HomeMy WebLinkAbout053262-A7 - General - Contract - Origami Risk, LLCDocusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C01 8DE1 EF
CSC No. 53262-A7
SEVENTH AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 53262
This Seventh Amendment to Fort Worth City Secretary Contract No. 53262 ("Seventh
Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality,
and Origami Risk, LLC ("Vendor,") a Delaware limited liability company. City and Vendor are
each individually referred to herein as a "party" and collectively referred to as the "parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 53262 beginning December 20, 2019 (the "Agreement");
WHEREAS, on March 7, 2025, the parties executed the Fifth Amendment and First
Renewal to increase the total contract amount to a revised total contract amount not to exceed
$1,713,131.64; and
WHEREAS, it is the collective desire of the parties to amend the Agreement to increase
the amounts available for use in Renewal Term Years 2 and 3 for the purchase of additional
licenses and professional services.
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended to include Exhibit A-4, Order Form No.
20260701, attached hereto this Seventh Amendment, for the purchase of additional licenses and
related professional services.
2. The Agreement is hereby amended to increase the total amount available in
Renewal Term Year 2 by $20,802.53 to a revised amount equal to $264,457.53.
3. The Agreement is hereby amended to increase the total amount available in
Renewal Term Year 3 by $6,900.00 to a revised amount equal to $250,555.00.
4. The total contract amount will remain unchanged in an amount not to exceed
$1,713,131.64.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect. OFFICIAL RECORD
[Signature Page Follows] CITY SECRETARY
FT. WORTH, TX
Seventh Amendment to Fort Worth City Secretary Contract No. 53262 Page 1 of 3
Docusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C01 8DE1 EF
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
Origanu Risk, LLC
A
By: Dianna Giordano (Sep 2, 2026 15:44:11 CDT) By:
Name: Dianna Giordano Name_
Title: Assistant City Manager Title:
Date: 09/02/2026
Ryan Dardis
chief Revenue officer
Date: 8/20/2026
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions
Approved as to Form and Legality:
Can{ace ?cci aja
By: Candace Pagliara (Sep r2026 07:47:40 CDT)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 25-0062
Approval Date: 01/28/2025
Form 1295: 2025-1253339
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Aug 21, 2026 11:51:09 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
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By: a
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Seventh Amendment to Fort Worth City Secretary Contract No. 53262 Page 2 of 3
Docusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C01 8DE1 EF
EXHIBIT A-4
Order Form No. 20260701
(Attached)
Seventh Amendment to Fort Worth City Secretary Contract No. 53262 Page 3 of 3
Docusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C018DE1 EF
STATEMENT OF WORK #20260701
This Statement of Work ("SOW') describes services to be performed by Origami Risk LLC
("Origami") for City of Fort Worth, Texas ("Client"). This SOW is subject to all the terms and
conditions of the underlying agreement between Client and Origami (the "Agreement"). Capitalized
terms used herein shall have the meanings set forth in the Agreement.
TERM
The term of this SOW shall begin upon the execution of this SOW by both parties and shall terminate
upon the completion of the implementation work described herein.
IMPLEMENTATION
Based on conversations with the Client, this SOW includes up to 72 hours of professional services
for the implementation deliverables set forth in this SOW. In the event that additional hours are
needed to complete the implementation deliverables, the parties may enter into a separate
amendment or statement of work to purchase such additional hours.
PROJECT SUMMARY
City of Fort Worth would like to utilize Origami for their Property Values Collection. Using the Values
Collection Module we will Implement this collection that includes collection Location COPE Data,
Assets (via Asset Schedule), Fleet (via Vehicle Schedule), and Aviation (via Vehicle Schedule).
Implementation Scope
Each of the following assumptions apply to each deliverable defined below:
After initial configuration, 1 round of review/changes prior to final review and approval.
Post Go -Live assistance available by Project team for 1 week and then transitioned to the
Client Success Team.
Origami will work with Client to perform the following implementation tasks:
System Configuration
Deliverable
Scope
Dashboard
Origami dashboard functionality and the configuration of a defined number of client -specific
Configuration
dashboards.
