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HomeMy WebLinkAbout057422-A1 - Construction-Related - Contract - Dunaway Associates, LLCCSC No. 57422-Al AMENDMENT No.1 TO CITY SECRETARY CONTRACT No. 57422 WHEREAS, the City of Fort Worth (CITY) and Dunaway Associates, LLC(ENGINEER) made and entered into City Secretary Contract No. 57422, (the CONTRACT) which was authorized by M&C 22-0182 on the Bs' day of August, 2022 in the amount of $ 376,009.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Water and Sanitary Sewer Replacement Contract 2020, WSM-G, CPN 103411; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $161,774.00. (Water: $10,417.00; Sewer: $151,357.00) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $537,783.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. OFFICIAL RECORD CITY SECRETARY City of Fort Worth, Texas FT. WORTH, TX Prof Services Agreement Amendment Template Revision Date: June 13, 2025 Page 1 of 2 W&SS Rehabilitation Concract 2020, WSM-G 103411 APPROVED: City of Fort Worth Jesica McEachern Assistant City Manager DATE: 08/28/2026 boovvpIl — 4 FORT ATTEST: 00o =10 ° }Q Za pPP'f '���A�A, aap TEXASo�o nIlIlaoud'�' Jannette Goodall City Secretary APPROVAL RECOMMENDED: Christopher Larder 08/24/2026 Christopher Harder (Aug 24, 2026 12.57.59 CDT) Chris Harder, P.E. Director, Water Department Contract Compliance Manager: ENGINEER Dunawa :s,.sociat LLC. Kervin M. Campbell, P.E. Vice President I Principal DATE: August 20, 2026 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. W 4-6�" On Behalf of: Parvat"fii Sreekumaran Unnithan, P.E. Project Manager APPROVED AS TO FORM AND LEGALITY: M&C No.#: 26-0725 `_,i — M&C Date: August 11, 2026 Douglas Black (Aug 25, 2026 09:55:44 CDT) Douglas W. Black Sr. Assistant City Attorney OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas W&SS Rchabi.i.i.tati.oa. Contract 2020, WSM-G Prof Services Agreement Amendment Template 10311.1, Revision Date: June 13, 2025 Page 2 of 2 DUNAWA y Dunaway No. 7332.001 June 24, 2026 Ms. Parvathi Sreekumaran Unnithan City of Fort Worth 200 Texas St, Fort Worth, TX 76102 Reference: CPN 103411, Contract 2020 WSM-G Scope Adjustments - Amendment No. 1 Dear Ms. Sreekumaran Unnithan: Whereas Dunaway Associates was prepared to bid the above project in the summer of 2025, and whereas upon City Review, adjustments were requested that were outside of the original scope - notably the change of a 12" water main in White Settlement to a 16" water main and the adjustment of M-206 from a 24" sanitary sewer to a 30" sanitary sewer, and whereas upon further field investigation was provided showing that M-206 is collapsing at the manhole north of the Tarrant Regional Water District Levee, and as a result several teleconferences were held, one site visit, and schematics showing alternates and costs were prepared to help determine a solution, and therefore the solution, as described by Dean Kuhn, representative for the Tarrant Regional Water District that work would need to proceed as if a Section 408 permit would be required, the following services are provided, a full detailed description of each project modification is described below: Upsizing the 12" water main in White Settlement to a 16" main. 2. Additional topographic survey and boundary survey to help establish the new horizontal alignment of the re -aligned sanitary M-206 sewer main. 3. Additional topographic survey for the extension of the 16" water main between Merrit Street and Priddy Streets. 4. Coordination with TRWD, USACE, including the production of exhibits, an alternative and a site visit to help establish an alignment that would be acceptable to all permitting parties, 5. Upsizing and realigning the 24" sanitary sewer main to a 30" main. Realignment will be both horizontally and vertically and will be replaced by construction methods other than slip lining. Abandonment plans for the remaining pipe, 6. Geotechnical boring as required by TRWD and the USACE for permitting open cutting within the levee area. 7. Four temporary construction easements to support open cut operations, 8. USACE Section 408 Permitting as described in detail: dunaway.com DUNAWAY CPN 103411, Contract 2020 WSM-G Scope Adjustments - Amendment No. 1 June 24, 2026 Page 2 A. Section 408 Permitting Assistance - Dunaway will provide United States Army Corps of Engineers (USACE) Section 408 Permitting assistance for the proposed project. As part of this scope of work, a comprehensive analysis report will be created to analyze