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Home My WebLink About064238-R1 - General - Contract - Prime Controls L.P.Docusign Envelope ID: BECIAB2C-6E32-827B-83BB-94295ADFBB4D CSC No. 64238-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 25, 2026 Prime Controls L.P. Attn: Jace McNiel, President 1725 Lakepointe Drive Lewisville, TX 75057 Re: Contract Renewal Notice — 1St Renewal Instrumentation Equipment, Parts, and Services Contract CSC No. 64238 (M&C 25-0774) Original Contract Amount: $2,500,000.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the amount of $525,000.00, as authorized, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at htip://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Geoffery McDowell Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2 Docusign Envelope ID: BECIAB2C-6E32-827B-83BB-94295ADFBB4D CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name Title: Date: Jesica McEachern Assistant City Manager 09/02/2026 APPROVAL RECOMMENDED: krkr ' f -Carrie By: Christopher Harde (Aug 27, 2026 07:32:33 CDT) Name: Chris Harder Title: Water Department Director ATTEST: By: Name Title: 4FONTnna oa° �9d0 A pig ,0 loan QEzpsaa Jannette S. Goodall City Secretary CONTRACTOR: Prime Controls L.P. Signed by: By: Name: Tyler McNiel Title: General Partner Date: 26 -Aug -2026 1 12:47 PM CDT CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Geo e' Mc Zowea By: Geoffer cDow (Aug 26, 2026 16:28:45 CDT) Name: Geoffery McDowell Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Aug 28, 2026 13:12:58 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 25-0774 Date Approved: 8/26/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2 City of Fort Worth, Mayor and DATE: 08/26/25 Texas Council Communication M&C FILE NUMBER: M&C 25-0774 LOG NAME: 13P25-0123 INSTRUMENTATION EQUIPMENT AND RELATED SVS LSJ WATER SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Identified Vendors for Instrumentation Equipment, Parts, and Services for the Water Department in a Collective Annual Amount Up to $2,500,000.00 for the Initial Term and Authorize Four One -Year Renewals in Amounts Up to $2,625,000.00 for the First Renewal, $2,756,250.00 for the Second Renewal, $2,894,062.50 for the Third Renewal, and $3,038,765.62 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with the identified vendors for instrumentation equipment, parts, and services for the Water Department in a collective annual amount up to $2,500,000.00 for the initial term and authorize four one-year renewals in amounts up to $2,625,000.00 for the first renewal, $2,756,250.00 for the second renewal, $2,894,062.50 for the third renewal, and $3,038,765.62 for the fourth renewal. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements for instrumentation equipment, parts, and services for Water Department. The awarded vendors include: ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK Techstar, LLC, HB Systems, Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls, LLC. The Water Department will use these agreements to purchase instrumentation equipment and appurtenances, replacement parts, on -site or shop repairs, field troubleshooting, calibration, commissioning, and startup services. Purchasing Staff issued Request for Proposal (RFP) Number 25- 0123. The RFP consisted of detailed specifications describing the required responsibilities and requirements to provide these services for the City of Fort Worth. The RFP was advertised in the Fort Worth Star Telegram on April 16, 2025, April 23, 2025, April 30, 2025, May 7, 2025, May 14, 2025, and May 21, 2025. The City received ten (10) responses. An evaluation panel consisting of representatives from the Water Department and Transportation and Public Works Department reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Best Value Criteria Proposers Evaluation Factors 0®c. ® Total Prime Controls 16 16 16.67 0.15078 48.67 48 PVS DX, Inc. 15.33 16 16.67 1.585 Macaulay Controls 16 15.33 16 0.83748 47.33 G.K. Techstar, LLC 15.55 15.33 16.67 0.12843 47.33 Omicron Controls, Inc 15.33 15.33 15.33 20 46 ABB, Inc. 15.33 15.33 15.33 1.472 46 Frank Clark & Associates, Inc. 15.33 15.33 15.33 15.33 0.95871 0.64662 46 46 Vector Controls 15.33 15.33 AV Water Technologies LLC 15.33 15.33 15.33 14.67 45.33 HB Systems, Inc. 14.67 14.67 14.67 1.578 44 a. Qualifications and Experience b. Approach to Perform Services c. Ability to meet the City's needs d. Cost of services After evaluation, the panel concluded that ABB, Inc., AV Water Technologies, Inc., Frank Clark & Associates, Inc., GK Techstar, LLC, HB Systems, Inc., Macaulay Controls Company, Omicron Controls, Inc., Prime Controls, L.P., PVS DX, Inc., and Vector Controls, LLC provided the best value to the City. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid met specifications. The collective maximum annual amount under these agreements will be $2,500,000.00. However, the actual amount used will be based on the needs of the departments and the available budget. Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department. AGREEMENT TERMS: The initial term of the Agreements shall begin upon execution and shall end one year from that date. RENEWAL OPTIONS: The Agreements may be renewed at the City's option for four, one-year terms. This action does not require City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Jesica McEachern 5804 Originating Business Unit Head: Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Brandy Hazel 8087 LaKita Slack -Johnson 8314 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Prime Controls L.P. Subject of the Agreement: Instrumentation Equipment, Parts, and Services M&C Approved by the Council? * Yes 0 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 0 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 0 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11/2/2026 If different from the approval date. Expiration Date: 11/1/2027 If applicable. Is a 1295 Form required? * Yes ❑ No LI *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 0 No O Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.