee" to provide services at a school if the employee has a "disqualifying criminal
history" (as those terms are defined within the form). If Vendor receives information that a covered
employee has a reported disqualifying criminal history, then Vendor will immediately remove the covered
employee from the project/contract and notify HCDE (if HCDE is the purchasing entity) or the CP member
in writing within three (3) business days. If HCDE or the CP member, in its sole discretion, objects to the
assignment of a covered employee for any reason, including, but not limited to, on the basis of the covered
employee's criminal history record information and/or insufficient qualifications, lack of experience, and
the like, based on information gathered by HCDE and/or the CP member through the procurement and/or
contracting processes, Vendor (and each subcontractor) agrees to discontinue using that covered employee
to provide services on HCDE or the CP member's project/contract. The criminal history record information
review obligation applies if Vendor contracts with HCDE or a CP member to provide services; it does not
apply to a contract for the purchase of goods or real estate.
5.14 Customer Support
Vendor shall provide timely and accurate technical advice and sales support to HCDE staff, and CP
members. Vendor shall respond to requests for customer support within one (1) business day after receipt
of the request. Vendor shall provide training to HCDE staff and/or CP members regarding products and/or
services supplied by Vendor, at no additional charge, if requested by HCDE or a CP member.
5.15 HCDE and/or CP members' Property
In the event of loss, damage, or destruction of any property owned by or loaned by HCDE or a CP member
that is caused by Vendor or Vendor's representative, agent, employee, or contractor, Vendor shall indemnify
HCDE or the CP member and pay to HCDE or the CP member the full value of or the full cost of repair or
replacement of such property, whichever is greater, within thirty (30) days of Vendor's receipt of written
notice of HCDE's or the CP member's determination of the amount due. If Vendor fails to make timely
payment, HCDE or the CP member may obtain such money from Vendor by any means permitted by law,
including, without limitation, offset or counterclaim against any money otherwise due to Vendor by HCDE
or the CP member.
M
5.16 Tax Exempt Status
HCDE/CP and all CP members that are Texas governmental entities or agencies are exempt from payment
of Texas State Sales Taxes under TEXAS TAX CODE§ 151.310 for the purchase of tangible personal
property. Laws of other states govern the tax status of CP members in states other than Texas. Vendor
represents and warrants that it shall pay all taxes or similar amounts resulting from this Contract, including,
without limitation, any federal, state, or local income, sales or excise taxes of Vendor or its employees.
HCDE and CP members shall not be liable for any taxes resulting from this Contract, except where
otherwise required by law.
5.17 Other State Tax Requirements
5.17.1 Payment of Taxes by CP members Outside of Texas
CP members outside of Texas will pay only the rate and/or amount of taxes identified in Vendor's
proposal submitted in response to the RFP as appropriate to the specific CP member.
5.17.2 State and Local Transaction Privilege Taxes
The CP member is subject to all applicable state and local transaction privilege taxes. Transaction
privilege taxes apply to the sales of products and are the sole responsibility of Vendor, as the seller,
to remit. Failure to remit taxes from HCDE and/or the CP member, as the buyer, does not relieve
Vendor, as the seller, from its obligation to remit taxes.
5.18 State of Texas Franchise Tax
By submitting a proposal in response to the RFP, Vendor certifies that Vendor is not currently delinquent
in Vendor's payment of any franchise taxes or other taxes owed to the State of Texas.
5.19 Tax Responsibilities of Vendor and Indemnification for Taxes
Vendor is responsible for complying with the tax laws of states and the federal government. Vendor and all
subcontractor(s) of Vendor shall pay all federal, state, and local taxes applicable to Vendor's operation, any
persons employed by Vendor, and all subcontractors of Vendor. Vendor shall require all subcontractors to
hold HCDE and the CP member harmless from any responsibility for taxes, damages, and interest. If
applicable, contributions required under federal, state, and/or local laws and regulations and any other costs,
including, but not limited to, transaction privilege taxes, unemployment compensation insurance, Social
Security, and Worker's Compensation, shall be the sole responsibility of Vendor.
5.20 IRS W-9
To receive payment under this Contract, Vendor shall have a current I.R.S. W-9 Form on file with the CP
member.
5.21 Assignment of Contract
Vendor may not assign this Contract or any of its rights, duties or obligations hereunder without the prior
written approval of HCDE. Any attempted assignment of this Contract by Vendor shall be null and void.
Any Purchase Order made as a result of this Contract may not be transferred, assigned, subcontracted,
mortgaged, pledged, or otherwise disposed of or encumbered in any way by Vendor without the prior written
approval of HCDE and, if applicable, the CP member.
5.22 Notification of Material Change
Vendor is required to notify HCDE when any material change in operations occurs, including changes in
distribution rights for awarded products, bankruptcy, material changes in financial condition, change of
ownership, and the like, within three (3) business days of such change.
5.23 Performance
Vendor agrees to use commercially reasonable best efforts to provide the product(s) and/or service(s) subject
to this Contract. Vendor shall furnish all supervision, labor, tools, equipment, permits, licenses,
transportation, insurance, material, and supplies necessary to complete any scope of work, Purchase Order
under this Contract. Vendor shall use skilled, trained personnel, who shall be supervised by Vendor.
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5.24 Subcontractors
If Vendor uses subcontractors in the performance of any part of this Contract, Vendor shall be fully
responsible to HCDE and CP members for all acts and omissions of the subcontractors. Nothing in this
Contract shall create for the benefit of any such subcontractor any contractual relationship between HCDE
and any such subcontractor, nor shall it create any obligation on the part of HCDE or CP members to pay
or to see to the payment of any monies due any such subcontractor except as may otherwise be required by
law. Vendor represents and warrants that it is willing, able, and capable of obtaining, supervising, and being
responsible for any subcontractors who perform and/or provide products and services related to this
Contract.
5.25 Non -Appropriation
Renewal of this Contract, if any, will be in accordance with TEX. LOCAL GOV'T. CODE § 271.903
concerning non -appropriation of funds for multi -year contracts. Notwithstanding any other provision of this
Contract or obligation imposed on HCDE or any CP member by this Contract, HCDE and CP members
shall have the right to terminate this Contract, any Supplemental Contract, or Purchase Order without default
or liability to Vendor resulting from such termination, effective as of the expiration of each budget period
of HCDE or any CP member if it is determined by HCDE or any CP member, at their sole discretion, that
there are insufficient funds to extend this Contract, any Supplemental Contract, any Purchase Order. The
parties agree that this Contract, any Supplemental Contract, and/or any Purchase Order are commitments of
the current revenue of HCDE and CP members only.
5.26 Ordering Procedures
Purchase Orders are issued by HCDE and/or CP members to the Vendor according to this Contract and any
Supplemental Contract between HCDE and the CP member. CP members must send Purchase Orders to
HCDE, unless otherwise stipulated by HCDE. HCDE may request confirmation of receipt of the Purchase
Order from Vendor.
HCDE also may elect to require e-commerce functionality, in which Purchase Orders are sent directly to
Vendor and reported by the CP member to HCDE on a specified basis. The e-commerce approach must be
approved by HCDE prior to the start date of any Term of the Contract.
5.27 Invoices; Payments
5.27.1 Invoice Submission
Vendor shall submit invoices, in duplicate, directly to HCDE or the CP member at the appropriate
location(s) specified by HCDE or the CP member. Each invoice shall include HCDE's or the CP
member's Purchase Order number and HCDE Contract Number. All invoices shall be itemized to
include the type of product(s) and/or service(s) rendered. Vendor shall submit invoices within a
timely manner during HCDE's or the CP member's fiscal year in which the product(s) and/or
service(s) are purchased. The shipment tracking number or pertinent information for verification of
HCDE's or the CP member's receipt shall be made available upon request by HCDE or the CP
member.
5.27.2 Invoice Payment
HCDE or the CP member will make payments directly to Vendor. HCDE or the CP member placing
the Purchase Order with Vendor shall alone be liable and/or responsible for payment for product(s)
and/or service(s) ordered and must be invoiced directly by Vendor. If Vendor enters into an
agreement with any CP member pursuant to this RFP, HCDE shall not be liable for the indebtedness
of any CP member.
5.27.3 Payment Terms
TEX. GOV'T. CODE § 2251.021 shall govern when payments are due to the Vendor. Payments are
due to Vendor by HCDE and any CP member whose governing body meets only once a month or
less frequently, within forty-five (45) days after the later of the following: (1) the date HCDE or
the CP member receives the products and services under the Contract; (2) the date the performance
of the service under the Contract is completed; or (3) the date HCDE or the CP member receives
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an invoice for the products or service. For CP members whose governing bodies meet more than
once a month or more often, payments are due by those CP members within thirty (30) days after
the later of the following: (1) the date the CP member receives product(s) under the Contract; (2)
the date the performance of the service under the Contract is completed; or (3) the date the CP
member receives an invoice for product(s) or service(s). Vendor agrees to pay any subcontractors
the appropriate share of the payment received from HCDE or the CP member not later than the tenth
(loth) day after the date the Vendor receives the payment from HCDE or the CP member.
The exceptions to payments made by HCDE, a CP member, and/or Vendor listed in TEX. GOV'T.
CODE § 2251.002 shall apply to this Contract.
5.27.4 Remedies
In addition to all other rights and remedies that HCDE may have, HCDE shall have the right to
setoff, against any and all amounts due to Vendor by HCDE, whether due under this Contract or any
other agreement between HCDE (including any division of HCDE) and Vendor, any sums for which
HCDE is entitled to under this Contract, as determined by HCDE in its sole discretion, including,
without limitation, sums due by Vendor to HCDE as a result of indemnification obligations,
warranty claims, and/or HCDE Administrative Fee(s).
5.28 Reporting
The Vendor shall provide HCDE/CP with a detailed monthly report showing the total dollar volume of
all sales under this Contract for the previous month in Microsoft Excel format, in the format and with
the information specified by HCDE/CP. Reports are due on the fifteenth (15) day of the month, after the
close of the previous month and shall provide information regarding Purchase Orders during the previous
month. Vendor is responsible for collecting and compiling all sales under this Contract from all CP
members and submitting one (1) consolidated monthly report. The monthly report shall include, at a
minimum, the date of each Purchase Order, Purchase Order number, CP member name, city/town, and
Purchase Order total dollar amount.
The Vendor shall provide HCDE/CP with velocity/usage reports within five (5) business days of any
request by HCDE/CP for such reports.
Reports shall be submitted in an electronic format to supplvreportin choicepartners.org or if food
related to foodreportinjzgchoicepartners.org_.
5.29 Pricing Changes
All prices and discount percentages in Vendor's proposal shall be firm for the Term of this Contract.
Pricing may be negotiated during the Contract renewal period. In the event Proposer's prices will be
adjusted or escalated upon a renewal (if any) of the fined -price contract awarded pursuant to this RFP,
Proposer must indicate such in its proposal. Indicate any list price adjustment Vendor intends on
providing during the Term of this Contract and on what it is based. For example: CPI, MSRP, Price List,
Website Pricing. Vendor agrees to promptly lower the proportionate price of any product purchased
through this Contract following a reduction in the price the Vendor is paying suppliers. All pricing
submitted to HCDE/CP in Vendor's proposal shall include the administrative fee to be remitted to
HCDE/CP by Vendor. It is Vendor's responsibility to keep all pricing up-to-date and on file with
HCDE/CP. For all pricing changes, including at renewal and during the Term, all price changes shall be
presented to HCDE/CP for acceptance or rejection by HCDE/CP, in its sole discretion, using the same
format as was accepted in Vendor's original proposal; all price changes for products and/or services
provided under this Contract must be approved, in writing, by HCDE/CP prior to taking effect.
The following documentation shall be provided to support a request for a price change:
5.29.1 justification for change/increase
5.29.2 terms and conditions
5.29.3 market conditions
5.29.4 manufacturers'/distributors' impact, if any
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All price decreases shall be allowed for all products and/or services.
5.30 HCDE/CP Administrative Fee
HCDE/CP will invoice Vendor for the HCDE/CP Administrative Fee of 2%. The invoice for the
Administrative Fee will be based on total sales made through this Contract. Vendor shall remit payment
of the HCDE/CP Fee to HCDE/CP no later than thirty (30) days following the end of the month. Failure
to pay the HCDE/CP Administrative Fee in a timely manner may result in Vendor breaching this
Contract and may result in HCDE/CP suspending or terminating this Contract. Vendor shall honor and
pay HCDE/CP the HCDE/CP Administrative Fee for any sales resulting from this Contract that occurred
within thirty (30) days of the expiration or termination of this Contract. All rebates, discounts, and
other applicable credits granted by Vendor as a result of any Supplemental Contracts entered into
between Vendor and CP members shall accrue exclusively to CP member(s).