the proposed alteration of the Sump #6 Levee, part of Fort Worth Floodway Civil Works Project. Dunaway will create the submittal based on the Engineer Circular 1165-2-220. Dunaway will coordinate the submittal of the Section 408 request Tarrant Regional Water District (TRWD) the USACE Section 408 Division. USACE will have a 30-day period from date of submittal to conduct their "completeness" review. Typical 408 requests go through two or three completeness reviews. Dunaway will address any comments raised during the review process and attend pertinent field/virtual meetings with USACE and/or subconsultants on the Client's behalf to obtain an approved permit. B. Waters of the U.S. Delineation - Environmental Scientists from Dunaway will conduct a field assessment of the proposed site to assess potential aquatic resources. Field staff will use a Global Positioning System (GPS) to map aquatic resources, including wetlands; data collected in the field will be downloaded and prepared for inclusion in the Waters of the U.S. Delineation Report. The Waters of the U.S. Delineation Report will utilize existing datasets (USGS Topographic, USDA Soils, USFWS NWI, etc.) along with data collected during the field assessment. The limits and descriptions of delineated aquatic features found during the field assessment will be described and shown within the report and site exhibits. A professional opinion will be provided for each feature to determine whether the feature meets the current regulatory definition of Waters of the U.S. The assessment will include potential permitting scenarios for the project of the project and impact thresholds associated with the use of such permits. This scope and fee does not include any Section 404 permitting assistance with USACE. If Waters of the U.S. are discovered within the site boundary and are impacted by the proposed project, a Section 404 permit may be necessary. Additionally, a Section 404 permit would require a Section 106 Cultural Resources review and a species -specific impact assessment for Threatened or Endangered (T&E) species -specific impact assessments or Section 7 consultation with USFWS. If the habitat meets the criteria to support any of the listed T&E species in Tarrant County, a species -specific field survey may be required. This scope and fee does not include any archaeological review or surveys or T&E Species impact assessment/field surveys. C. USACE Regulatory/Section 404 Approval - If it is determined after completing the Waters of the U.S. Delineation Task that the proposed sanitary sewer project would have no potential to impact potentially jurisdictional Waters of the U.S., Dunaway will prepare a No Permit Required submittal for USACE Regulatory review and dunaway.com DUNAWAY CPN 103411, Contract 2020 WSM-G Scope Adjustments - Amendment No. 1 June 24, 2026 Page 3 approval. If it is determined after completing the Waters of the U.S. Delineation Task that the project would impact potentially jurisdictional Waters of the U.S., Dunaway will provide USACE Nationwide Permitting assistance for the proposed sanitary sewer project. Based on discussion with Dunaway's engineering team, impacts to potentially jurisdictional aquatic features could occur under Nationwide Permit (NWP) 58. Dunaway will prepare necessary items for a Pre -Construction Notification for formal review of the proposed impacts to the aquatic features. As part of this scope of work, an approved jurisdictional determination (AJD) request will be submitted to determine the official jurisdictional status of stream features currently proposed to be impacted with the existing site plan. Dunaway will address any comments raised during the review process of the submitted report and attend pertinent field/virtual meetings with USACE and/or subconsultants on the Client's behalf to obtain an approved permit. D. Project Specific Species Impact Assessment - As part of National Environmental Policy Act (NEPA) due diligence and/or NWP assistance, a project specific species impact assessment may be requested by USACE for the project. An assessment of federally threatened, endangered, proposed, and candidate species, as well as proposed and final designated critical habitat, will be conducted. The assessment will determine whether the undertaking of the proposed project has the potential to affect any of the listed species or their potential habitats. The assessment will also determine if the project has potential for a species "Take", as defined by the