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Home My WebLink About062653-R2 - General - Contract - Otis Elevator CompanyCSC No. 62653-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 24, 2026 Otis Elevator Company Attn: Amanda Haines 901 Terminal Road, Suite 500 Fort Worth, Texas 76106 Re: Contract Renewal Notice Contract No. CSC No. 62653 (the "Contract") Renewal Term No. 2: October 1, 2026 to September 30, 2027 The above referenced Contract with the City of Fort Worth expires on September 30, 2026 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to four one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its second renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 4I - Allison McNamara, Assistant Director -General Manager City of Fort Worth Public Events (817)-392-5982 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH Dianna Giordano (Sep 2, 2026 15:43:39 CDT) By: Name: Dianna Giordano Title: Assistant City Manager APPROVAL RECOMMENDED: By: Cynthia Serrano (Sep 2, 2026 09:00:28 CDT) Name: Cynthia Sanchez Serrano Title: Director- Public Events 0o vonu ATTEST: ao� F°Rr4°d dV8 �^- Odd * o00 i j V N ,t� dd°d 4Lkktv4 By: Name: Jannette Goodall Title: City Secretary Otis Elevator Company A►mcnnd a f+aines By: Amanda Haines (Sep 1, 2026 16:07:26 C Name: Amanda Haines Title: General Manager 09/01/2026 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. AA.4era /arn�u� By: Name: Allison McNamara Title: Assistant Director -General Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Taylor C. Paris Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0578 Date Approved: 06/24/2025 Form 1295 Certification No. : 2025-1318565 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 2 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FRT WORTH Create New From This M&C DATE: 6/24/2025 REFERENCE **M&C 25- LOG NAME: 13PAMEND COOP OTIS NO.: 0578 ELEVATOR CC FED CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to Agreement with Otis Elevator Company Using Omnia Cooperative Contract to Increase the Annual Amount by $1,163,000.00 for a New Total Annual Amount Up to $1,263,000.00 for All City Departments RECOMMENDATION: It is recommended that the City Council authorize an amendment to the Agreement (City Secretary Contract No. 62653) with Otis Elevator Company using Omnia Cooperative Contract 2019001563 to increase the annual amount by $1,163,000.00 for a new total annual amount up to $1,263,000.00 for all City Departments. DISCUSSION: On January 14, 2025, the Public Events Department entered into an agreement with Otis Elevator Company under Omnia Cooperative Agreement Contract No. 2019001563 (City Secretary Contract No. 62653) for up to $100,000.00 to replace an elevator board at the Fort Worth Convention Center. The Public Events, Property Management and Transportation & Public Works Departments requested additional spending authority to cover routine monthly inspection, maintenance, repair and replacement for vertical transportation systems. These services will be provided at the Fort Worth Convention Center, Will Rogers Memorial Center, Houston Street and Western Heritage Garages, and the Central Library. Staff requests City Council approval to increase the contract amount by $1,163,000.00, bringing the total annual authorized amount up to $1,263,000.00. FUNDING: The maximum amount allowed under this agreement will be $1,263,000.00; however, the actual amount used will be based on the need of the City Departments and available budget. AGREEMENT TERM: The current agreement term is from January 14, 2025 to September 30, 2025, with four (4) one-year renewal options. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. Omnia Contracts have been competitively bid to increase and simplify the purchasing power of local government entities. DVIN: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. The Cooperative Agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendations and execution of the contract. Prior to any expenditure being incurred, http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33439&councildate=6/24/2025 9/1/2026 M&C Review Page 2 of 2 the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year JChartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Originating Department Head: Michael Crum (2501) Brandy Hazel (8087) Additional Information Contact: Cristina Camarillo (8355) ATTACHMENTS Contract 62653.pdf (Public) Form 1295 Certificate 101377581.pdf (CFW Internal) Otis Elevator SOS.pdf (Public) OtisEleyatorSAMS.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33439&councildate=6/24/2025 9/1/2026 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Otis Elevator Company Subject of the Agreement: Contract No. CSC No. 62653 Renewal Term No. 2: October 1, 2026 to September 30, 2027 M&C Approved by the Council? * Yes ❑ No II If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: October 1, 2026 If different from the approval date. Expiration Date: September 30, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.