5.31 Records Retention
Vendor shall maintain its records and accounts in a manner that shall assure a full accounting for all
product(s) and/or service(s) provided by the Vendor to HCDE and/or CP members under this Contract.
These records and accounts shall be retained by Vendor and made available for review and copying by
HCDE for a period of not less than three (3) years from the date of completion of the service(s), receipt
of product(s), the date of the receipt by HCDE or the CP member of Vendor's final invoice or claim for
payment in connection with this Contract, or the date HCDE or the CP member makes final payments
and closes pending matters in connection with a federal grant, whichever is later. If an audit or a
compliance review has been announced, the Vendor shall retain its records and accounts until such audit
or compliance review has been completed.
When federal funds are expended by HCDE or any CP member pursuant to this Contract, Vendor
certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.334. Vendor
further certifies that Vendor will retain all records as required by 2 CFR § 200.334 for a period of three
years after grantees or subgrantees submit their final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed if any litigation, claim, or audit is started
before the expiration of the three -year -period.
5.32 Right to Review, Audit and Inspect
HCDE, CP members, any federal agency that has awarded federal funds/grant(s) to HCDE or a CP
member, and the Comptroller General of the United States, and/or any of their authorized
representatives, shall, upon written notice, have the right to audit and examine all of Vendor's records
and accounts relating to this Contract and inspect any project performed by the Vendor relating to this
Contract. Records subject to audit/review shall include, but are not limited to, all Purchase Orders
resulting from this Contract and records which may have a bearing on matters in connection with the
Vendor's work for HCDE and/or CP members, and shall be open to inspection and subject to
audit/review and/or reproduction by HCDE, CP member, and/or their authorized representative(s) to the
extent necessary to adequately permit evaluation and verification of.
5.32.1 Vendor's compliance with this Contract and the requirements of the RFP.
5.32.2 Compliance with procurement laws, policies, and procedures, including, without limitation,
reviewing/comparing pricing on invoices for HCDE and/or CP members.
5.32.3 Compliance with provisions for computing billings to HCDE and/or to CP members.
5.32.4 Any other matter related to this Contract.
5.33 Indemnification
VENDOR SHALL INDEMNIFY AND HOLD HARMLESS HCDE AND EACH CP MEMBER,
INCLUDING HCDE'S AND CP MEMBERS' TRUSTEES, OFFICERS, ADMINISTRATORS,
EMPLOYEES, AND AGENTS, FROM ALL CLAIMS, LIABILITIES, COSTS, SUITS OF LAW OR
IN EQUITY, EXPENSES, REASONABLE ATTORNEYS' FEES, FINES, PENALTIES OR
DAMAGES ARISING FROM ACTS OR OMISSIONS OF VENDOR VENDOR'S EMPLOYEES,
AGENTS, OR SUBCONTRACTORS, IN CONNECTION WITH THIS CONTRACT, INCLUDING
WITHOUT LIMITATION, THOSE ARISING FROM CLAIMED INFRINGEMENT OF ANY
PATENTS, TRADEMARKS, COPYRIGHT OR OTHER CORRESPONDING RIGHT(S) WHICH IS
RELATED TO ANY ITEM VENDOR IS REQUIRED TO DELIVER. VENDOR'S OBLIGATIONS
UNDER THIS CLAUSE SHALL SURVIVE ACCEPTANCE AND PAYMENT BY HCDE OR THE
CP MEMBER.
5.34 Governing Law and Exclusive Venue
The laws of the State of Texas, without regard to its provisions on conflicts of laws, govern this Contract.
Any dispute under this Contract involving HCDE must be brought exclusively in the state and federal
courts located in Houston, Harris County, Texas. Any dispute not involving HCDE but involving a CP
member and Vendor shall be governed by the laws of the state of the CP member, without regard to its
provisions on conflicts of laws, and exclusive jurisdiction and venue shall lie in the city, county, and
state of the CP member.
5.35 Multiple Contract Awards; Non -Exclusivity
HCDE reserves the right to award multiple contracts under the RFP, including multiple contracts for
each product/service category. Product/Service categories are established at the sole discretion of HCDE.
HCDE will base a recommendation for contract award, including whether to award a single or multiple
contracts, based on the evaluation factors listed in this RFP; contracts will be awarded to proposers with
a minimum score of 70 to be considered for award.' Nothing in this Contract may be construed to imply
that Vendor has the exclusive right to provide products and/or services to HCDE and/or CP members.
During the Term of this Contract, HCDE and CP members reserve the right to use all available resources
to procure other products and/or services as needed and doing so will not violate any rights of Vendor.
If a vendor has an existing HCDE contract in the same contract title, upon award the new contract will
immediately supersede the older contract.
5.36 New Products
New products that meet the specifications detailed in the RFP may be added to this Contract, with prior
written approval from HCDE. Pricing of any new products shall be equivalent to the percentage discount
or proposed prices for other similar products. Vendor may replace or add products to the contract if. the
replacing products are equal to or superior to the original products offered or discounted in a similar
degree or to a greater degree and the products meet the requirements of the RFP. No products may be
added to avoid competitive procurement procedures. HCDE may reject any proposed additions, without
cause, in its sole discretion.
5.37 No Substitution; Product Recall
Any Purchase Order issued pursuant to this Contract shall conform to the specifications and descriptions
identified in this Contract and the RFP. Vendor shall not deliver substitutes without prior written
authorization from HCDE or the CP member.
If a product recall is instituted on any good that has been furnished and delivered to HCDE or any CP
member, Vendor must immediately (i.e., within 24 hours but preferably sooner) notify the purchasing
agent of HCDE and the purchasing CP member by e-mail or in writing and must include all pertinent
information relating to the recall. If Vendor is unable to contact the purchasing agent, Vendor must
contact the Director of Purchasing of HCDE and the purchasing CP member. Vendor will be responsible
for all costs associated with replacing the recalled product, including replacement cost, shipping charges,
etc. This requirement shall survive payment and acceptance of the goods.
5.38 Penalties
If the Vendor is unable to provide the product(s) or services at the prices quoted in Vendor's proposal or
if Vendor fails to fulfill or abide by the terms and conditions of the Contract, the RFP, or a Supplemental
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Contract, HCDE or the CP member may take the following action(s), in the sole discretion of HCDE or
the CP member, and Vendor agrees to comply with the chosen action(s):
5.38.1 Insist that the Vendor honor the quoted price(s) specified in Vendor's proposal or the Supplemental
Contract, as applicable;
5.38.2 Have the Vendor pay the difference between the Vendor's price and the price of the next acceptable
proposal, as determined by HCDE or the CP member;
5.38.3 Have the Vendor pay the difference between Vendor's price and the actual purchase price of the
product or service on the open market; and/or
5.38.4 Recommend to HCDE Board of Trustees that the Vendor no longer be given the opportunity to
submit a proposal to HCDE and/or that this Contract be terminated.
5.39 Promotion of Contract Marketing Plan
The marketing of Vendor's company, product, and/or services shall be the sole responsibility of Vendor.
HCDE/CP may only supply Vendor with CP members' contact lists that contain name, address, phone
numbers, and/or email addresses. Other items geared toward the joint -marketing of HCDE/CP and
Vendor's company, product, and/or services shall be at HCDE/CP's sole discretion. Encouraging CP
members to circumvent this Contract by purchasing directly from Vendor may result in suspension or
termination of this Contract. For so long as this Contract is valid and enforceable between the parties,
Vendor agrees to display the CP seal in its marketing collateral materials, such as Vendor's website and
related marketing materials. Vendor shall submit all promotional materials to HCDE/CP and obtain
written approval before Vendor finalizes or publishes promotional material bearing the HCDE/CP or
HCDE/CP name or seal. Vendor may not release any press release or other publication regarding this
Contract or HCDE/CP unless and until HCDE/CP first approves the press release or publication in
writing. Notwithstanding the foregoing, Vendor agrees to use the CP seal in collaborative marketing
materials when using for a marketing campaign solely for CP.
5.40 Website Support
Vendor agrees to cooperate with HCDE/CP in publicizing contract particulars on the CP website. Vendor
also agrees to work with HCDE/CP in updating and maintaining current information on Vendor activities
related to the Contract on the CP website. Vendor agrees to provide an electronic version of its logo for
use on the CP website upon Contract award and provide other information as reasonably requested by
HCDE/CP to help ensure that the CP website is current and consistently updated.
5.41 Safety
Vendor, its subcontractor(s), and their respective employees shall comply fully with all applicable
federal, state, and local safety and health laws, ordinances, rules, and regulations in the performance of
services under this Contract, including, without limitation, those promulgated by HCDE, CP members,
and by the Occupational Safety and Health Administration ("OSHA"). In case of conflict, the most
stringent safety requirements shall govern. Vendor shall comply with all other safety guidelines and
standards as required by HCDE or CP members. Vendor shall indemnify and hold HCDE and/or the CP
member harmless from and against all claims, demands, suits, actions, judgments, fines, penalties, and
liability of every kind arising from the breach of Vendor's obligations under this provision.
5.42 Workforce
Vendor shall employ only orderly and competent workers, skilled in the performance of the services, if
any, which shall be performed under this Contract. Vendor, its employees, subcontractors, and
subcontractor's employees may not use or possess any firearms, alcoholic or other intoxicating
beverages, illegal drugs or controlled substances while on the job or on HCDE and CP members'
property, nor may such workers be intoxicated or under the influence of alcohol or drugs on HCDE and
CP members' property.
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5.43 Supplemental Contracts
A CP member and Vendor may enter into a separate, Supplemental Contract. Any Supplemental Contract
developed as a result of this Contract and/or the RFP is exclusively between the CP member and Vendor
and shall have no effect or impact on HCDE, any other CP member, or this Contract. Any Supplemental
Contract between Vendor and a CP member is exclusively between that specific CP member and Vendor
and will be subject to immediate cancellation by the CP member (without penalty to the CP member) if,
in the opinion of the CP member, the quality, service, and specification requirements, and/or the terms
and conditions are not maintained as stated in the Supplemental Contract. Vendor shall promptly notify
HCDE of any Supplemental Contract executed between Vendor and a CP member.
5.44 Insurance
Vendor is required to provide HCDE/CP and/or the CP member with copies of certificates of insurance,
naming HCDE/CP and/or the CP member as additional insured's for Texas Workers Compensation and
General Liability Insurance, within 14 business days of contract award and prior to the
commencement of any work under this Contract. Certificates of Insurance, name and address of
Vendor, the limits of liability, the effective dates of each policy, and policy number shall be delivered to
HCDE/CP and/or the CP member prior to commencement of any work under this Contract. The
insurance company insuring Vendor shall be licensed in the State of Texas or the state in which the CP
member is located, and shall be acceptable to HCDE/CP and/or the CP member. Vendor shall give
HCDE/CP or the CP member a minimum of ten (10) days' notice prior to any modifications or
cancellation of said policies of insurance. Vendor shall require all subcontractors performing any work
under or relating to this Contract to maintain coverage as specified below. Vendor shall, at all times
during the Term of this Contract, maintain insurance coverage with not less than the type and requirements
shown below. If the CP member has higher insurance requirements than those listed below, such may be
added to the Purchase Order. Such insurance is to be provided at the sole cost of the Vendor. These
requirements do not establish limits of Vendor's liability.
All policies of insurance shall waive all rights of subrogation against HCDE, CP members, and HCDE/CP
and CP members' officers, employees and agents.
Upon request, certified copies of original insurance policies shall be furnished to HCDE/CP and/or to CP
members.
HCDE and the CP member, as requested, shall be named as an "additional insured" on insurance policies
except worker's compensation.
HCDE and the CP member reserve the right to require additional insurance should HCDE or the CP member
deem additional insurance necessary, in their sole discretion.
5.44.1 Workers Compensation
Workers Compensation (with waiver of subrogation to HCDE and the CP member) Employer's
Liability, including all states, U.S. Longshoremen, Harbor Workers and other endorsements.
5.44.2 Statutory and Bodily Injury by Accident
Statutory and Bodily Injury by Accident $100,000 each employee. Bodily Injury by Disease:
$500,000, policy limit $100,000 each employee.
5.44.3 Commercial General Liability
Commercial General Liability Occurrence Form including, but not limited to, Premises and
Operations, Products Liability Broad Form Property Damage, Contractual Liability, Personal and
Advertising Injury Liability and where the exposure exists, coverage for watercraft, blasting
collapse, and explosions, blowout, cratering and underground damage. $300,000 each occurrence
Limit Bodily Injury and Property Damage combined. $300,000 Products -Completed Operations
Aggregate Limit $500,000 per Job Aggregate. $300,000 Personal and Advertising Injury Limit.
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5.44.4 Automobile Liability Coverage
$300,000 Combined Liability Limits Bodily Injury and Property Damage Combined.
