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HomeMy WebLinkAbout063294-AD1 - General - Contract - ePlus Technology, Inc.CSC No. 63294-AD1 sectigo Order Form Details Subscriber: Business Contact Name: Start Date: End Date: Service Term: Frequency of Payment: Payment Terms: ORDER FORM I ENTERPRISE CERTIFICATE AGREEMENT City of Fort Worth, TX 4200 S Freeway Fort Worth, Texas 76115 United States Robert Gresky Upon contract execution 12 months after the contract execution date 12 Months Annually Net 30 Subscription Product Details: Billing: Billing Contact Email Quote Number: Date Quoted: Valid Until: Currency: PO Required: EPLUS TECHNOLOGY INC 13595 Dulles Technology Dr Herndon, Virginia 20171 United States misty.muniga@eplus.com Q-46707 7/13/2026 8/28/2026 USD Yes SSL CLM Enterprise 270.00 SSL Flex: DV Flex + OV Flex + EV Flex 30.00 Support Enhanced 1.00 One -Time Product Details: PS Standard for SSL CLM Agreement Information Additional Terms 1.00 The Agreement entered into between Subscriber and Sectigo governs the use of SCM and Certificates and consists of the following documents: • This Order Form • The Enterprise Certificate Agreement available here: SCM-ECA-TCs-5.2.pdf Unless otherwise specified, capitalized terms in the Order Form will have the meanings attributed to them in the Enterprise Certificate Agreement. Issuance of a Purchase Order or other document is not a condition of Subscriber's payment obligations. If Subscriber requires a PO for its internal business purposes, but does not provide the PO Number and PO Amount herein, then Subscriber shall deliver its PO to Sectigo within seven (7) days of signing this Order Form. Signatures By signing below, Subscriber affirms and acknowledges that it has read this entire Enterprise Certificate Agreement and agrees to be bound by the provisions thereof. 1,I11.I1 _ Name Dianna Giordano Title Assistant City Manager Date 09/02/2026 By Name Title Date OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Customer Name: City of Fort Worth Sales Support Contact: Misty Muniga Customer PO No: No: 23574176 Sales Support Phone: 8177060949 Order No: eQuote Quote Name: Sectigo CLM Enterprise Sales Support Email: Misty.Muniga@eplus.com Expiration Date: 08/12/2026 Quotation Date: 07/20/2026 Account Executive: Misty Muniga Account Executive Phone: 8177060949 �7 ePlus Account Executive Email: Misty.Muniga@eplus.com ePlus Technology inc, 13595 Dulles Technology Drive, Hemdon, VA, 20171 Notes: 05 r se 63294 PSK 23680 Ext List Discount OFF 1_irlettl0i,. Part Number MFG Description/Line Notes SSLCLM-ENTERPRISE QTY List Price Price List(%) Unit Price Ext Price 1 18,900.00 18,900.00 16.00 15,876.00 15,876.00 001 SSL-CLM-ENTERPRISE SECTIGO Line Note: OTY 270 1 7,800.00 7,800.00 15.00 6,630.00 6,630.00 002 PUB-SSL-ALL-FLEX SECTIGO SSL FLEX: DV FLEX , OV FLEX + EV FLEX Line Note: QTY 30 003 SUPPORT -ENHANCED SECTIGO SUPPORTENHANCED SECTIGO 1 3,844.84 3,844.84 1.00 3,806.39 3,806.39 Line Note: 12 Month Term " Optinflei*** 004 PS-SSL-STD SECTIGO PS STANDARD FOR SSL CL 1 19,500.00 19,500.00 1.00 19,305.00 19,305.00 Line Note: One Time Cost Optional 50,044.84 45,617.39 Shipping: Sub Total (USD): 45,617.39 Packing: Est. Tax (USD): TBD if Applicable Shp&Hnd (USD): 0.00 Total (USD): 45,617.39 All orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions for Products and/or Services located at www.ePlus.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shall not be deemed acceptance of any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms. Any periodic payment obligations for specific offerings, along with customer -incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non -cancelable for any reason except by public sector customers required by law to terminate due to non -appropriation of funds. PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, and beyond ePlus' control. As a result, this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in orders being non -cancelable and products non -returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated, or is zero, freight will be added to the invoice. Unless Bill -To company is exempt from Sales Tax, it will be added to the invoice. Recognizing that the global pandemic has disrupted operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship -to instructions and products will be deemed delivered notwithstanding any failure of customer personnel to sign for receipt due to facility closing or otherwise. Supply chain disruption and tariffs on certain imports in accordance with applicable law may cause price increases for many IT products, with little or no notice, and beyond [SELLER'S] control. When such increases occur, this quote is subject to change without notice, even before the expiration date reflected above. ePlus offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capability, overcome limited budgets, and manage the lifecycle of your assets. Contact an ePlus Leasing Coordinator at 1-703-984-8021 or leasing@eplus.com to receive a lease quote today. Custom�nc Bill To Ship To