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HomeMy WebLinkAbout065078-CO2 - Construction-Related - Contract - Woody Contractors, Inc.CSC No. 65078-CO2 FoR—'11� City of Fort Worth Change Order Request Project Name Storm Drain Rehabilition Program -Citywide Storm Drain Rehabilitation Open -Cut Contract City Sec # 65078 Client Project #(s) Citywide Storm Drain Rehabilitation Open -Cut Contract - Citywide Various Projects Site Locations and CPNs Project Replacement; extension and/or improvements of existing storm infrastructure through Citywide Storm Drain Rehabilitation Open Cut Contract through Description citywide work orders. Contractor Woody Contractors Inc. Change Order # 2 Date 8/10/2026 City Project Mgr. Caleb Luebbert City Inspector N/A Contract Time Dept. TPW Totals I ICD) Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date Amount of Proposed Change Order Revised Contract Amount Original Funds Available for Change Orders Remaining Funds Available for this CO Additional Funding (if necessary) CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 0.00% MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) $3,750,000.00 titional bid items are needed but were not included in the original unit price contract. The items being added are needed for the construction of 21" storm infrastructure irovements at McCart & Cantey. The proposed cost cover replanting of asian jasmine and striping of the road due to unexpected pipe alignment. The proposed unit cost planting Asian Jasmine have been compared to the TxDOT standard bid item 193 that often include mobilization and minimum purchase. The City finds that the itractor's proposed installation price is fair and reasonable. Additional bid items are required but were not included in the original unit -price contract. These items are necessary to complete the Storm Drain Rehabilitation Open -Cut at Lisbon and Ashland (CPN 105007). The additional work includes relocating the light pole, relocating the fire hydrant that conflicts with the proposed storm -water pipe alignment, backfilling and re -compacting the SS ditch, and completing the required landscaping and pavement striping on W. Vickery Blvd. For comparison, the proposed price for the light pole relocation is reasonable and consistent with previous project pricing. Project 105964 had a price of $10,785.00 for similar light pole relocation work several months ago. Attached is the contractor -provided cost breakdown for the additional bid items for review and reference. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Company Name A Contractor (Namel Contract Signature Woody Contractors Inc. Troy Wood , ,,; 1129— 7 08/25/2026 Date Project and Contract Compliance Manager Date 08/25/2026 •. -, 08/25/2026 Pro ram Pal Date Senior Capital Project Officer Date 08/25/2026 — 08/25/2026 Assis Date Director, Contractinq Department Dept Date 08/26/2026 08/27/2026 MSIAtPAt CIZA Date Assistant City Manager Date 4�It 08/27/2026 08/31 /2026 Council Action (if required) 4 o�aangIl ATTEST: 1f,OR>4o00, 07 Jannette Goodall, City Secretary a � L aaa�n�X456 M&C Number IN/A M&C Date Approved N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH City of Fort Worth 1'*'--- Change Order Additions Project Name Storm Drain Rehabilition Program -Citywide Storm Drain Rehabilitation Open -Cut Contract I City Sec # 65078 Client Project # Citywide Storm Drain Rehabilitation Open -Cut Contract- Citywide Various Projects Site Locations and CPNs Contractorl Woody Contractors Inc. PMJ Caleb Luebbert Inspector N/A Change Order Submittal # 0 Date 8I10/2026 ADDITIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total 410 9999.9991 CUT IN SX6 TEE TPW 0.00 EA $9,850.00 $0.00 411 9999.9992 STRIPING / MARKERS (LESS THAN 200 LF) TPW 0.00 LS $5,000.00 $0.00 412 9999.9993 BACKFILL AND RECOMPACT SS DITCH TPW 0.00 CY $54.29 $0.00 413 3441.3502 RELOCATE STREET LIGHT POLE TPW 0.00 EA $12,705.00 $0.00 414 9999.9994 LANDSCAPE ALLOWANCE