5.45 Participation in HCDE/CP
Vendor acknowledges and agrees that continued participation in the HCDE/CP cooperative purchasing
program is subject to HCDE/CP's sole discretion and that Vendor may be removed from the HCDE/CP
program at any time, with or without cause, in HCDE/CP's sole discretion. All work resulting from this
Contract must cease immediately after completion of the final accepted Purchase Order. Nothing in this
Contract or in any other communication between HCDE/CP and Vendor may be construed as a guarantee
that HCDE/CP or CP members will submit any Purchase Order to Vendor at any time.
5.45.1 HCDE Participation Requirements
At a minimum, to continue participation in the HCDE/CP cooperative purchasing program, Vendor
must:
a. Submit detailed monthly reports of all sales activity, including all sales and contracts where
HCDE is the lead agency (such report is required even if there is no sales activity for a
given month);
b. Timely remit Administrative Fee(s) to HCDE/CP;
c. Market Choice Partners, including inclusion of CP seal on Vendor's website, development
and execution of marketing plan, and participation in at least #3 of marketing events (such
as trade shows and conferences) annually;
d. Maintain a minimum annual sales activity of $15,000;
e. Completion of all required forms (such as Form 1295, EDGAR Certifications, etc.); and
f. Maintain required insurance and submit updated certificate(s) to CP annually
5.46 No Agency or Endorsements
It is the intention of the parties to this Contract that Vendor is independent of HCDE and CP members,
is an independent contractor, and is not an employee, agent, joint venturer, or partner of HCDE or any
CP member. Nothing in this Contract shall be interpreted or construed as creating or establishing the
relationship of employer and employee, agent, joint venturer or partner, between HCDE and Vendor,
any CP member and Vendor, HCDE and any of Vendor's agents, or any CP member and any of Vendor's
agents. Vendor has no power or authority to assume or create any obligation or responsibility on behalf
of HCDE or any CP member, and HCDE and HCE members have no power or authority to assume or
create any obligation or responsibility on behalf of Vendor. This Contract shall not be construed to create
or imply any partnership, agency, or joint venture, nor shall it be construed or deemed an endorsement
of a specific company or product. Vendor agrees that HCDE and CP members have no responsibility for
any conduct of any of Vendor's employees, agents, representatives, contractors, or subcontractors.
5.47 Equal Opportunity
It is the policy of HCDE not to discriminate on the basis of race, color, national origin, gender, limited
English proficiency or handicapping conditions in its programs. Vendor agrees not to discriminate
against any employee or applicant for employment to be employed in the performance of this Contract,
with respect to hire, tenure, terms, conditions and privileges of employment, or a matter directly or
indirectly related to employment, because of age (except where based on a bona fide occupational
qualification), sex (except where based on a bona fide occupational qualification) or race, color, religion,
national origin, or ancestry. Vendor further agrees that every subcontract entered into for the
performance of this Contract shall contain a provision requiring non-discrimination in employment
herein specified binding upon each subcontractor. Breach of this covenant may be regarded as a material
breach of the Contract.
5.48 Force Majeure
Neither HCDE, any CP member, or Vendor shall be deemed to have breached any provision of this
Contract as a result of any delay, failure in performance, or interruption of service resulting directly or
indirectly from acts of God, network failures, acts of civil or military authorities, civil disturbances, wars,
energy crises, fires, transportation contingencies, interruptions in third -party telecommunications or
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Internet equipment or service, other catastrophes, or any other occurrences which are reasonably beyond
HCDE, any CP member, or Vendor's control.
HCDE, CP members, and Vendor are required to use due caution and preventive measures to protect
against the effects of force majeure, and the burden of proving that a force majeure event has occurred
shall rest on the party seeking relief under this provision. The party seeking relief due to force majeure
is required to promptly notify the other parties in writing, citing the details of the force majeure event
and relief sought, and shall resume performance immediately after the obstacles to performance caused
by a force majeure event have been removed, provided the Contract has not been terminated. Delay or
failure of performance, by either party to this Contract, caused solely by a force majeure event, shall be
excused for the period of delay caused solely by the force majeure event. HCDE, CP members, and
Vendor shall not have any claim for damages against any other party resulting from delays caused solely
by force majeure. Notwithstanding any other provision of this Contract, in the event the Vendor's
performance of its obligations under this Contract is delayed or stopped by a force majeure event, HCDE
shall have the option to terminate this Contract. This section shall not be interpreted as to limit or
otherwise modify any of HCDE's or CP members' contractual, legal, or equitable rights.
5.49 Severability
In the event any one or more of the provisions contained in this Contract shall for any reason be held to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall
not affect any other provisions, and the Contract shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained in it.
5.50 Waiver
No failure on the part of either party at any time to require the performance by the other party of any
term hereof shall be taken or held to be a waiver of such term or in any way affect such party's right to
enforce such term, and no waiver on the part of either party of any term hereof shall be taken or held to
be a waiver of any other term hereof or the breach thereof. No waiver, alteration, or modification of any
of the provisions of this Contract shall be binding unless in writing and signed by duly authorized
representatives of the parties hereto.
5.51 Entire Agreement
The Contract, Vendor's completed HCDE/CP Attachment/Vendor Packet (including all certifications
therein), the RFP, the portion(s) of Vendor's proposal submitted in response to the RFP that are accepted
by HCDE, the attached and incorporated attachments, addendum, and/or exhibits, if any, and the
Supplemental Contract, if any, contain the entire agreement of the parties relative to the purpose(s) of
the Contract and supersede any other representations, agreements, arrangements, negotiations, or
understandings, oral or written, between the parties to this Contract. In the event of a conflict between
or among the documents that form this Contract, the following order of precedence shall apply: (1)
Vendor's completed HCDE/CP Attachment/Vendor Packet; (2) this Contract); (3) the RFP; (4) the
attached and incorporated addendum or exhibits, if any; and (5) the portion(s) of Vendor's proposal
submitted in response to the RFP that are accepted by HCDE. This Contract supersedes any conflicting
terms and conditions on any Purchase Order, invoices, checks, order acknowledgements, forms,
purchase orders, or similar commercial documents relating hereto and which may be issued by Vendor
after the Effective Date of this Contract.
In addition to this Contract, a Supplemental Contract between Vendor and the CP member may be
established to further detail the terms and conditions of the CP member's specific project/purchase. In
the event of a conflict between this Contract and the Supplemental Contract, as to HCDE, this Contract
shall prevail. In the event of a conflict between this Contract and the Supplemental Contract, as to the
CP member, the Supplemental Contract shall prevail unless the Supplemental Contract states otherwise.
5.52 Interpretation
Vendor agrees that the normal rules of construction that requires that any ambiguities in this Contract
are to be construed against the drafter shall not be employed in the interpretation of this Contract.
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5.53 Notice
Any notice provided under the terms of this Contract by the parties to any other shall be in writing and
shall be given by hand -delivery or by certified or registered mail, return receipt requested. Notice shall
be sufficient if made or addressed to the party at the address listed in the signature line of this Contract.
Notice shall be deemed effective upon receipt. Each party may change the address at which notice may
be sent to that party by giving notice of such change to the other party by certified mail, return receipt
requested.
5.54 Captions
The captions herein are for convenience and identification purposes only, are not an integral part hereof,
and are not to be considered in the interpretation of any part hereof.
5.55 Authorized Distributors/Order Fulfillers
"Authorized Distributors/Order Fulfillers" means an agent, affiliate, subcontractor, vendor, reseller,
manufacturer, publisher, distributor, order fulfiller, franchisee, or other person or entity designated or
directed by Vendor to provide products or services in performance of, related to, or in support of the
Contract and/or a Supplemental Contract issued pursuant to the Contract. HCDE agrees to permit
Vendor to utilize Authorized Distributors/Order Fulfillers designated by Vendor to provide service, sales
and support to HCDE and CP members under the Contract.
5.55.1 Vendor Responsibility
Vendor may designate Authorized Distributors/Order Fulfillers to act as the distributors for products
and services available under the Contract. Vendor shall provide HCDE with the following
Authorized Distributor/Order Fulfiller information: Authorized Distributor/Order Fulfiller's name,
business address, and contact person email address and phone number. Vendor may add or delete
Authorized Distributors/Order Fulfillers throughout the term of the Contract upon written
authorization by HCDE/CP.
5.55.2 HCDE/CP Determination
HCDE reserves the right to require Vendor to rescind any Authorized Distributor/Order Fulfiller's
participation relating to the Contract or to request that Vendor name additional Authorized
Distributors/Order Fulfillers should HCDE determine either is in the best interest of HCDE and/or
CP members.
5.55.3 Compliance
Vendor shall ensure that its Authorized Distributors/Order Fulfillers legally agree to comply with
the terms and conditions of the Contract, including, without limitation, the pricing, purchase order,
invoice and payment, CP Administrative Fee, and warranty provisions therein. When an Authorized
Distributor/Order Fulfiller acts as the distributor for products and services available under the
Contract, the Authorized Distributor/Order Fulfiller shall be liable and responsible for the
fulfillment of the obligations under the Contract and any Supplemental Contract entered into
between the Authorized Distributor/Order Fulfiller and purchasing CP member as well as all other
obligations imposed on "Vendor" under the Contract.
5.56 USDA/TDA Special Terms and Conditions
The following terms and conditions apply to all procurements and purchases involving federal School
Nutrition Program funds. In the event of a conflict or inconsistency between the following terms and
conditions and any provision of the Agreement, the procurement solicitation issued by HCDE, or the
portion of Vendor's proposal submitted in response to HCDE's procurement solicitation that is
satisfactory to HCDE, the following terms and conditions shall control.
5.56.1 Market Basket Analysis
HCDE/CP reserves the right, in its sole discretion, to use a "Market Basket Analysis" method, as
that term is defined by applicable USDA/TDA regulations and guidance. The Market Basket
Analysis sample is established to represent 75% of the total estimated value of the Contract. The
most recent velocity/sales report(s) from HCDE/CP's current supplier(s) was used to project the
14
balance of the year and adjusted for any estimated change in menu and participation for the
following year. As a result, this list of [100] goods to be purchased under this procurement
solicitation and any resulting Contract includes the top [60] goods purchased by dollar volume
representing the 75% threshold. Prices for the remaining [40] goods listed in this procurement
solicitation should also be included, though they will not be a part of the Market Basket Analysis.
The Market Basket Analysis shall not be used for service or equipment contracts/procurement
solicitations or for Fee -For -Service Processing contracts.
5.56.2 Material Change
If a material change (as the term is defined by TDA rules and regulations) to a contract entered into
between HCDE and Vendor occurs, then the contract will not be renewed upon the conclusion of
its term. Upon the expiration of the term, HCDE may issue a new RFP for the goods or services
procured under the previously -existing contract. Material change for purposes of this Section 5.56.2
means a modification that substantially exceeds the terns of the original contract between HCDE
and Vendor.
5.56.3 Supplemental Contracts
Should Supplemental Contracts result in a material change to the Contract, HCDE will proceed
under Section 5.56.2 of this RFP.
5.56.4 New Products
During the Term of a Contract awarded under this RFP, additional purchases not included in the
original RFP list and resulting awarded contract may become necessary and benefit CP members.
Vendor and HCDE agree that the aggregate value of added purchases during each year of the
Contract (if renewed) shall not exceed 10% of the estimated total value of the Contract. The total
value of the Contract must be agreed upon, and the dollar value listed in the Contract and each
renewal term of the Contract (if any). For purposes of this section, the total value of the Contract
includes all contracts awarded as a result of the procurement solicitation to all vendors. For the
initial Tenn of a Contract awarded under this RFP, Vendor and HCDE agree that the total value of
the Contract shall be $200 million. Additions of new products may be included in the awarded
Contract list during the renewal of the Contract through an amendment to the Contract, and the total
Contract value adjusted accordingly. For each renewal term of the Contract, the total actual value
of the Contract in the preceding year and the additional new product(s) made during that Term will
be the basis for determining the maximum dollar amount (not to exceed 10%) of the additional new
product(s) that will be allowed during the next Contract renewal term.
5.56.5 Bonds
Vendor shall provide all bonds, including bid guarantee, performance bond, and payment bond, as
applicable under U.S. Department of Agriculture and/or Texas Department of Agriculture rules.
5.56.6 Use by Other Governmental Entities/CP members
In the event that HCDE allows other governmental entities to utilize any existing contract between
HCDE and Vendor entered into pursuant to this procurement solicitation, Vendor agrees and
understands that such other governmental entities may include "school food authorities," as that
term is defined by USDA/TDA. Should such utilization by other governmental entities/CP members
result in a material change to the Agreement for purposes of USDA/TDA purchases, HCDE will
proceed under the foregoing section entitled "Material Changes."