Signature: City of Fort Worth City of Fort Worth Name: Dianna Giordano 100 FORT WORTH TRAIL 100 FORT WORTH TRAIL Title: Assistant City Manager FORT WORTH TX 76102 UNITED STATES Accounts Payable FORT WORTH TX 76102 UNITED STATES Robert Gresky Date: 09/02/2026 Customer PO #: ©2026 ePlus inc. All rights reserved. •NGDC P2 4.2.4.3 [Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED AND AGREED:] CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Title: Kevin Gunn Director, IT Solutions Approved as to Form and Legality: Candle- I'a4 IiLfitiY a, By: Candace Pagliara (Sep 1,'26 07:44:18 CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0390 Approval Date: 05/13/2025 Form 1295: 2025-1298072 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: I/ Name: Jason Lyssy Title: Sr. IT Solutions Manager 4q�O�n City Secretary: p�� EORro�9°d v�o •Id �p dp* *�d % aaaC �EXI►So4o U bnuaaaa By: Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 5/8/25, 2:50 PM M&C Review Official site of the City of Fort Worth, Texas FORT ACITY COUNCIL AGEND WORTH Create New From This M&C REFERENCE **M&C 25- 04FY2025 IT DATE: 5/13/2025 NO.: 0390 LOG NAME: INFRASTRUCTURE MULTI COOP CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non -Exclusive Cooperative Purchase Agreements for Information Technology Infrastructure Using the Interlocal Purchasing System for a Combined Annual Amount Up to $3,200,000.00 for Identified Vendors and Authorize Renewal Options; Authorize Execution of Non -Exclusive Cooperative Purchase Agreements for Information Technology Infrastructure Using Multiple Texas Department of Information Resources Cooperative Contracts for a Combined Annual Amount Up to $5,300,000.00 for Identified Vendors and Authorize Renewal Options for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of non-exclusive Cooperative Purchase Agreements for the City's information technology infrastructure using The Interlocal Purchasing System Cooperative Contract No. TIPS 230105 with ePlus Technology, Inc., Netsync Network Solutions, Inc., and World Wide Technology, LLC, for a combined annual amount up to $3,200,000.00 and authorize four one-year renewal options in the same annual amount; 2. Authorize the execution of non-exclusive Cooperative Purchase Agreements for the City's information technology infrastructure using Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5347 with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, and World Wide Technology, LLC for a combined annual amount up to $4,200,000.00 and authorize four one-year renewal options in the same annual amount; and 3. Authorize the execution of non-exclusive Cooperative Purchase Agreements for the City's information technology infrastructure using Texas Department of Information Resources Cooperative Contract No. DIR-TS0-4288 and its successor contract with ePlus Technology, Inc., Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, and World Wide Technology, LLC for a combined annual amount up to $1,100,000.00 and authorize four one-year renewal options in the same annual amount. DISCUSSION: The Information Technology Solutions Department (IT Solutions) has historically utilized non-exclusive cooperative purchasing agreements to support the City's information technology (IT) infrastructure. IT infrastructure includes equipment, software, and services that support the City's servers, data storage, virtual desktop environment, network and telephone systems. Additionally, these agreements support necessary refresh of equipment that has reached the end of lifecycle and new projects for all City departments. On September 15, 2020, City Council approved Mayor & Council Communication (M&C) 20-0650 authorizing the execution of twenty-five (25) non-exclusive cooperative purchase agreements to support continued purchasing of IT infrastructure and support projects such as safety and security, new building projects, building upgrades, building renovations and building expansion. Approval of M&C 20-0650 eliminated prior spending authority authorized under M&C's P-12248, 19-0123 and 19-0270. On September 28, 2021, City Council approved M&C 21-0753 authorizing the execution of fifteen (15) non- exclusive cooperative purchase agreements to support continued purchasing of IT infrastructure and apps.cfwnet.org/council_packet/mc_review.asp?l D=33253&councildate=5/13/2025 1/3 5/8/25, 2:50 PM M&C Review upgrades necessary for New City Hall and renovations to the Fort Worth Convention Center. Approval of this M&C eliminated prior spending authority authorized under M&C 20-0650. On February 14, 2023, City Council approved M&C 23-0061 authorizing the execution of seventeen (17) non-exclusive cooperative purchase agreements to request additional spending authority necessary to support continued purchasing of IT infrastructure to support larger projects, Infrastructure refresh, New City Hall, planned American Rescue Plan Act spending, and ongoing City growth. Approval of this M&C eliminated prior spending authority authorized under M&C 21-0753. Upon Mayor and Council