United States Fish and Wildlife Service. This scope and fee does not include any species -specific field surveys or Section 7 consultation with the local United States Fish and Wildlife Service Office. If it is determined during the Nationwide Permitting process that these may be warranted, this would be considered additional services. E. Cultural Resources Desktop Review - Coordination with USACE and the Texas Historical Commission (THC) will be initiated through the submittal of a desktop analysis, which will provide analysis and information pertaining to: • Project location and design; • Soils; • Topography and geology; • Known archeological sites, National Register properties and districts, historic - aged buildings and structures, cemeteries, and historical markers within the project area; • Previously conducted archeological surveys within 1 mile of the project area; • Cultural resources probability assessment; and • Recommendations dunaway.com DUNAWAY CPN 103411, Contract 2020 WSM-G Scope Adjustments - Amendment No. 1 June 24, 2026 Page 4 As a result of the coordination established through this task, the USACE and THC will determine if an archeological survey is required for the project. F. Archeological Survey and Agency Coordination - Required Antiquities Code of Texas and National Historic Preservation Act (NHPA) Section 106 compliance will be completed (if triggered). The following services will be performed, if requested by the Texas Historical Commission: • Obtain a Texas Antiquities permit from the THC to conduct the survey; • Complete a full, intensive pedestrian survey to document archeological resources 50 years or older that could be impacted by the project; • Draft a technical report that documents the archeological background review, survey methods, survey results, any necessary National Register of Historic Places (NRHP) eligibility assessment, and recommendations; and • Conduct all necessary coordination with THC to obtain agency comment. If a survey is required, it is assumed that USACE and THC will require an assessment of deeply buried deposits that could be impacted by proposed project. Backhoe trenching for the project would occur where deeply buried archeological deposits (greater than 3 ft [feet] below surface) could be impacted by the project. Archeological survey standards require that a minimum of one trench be excavated every 200 meters where potential for deeply buried archeological deposits exist. As such it is anticipated that approximately one trench will be required for the project. Backhoe trenches will be excavated to the maximum vertical depth of the project, or to the extent of Holocene -age soils capable of containing archeological deposits. Backhoe trench excavation will be monitored for the presence of archeological materials. When each trench has been excavated to a depth of approximately 4 feet, an Occupational Safety and Health Administration (OSHA) competent field supervisor will assess the stability of the trench prior to recording soil profile data. If soil stability is low, the trench may be widened through benching and/or limited to a safe depth for detailed recording of the soil profile. The physical properties of each natural stratigraphic level will be recorded. Investigators will document the results of each backhoe trench on standardized forms. A 5-gallon bucket of soil will be screened through 0.25-inch hardware mesh from every third excavator bucket load during excavation. The remaining excavated soil will be visually inspected as it is placed on the spoil pile. Each backhoe trench will be backfilled following documentation of the completed trench. G. Above Ground Resources Survey - If an above ground resources survey is required by the USACE or THC through coordination conducted through the Cultural Resources Desktop Review, the following services will be conducted: • A reconnaissance architectural survey of above ground resources that are 50 years in age or older within and adjacent to the project footprint; dunaway.com DUNAWAY CPN 103411, Contract 2020 WSM-G Scope Adjustments - Amendment No. 1 June 24, 2026 Page 5 • Sufficient research to evaluate each resource's current condition in comparison with its historical construction, as well as its historical significance with its context; • Evaluations of each identified architectural resource for listing on the NRHP; and, A technical report that documents the background research, survey methods, survey results, NRHP eligibility assessment, and