5.56.7 No Guarantee of Quantities
Quantities for purchases paid for with School Nutrition Program funds are subject to change for
various reasons, which include, but are not limited to the following: USDA commodity allocation(s),
variations in student population, production item substitution(s), changes in consumer taste or
expectations, pricing, and nutrition regulatory changes.
15
5.56.8 Buy American Act
The Buy American Act, set forth in 7 C.F.R. Part 210.21(d), requires that participants in the National
School Lunch Program and School Breakfast Program use the federal nonprofit food service funds,
to the maximum extent practical, to buy domestic commodities or products for Program meals. 7
CFR Part 210.21(d) defines a "domestic commodity or product" as one that is either produced in
the U.S. or is processed in the U.S. substantially using agricultural commodities that are produced
in the U.S. "Substantially" means that over 51 percent of the final processed product consists of
agricultural commodities that were grown domestically.
Because many CP members participate in the National School Lunch Program and School Breakfast
Program, CP requires Vendor to certify whether its products are "domestic commodities or
products", as defined by 7 C.F.R. Part 210.21(d). Accordingly, Vendor agrees to provide
certification and any necessary documentation requested by CP member that the food product was
processed in the U.S. and the percentage of U.S. content, by weight or volume, in the food
component of processed food products supplied to CP members. A "domestic commodity or
product" is defined as one that is either produced in the U.S. or is processed in the U.S. substantially
using agricultural commodities that are produced in the U.S. as provided in 7 C.F.R 210.21(d).
"Substantially" means that over 51 percent of the final processed product consists of agricultural
commodities that were grown domestically. When USDA Foods items are manufactured into
processed end products, 51% of resulting food products must be of United States origin.
Vendor certifies that Vendor shall provide food products that meet the Buy American
provision. Vendor further certifies that, in compliance with the Buy American provision, its
products are "domestic commodities or products" as defined by 7 C.F.R § 210.21(d). Vendor
further certifies that the food products it supplies are processed in the U.S. and Vendor shall
certify the percentage of U.S. content, by weight or volume, in the food component of processed
food products supplied to the District.
If Vendor is repetitively unable to provide domestic food products, CP member may require Vendor
to provide evidence that Vendor is capable of fulfilling the terms and conditions of the Contract and
specifically, the Buy American provision. If CP member determines that Vendor is not capable of
fulfilling the terms and conditions of the Contract and/or specifically, the Buy American provision,
CP member may terminate its Contract with Vendor. Vendor shall provide documentation that
demonstrates that food products meet the Buy American provision.
Vendor must notify the District if a delivery contains non -domestic products, so the District may
approve delivery as an exception to the Buy American provision. Vendor certifies that it will adhere
to the notification requirements for the Buy American provision.
Exceptions to the Buy American provision should be used as a last resort; however, an alternative
or exception may be approved by the CP member, upon request, by occurrence (i.e., delivery).
Blanket exception approvals are not allowed. The District must determine that the use of a non -
domestic food product is appropriate, using the USDA -prescribed questions in making the decision.
See "Requirements for an Exception," ARM Section 17b Buy American, at p. 19 (August 12, 2020).
Vendor agrees to provide information to the District that will assist the District in this determination.
The decision to purchase or accept delivery of a non -US product must be made by the District.
Vendor agrees to comply with all requirements imposed by applicable law, USDA/TDA guidance,
and the District concerning Buy American provision exceptions.
Vendor further agrees to provide CP members with documentation verifying that a domestic product
is not available and the cost range is reasonable within a reasonable time upon request by CP
members.
In the event Vendor or Vendor's supplier(s) are unable or unwilling to certify compliance with the
Buy American Provision, or the applicability of an exception to the Buy American provision, CP
members may decide not to purchase from Vendor and/or HCDE may terminate the Contract if
Vendor is incapable of fulfilling the terms and conditions of the Contract, including the Buy
American requirements.
Additionally, CP members may require country of origin on all products and invoices submitted for
payment by Vendor, and Vendor agrees to comply with any such requirement.
5.56.9 Records Retention
When school nutrition program funds are expended by HCDE or any CP member pursuant to this
Contract, Vendor certifies that it will comply with the record retention requirements promulgated
by USDA/TDA. Vendor further certifies that Vendor will retain all records as required by
USDA/TDA for a period of five (5) years after the end of the fiscal year to which the
documentation/records pertain. Vendor further certifies that these records must be accessible to
appropriate CP member and federal or state reviewers. See TDA ARMS Manual, 17.107.
Section 8.3.1 is revised to state as follows:
Deliveries shall be made during HCDE/CP or the CP member's Regular Hours. After a contract has been awarded,
Vendor(s) shall deliver the products or services procured on this Contract to HCDE or the CP member issuing a
Purchase Order. Most conforming product(s) will ship within 3-7 business day; Vendor shall provide an expected
delivery date when quotes are requested or orders are placed. If delivery is not or cannot be made within this time
period, Vendor must receive authorization from HCDE or the CP member for the delayed delivery.
If defective or incorrect products are delivered, the CP member may make the determination, at its sole discretion, to
return the products to Vendor at no cost to the HCDE or the CP member. Vendor agrees to pay all shipping and
handling costs for any such return shipment. Vendor also shall be responsible for arranging the return of the defective
or incorrect products. HCDE or the CP member issuing the Purchase Order may request emergency delivery. Vendor
must use its best efforts to comply with rush or emergency requested. However, if Vendor is unable to fulfill the
emergency delivery request, HCDE or the CP member may procure its needs from alternative sources without penalty.
This Contract entered into as of May 16 , 2025.
Harris County Department of Education 4Imprint
John P. Lord, Chief Strategic Accounts Officer
Jesus Amezcua, Ph.D., CPA, RTSBA Printed Name
Assistant Superintendent of Business Services
17
Harris County
Education
25/025SG
4imprint, Inc.
Supplier Response
Event Information
Number: 25/025SG
Title: Promotional and Commemorative Items
Type: RFP
Issue Date: 3/28/2025
Deadline: 4/22/2025 02:00 PM (CT)
Notes: A preproposal meeting will be held virtually on Thursday, April
3, 2025, at 10:00 AM CT via the zoom link below. At the time of
the meeting please join via the link below.
Join Zoom Meeting
https:Hhcde-texas-org.zoom.us/j/88930493031 ?
pwd=iXEYGeOgntBF4xF4kVSNWeCtLpt7Hq.1
Meeting ID: 889 3049 3031
Passcode:700203
One tap mobile
+13462487799„88930493031#,,,,*700203# US (Houston)
+17193594580„88930493031 #,,,,*700203# US
Page 1 of 17 pages Vendor: 4imprint, Inc. 25/025SG
Dial by your location
• +1 346 248 7799 US (Houston)
• +1 719 359 4580 US
• +1 253 205 0468 US
• +1 253 215 8782 US (Tacoma)
• +1 669 444 9171 US
• +1 669 900 9128 US (San Jose)
• +1 386 347 5053 US
• +1 507 473 4847 US
• +1 564 217 2000 US
• +1 646 558 8656 US (New York)
• +1 646 931 3860 US
• +1 689 278 1000 US
• +1 301 715 8592 US (Washington DC)
• +1 305 224 1968 US
• +1 309 205 3325 US
• +1 312 626 6799 US (Chicago)
• +1 360 209 5623 US
Meeting ID: 889 3049 3031
Passcode: 700203
Find your local number: https:Hhcde-texas-org.zoom.us/u/kda2OTAUfl
It is HCDE/CP policy not to discriminate on the basis of race, color,
national origin, gender, limited English proficiency or handicapping
condition in its programs. HCDE/CP is announcing the release of the
following Request for Proposal (RFP): 25/025SG for Promotional and
Commemorative Items. Bid documents may be obtained at
https:Hhcdeebid.ionwave.net. Any questions related to this bid should
be submitted via hcde.ebid.ionwave.net on the questions tab of the
appropriate RFP page. Interested proposers are encouraged to
thoroughly read the RFP.
Contact Information
Contact: Steve Gibson
Address: 6300 Irvington Blvd.
(Return all proposals online)
Houston, TX 77022, TX 77055
Phone: 1 (713) 681-6052
Email: sgibson@hcde-texas.org
Page 2 of 17 pages Vendor: 4imprint, Inc. 25/025SG
4imprint, Inc. Information
Address:
101 Commerce St
Oshkosh, WI 54901
Phone:
(888) 234-5797
Fax:
(800) 355-5043
Toll Free:
(888) 234-5797
Email:
bids@4imprint.com
Web Address:
www.4imprint.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Kristin Engh
Signature
Submitted at 4/22/2025 09:25:05 AM (CT)
Requested Attachments
Catalog / Price List
bids@4imprint.com
Email
4imprint
Lin k_to_onIine_catalog.pdf
Upload the corresponding Price List, Catalog, or location of pricing (URL) you indicated on Attributes 22-23.
IMPORTANT: All pricing including services (if applicable) should be included here.
Any terms which reserve the right to increase pricing unilaterally or language denoting pricing subject to
change without notice is non -compliant with the contract and may render your proposal nonresponsive.
4imprint 10.0 Attachment
10.0 Required Attachment Packet _FINAL (swl
9.3.2024)Fillable .pdf
Upload the completed, executed, dated, and electronically signed (ex: DocuSign) or wet signature documents.
Complete all pages. If wet signature is used, the originals MUST be mailed or hand delivered within 5 business days of
the bid closing to Choice Partners, 6005 Westview Drive, Houston, TX 77055 with the RFP number and title clearly
marked on the outside of the envelope. Failure to include/upload these items may result in non -award.
Texas Ethics Commission Form 1295 Form 1295 Certificate
101352577.pdf
Upload TEC Form 1295 with the unique number and form signed, HCDE/CP's acknowledgement of Form 1295 does
not mean HCDE/CP is making a recommendation of award to our Board.
Organization Chart and/or bios of key employees 4imprint Organization Chart.pdf
Please upload your company's organization chart and/or bios of key employees
Previous Work History 4imprint Work History.pdf
Describe sales experience with local government entities within the past 5 years and other sales or services within the
past 10 years.
QA/QC Program and Quote Process 4imprint Quality Narrative.pdf
Please upload your Quality Assurance/Quality Control Narrative . A template has been provided in the attachments
tab
Accreditations, Endorsements, Certifications or Licenses No response
Accreditations, Endorsements, Certifications, or Licenses that are industry -specific for this proposal.
Other Certifications No response
Upload certifications (ex. MWBE, HUB, SBE, PDBE, etc.) If you declared MWBE, HUB, SBE, or PDBE in attributes 17-
21, please attach those certifications here.
Page 3 of 17 pages Vendor: 4imprint, Inc. 25/025SG
Marketing Plan 4imprint Choice Partners
Marketing Narrative .pdf
Please upload your Marketing Plan and attach any samples of marketing after it. A template has been provided in the
attachments. You may also add here or below a sample marketing flyer, email blast, etc. that you would use if awarded
this contract.
Financial Capability 4imprint Group plc - 2024 Audited
Financial Statements.pdf
Vendors financial capability (ex. Financial statement, balance sheet, etc.) for the last 3 years; stamped Confidential.
2025 CERTIFICATE OF
Insurance INSURANCE 41MPRINT INC. (COI)
EXPIRES 12.31.2025.pdf
Upload a copy of your current certificate of insurance as stated in section 5.44
Company Logo 4imprint 2MP size.jpg
Upload your company logo
25-025SG Promotional and
Exceptions to Contract Commemorative Items
Redlined.pdf
Exceptions and additional terms and conditions to the contract MUST be red -lined in the Terms and Conditions section
5.0 and uploaded here. Failure to include/upload these exceptions and/or additional terms and conditions may result
in non -award or rescindment of a contract and will result in non -acceptance of any exceptions and additional terms
and conditions. Any negotiations related to this must be finalized with sixty (60) days of RFP close date.
Response Attachments
4imprint Choice Partners Proposal RFP 25-025SG.pdf
4imprint detailed proposal
Bid Attributes
1
Company Name
Please provide your Legal Company Name (as listed on Box 1 of W-9)
4imprint, Inc.
2
Company Street Address
Please provide your company street address.
101 Commerce St
3
Company City
Please provide your company city.
Oshkosh
4
Company State
Please provide your company state.
WI
5
Company Zip Code
Please provide your company zip code.
54901
Page 4 of 17 pages Vendor: 4imprint, Inc. 25/025SG
6
Company Phone
Please provide your company phone number.
(877) 446-7746
7
Company Website
Please provide your company's website address. A website is mandatory for consideration with this proposal. This
should be a page that describes the products/services for which you were awarded the contract - if you have many
products/services not within the award, it is best to create a unique landing page for our members.
https://www.4imprint.com
8
Company Description
Please provide a short description of your company (255 characters max). This information will be used on the
Choice Partners website to market your contract to our members.
