HomeMy WebLinkAbout064253-R1A1 - General - Contract - Vector Controls, LLCCSC No. 64253-RlA1
FIRST RENEWAL AND FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 64253
BETWEEN CITY OF FORT WORTH AND VECTOR CONTROLS, LLC
This First Amendment to Fort Worth City Secretary Contract No. 64253
("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule
municipal corporation and Vector Controls, LLC("Vendor"), individually referred to as
"party" and collectively as "parties."
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 64253, beginning on November 5, 2025 ("Agreement");
WHEREAS, it is the collective desire of both the City of Fort Worth and Vector
Controls, LLC to supplement Exhibit B by adding line items;
WHEREAS, the solicitation provides that additional items/services of the same
general category may be added based on the discount price sheet provided with the
proposal;
WHEREAS, the solicitation sought Instrumentation Equipment, Parts and Services
and the City wishes to purchase the same;
WHEREAS, Department staff verified that the item(s) are within the scope of the
original solicitation;
WHEREAS, Department staff verified that this amendment does not increase the
total compensation payable under the Agreement.
NOW THEREFORE, known by all these present, the City of Fort Worth and
Vector Controls, LLC, acting herein by and through their duly authorized representatives,
agree to the following, which amend the Agreement as follows:
I.
AMENDMENT
Exhibit B of the Agreement is hereby amended to add the items in Attachment 1.
II.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Renewal and First Amendment to Fort Worth City Secretary Contract No. 64253 Page 1 of 4
III.
RENEWAL OF AGREEMENT
The Agreement, as amended herein, is hereby renewed to be effective on November 5, 2026,
said renewal to be known as the "First Renewal"
IV
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
CITY:
City of Fort Worth
By:
Name
Title:
Date:
Jesica McEachern
Assistant City Manager
09/02/2026
Approval Recommended:
Christopher
Rarder
By:
Christopher Harder
(Aug 28, 2026 06:41:13 CDT)
Name:
Chris Harder
Title:
Water Director
Attest:
ddaIln�,X�g4o
By:
Name:
Jannette S. Goodall
Title: City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: eoffery owe Aug 27, 2026 18:58:51 CDT)
Name:
Title:
Geoffery McDowell
Sr. Contract Compliance Specialist
Approved as to Form and Legality:
By: Douglas Black (Aug 28, 2026 09:11:40 CDT)
Name: Douglas W. Black
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 25-0774
Date Approved: 8/26/2025
Form 1295 Certificate No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Renewal and First Amendment to Fort Worth City Secretary Contract No. 64253 Page 2 of 4
VENDOR:
Vector Controls, LLC
By: JLI f KraWwV►ti
Name:
Jeff Kramm
Title:
Inside Sales
Date:
8-27-26
Renewal and First Amendment to Fort Worth City Secretary Contract No. 64253 Page 3 of 4
ATTACHMENT 1
Renewal and First Amendment to Fort Worth City Secretary Contract No. 64253 Page 4 of 4
SECTOR
Please Address Order To:
Vector Controls LLC
2200 10TH St Ste 300
Plano, TX 75074-8023
US
800-969-5678
Bill To:
City of Fort Worth Water Dept.
Water & Sewer Administration
100 Fort Worth Trail
Fort Worth, TX 76102-2661
US
817-392-1111
Deliver), Ternts:
QUOTATION
Quote Number
1433450
Quote Date. Page
08/26/2026 17:42:14 1 of 2
Quote Expires On: 09/25/2026
Customer Terms: Net 30
Ship To:
City of Fort Worth Water Dept.
Village Creek Water Treatment
4500 Wilma Lane
Arlington, TX 76012
US
Reference Number Ship Route Salesperson
Jake Formhy
Quantities
Li Item ID Unit Extended
Ordered UOM Item Description Price Price
1.00 EA 5W4C3H-C6ELHP5DHAIKGA+CBZ1
Promag W 400, 5W4C3H, DN300 12"
5W4C3H-15RM0/0
(5 W4C3H-C6ELHP5DHA 1 KGA+CBZ 1)
Order code description
C6 Approval: CSA C/US NI C1.I Div.2 Gr. ABCD
E Design: Fixed flange
L Power Supply: AC 100...240V, AC/DC 24V
H Output; Input: 4-20mA HART, pulse/freq., switch
output
P Housing: Remote, alu, coated
5 Cable, Remote Version: 100,00 ft coil and signal
cable
D Electrical Connection: Thread NPT1/2
H Liner: Hard rubber
A 1 Process Connection: Cl. 150, carbon steel, flange
ASME B16.5
G Electrodes: 1.4435/316L, bullet nose
A Flow Calibration: 0.5%
10,686.09 10,686.09
Prices and shipment shown are applicable only to the quantities quoted herein. Any change or deletion of one or more items may
require a quotation revision. All prices are subject to the approval of the manufacturer.