TPW 0.00 LS $2,500.00 $0.00 415 9999.9995 PLANT ASIAN JASMINE TPW 0.00 SF $36.40 $0.00 TPW $0.00 Sub TotalAdditions Change Order Additions Page 2 of 4 FoRTW RTHH City of Fort Worth Change Order Deletions Project Name Storm Drain Rehabilition Program Citywide Storm Drain Rehabilitation Open -Cut Contract City Sec # 65078 Client Project # Citywide Storm Drain Rehabilitation Open -Cut Contract - Citywide Vadous Projects Site Locations and CPNs Contractor Woody Contracto s Inc. PM Caleb Luebbert Inspector N/A Change Order Submittal # = Date 8I10I2026 DELETIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total TPW $0.00 Sub Total Deletions b0.00 Change Order Deletions Page 3 of 4 MISBE for this Change Order M/SBE Sub Type of Service Amount for this CO Citywide Storm Drain Rehabilitation Open -Cut C Total $0.00 Previous Change Orders CO # DATE AMOUNT 1 6/18/2026 $0.00 Total $0.00 8/12/26, 11:38 AM M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FORT OORTH Create New From This M&C REFERENCE **M&C 26- 20SWM CITYWIDE DATE: 3/10/2026 NO.: 0177 LOG NAME: STORMDRAIN IMPROVEMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of a Contract with Woody Contractors, Inc., in an Amount Up to $3,000,000.00, for the 2025 Citywide Storm Drain Rehabilitation Open -Cut Project, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2026-2030 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a construction contract with Woody Contractors, Inc. in an amount up to $3,000,000.00, for the 2025 Citywide Storm Drain Rehabilitation Open -Cut project , with the option to renew the contract one time; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $200,000.00, transferred from available Paygo funds within the Water and Sewer Fund, for the purpose of funding the 2025 Citywide Storm Drain Rehabilitation Open -Cut project (City Project No. 106778) to effect a portion of Water's contribution to the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION: Approval of this Mayor and Council Communication (M&C) will authorize execution of a contract for the extension, replacement, and/or improvement of existing City storm drain infrastructure on an on -call basis. This contract will also provide for repair/reroute of water and sewer lines conflicting with storm drain lines. Work on individual locations will be authorized by work orders and prioritized based on storm drain rehabilitation needs and risks. The bid documents included a stipulation that the total quantities listed may not reflect actual quantities and that the amount budgeted for the projects is $3,000,000.00. Final payments will be made based on actual measured quantities. The bid documents also included a stipulation giving the City the option to renew this contract one time under the same terms, conditions and unit prices subject to appropriated funding. This project was advertised in the Fort Worth Star -Telegram on November 5, 2025, and November 12, 2025. On December 4, 2025, the following bid was received. The term of the contract will be until work is completed, funds are expended, or the expiration of the contract after two years, whichever occurs first. Bidders I Amount Woody Contractors, Inc. $25,988,285.00 Small Business (SB) Goal - Woody Contractors, Inc. is in compliance with the small business goal. The Transportation & Public Works Department's (TPW) share of this contract is $2,800,000.00. The Water Department's share of this contract is $200,000.00 (Water: $100,000.00 and Sewer: $100,000.00) and will be available in the Water & Sewer Capital Projects Fund for the project. In addition to the contract amount, $459,150.00 (TPW) is required for project management, material testing, and inspection. It is the practice of the Water Department to appropriate its Capital Improvement Program (CIP) plan throughout the Fiscal Year, instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. apps.cfwnet.org/counciI_packet/mc_review.asp? I D=34220&counciIdate=3/10/2026 