4imprint is the leading provider of promotional products in North America.
9
Geographic Coverage
Can your contract with Choice Partners be accessed locally, statewide, or nationally by our members?
Nationally
1
U
Geographic Coverage (Continued)
If "Statewide" or "Locally" was selected, please select the State covered.
If "Nationally", select N/A
N/A
Page 5 of 17 pages Vendor: 4imprint, Inc. 25/025SG
1
Regions Covered
1
If "Locally" was selected, please select which Education Service Center (ESC) Region(s) the vendor's
products/services can be offered.
If not, select "N/A"
A list of Regional Education Service Centers (ESC) is available:
Regional ESC - Map
❑ 00 - All Regions
❑ 01 -Edinburg
❑ 02 - Corpus Christi
❑ 03 - Victoria
❑ 04 - Houston
❑ 05 - Beaumont
❑ 06 - Huntsville
❑ 07 - Kilgore
❑ 08 - Mt. Pleasant
❑ 09 - Wichita Falls
❑ 10 - Richardson
❑ 11 - Fort Worth
❑ 12 - Waco
❑ 13 - Austin
❑ 14 - Abilene
❑ 15 - San Angelo
❑ 16 - Amarillo
❑ 17 - Lubbock
❑ 18 - Midland
❑ 19 - El Paso
❑ 20 - San Antonio
❑99-N/A
1
Principal Place of Business
2
List the City and State of Vendor's principal place of business.
The following provision does not apply to a contract involving federal funds.
The State of Texas has a law concerning non-resident vendors. This law can be found in Texas
Education Code under Chapter 2252, Subchapter A. This law makes it necessary for HCDE to determine
the residency of its Vendors. In part, this law reads as follows:
Section: 2252.001: "Non-resident bidder" refers to a person who is not a resident. "Resident bidder"
refers to a person whose principal place of business is in this state, including a vendor whose ultimate
parent company or majority owner has its principal place of business in this state.
Section: 2252.002: "A governmental entity may not award a governmental contract to a non resident
bidder unless the nonresident underbids the lowest bid submitted by a resident bidder by an amount that
is not less than the amount by which a resident bidder would be required to underbid the nonresident
bidder to obtain a comparable contract in the state in which the nonresident's principal place of business
is located."
Oshkosh, WI
Page 6 of 17 pages Vendor: 4imprint, Inc. 25/025SG
1
Annual Sales
3
What is your company's annual sales volume in dollars?
$1360000000
1
Years in Business
4
How many years has your company been in business?
40
1
FTE's
5
How many full time employees (FTE's) does your company have?
1600
1
Employees in State
6
State whether the proposer or the proposer's ultimate parent company or majority owner employs at least 500
persons in this state (Texas).
No, our company does not have 500 or more in state
1
Minority and Women's Business Enterprise (MWBE/MBE)
7
Please indicate if your company is currently a MWBE/MBE. If your company is not a MWBE/MBE, please indicate by
selecting "None".
If selecting "Yes" please upload the appropriate certificate(s) in the Response Attachments Section of this RFP.
None
1
Historically Underutilized Business (HUB)
8
Please indicate if your company is currently certified as Historically Underutilized Business (HUB). If your company is
not a HUB, please indicate by selecting "None".
If selecting "Yes" please upload the appropriate certificate(s) in the Response Attachments Section of this
RFP.
None
1
Small Business Enterprise (SBE)
9
Please indicate if your company is currently certified as Small Business Enterprise (SBE). If your company is not
an SBE, please indicate by selecting "None".
If selecting "Yes" please upload the appropriate certificate(s) in the Response Attachments Section of this RFP.
None
2
Persons with Disabilities Business Enterprise (PDBE)
U
Please indicate if your company is currently certified as Persons with Disabilities Business Enterprise (PDBE).
If your company is not an PDBE, please indicate by selecting "None".
If selecting "Yes" please upload the appropriate certificate(s) in the Response Attachments Section of this RFP.
None
Page 7 of 17 pages Vendor: 4imprint, Inc. 25/025SG
2
Disadvantaged Business Enterprise (DBE)
Please indicate if your company is currently certified as Disadvantaged Business Enterprise (DBE). If your
company is not a DBE, please indicate by selecting "None".
If selecting "Yes" please upload the appropriate certificate(s) in the Response Attachments Section of this RFP.
None
2
Catalog Discount
2
Indicate any list price adjustment (percentage off) you intend on providing during the contract period.
Then, in the next attribute, what it is based on.
10% please see our attached proposal for details
2
Catalog Discount: If you listed a discount in the previous attribute, describe what that discount is based
3
on?
If you listed a discount in the previous question, describe what that discount is based on. (MSRP, Price List,
Vendor's Website Pricing, or Catalog).
(Example: 12% off our 2024 catalog)
Then. upload your pricing (catalog, price list, or precise internet location (url) of published pricing) in the Response
Attachments Section of this RFP.
10% off our website pricing
2
Pricing / Payment Information
4
In addition to the typical unit pricing furnished herein, vendor agrees to offer all future product introductions at
prices that are proportionate to the contract price(s).
If selecting "No" please upload a statement detailing how pricing will be calculated for HCDE/CP Members in the
Response Attachments Section of this RFP.
Yes
2
Pricing / Payment Information (Continued)
5
Pricing submitted shall include the required CP administrative fee.
If selecting "A lo" your proposal will be deemed non -responsive.
Yes
2
Pricing / Payment Information (Continued)
6
Vendor agrees to remit to HCDE/CP the required administrative fee.
Yes
2
Pricing / Payment Information (Continued)
7
Additional discounts for purchase of a guaranteed quantity
Yes
Page 8 of 17 pages Vendor: 4imprint, Inc. 25/025SG
2
Pricing / Payment Information (Continued)
8
Pricing submitted includes all transportation charges (FOB Destination).
*Separate/additional transportation charges will not be paid by HCDE/CP or member.
No
2
Pricing/Payment Information (Continued)
9
Vendor will accept all forms of Purchase Orders.
Yes
3
Pricing/Payment Information (Continued)
U
Does the vendor require HCDE/CP member to provide Tax Exempt Forms for each Purchase Order?
No
3
Pricing/Payment Information (Continued)
Capable of handling Electronic Funds Transfer (EFT) payment(s).
If "yes", detail which EFT formats (CTX, CPT, etc.) vendor supports below on #33.
Yes
3
Pricing/Payment Information (Continued)
2
Please list supported EFT payment formats
CTX
3
Pricing/Payment Information (Continued)
3
Does the vendor require credit requirements of HCDE/CP and/or member prior to acceptance of a Purchase Order?
If "yes", describe the credit requirements below in attribute #33.
Yes
3
Pricing/Payment Information (Continued)
4
Describe credit requirements.
Our accounting team will review the credit information prior to terms (i.e., D&B) given unless members organization
has worked with us previously and has already been authorized for use of Purchase Orders.
3
Pricing/Payment Information (Continued)
5
Is vendor licensed for all states indicated in Attribute #11-12 Geographic Coverage?
If "no", list which state(s) vendor does not have required licenses and why below on #35.
Yes
3
Pricing/Payment Information (Continued)
6
List of state(s) vendor does not have licensing and why
N/A
Page 9 of 17 pages Vendor: 4imprint, Inc. 25/025SG
3
E-Commerce
7
Vendor has E-Commerce capabilities.
Yes
3
References
8
The vendor is to submit three (3) references that have contracted with their company to provide like products
and/or services. Include the entity name, phone number, contact person, and email address. It is recommended that
the vendor use school districts or other local governmental agencies equal to Choice Partners in size and structure,
if possible.
Please contact your references before including in this section. CP will send a brief email survey to
your references, so use current email addresses. References will have a very short response time, so
please encourage them to respond immediately when they receive our email.
Reference responses will affect your scoring.
3
Reference #1 Entity Name
9
List the entity name for Reference #1
Pasadena Independent School District
4
Reference #1 Contact Person
U
List the contact person for Reference #1
Derek Gillard
4
Reference #1 Phone Number
1
Include the phone number for Reference #1
(713) 740-0150
4
Reference #1 Email Address
2
List the email address for Reference #1.
Please confirm correct email address with your reference before submitting.
dgillard@pasadenaisd.org
4
Reference #2 Entity Name
3
List the entity name for Reference #2
University of Alabama Tuscaloosa
4
Reference #2 Contact Person
4
List the contact person for Reference #2
Anna Mcienkin
4
Reference #2 Phone Number
5
List the phone number for Reference #2
(205) 348-32 99
Page 10 of 17 pages Vendor: 4imprint, Inc. 25/025SG
4
Reference #2 Email Address
6
List the email address for Reference #2.
Please confirm correct email address with your reference before submitting.
almcjenkin@ua.edu
4
Reference #3 Entity Name
7
List the entity name for Reference #3
Texas A&M
4
Reference #3 Contact Person
8
List the contact person for Reference #3
Kyle Pope
4
Reference #3 Phone Number
9
List the phone number for Reference #3
(979) 862-3366
5
Reference #3 Email Address
U
List the email address for Reference #3.
Please confirm correct email address with your reference before submitting.
Kyle. Pope@tamu.edu
5
Purchase Order/Quote Contact Name
Please list the contact name of the individual that is responsible for purchase orders and quotes from HCDE / CP
members
Government Team
5
Purchase Order/Quote Contact Phone Number
2
Please list the phone number of the individual that is responsible for purchase orders and quotes from HCDE/CP
members.
(888) 234-5797
5
Purchase Order Contact Email Address
3
Please list the email address of the individual that is responsible for processing and confirming purchase orders.
govrequests@4imprint.com
5
Marketing Contact
4
Please list the contact name of the individual that is responsible for marketing your company
Ben Thompson
5
Marketing Contact Phone Number
5
Please list the phone number of the individual that is responsible for marketing your company.
(877) 446-7746 x8226
Page 11 of 17 pages Vendor: 4imprint, Inc. 25/025SG
5
Marketing Contact Email Address
6
Please list the email address of the individual that is responsible for marketing your company.
bthompson@4imprint.com
5
Accounting Contact Name
7
Please list the contact name of the individual that is responsible for accounts payable for your company.
Accounts Receivable Team
5
Accounting Contact Phone Number
8
Please list the phone number of the individual that is responsible for accounts payable for your company.
(800) 982-8 779
5
Accounting Contact Email Address
9
Please list the email address of the individual that is responsible for accounts payable for your company.
ar@4imprint.com
6
Administrative Fee Contact Name
U
Please list the contact name of the individual that is responsible for completing and returning monthly usage reports
for your company.
Jen Groskreutz
6
Administrative Fee Contact Phone Number
Please list the phone number of the individual that is responsible for completing and returning monthly usage
reports for your company.
(888) 239-6001
6
Administrative Fee Contact Email Address
2
Please list the email address of the individual responsible for completing and returning monthly usage reports for
your company.
jeng@4imprint.com
6
Monthly Usage Reporting
3
Monthly reports showing contract usage are a mandatory part of contract terms for this proposal.
Please indicate that you understand this commitment and will send reports monthly.
Yes, I understand and will send reports monthly
6
Conference Participation
4
Vendor agrees, as part of its marketing commitment, to participate in national, statewide or regional tradeshows or
conferences (three per year minimum).
Yes
6
SAM / UEI Number
5
Provide company's Unique Entity Identifier (UEI) number.
UEI is a 12-character alphanumeric ID assigned to an entity by System for Award Management (SAM.gov)
XK7UNSSLL833
Page 12 of 17 pages Vendor: 4imprint, Inc. 25/025SG
6
Invoice Information
6
A. Describe how vendor will invoice the HCDE/CP or CP member.
B. Discuss the invoicing options offered by vendor and the payment terms for each.
Our terms are Net 30 for orders paid for with a PO. We also accept credit cards with no processing fees, along
with ACH or check payments.
6
Online Order Link
7
Please provide website address for processing orders online (if applicable).
www.4imprint.com
6
How to Place an Order
8
Please provide brief description of how to place an order with your company using Choice Partners contract.
Choice Partners requires each vendor to reference the HCDE/CP contract number on all quotes, invoices, etc.
when using this contract.
When members contact us to request a quote or place an order, they will provide a code, for Choice Partners, we
have assigned CP10. This will prompt our team to note the contract number and apply the contracted discount to
the member's purchase request. If placing an order directly online, this code of CP10 can be added during the
cart shopping process to apply the discount as well.
6
Delivery
9
Does your company Provide delivery of your supplies and equipment offered to members in our cooperative?
Yes
7
Freight Terms
U
Please provide your freight terms under this contract. Please include any levels for free freight in addition to how
the price for freight will be determined.
Freight shall be FOB Destination pre -paid and added. We will always quote freight costs upfront.
7
Credit Card Acceptance
1
Can you take payments via credit card?