12.16.2014 - 05/21/15
\/ETIO
Please Address Order To:
Vector Controls LLC
2200 10TH St Ste 300
Plano, TX 75074-8023
US
800-969-5678
Delivery Terms:
QUOTATION
Quote Number
1433450
Quote Date
Page
08/26/2026 17:42:14
2 of 2
Quote Expires On: 09/25/2026
Customer Terms: Net 30
Quantities
Li
Item ID
Unit
Extended
Ordered
UOM
Item Description
Price
Price
CB >>Sensor Option: IP68, Type 6P, factory potted,
corrosion protection EN ISO 12944 C5-M/Iml
Z1 >>Marking: Tagging (TAG), see additional spec.
2 1.00 EA LOGISTIC SERVICE 0.00 0.00
3 1.00 EA SUPPLY CHAIN SURCHARGE 0.00 0.00
Total Lines: 3 SUB -TOTAL: 10,686.09
TAX: 0.00
AMOUNT DUE: 10,686.09
U.S. Dollars
For Questions Contact:
JEFF_KRAMM
jeff.kramm@vectorcag.com
Prices and shipment shown are applicable only to the quantities quoted herein. Any change or deletion of one or more items may
require a quotation revision. All prices are subject to the approval of the manufacturer.
12.16.2014 - 05/21/15
\/EtIO
Please Address Order To:
Vector Controls LLC
2200 10TH St Ste 300
Plano, TX 75074-8023
US
800-969-5678
Bill To:
City of Fort Worth Water Dept.
Water & Sewer Administration
100 Fort Worth Trail
Fort Worth, TX 76102-2661
US
817-392-1111
Deliver), Ternts:
QUOTATION
Quote Number
1427171
Quote Date Page
08/26/2026 17:40:40 1 of 1
Quote Expires On: 09/25/2026
Customer Terms: Net 30
Ship To:
City of Fort Worth Water Dept.
Village Creek Water Treatment
4500 Wilma Lane
Arlington, TX 76012
US
Reference Number Ship Route Salesperson
Jake Formhy
Quantities
Li Item ID Unit Extended
Ordered UOM Item Description Price Price
1 1.00 EA TM131-CFALBAA2AX1LANJ3CH3BA1 1,260.79 1,260.79
iTHERM ModuLine TM131
TM13 101
2 1.00 EA TM131-CFALBAA2AX1LANJ1AH3BA1 691.33 691.33
iTHERM ModuLine TM 131
TM 131-QHD3/0
3 1.00 EA LOGISTIC SERVICE 0.00 0.00
4 1.00 EA SUPPLY CHAIN SURCHARGE 0.00 0.00
Total Lines: 4 SUB -TOTAL: 1,952.12
TAX: 0.00
AMOUNT DUE: 1,952.12
U.S. Dollars
For Questions Contact:
JEFF_KRAMM
jeff.kramm@vectorcag.com
Prices and shipment shown are applicable only to the quantities quoted herein. Any change or deletion of one or more items may
require a quotation revision. All prices are subject to the approval of the manufacturer.
12.16.2014 - 05/21/15
\/EtIO
Please Address Order To:
Vector Controls LLC
2200 10TH St Ste 300
Plano, TX 75074-8023
US
800-969-5678
Bill To:
City of Fort Worth Water Dept.
Water & Sewer Administration
100 Fort Worth Trail
Fort Worth, TX 76102-2661
US
817-392-1111
QUOTATION
Quote Number
1443386
Quote Date. Page
08/26/2026 16:43:18 1 of 1
Quote Expires On: 09/25/2026
Customer Terms: Net 30
Ship To:
City of Fort Worth Water Dept.