recommendations. H. Deed and Title Archival Research - Although not anticipated, if a historic period (greater than 50 years in age) residential site is encountered during the survey, deed title and/or archival research may be required to determine if the site was associated with any historically significant individuals or historical events that would qualify the site for NRHP eligibility under Criteria A and B. Due to the uncertainty of this task being required for the project and the unknown status of deed records of the subject property, this task is presented as an if required task and would be invoiced on a time and materials basis upon authorization from the Client. If required, IES will prepare a deed chain -of -title table that details the grantor, grantee, date, and deed record volume and page for each property transfer from current to land patent or to the date of origin associated with the encountered resource. A summary of the total project is as follows: Contract Water Sanitary Sewer White Settlement Water Line 12" to 16" $ 10,417.00 Schematics and Coordination for M-206 $ 12,666.00 Design Changes to M-206 $ 24,290.00 Topographic Survey $ 10,000.00 Boundary Survey $ 10,000.00 Section 408 Permitting Assistance $ 15,160.00 Waters of the U.S. Delineation - Environmental Scientists $ 8,750.00 USACE Regulatory/Section 404 Approval $ 8,750.00 Project Specific Species Impact Assessment $ 3,000.00 Cultural Resources Desktop Review * $ 3,000.00 Archeological Survey and Agency Coordination * $ 20,000.00 Above Ground Resources Survey $ 16,000.00 Deed and Title Archival Research * $ 2,500.00 Geotechnical Investigation * $ 11,944.00 * Subconsultant- 10%Subconsultant Markup $ 5,297.00 dunaway.com DUNAWAY CPN 103411, Contract 2020 WSM-G Scope Adjustments - Amendment No. 1 June 24, 2026 Page 6 Contract Water Sanitary Sewer Fee Original Contract $ 186,455.00 $ 189,554.00 $ 376,009.00 Amendment No. 1 $ 10,417.00 $ 151,357.00 $ 161,774.00 TOTAL PROJECT $ 196,872.00 $ 340,91 1.00 $ 537,783.00 If this proposal meets with your approval, please sign below and return one copy to our office as our notice to proceed. We appreciate the opportunity to assist you with this project and look forward to its success. Sincerely, DUNAWAY ASSOCIATES, LLC a Texas limited liability company J 44 L 'z BrySherneb, P.E. Senior Project Manager I Associate BES/lau P:\007300\7332\001\Proposal\Addendum No. 1\7332.001 WSM-G Draft Amendment #l.docx dunaway.com i I;Il11 FORT WORTH, MAYOR AND COUNCIL COMMUNICATION 7.1.42 DUNAWAY ASSOCIATES, LLC ENGINEERING AGREEMENT AMENDMENT NO.1 FOR WSM-G WATER AND SEWER REHABILITATION DATE: 08/11/26 M&C FILE NUMBER: M&C 26-0725 DEPARTMENT: WATER SUBJECT (CD 7) Authorize Execution of Amendment No. 1 in the Amount of $161,774.00 for a Revised Contract Amount of $537,783.00 to an Engineering Agreement with Dunaway Associates, LLC for the Water and Sanitary Sewer Rehabilitation Contract 2020 WSM-G Project, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2026- 2030 Capital Improvement Program RECOMMENDATION It is recommended that the City Council: 1. Authorize execution of Amendment No. 1 in the amount of $161,774.00 to City Secretary Contract No. 57422, an engineering agreement with Dunaway Associates, LLC, for the Water and Sanitary Sewer Rehabilitation Contract 2020 WSM-G Project for a revised contract amount of $537,783.00; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $161,774.00, transferred from available PayGo funds within the Water and Sewer Fund, for the purpose of funding the Rehabilitation Contract 2020 WSM-G project (City Project No. 103411) and to effect a portion of Water's contribution to the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION The purpose of this Mayor and Council Communication (M&C) is to authorize execution of Amendment No. 1 to City Secretary Contract No. 57422 with Dunaway Associates, LLC in the amount of $161,774.00 for a revised contract amount of $537,783.00 for the Water and Sanitary Sewer Rehabilitation Contract 2020 WSM-G project. On March 8, 2022, M&C 22-0182, the City Council authorized an engineering agreement in the amount of $376,009.00 with -Dunaway Associates, LLC, (City Secretary Contract No. 57422) for the Water and Sanitary Sewer Rehabilitation Contract 2020 WSM-G project. 