Yes
7
Credit Card Terms
2
Do you charge an additional fee for paying by credit card?
No additional charges
7
Texas Ethics Commission Form 1295
3
Please enter your confirmation number from the Texas Ethics Commission for form 1295 competition.
Upload your completed form in the Response Attachments Section of this RFP.
1295 reference information (if these links will save you valuable time)
https://www.ethics.state.tx.us/filinginfo/videos/Forml 295/CreateCertificate/CreateCertificate. html
https://www.ethics.state.tx.us/filinginfo/videos/Form1295/FirstLogin-Business/Forml295Login-Business.html
https://www.ethics.state.tx.us/resources/FAQs/FAQ—Forml 295. php
Certificate Number: 2025-1296387
Page 13 of 17 pages Vendor: 4imprint, Inc. 25/025SG
EXHIBIT B
7
Marketing Plan
4
How will you market your products/services with Choice Partners? A template in word has been provided
(Attachments tab) for your response. Please attach handouts, brochures and sample advertising in the Response
Attachments Section of this RFP.
7
Quality Assistance/Quality Control (QA/QC) Program
5
Please attach your company's response to the QA/QC questions in the Response Attachments Section of this
RFP. A template in word has been provided (Attachments tab) for your response.
Bid Lines
1
Percentage Discount
If you have a discount across your ENTIRE CATALOG you propose for Choice Partners members, enter that
here. Indicate any price adjustment (percentage off) you intend on providing during the contract period, the type
of pricing and on what it is based (MSRP, Price List, Website Pricing, Catalog). Then upload the
corresponding catalog, price sheet, or online location of price information (URL) in the Response
Attachments Section. Discount proposed here must match the response in Attribute 22.
Total: 10%
Item Notes: Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be
attached in the Response Attachments tab. These items are for apples -to -apples comparison
between vendors for evaluation purposes and not indicative or representative of an order.
Supplier Notes: I Please see our attached proposal for details about our proposed discount.
2
Other Percentage Discounts
If you offer one or more discounts THAT VARY on specific categories or manufacturers you propose for
Choice Partners members, enter the first here, clarifying in item notes.
For others that follow, include them one by one using "add alternates"
DO NOT FORGET TO INCLUDE A PRICE LIST OR LOCATION FOR THIS PRICING IN THE RESPONSE
ATTACHMENTS TAB.
For all of these, indicate The price adjustment (percentage off) you intend on providing during the contract period,
the type of pricing and on what it is based (MSRP, Price List, Website Pricing, Catalog). Then upload the
corresponding catalog, price sheet, or online location of price information (URL) in the Response Attachments
Section.
Quantity: 1 UOM: EA No Bid
Item Notes: Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be attached
in the Response Attachments tab. These items are for apples -to -apples comparison between vendors
for evaluation purposes and not indicative or representative of an order.
Page 14 of 17 pages Vendor: 4imprint, Inc. 25/025SG
3 1 Recyclable Plastic Conference Materials Sack with Cut Out Handles A customizable, recyclable plastic
bag suitable for conferences and events. (See linked product page).
https://www.4imprint.com/product/146446-139/Recyclable-Full-Color-Die-Cut-Handle-Plastic-Bag-13-x-9 OR
EQUAL
Assumptions: Color: White, Order Quantity 1000. Customer supplied design, 2 colors. Please input Unit Cost
(1 Bag)
Quantity: _
Item Notes
1 UOM: EA Unit Price: I Total: 1 $0.66
Supplier Notes
Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be
attached in the Response Attachments tab. These items are for apples -to -apples comparison
between vendors for evaluation purposes and not indicative or representative of an order. Vendor
should ensure that all cost items (letters, material and size options, etc) are accounted for in
vendors catalog / pricing.
4imprint item 146446-139 priced with proposed discount
4 1 Custom Pens with Logo (Ball point, rubber grip, click pen, with clip. See linked product page).
Promotional pens customizable with your organization's logo.
https://www.4pens.com/barton-special-offer.htmI OR EQUAL
Assumptions: Color: White, Order Quantity 1000. Customer supplied text, and logo. Please input Unit Cost (1
pen)
Quantity: _
Item Notes
1 UOM: EA
Supplier Notes
Unit Price: I Total: 1 $0.39
Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be
attached in the Response Attachments tab. These items are for apples -to -apples comparison
between vendors for evaluation purposes and not indicative or representative of an order. Vendor
should ensure that all cost items (letters, material and size options, etc) are accounted for in
vendors catalog / pricing.
4imprint item 9764 priced with proposed discount
5 1 6" x 4" Sticky Note Pad with Logo (See linked product page)
Custom sticky notes ideal for office use and promotions.
https://printpps.com/6-x-4-custom-sticky-notes/ OR EQUAL
Assumptions: Color: White, Order Quantity 1000 pads. Customer supplied design, text, and font style. Please
input Unit Cost (1 pad).
Quantity: _
Item Notes
1 UOM: EA
Supplier Notes
Unit Price: I Total: 1 $0.62
Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be
attached in the Response Attachments tab. These items are for apples -to -apples comparison
between vendors for evaluation purposes and not indicative or representative of an order. Vendor
should ensure that all cost items (letters, material and size options, etc) are accounted for in
vendors catalog / pricing.
4imprint item 158100-25 priced with proposed discount
Page 15 of 17 pages Vendor: 4imprint, Inc. 25/025SG
6 1 One Color Print Lanyard, 5/8" width, 35.4" Length, double crocodile clip, no safety break, digital proof
before shipping.
Personalized lanyards suitable for events and identification purposes.
https://www.idcband.com/en-us/screen-printed-lanyards/ OR EQUAL
Assumptions: Color: choice of Color, Order Quantity 1000. Customer supplied text, and logo. Please input Unit
Cost (1 lanyard)
Quantity: _
Item Notes
1 UOM: EA
Supplier Notes
Unit Price: I Total: 1 $1.82
Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be
attached in the Response Attachments tab. These items are for apples -to -apples comparison
between vendors for evaluation purposes and not indicative or representative of an order. Vendor
should ensure that all cost items (letters, material and size options, etc) are accounted for in
vendors catalog / pricing.
4imprint item 105047-12-BD priced with proposed discount
7 130 oz. Travel Tumbler
Ceramic Lined, Hot & Cold, Leak Resistant Lid, Silent silicone base
An insulated travel tumbler that keeps beverages hot or cold, customizable with your logo.
https://rticoutdoors.com/Tumblers?size=30oz&color=Black OR EQUAL
Assumptions: Choice of Color, Customer supplied Logo OR text. Order size 50. Please input price for 1
Tumbler.
Quantity: _
Item Notes
1 UOM: EA
Supplier Notes
Unit Price: I Total: 1 $14.64
Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be
attached in the Response Attachments tab. These items are for apples -to -apples comparison
between vendors for evaluation purposes and not indicative or representative of an order. Vendor
should ensure that all cost items (letters, material and size options, etc) are accounted for in
vendors catalog / pricing.
4imprint item 141379-30 priced with proposed discount
8 1 Embroidered Windbreaker Jacket
A customizable windbreaker jacket suitable for various weather conditions.
https://www.Iogosoftwear.com/product/53566/charles-river-mens-skyline-pack-n-go-full-zip-reflective-jacket OR
EQUAL
Assumptions: Choice of Color, Customer supplied Logo OR text. Order size 50. Please input price for 1
Windbreaker Jacket.
Quantity: _
Item Notes
1 UOM: EA
Supplier Notes
Unit Price: I Total: 1 $32.45
Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be
attached in the Response Attachments tab. These items are for apples -to -apples comparison
between vendors for evaluation purposes and not indicative or representative of an order. Vendor
should ensure that all cost items (letters, material and size options, etc) are accounted for in
vendors catalog / pricing.
4imprint item 134861-E priced with proposed discount
Page 16 of 17 pages Vendor: 4imprint, Inc. 25/025SG
9 1 Screen -Printed T-Shirts
Customizable t-shirts ideal for events and promotions.
https://www.customin k. com/prod ucts/t-shirts/short-sleeve-t-sh i its/bel la-+-canvas-jersey-t-sh i rt/124200?bg=1
OR EQUAL
Assumptions: Choice of Color, Customer supplied Logo OR text. Order size 50. Please input unit cost for 1
Screen printed T-shirt.
Quantity: _
Item Notes
1 UOM: EA
Supplier Notes
Unit Price: I Total: 1 $10.04
Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be
attached in the Response Attachments tab. These items are for apples -to -apples comparison
between vendors for evaluation purposes and not indicative or representative of an order. Vendor
should ensure that all cost items (letters, material and size options, etc) are accounted for in
vendors catalog / pricing.
4imprint item 110249-M-S priced with proposed discount
1 I Vinyl Freestanding Banner 71" Height x 31.5"wide, 13 oz vinyl, and X-banner type hardware, sturdy
0 brass or other metal grommets at corners
https://www.vistaprint.com/signs-posters/x-banners OR EQUAL
Assumptions: Choice of Color, Customer supplied Design. Order size 1. Please input unit cost for 1 Banner.
Quantity: 1 UOM: EA No Bid
Item Notes: Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be attached
in the Response Attachments tab. These items are for apples -to -apples comparison between vendors
for evaluation purposes and not indicative or representative of an order. Vendor should ensure that all
cost items (letters, material and size options, etc) are accounted for in vendors catalog / pricing.
Hourly rate for design/graphics work
UOM: EA
Price: I Total: 1 $0.00
Item Notes: Note: Responses on these lines are not a substitute for the vendor's full catalog / pricing to be
attached in the Response Attachments tab. These items are for apples -to -apples comparison
between vendors for evaluation purposes and not indicative or representative of an order. Vendor
should ensure that all cost items (letters, material and size options, etc) are accounted for in
vendors catalog / pricing.
Supplier Notes: I Our art team provides graphic design work for items ordered at no cost.
Response Total: $60.62
Page 17 of 17 pages Vendor: 4imprint, Inc. 25/025SG
RFP 25/025
Promotional and Commemorative Items
Bid Tab
1 I Percentage Discount
Supplier
Percent Supplier Notes
Zheng Commerce LLC
25.0%
Buffalo Specialties, Inc
20.0%
Action Wear Plus, Inc.
15.0%
Blink Marketing, Inc.
15.0% 15-50%off MSRP
Printed Promotionals
10.0% Waived Setup fees for Screen Printed and Embroidered items
Butler Business Products, LLC
10.0%
4imprint, Inc.
Liberty Office Products (Liberty
Data Products, Inc)
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
SPECIALTY ADVERTISERS
(LUGRAINCORPORATED)
Identity Plus LLC
Orange Lab Media (The Olab
Group LLC)
10.0% Please see our attached proposal for details about our proposed discount.
All quoted items will have a discount range from 10-50% from MSRP. Please email
10.0% swiland@libertyoffice.com for a quote or login. Web login info is attached.
10.0% 10% OFF ONLINE WEBSITE PRICING
9.0 %
8.0%
5.0 %
2 IOther Percentage Discounts
Supplier
QTY
UOM
Percent Supplier Notes
4imprint, Inc.
1
EA
No Bid
Zheng Commerce LLC
1
EA
25.0%
Action Wear Plus, Inc.
1
EA
15.0%
Blink Marketing, Inc.
1
EA
15.0% 15-50%off MSRP
Butler Business Products, LLC
1
EA
10.0%
Liberty Office Products (Liberty
All quoted items will have a discount range from 10-50%from MSRP. Please email
Data Products, Inc)
1 EA
10.0% swiland@libertyoffice.com for a quote or login. Web login info is attached.
Buffalo Specialties, Inc
1 EA
10.0%
Printed Promotionals
1 EA
10.0% These Specific Items will be 10% off the listed price plus free Setup and Free Shipping
SPECIALTY ADVERTISERS
(LUGRA INCORPORATED)
1 Er'
Identity Plus LLC
1 EA
2.0% for bulk orders an additional 2%off
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
1 EA
25/025SG - Page 1
RFP 25/025
Promotional and Commemorative Items
Bid Tab
3 1 Recyclable Plastic Conference Materials Sack with Cut Out Handles A customizable, recyclable plastic bag suitable for conferences and events. (See linked
Supplier
CITY
UOM
Unit Price Supplier Notes / Alternate Description
Zheng Commerce LLC
1
EA
$0.50
4imprint, Inc.
1
EA
$0.66 4imprint item 146446-139 priced with proposed discount
Pricing excludes shipping. Shipping is to be FOB Destination and Prepaid and Allowed and
is based off weight and distance. Shipping will be quoted prior to placing an order for all
Lasting Impressions, Inc.
1
EA
$0.69 members.
Identity Plus LLC
1
EA
$0.73
Blink Marketing, Inc.