1 /3 8/12/26, 11:38 AM M&C Review Funding is budgeted in the Transfer to Water/Sewer account of the Water & Sewer Fund for the purpose of funding the Water and Wastewater portion of the Stormwater's 2025 Citywide Storm Drain Rehabilitation Open -Cut project within the Water & Sewer Capital Projects Fund. FY2026 - Water PAYGO Appropriations per City Ordinance 27979-09-2025 FY2026 Amended PayGo (Includes YTD PayGo FY2026 FY2026 Original any council Approved This M&C Remaining Adopted PayGo actions for/Moved to PayGo Balance subsequent Capital Projects budget adoption) $101,090,082.00 $101,090,082.00 ($29,564,777.00) ($200,000.00) $71,325,305.00 Note: There may be other pending actions or recently approved actions that are not reflected in the table due to timing. These projects are not currently defined, and the impacts on the Operations Budgets are unknown. Projects that replace or improve existing infrastructure should not have an impact on the operational budget, as the City already maintains infrastructure in these locations. However, extensions, such as additional stormdrain pipes or inlets, would increase future maintenance responsibilities. Funding is budgeted in the Stormdrain Pipe Rehab programmable project (City Project No: P00114) within the Stormwater Capital Projects Fund for the purpose of funding various work order projects, as appropriated. This task order contract will serve current and future capital projects as -needed, and a funds availability verification will be performed by Transportation & Public Works Contract Compliance Managers prior to task order assignment. Appropriations for the W/WW/20SWCWSDI project are as depicted below: Fund Existing Appropriations Additional Appropriations Project Total W&S Capital Projects — $0.00 $200,000.00 $200,000.00 Fund 56002 Project Total $0.00 $200,000.00 $200,000.00 The projects are located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Stormdrain Pipe Rehab programmable project within the Stormwater Capital Projects Fund and Water and Sewer Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the Stormwater Capital Project Fund and in the W&S Capital Projects Fund to support the award of the agreement. Prior to an expenditure being incurred, the Transportation & Public Works and the Water Departments has the responsibility of verifying the availability of funds. Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project I Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Jesica McEachern (5804) Originating Department Head: Lauren Prieur (6035) apps.cfwnet.org/council_packet/mc_review.asp?I D=34220&councildate=3/10/2026 2/3 8/12/26, 11:38 AM M&C Review Additional Information Contact: Thanaa Maksimos (2485) ATTACHMENTS 1295 Form.pdf (CFW Internal) 20SWM CITYWIDE STORMDRAIN IMPROVEMENT -WOODY FundsAvail.docx (CFW Internal) 20SWM CITYWIDE STORMDRAIN IMPROVEMENTS -WOODY FID TABLE (WCF 01.30.26).xlsx (CFW Internal) Bid Table.xlsx (CFW Internal) ORD.APP 20SWM CITYWIDE STORMDRAIN IMPROVEMENT 56002 A026(R2).docx (Public) SAM.gov Search.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp? I D=34220&counciIdate=3/10/2026 3/3 The Breakdown of the change order items for the Lisbon and Ashland project, 1050067 1 X— Cut In 8" x 6" Tee This item requires to cut in and install the new 8" x 6" tee connection for the fire hydrant relocation the existing water main is under pressure and requires shutdown, tapping. The work is required as part of the proposed fire hydrant relocation and is shown on Sheet 8 of the plans. The price is $8,950.00, which is reasonable 2X—Striping This item is required to re -stripe the pavement markings following the removal and replacement of pavement along W. Vickery Blvd., restoring the existing striping within the affected areas(less than 200 LF). The price is $5000.00, which is reasonable 3X— Backfill and Recompact Sewer Ditch (If needed) This item for backfill, and recompact the existing sewer ditch if movement, instability, or failure occurs during construction. The proposed storm drain excavation will run parallel to the existing sewer ditch, and the existing sewer line is deeper than the proposed storm drain. Due to the proximity and difference in elevations, there is a potential for the existing sewer ditch to cave or become unstable during excavation. The the price is $54.29 per CY which is reasonable Note: This item will only be utilized if necessary. If the existing sewer ditch remains stable with no movement or failure during construction, this item will not be charged. 