approval of this M&C, the IT Solutions Department will utilize these agreements to purchase IT infrastructure needed to support the City's day-to-day business activities. The IT infrastructure contracts also support planned ITS Capital Projects, including the Fiscal Year (FY) 25 Network Refresh project (City Project No. 106018) which is budgeted for $3,600,000.00 and is scheduled to be purchased in the third quarter of FY25. Over the last four (4) fiscal years, funding from ITS Capital Projects has used a significant amount of previously approved contract authority. Fiscal Year ITS Capital Project Contract Spend Total Contract Spend 2021 $725,411.63 $2,565,368.37 2022 $1,646,482.04 $4,100,900.38 2023 $2,059,176.76 $6,800,823.52 2024 $4,675,873.51 $6,612,064.62 2025 (Q1 & Q2) $1,497,988.06 $5,798,008.59 Upon approval, non-exclusive cooperative purchase agreements will be executed utilizing the following cooperative contracts: Cooperative Agency Cooperative Reference Expiration Date Annual Amount The Interlocal Purchasing System TIPS 230105 5/31/2028 $3,200,000.00 Texas Department of Information Resources DIR-TSO-4288 5/22/2025 $1,100,000.00 Texas Department of Information Resources DIR-CPO-5347 1/7/2030 $4,200,000.00 The maximum combined annual amount allowed under the TIPS 230105 Cooperative Agreements with ePlus, Netsync, and WWT will be $3,200,000.00; however, the actual amount used will be based on needs of the department and available funding. The maximum combined annual amount allowed under the DIR-CPO-5347 Cooperative Agreements with Netsync, Presidio, and WWT will be $4,200,000.00; however, the actual amount used will be based on needs of the department and available funding. The maximum combined annual amount allowed under the DIR-TSO-4288 Cooperative Agreements with ePlus, Netsync, Presidio, and WWT will be $1,100,000.00; however, the actual amount used will be based on needs of the department and available funding. Funding is available for the agreements within the Info Technology Systems Fund in the amount of $3,500,000.00 and the remaining funding will be available upon adoption of the FY26 Operating budget. Other departments will provide separate funding when making a request for the purchase of IT Infrastructure. A funds availability verification will be performed by the participating department prior to the request. Approval of this M&C will not eliminate prior spending approval authorized under M&C 23-0061. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use these cooperative agreements to make purchases authorized by this M&C. In the event a cooperative agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. apps.cfwnet.org/council_packet/mc_review.asp?I D=33253&councildate=5/13/2025 2/3 5/8/25, 2:50 PM M&C Review If the cooperative agreements are extended, this M&C authorized the City to purchase similar products under the extended contract. In the event a cooperative agreement is not extended, but vendor and cooperative purchasing agency execute new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the products under the new contract(s). If this occurs, in no event will the City continue to purchase goods and services under the new agreements past 2030 without seeking Council approval. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, these agreements will be executed upon signature by the Assistant City Manager and expire in accordance with the underlying cooperative agreements. RENEWAL TERMS: The agreements may be renewed for four (4) one-year renewal terms, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL IN The Director of Finance certifies that funds were and will be available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund, and upon adoption of the Fiscal Year 2026 Budget by the City Council funds will be available in the Fiscal Year 2026 Operating Budget, as appropriated in the Info Technology Systems Fund and the General Fund. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department l Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2) Submitted for City Manager's Office by Originating Department Head: Additional Information Contact: ATTACHMENTS Dianna Giordano (7783) Kevin Gunn (2015) Sallie Trotter (8442) ePlus Form 1295 Certificate 2025-1298072.pdf (CFW Internal) FID Table - FY2025 IT Infrastructure.xlsx (CFW Internal) Fund Availability for FY2025 IT Infrastructure.pdf (CFW Internal) Netsync Form 1295 Certificate 2025-1297756.pdf (CFW Internal) Presidio Form 1295 Certificate 2025-1297055.pdf (CFW Internal) World Wide Form 1295 Certificate 2025-1297078.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?I D=33253&counciIdate=5/13/2025 3/3 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: ePlus Technology, Inc. Subject of the Agreement: First Addendum to CSC 63294 of ePlus Technology, Inc. M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 63294-AD1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: May 31, 2027 If applicable. Is a 1295 Form required? * Yes 0 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.