1
EA
$0.75
SPECIALTY ADVERTISERS
(LUGRA INCORPORATED)
Butler Business Products, LLC
Buffalo Specialties, Inc
Printed Promotionals
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
Reliant Business Products, Inc.
(ALT1] Orange Lab Media (The
Olab Group LLC) 1
Liberty Office Products (Liberty
Data Products, Inc) 1
Action Wear Plus, Inc. 1
EA $0.76
EA $0.78
EA $0.80 9W X 14H BAG SIZE.
EA $0.80 Price based on 1000 quantity - No additional shipping or setup
EA $0.81
EA $0.84
White Bags 9"x13%, die cut handle. These white 2 mil bags are great for many medical
uses. Including dental, hospitals, medical units and much more. Use to dispose of medical
items. Use for patient bags. Hygienic storage or disposal. Minimize bacteria exposure.
Bags are made on demand. Not made offshore. No bags are pre -made or stored before
order takes place for hygienic reasons. Larger size white also available. Width sizes from
8" to 12" wide. Lengths from 11" to 15" Long. Plain or add artwork. These are made here
EA $0.865 in N. America.
EA $1.19 Minimum order 1000
EA No Bid
4 lCustom Pens with Logo (Ball point, rubber grip, click pen, with clip. See linked product page).
Supplier
OTY
UOM
Unit Price Supplier Notes / Alternate Description
4imprint, Inc.
1
EA
$0.39 4imprint item 9764 priced with proposed discount
Pricing excludes shipping. Shipping is to be FOB Destination and Prepaid and Allowed and
is based off weight and distance. Shipping will be quoted prior to placing an order for all
Lasting Impressions, Inc.
1
EA
$0.49 members.
Printed Promotionals
1
EA
$0.50 No Additional Set up or Shipping - Price based on 1000 quantity
Reliant Business Products, Inc.
1
EA
$0.50
SPECIALTY ADVERTISERS
(LUGRA INCORPORATED)
1
EA
$0.51
Identity Plus LLC
1
EA
$0.52
PEN IN YOUR LINK IS SILVER (NOT WHITE) AND SO IS OURS - SAME PEN. THIS IS NOT
APPLES TO APPLES BECAUSE THE PEN IN YOUR LINK IS LIMITED TO DESIGN/FONT. OURS
Buffalo Specialties, Inc 1 EA $0.54 IS NOT. OUR PRICE INCLUDES FULL CUSTOM DESIGN, FONT AND LOGO.
PL-3928- Ergo Stylus Penhttps://www.primeline.com/products/pi-3928-prime-line-ergo-
stylus-pen?Color-SILVER%2F+BLACK&utm_source=alphacom ABS+AS Plastic -body,
twist -action ballpoint pen with soft Silicone stylus on end for use with an iPad or any
Action Wear Plus, Inc.
1 EA
$0.59
other touchscreen device. Plastic ergonomic grip. Black, medium -point ink.
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
1 EA
$0.64
Blink Marketing, Inc.
1 EA
$0.65
Butler Business Products, LLC
1 EA
$0.70
Liberty Office Products (Liberty
Data Products, Inc)
1 EA
$0.99
Allow our stylish and elegant high -quality pens to enhance your image. Perfect for
tradeshows, sales visits, and everyday office use. This ballpoint pen with comfort grip
(ALT1] Orange Lab Media (The
makes a lovely giveaway. This eco-friendly pen is very attractive in appearance and has a
Olab Group LLC)
1 EA
$1.00
matte finished special silicone coated barrel. Writes in popular black ink.
Zheng Commerce LLC
1 EA
No Bid
25/025SG - Page 2
RFP 25/025
Promotional and Commemorative Items
Bid Tab
5 6" x 4" Sticky Note Pad with Logo (See linked product page)
Supplier QTY UOM Unit Price Supplier Notes / Alternate Description
Orange Lab Media (The Olab
Group LLC) 1 EA $0.00 _
4imprint, Inc. 1 EA $0.62 4imprint item 158100-25 priced with proposed discount
Buffalo Specialties, Inc 1 EA $0.62 FULL COLOR IMPRINT INCLUDED. 25 SHEETS PER PAD.
Pricing excludes shipping. Shipping is to be FOB Destination and Prepaid and Allowed and
is based off weight and distance. Shipping will be quoted prior to placing an order for all
Lasting Impressions, Inc.
1 EA
$0.65 members.
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
1 EA
$0.69
Blink Marketing, Inc.
1 EA
$0.71
Reliant Business Products, Inc.
1 EA
$0.83
Printed Promotionals
1 EA
$0.85 No Additional Set up or Shipping - Price based on 1000 quantity
SPECIALTY ADVERTISERS
(LUGRAINCORPORATED)
1 EA
$0.85
I
Butler Business Products, LLC
1 EA
$0.89
Identity Plus LLC
1 EA
$0.89 •
Zheng Commerce LLC
1 EA
$0.95
This vertical blank adhesive notepad measures 60 inches and comes with 50 sheets per
book, each page customizable with your logo. Ideal forjotting down quick notes,
reminders, or to-do lists, it's both practical and convenient for everyday use. The full -
color logo can be printed on every page, providing a perfect opportunity to promote
your brand at no extra cost. Whether for corporate giveaways, trade shows, or employee
gifts, this notepad keeps your brand in front of clients and prospects in a functional and
[ALT1] Orange Lab Media (The
stylish way. Price includes 1-location full -color logo imprinting. Free shipping via sea.
Olab Group LLC)
1 EA
$1.47 Note: Price is based on the 6x4 inch size. For other sizes, please contact us.
Liberty Office Products (Liberty
Data Products, Inc)
1 EA
$1.49 Minimum order 1000
Action Wear Plus, Inc. •
1 EA
No Bid
6 1 One Color Print Lanyard, 5/8" width, 35.4" Length, double crocodile clip, no safety break, digital proof before shipping.
Supplier
QTY
UOM
Unit Price Supplier Notes / Alternate Description
Blink Marketing, Inc.
1
EA
$0.91
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
1
EA
$0.94
Butler Business Products, LLC
1
EA
$1.04
Printed Promotionals
1
EA
51.05 No Additional Set up or Shipping- Price based on 1000 quantity
Pricing excludes shipping. Shipping is to be FOB Destination and Prepaid and Allowed and
is based off weight and distance. Shipping will be quoted prior to placing an order for all
Lasting Impressions, Inc.
EA
$1.05 members.
SPECIALTY ADVERTISERS
(LUGRA INCORPORATED)
1 EA
$1.14
Identity Plus LLC _
1 EA
$1.25
Reliant Business Products, Inc.
1 EA
$1.25
Buffalo Specialties, Inc
1 EA
$1.28
Liberty Office Products (Liberty
Data Products, Inc)
1 EA
$1.49 Minimum order 1000
4imprint, Inc.
1 EA
$1.82 4imprint item 105047-12-BD priced with proposed discount
LN-01B Cosmo Express Bulldog or LN-01J Cosmo Express 1-HOOK3/4? Flat Polyester
lanyard with plastic breakaway located on the bottom, front. Price includes one color,
one side step & repeat logohttps://cosmopromos.com/product/cosmo-express-j-hook-
Action Wear Plus, Inc.
1 EA
$1.99 attachment-lanyard-6-8-days-production/
The perfect lanyard choice when visibility is a concern. A soft, silky material is combined
with high -quality reflective material to create the ultimate safety lanyard! Ideal for
construction or outdoor personnel. Four end attachment options. Sewn -on or standard
breakaway available (see important breakaway info below). Available in 5/8" or 3/4"
[ALT1] Orange Lab Media (The width and five great material colors. Price includes a 1 color, 1-sided custom imprint.
Olab Group LLC) 1 EA $2.44 Choice of twelve imprint colors plus luminescent (glow -in -the -dark!) imprinting.
Zheng Commerce LLC 1 EA No Bid
25/025SG - Page 3
RFP 25/025
Promotional and Commemorative Items
Bid Tab
7 130oz. Travel Tumbler
Supplier QTY UOM Unit Price Supplier Notes / Alternate Description
Liberty Office Products (Liberty
Data Products, Inc) 1 EA $13.49 Minimum order 50
4imprint, Inc. 1 EA $14.64 4imprint item 141379-30 priced with proposed discount
T
PL-4198: Prime Line 30oz Samson Vacuum Insulated Stainless Steel
Tum blerhttps://www.pri mel ine.com/products/pl-4198-prime-I ine-30oz-samson-vacuum-
insulated-stainless-steel-tumbler?Color=Silver&utm_source=alphacom 30 oz. (900 mL)
BPA-free double -wall Stainless Steel vacuum tumbler with AS Plastic twist -on lid and snap -
close drink spout. Features 304 Stainless Steel interior, and 201 stainless exterior and
interior copper plating for extra insulation. The double -wall vacuum with copper lining
ensures your drinks stay hot or cold longer. Hand -wash only. Do not place in freezer or
Action Wear Plus, Inc.
1 EA
$14.99 microwave. The slim design at base fits most cup holders.
Reliant Business Products, Inc.
1 EA
$16.53
Made with 18/8 extra thick food grade stainless steel, the 30oz. Heavy Tyson Tumbler is
the top standard for a durability, heavy duty, vacuum insulated tumbler. The vacuum
insulation keeps your coffee or drinks hot or cold for hours. The tapered bottom fits cup
[ALT1] Orange Lab Media (The
holders, and it comes with a clear plastic push -on lid with drink opening. This tumbler will
Olab Group LLC)
1 EA
$17.75 fulfill your entire day of hydration needs.
Identity Plus LLC
1 EA
$21.00
Pricing excludes shipping. Shipping is to be FOB Destination and Prepaid and Allowed and
is based off weight and distance. Shipping will be quoted prior to placing an order for all
Lasting Impressions, Inc.
1 EA
$21.50 members.
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
1 EA
$22.49
THIS IS CERAMIC LINED AS YOU REQUESTED. BASED ON ORDER OF 50 PIECES. MANY 30
Buffalo Specialties, Inc
1 EA
$24.64 OZ. TUMBLERS ARE FAR LESS EXPENSIVE WITHOUT CERAMIC LINING.
Blink Marketing, Inc.
1 EA
$25.65
Printed Promotionals
1 EA
$27.00 No Additional Set up or Shipping - Price based on 50 quantity
SPECIALTY ADVERTISERS
(LUGRAINCORPORATED)
1 EA
$29.95
Butler Business Products, LLC
1 EA
$32.00
8 1 Embroidered Windbreaker Jacket
Supplier QTY UOM Unit Price Supplier Notes / Alternate Description
88183 CORE365 Men's Techno Lite Motivate Unlined Lightweight
J ackethttps://www.al pha broder.com/prod uct/88183/core365-mens-tech no -I ite-
motivate-unlined-lightweight-jacket.html?color=3iMaterial: 100% 240T polyester
pongee, 2.3 oz./yd2/78gsm Water resistant finishFeature: chin guard center front
reverse coil autolock zipper with reflective toggle underarm vents lower front
concealed zippered pockets with reflective toggles audio port access through inside
lower left pocket elasticized cuffs unlined adjustable shockcord at hem reflective
Action Wear Plus, Inc.
EA
$22.95 piping at shoulder yoke and center back yoke
SPECIALTY ADVERTISERS
(LUGRA INCORPORATED)
1 EA
$28.00
Pricing excludes shipping. Shipping is to be FOB Destination and Prepaid and Allowed and
is based off weight and distance. Shipping will be quoted prior to placing an order for all
Lasting Impressions, Inc.
1 EA
$31.95 members. One color/ location imprint (min. city pricing, sizes s-xl)
4imprint, Inc.
1 EA
$32.45 4imprint item 134861-E priced with proposed discount
Blink Marketing, Inc.
1 EA
$38.00
Printed Promotionals
1 EA
$40.00 Includes Embroidery - No Additional Setup or Shipping - Price Based on 50 Quantity
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
1 EA
10 j
YOUR LINK IS FOR TEXT ONLY. OUR PRICE INCLUDES A LOGO AS MOST PEOPLE REQUEST.
Buffalo Specialties, Inc
1 EA
$42.95 PRICE IS BASED 50 PIECES AT AVERAGE STITCH COUNT (UP TO10k).
Butler Business Products, LLC
1 EA
$44.00
Liberty Office Products (Liberty
Data Products, Inc)
1 EA
$47.99 Minimum order 50
Identity Plus LLC
® EA
$48.99
[ALT1] Orange Lab Media (The
65%- 35% poly- cotton poplin windbreaker jacket with zipper front, button cuffs,
Olab Group LLC)
1 EA
$104.04 waterproof coating, imported. 100% brushed polyester flannel lining.
Reliant Business Products, Inc.