Village Creek Water Treatment
4500 Wilma Lane
Arlington, TX 76012
US
uenverp ierins:
Reference Number I Ship Route Salesperson
2061434376 Jake Formby
Quantities
Li Item ID Unit Extended
Ordered UOM Item Description Price Price
1 10.00 EA 71002865 316.29 3,162.90
Display module VU340, Cbar/Dbar/Dpilot S Lead Time (Wrk Days): 3
2 1.00 EA LOGISTIC SERVICE 0.00 0.00
3 1.00 EA SUPPLY CHAIN SURCHARGE 0.00 0.00
Total Lines: 3 SUB -TOTAL: 3,162.90
TAX: 0.00
AMOUNT DUE: 3,162.90
U.S. Dollars
For Questions Contact:
JEFF_KRAMM
jeff.kramm@vectorcag.com
Prices and shipment shown are applicable only to the quantities quoted herein. Any change or deletion of one or more items may
require a quotation revision. All prices are subject to the approval of the manufacturer.
12.16.2014 - 05/21/15
City of Fort Worth,
Mayor and
DATE: 08/26/25
Texas
Council Communication
M&C FILE NUMBER: M&C 25-0774
LOG NAME: 13P25-0123 INSTRUMENTATION EQUIPMENT AND RELATED SVS LSJ WATER
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Agreements with Identified Vendors for Instrumentation Equipment, Parts, and Services for the Water
Department in a Collective Annual Amount Up to $2,500,000.00 for the Initial Term and Authorize Four One -Year Renewals in Amounts Up
to $2,625,000.00 for the First Renewal, $2,756,250.00 for the Second Renewal, $2,894,062.50 for the Third Renewal, and $3,038,765.62 for the
Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with the identified vendors for instrumentation
equipment, parts, and services for the Water Department in a collective annual amount up to $2,500,000.00 for the initial term and authorize four
one-year renewals in amounts up to $2,625,000.00 for the first renewal, $2,756,250.00 for the second renewal, $2,894,062.50 for the third
renewal, and $3,038,765.62 for the fourth renewal.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements for instrumentation equipment, parts,
and services for Water Department. The awarded vendors include: ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK
Techstar, LLC, HB Systems, Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls,
LLC.
The Water Department will use these agreements to purchase instrumentation equipment and appurtenances, replacement parts, on -site or shop
repairs, field troubleshooting, calibration, commissioning, and startup services. Purchasing Staff issued Request for Proposal (RFP) Number 25-
0123. The RFP consisted of detailed specifications describing the required responsibilities and requirements to provide these services for the
City of Fort Worth. The RFP was advertised in the Fort Worth Star Telegram on April 16, 2025, April 23, 2025, April 30, 2025, May 7, 2025, May
14, 2025, and May 21, 2025. The City received ten (10) responses.
An evaluation panel consisting of representatives from the Water Department and Transportation and Public Works Department reviewed and
scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the
table below.
Best Value Criteria
Proposers
Evaluation Factors
0®c.
®
Total
Prime Controls
16
16
16.67
0.15078
48.67
48
PVS DX, Inc.
15.33
16
16.67
1.585
Macaulay Controls
16
15.33
16
0.83748
47.33
G.K. Techstar, LLC
15.55 15.33 16.67 0.12843 47.33
Omicron Controls, Inc
15.33
15.33
15.33
20
46
ABB, Inc.
15.33
15.33
15.33
1.472
46
Frank Clark & Associates, Inc.
15.33
15.33
15.33
15.33
0.95871
0.64662
46
46
Vector Controls
15.33
15.33
AV Water Technologies LLC
15.33
15.33 15.33 14.67 45.33
HB Systems, Inc.
14.67
14.67
14.67
1.578
44
a. Qualifications and Experience
b. Approach to Perform Services
c. Ability to meet the City's needs
d. Cost of services
After evaluation, the panel concluded that ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK Techstar, LLC, HB Systems,
Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls, LLC provided the best value to
the City. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor
bid met specifications. The collective maximum annual amount under these agreements will be $2,500,000.00. However, the actual amount used
will be based on the needs of the departments and the available budget.
Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department.
AGREEMENT TERMS: The initial term of the Agreements shall begin upon execution and shall end one year from that date.
RENEWAL OPTIONS: The Agreements may be renewed at the City's option for four, one-year terms. This action does not require City Council
approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno 8517
Jesica McEachern 5804
Originating Business Unit Head: Reginald Zeno 8517
Christopher Harder 5020
Additional Information Contact: Brandy Hazel 8087
LaKita Slack -Johnson 8314
FORT WORTH®
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Vector Controls, LLC
Subject of the Agreement: Instrumentation Equipment, Parts and Services
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 0 No O 64253
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 11/5/2026
If different from the approval date.
Expiration Date: 11/4/2027
If applicable.
Is a 1295 Form required? * Yes ❑ No LI
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable. n/a
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No O
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.