1of12 FORT WORTH, Amendment No. 1 will provide for the preparation of plans and specifications and permits for additional water main and upsizing the water and sanitary sewer mains as indicated on the following streets and easements: Street From To Scope of Work White Settlement Merrit Street Fort Worth City Limit Water Pipe Road Upsize 12" to 16" White Settlement Merrit Street Priddy Lane Water Road Additional Scope Easement east of White Settlement South 415 feet Sewer Pipe Fort Worth City Limit Road Upsize 24" to 30" McGee Drive 360 feet west and Westfork Drive Sewer Pipe 415 feet south of the Intersection Upsize 24" to 30" White Settlement Road /Westfork Drive Intersection Easement south of McGee Drive Redbud Lane Sewer Pipe McGee Drive Upsize 24" to 30" Scott Road Slate Street South 280 feet Sewer Pipe Upsize 24" to 30" Slate Street Redbud Lane South 275 feet Sewer Pipe Upsize 24" to 30" Easement east of Scott Road South 360 feet Sewer Pipe Fort Worth City Limit Upsize 24" to 30" It is the practice of the Water Department to appropriate its Capital Improvement Program plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. Funding is budgeted in the Transfer to Water/Sewer account of the Water and Sewer operating budget for the purpose of funding the Water and Sanitary Sewer Rehabilitation Contract 2020 WSM-G project. FY2026 - Water PAYGO Appropriations per City Ordinance 27979-09-2025 2of12 FORT WORTH, FY2026 Amended PayGo (Includes YTD PayGo FY2026 Original any council actions Approved This MSC FY2026 Remaining Adopted PayGo subsequent to for/Moved to PayGo Balance budget adoption) Capital Projects $101,090,082.00 $162,457,207.00 ($88,133,086.29) ($161,774.00) $74,162,346.71 Note: There may be other pending actions or recently approved actions that are not reflected in the table due to timing. Appropriations for Water and Sanitary Sewer Rehabilitation's Contract 2020 WSM-G project are as depicted below: Fund Existing Additional Project Total* Appropriations Appropriations W&S Capital Projects $644,292.00 $161,774.00 $806,066.00 - Fund 56002 Project Total $644,292.00 $161,774.00 $806,066.00 *Numbers rounded for presentation purposes. This project is located in COUNCIL DISTRICT 7. This contract requires a Form 1295. FISCAL INFORMATION/CERTIFICATION The Director of Finance certifies that funds are currently available in the Water & Sewer Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund, for the Contract 2020 WSM-G project to support the execution of the engineering contract amendment. Prior to any expense being incurred, the Water Department has the responsibility to validate the availability of funds. SUBMITTED FOR CITY MANAGER'S OFFICE BY: ORIGINATING BUSINESS UNIT HEAD: ADDITIONAL INFORMATION CONTACT: ATTACHMENTS Jesica L. McEachern, # 5804 Chris Harder, # 5020 Parvathi S., # 7803 3of12 FORT WORTH, 1. Map - WSM-G Water and Sewer Reb Engineering Agmt Amend 1 [7.1.42.1 -1 page] 2. Ordinance Approp (R2) - WSM-G Water and Sewer Reb Engineering Agmt Amend 1 [7.1.42.2 -1 page] 3. CONFIDENTIAL - Form 1295 - Dunaway Associates, LLC [7.1.42.4 - 1 page] 4. CONFIDENTIAL - Sam.gov - Dunaway Associates, LLC [7.1.42.5 - 2 pages] 5. CONFIDENTIAL - Project Budget Summary - WSM-G Water and Sewer Reb Engineering Agmt Amend 1 [7.1.42.6 -1 page] 6. CONFIDENTIAL - FID Table - WSM-G Water and Sewer Reb Engineering Agmt Amend 1 [7.1.42.7 -1 page] 7. CONFIDENTIAL - Funds Availability - WSM-G Water and Sewer Reb Engineering Agmt Amend 1 [7.1.42.8 -1 page] 4of12 �00 MEN!� N MEN T C T C T C • • QL • • Q„ • • QL m m a n D n D n n n n O O O - - � • �_ CD M m - - - a - a a m C ' m 0 ' X m a d a vQ d a m - - - - � rt rt rt m I n zillillo N A 111111 o ul o ao fD 3 IN" Z111111 (YQ d 3 O A z — o ao d 3 rt.O. _ 21 G� r m '" o �p O O c c c 3 3 r (D fD fl. _ �D _ a M 0 m 0 0 M MAYOR AND COUNCIL COMMUNICATION MAP L _— N �. 7 - MELBOURNE DR J o -_ I o . 1 TRINITY RNER-TRLiqrZ: � 0 \ w w � gym' I Z 1�= D WHITE SETTLEMENT RD 410; F v' y I � Icc Y O LL 1 � I W u- LL F- F w o,�. - 0 Q Z w 2 REDBUDLN Q -"i SLATE ST LAA=XlAAW♦ SCOTT RD 0 r J i ♦ �R„ . . p DENNIS AVE _ FURSMAN AVE FORT WORTH FORT WORTH, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Dunaway Associates, LLC Subject of the Agreement: Water and Sanitary Sewer Replacement Contract 2020, WSM-G M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 0 No ❑ 57422-Al If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 0 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 8/11 /2026 If different from the approval date. Expiration Date: N/A If applicable. Is a 1295 Form required? * Yes ❑ No ❑✓ *Ifso, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. 103411 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.