1 EA
No Bid
25/025SG - Page 4
RFP 25/025
Promotional and Commemorative Items
Bid Tab
25/025SG - Page 5
RFP 25/025
Promotional and Commemorative Items
Bid Tab
9 Screen -Printed T-Shirts
Supplier QTY UOM Unit Price Supplier Notes / Alternate Description
Bella - 3001Chttps://www.ssactivewear.com/p/bella/3001 4.2 oz./yd (US) 7 oz./L yd
(CA), 100% Airlume combed and ring -spun cotton, 32 singles Ash is 99/1 Airlume
combed and ring -spun cotton/polyester Pre-shrunk Retail fit Unisex sizing
Coverstitched collar and sleeves Shoulder -to -shoulder taping Side seams Tearaway
Action Wear Plus, Inc. 1 EA $5.95 label
SCREEN CHARGE OF $25 APPLIES. BASED ON BELLA EQUIVALENT TEE WITH 1 COLOR
Buffalo Specialties, Inc 1 EA $7.25 LOGO AND IN WHITE.
WE -
Pricing excludes shipping. Shipping is to be FOB Destination and Prepaid and Allowed and
is based off weight and distance. Shipping will be quoted prior to placing an order for all
Lasting Impressions, Inc. 1 EA
$7.94 members. One color / location imprint (min. city pricing, sizes s-xl)
SPECIALTY ADVERTISERS
(LUGRAINCORPORATED) 1 EA
$8.00
Blink Marketing, Inc. 1 EA
$8.50 Price includes a 1 color imprint in one location.
Price Based on 3001c Bella + Canvas Unisex Jersey with a one color imprint on one side
Printed Promotionals 1 EA
$9.75 on a colored shirt at 50 quantity
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
I
INC) 1 EA
$9.98
4imprint, Inc. 1 EA
$10.04 4imprint item 110249-M-S priced with proposed discount
Port & Company Performance Tee.Rated UPF50 to help combat harmful UV rays, this tee
also performs with Dry Zone moisture -wicking technology to keep you cool, dry and
[ALT2] Orange Lab Media (The
comfortable. 3.8-ounce, 100% polyesterUPF rating of 5011emovable tag for comfort and
Olab Group LLC) 1 EA
$11.68 relabelingPrice includes 1 color 1 location imprintOrder size 50pcs. $11.68/pc
Butler Business Products, LLC 1 EA
$12.00
Identity Plus LLC 1 EA
$14.00
Liberty Office Products (Liberty
Data Products, Inc) 1 EA
$14.99 Minimum order 50
BELLA+CANVAS Unisex Triblend Short Sleeve Tee.Tear-away IabelTriblend Colors: 3.8-
ounce, 50/25/25 poly/Airlume combed and ring spun cotton/rayon, 40 singlesSide
seamedClassic fitBlack Heather Triblend: 70/15/15 Airlume combed and ring spun
cotton/poly/rayon5ize: XS, S, M, L, XLColors: Aqua Triblend, Athletic Grey Triblend, Berry
Triblend, Black Heather Triblend, Blue Triblend, Brick Triblend, Brown Triblend, Cardinal
Triblend, Charcoal -Black Triblend, Clay Triblend, Denim Triblend, Dusty Blue Triblend,
Emerald Triblend, Grass Green Triblend, Green Triblend, Grey Triblend, Ice Blue Triblend,
Kelly Triblend, Lilac Triblend, Maroon Triblend, Mauve Triblend, Military Green Triblend,
Mint Triblend, Mustard Triblend, Navy Triblend, Oatmeal Triblend, Olive Triblend, Orange
Triblend, Orchid Triblend, Peach Triblend, Purple Triblend, Red Triblend, Sea Green
Triblend, Solid Black Triblend, Solid Dark Grey Triblend, Solid Forest Triblend, Solid
Maroon Triblend, Solid Navy Triblend, Solid Red Triblend, Solid Silver Triblend, Solid
White Triblend, Steel Blue Triblend, Storm Triblend, Sunset Triblend, Tan Triblend, Teal
[ALT1] Orange Lab Media (The
Triblend, True Royal Triblend, White Fleck Triblend, Yellow Gold TriblendPrice includes 1
Olab Group LLC) 1 EA
$14.99 color 1 location imprintOrder size 50pcs. $14.99/pc
Sport-Tek PosiCharge Tri-Blend Wicking Raglan Tee.4.6-ounce, 75/13/12
poly/cotton/rayon jersey with PosiCharge technology (Black Triad Solid)Raglan sleeves4.7-
ounce, 75/13/12 poly/cotton/rayon jersey with PosiCharge technology (White Triad
Solid)This ultracomfortable tee combines moisture -wicking performance, unbeatable tri-
blend softness and PosiCharge technology to lock in color.Contrast neck taping (except
White Triad Solid, which is dyed-to-match)4.4-ounce, 75/13/12 poly/cotton/rayon jersey
[ALT4] Orange Lab Media (The
with PosiCharge technologyPrice includes 1 color 1 location imprintOrder size 50pcs.
Olab Group LLC) 1 EA
$15.17 $15.17/pc
Nike Team rLegend TeeNike Team rLegend TeeA contrast heat transfer Swoosh logo on
left chestThis is the stuff of which legends are madeThe Team rLegend Tee is built from
sustainable recycled polyester and powered by Dri-FIT technology -so you'll get peak
performance with a lower environmental impactMade of 4-ounce, 100% recycled
[ALT3] Orange Lab Media (The polyester jerseyRental-friendly.Neck tape for durabilityHeat-transfer label for tag -free
Olab Group LLC) 1 EA $34.31 comfortPrice includes 1 color 1 location imprintOrder size 50pcs. $34.31/pc
Reliant Business Products, Inc. 1 EA No Bid
Zheng Commerce LLC 1 EA No Bid
25/025SG - Page 6
RFP 25/025
Promotional and Commemorative Items
Bid Tab
10 1 Vinyl Freestanding Banner 71" Height x 31.5"wide,13 oz vinyl, and X-banner type hardware, sturdy brass or other metal grommets at corners
Supplier QTY UOM Unit Price Supplier Notes / Alternate Description
Buffalo Specialties, Inc 1 EA $53.00
Lasting Impressions, Inc. 1
Action Wear Plus, Inc.
Liberty Office Products (Liberty
Data Products, Inc)
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
Reliant Business Products, Inc.
Identity Plus LLC
SPECIALTY ADVERTISERS
(LUGRAINCORPORATED)
Pricing excludes shipping. Shipping is to be FOB Destination and Prepaid and Allowed and
is based off weight and distance. Shipping will be quoted prior to placing an order for all
EA $60.55 members.
X-Standhttps://www.b2sign.com/x-stand?size=24x63&hardware=ph Lightweight banner
displayEasyto assemble, install and change out graphics5uper smooth popup graphics
availableGrommets hold graphic in placeComplimentary carry bag holds hardware and
EA $69.87 prints
EA $99.99
EA $110.25
EA $111.57
EA $114.45
EA $128.00
Price includes Graphic + Stand in 71"x31.5" Lightweight, 13 oz. vinyl banner material.
Orange Lab Media (The Olab
Fiberglass & steel frame materialStand, graphic & carrying bag includeclEasy transport &
Group LLC)
1 EA
$142.50 storage5ingle-sided printing
Printed Promotionals
1 EA
$180.00 No Additional Setup or Shipping - Full color imprint
Butler Business Products, LLC
1 EA
$187.00
Blink Marketing, Inc.
1 EA
$209.00
Deluxe Retractable 33"x81"A step-up from the standard retractable banner stand, Deluxe
Retractable Stand features all the benefits of the standard retractable banner stand plus
a sleek wide base design with polished ends. This stand is a convenient and professional
way to showcase your products and services. This stand has an adjustable telescopic
support pole to allow for graphic size adjustment. And when not in use, banner can be
retracted easily and stored in its aluminum casing.? Material Options:8.85 oz UV Printed
Coated Polyester Fabric13 oz. Matte Vinyl Banner? Safety Margins : (To ensure all graphic
elements appear)Top: 1"Bottom: 3"? Product Features:33x81" GraphicAluminum
[ALT1] Orange Lab Media (The
Retractable HardwareCarrying Bag? Imprint: Full Color One Side? Production Time: 3-7
Olab Group LLC)
1 EA
$308.42 business days after proof of approval
4imprint, Inc.
1 EA
No Bid
Zheng Commerce LLC
1 EA
No Bid
11 Hourly rate for design/graphics work
Supplier QTY
UOM
Price Supplier Notes
Lasting Impressions, Inc.
EA
$0.00
Printed Promotionals
EA
$0.00
4imprint, Inc.
EA
$0.00 Our art team provides graphic design work for items ordered at no cost.
SPECIALTY ADVERTISERS
(LUGRA INCORPORATED)
EA
$14.00
Buffalo Specialties, Inc
EA
$15.00 $15.00 FOR FIRSTTWO HOURS. AFTER THAT IT IS $25 PER HOUR.
Florida Specialty Promo Inc
(FLORIDA SPECIALTY PROMO
INC)
EA
$25.00
Identity Plus LLC
EA
$35.00
Action Wear Plus, Inc.
EA
$35.00
Reliant Business Products, Inc.
EA
$40.00
Butler Business Products, LLC
EA
$45.00
Zheng Commerce LLC
EA
$45.00
Liberty Office Products (Liberty
Data Products, Inc)
EA
$65.00
Blink Marketing, Inc. EA $75.00 $75.00 per hour. Not all design charges come with a fee. The job is reviewed individually.
Orange Lab Media (The Olab
Group LLC) EA $75.00
25/025SG - Page 7
Exhibit C — Conflict of Interest Questionnaire
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
!J Name of vendor who has a business relationship with local governmental entity.
4imprint, Inc.
2
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
.2J Name of local government officer about whom the information is being disclosed.
NA
Name of Officer
4 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
F-1 Yes F-1 No
NA
-5J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
Type text here
NA
6
ElCheck this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
08/06/2026
Form provided by lexas Ethics Commission www.etrucs.state.tx.us Date Revised 1/1/2021
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Small Business Program Waiver Request
To Use a Cooperative Agreement for Procuring Goods and Services
The purpose of this waiver is to obtain approval to procure goods and services using a cooperative
agreement ("COOP").
Date:7/21 /26 Project or Contract Title: Promotional and Commemorative Items
Department: Library Anticipated Expenditure: $100,000
NIGP or NAICS Code: 323111
037-52,037-78
Requested COOP Name/Number/Website: 41mprint Choice Partners 25/025SG-01 Promotional and Commemorative Items
(FULL TERM AND RENEWALS REQUEST)
Justification for Use of COOP:
The Library department regularly purchases a wide variety of branded items to support literacy initiatives, community outreach, educational programs,
special events, and seasonal reading challenges. These promotional items play an important role in increasing public awareness of Library services,
encouraging participation in programs, and recognizing community engagement.
Incorrect COOP submitted in 2025. PLEASE SEE ATTACHMENT FOR INFORMATION AND JUSTIFICATION.
REQUESTING APPROVAL OF FULL COOP TERM PLUS RENEWALS
Note: The waiver must be accompanied by an email (including attachments) from the Small Business Team within the Purchasing
Division, confirming its independent determination regarding the availability or unavailability of Small Businesses.
The Department requests using a cooperative agreement and acknowledges that doing so will prevent a
Small Business preference or goal from being applied.
Submitted By: Sher, ight (Jul 22, 2026 11:55:16 CDT) 07/22/2026
(Departent Head/Designee) (Date)
Purchasing Confirmation (Senior Purchasing Manager to complete):
# of available Small Businesses: Two SB under 132G and multiple SB under Texas Comptroller's listing
Estimated Solicitation Time: Two Months
COOP Dates: 6/18/225 to 6/17/2030
Current Contract Dates (if applicable): Not Applicable
Senior Purchasing Manager signature: n yhv gd2�
Jo Padiq (M 22. 2026 '123(K)I, CDT)
Comments:
Approval (City Manager/Assistant City Manager or Designee to complete):
'Dana Rwao� 07/24/2026
Dana Burghdoff (Ju 4, 2026 14:57:50 CDT)
(City Manager/Assistant City Manager or Designee) (Date)
® Approved for one year term [] Denied
® Approved for full term (including renewals) of COOP
Although a waiver is generally only valid for one year from its approval, if a waiver is granted permitting the use of a cooperative agreement, the
waiver may allow the department to enter into a contract for the full term, including any renewals, of the underlying cooperative agreement
without needing to obtain a new waiver each year depending on which check box is selected. Eer. 10)8i2015-v:
FORT WORTH.
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: 4imprint,lnc.
Subject of the Agreement: To purchase promotional and commemorative items
M&C Approved by the Council? * Yes ❑ No M
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see backpage for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Upon CPO's signature
If different from the approval date.
Expiration Date: one year
If applicable.
Is a 1295 Form required? * Yes ❑ No 21
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the followingorder:
rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.