1 a. — Relocate the Light Pole This item is required to remove and relocate the light pole as shown on Sheet 6 of the plans. We will reuse the existing light pole assembly and reconnect it at the new location. The proposed price is $12,705.00, which is reasonable and consistent with similar project pricing. For comparison, Project 105964 had a price of $10,785.00 several months ago. tD V r1 rl C) v-1 r♦ N r-1 -I U U t C i� lIl v o Q0j o o c? o a o 0 0 pp Ci Oi Oi N 01 Oi N to In' � � o o � � m CY Oj c wl wt ckD w tmil W V1 N _c w) m W w to a y `� in m g g m[j g g ui Ea m 11 tA M t n; 0 r4 4 . IT c In H bill in //1 W to w E ca a o o c? c? o oN n o r v 01 01 N 0/ OI ri OD ID 00 X 1U E o 0 0 0 0 0 0 0 0 m Or T Oi Oi N m 10 m c_ 2 0 0 0 qq v � W 01 IL N 7 Z E ¢ m a a r O o u. 0 0 z Z 2 Z O � N 1. = 5 S, Q 'T Vl L c a a a a a a i v� w aw u a a o A, 9' a it 0 0 0 0 a v q Y r r Y w C U.1 In S In VI In Vl A Ll A l7 C7 z O m J n N Y N L ~ w N +' u W N M V n co m O in;F ai A 0 0 O 0 b S O O' HO a+ tT 0 no O O no kj 7 N OMi OM1 OMl 0 M Ol O*1 01 pMp�� � Q r7p A c N o U a a r YIn r N X W N V O N q v E°� E i O a+ a ► m t o f t t iL Inv m ¢ m o v aLi > FORT WORTH,",, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE' Citywide Storm Drain Rehabilitation Open -Cut Contract M&C: 26-0177 CPN: 102527 CSO: 65078 DOC#: CO #2 Date: To: Name Department Initials Date Out 1 Troy Woody — Signature (twoody202O@aol.com) Contractor 14 Troy woody 08/25/2026 2. Mike Glover - Signature TPW Inspector Supervisor Yv y r 08/25/2026 2. Caleb Luebbert - Signature TPW Project Mgr. Manager C�- 08/25/2026 3. Thanaa Maksimos — Signature TPW Program Mgr. TiN 08/25/2026 4. Lissette Acevedo — Signature TPW Sr. CPO A 08/25/2026 5. Patricia Wadsack - Signature TPW Asst. Dir. I>LW 08/26/2026 6. Lauren Prieur - Signature TPW Dir. A& Pf1e 08/27/2026 7. Doug Black - Signature Legal Sill— ou las Black 08/27/2026 8. Jesica McEachern - Signature CMO CA 08/31/2026 9. Katherine Cenicola - Review CSO Kc 09/01/2026 10. Jannette Goodall - Signature CSO 09/01/2026 11. Allison Tidwell - Review CSO L 09/01/2026 12. TPW SW Contracts TPW SW CC: Program Manager — Thanaa Maksimos, Sr. CPO — Lissette Acevedo, TPW BSPAP Recon Team — Cindy Sengathith DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File NEXT DAY: ❑YES ®No ❑ Attach Signature, Initial and Notary Tabs Return to: tpw sw contracts(&fortworthtexas.gov Call 817-229-3283 with questions. Thank you! FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Woody Contractors Inc. Subject of the Agreement: Change order in regards to the construction contract for the Citywide Storm Drain Rehabilitation Open -Cut Contract - Citywide Various Projects Site Locations and CPNs (City Project No. 102527) for additional bid items are needed but were not included in the original unit price contract. M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ CS65078-CO2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 9 No ❑ If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 4/18/2026 If different from the approval date. Expiration Date: 4/17/2031 If applicable. Is a 1295 Form required? * Yes ❑ No M *If so, please ensure it is attached to the approving AM or attached to the contract. Project Number: If applicable. 102527 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if'the information is not provided, the contract will be returned to the department.