ORIGAMI WILL:
• Configure up to 1 client -specific dashboards for the Property Values Collection with
up to 15 widgets on each, as defined by the client. Widgets added to each dashboard
will be selected from Origami's standard widget library or created using Origami's widget
builder.
• Widgets may include things like:
o Open Assignments Needing Completion
o Items Needing Review
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o Summary Level Data to Aggregate Results
o KPIs Relevant to the Collection and Data
CLIENT WILL:
• Provide detailed requirements to Origami, approve design specification, and complete
testing of the configuration.
• Have access to Origami standard dashboards and widgets, as well as the widget builder
tool to add custom widgets to dashboards
ASSUMPTIONS:
• All data required for dashboards will be maintained in Origami
• Configuration of additional report data sets required for custom dashboard widget
configuration will be included in the Report Configuration deliverable, if applicable
• All widgets can be created using Origami's Custom Widget Builder; Custom dashboard
widget development is out of scope
• Workflow associated with dashboards and reports (such as automatically sending a
report monthly) that is not explicitly called out is out of scope
• The scope assumes that all dashboard configuration and widget creation can be
completed using Origami's standard widget designer tool. Complex dashboards
requiring custom widget development is not included in the default scope. Scheduling
dashboards is also not included within the scope of this deliverable.
Workflow
Workflow Configuration
Configuration
ORIGAMI WILL:
• Configure up to 5 additional Data Entry Events to help with Values Collection
distribution and follow up.
• Workflows to include items such as:
o Initial Email Notification
o Incomplete Collection Follow Up (30, 60, 90 days)
o Submission Confirmation
CLIENT WILL:
• Provide detailed requirements of all needed Workflows to Origami including:
o Details needed for alert, validation and/or email verbiage
• Provide approve design specification, and complete testing of the configuration.
ASSUMPTIONS:
• This bucket of hours will also be used to configure variances to the Origami standards,
to configure additional workflow not explicitly noted elsewhere, and to
configure additional features and functionality. In the event that additional hours in
excess of the hours allocated for this deliverable are needed to complete this
deliverable, the parties will enter into a separate amendment or statement of work
to purchase such additional hours.
Docusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C018DE1 EF
System Configuration- Platform
Deliverable
Scope
Values Collection
ORIGAMI WILL:
Configuration
1 v • Configure up to alues collection surveys
o For a Property Collection
• Configure up to 4 values collection groups
o COPE Data
o Asset Schedule
• Configure up to 1 form sets
o Property Collection Form Set
• Add up to 20 Values in Values Tracking
• Add up to 20 fields in Domains Location, Assets
• Import assignments for locations
• Create up to 1 role(s) for anonymous entry
• Add/update up to 5 role permissions for Named User access
• Add notifications widget to 1 Dashboards to access active Value Collection
CLIENT WILL:
• Provide a list of values with supporting explanation of formulas and calculations for each
value type.
• Provide list of Value Collection Groups
• Provide list of questions to include under each Value Collection group
• Work with Origami to identify opportunities to improve on current list above
• Provide a list of names and contact information broken down by member/location and
categories of values collections using the Service's standard spreadsheet format. Work
with Origami to craft text for initial values collection email templates.
• Provide detailed requirements to Origami, approve design specifications, and complete
testing of the configuration.
ASSUMPTIONS:
• Member Dashboard is already configured, and Members have access to the system.
Deployment
Deliverable
Scope
Go -Live Support
The implementation team will provide go -live support for 1 week following the delivery of the
system to address any issues related to the Implementation Scope as defined by the
implementation statement of work.
ORIGAMI WILL:
• Provide focused support from the implementation team for 1 week following the
delivery of all items as defined as in scope in the implementation statement of work.
CLIENT WILL:
• Report any issues identified in the designated and agreed upon communication
method for issue logging and resolution.
ASSUMPTIONS:
• The implementation project estimate assumes a 1 week go -live support period.
Docusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C018DE1 EF
Project Management
Deliverable
Scope
Project Management
ORIGAMI WILL:
• Designate a project manager to follow a set of Origami best practices and tools to
manage the project which includes the items listed below.
• Schedule and lead initial kickoff call or meeting.
• Weekly status updates.
• Coordinate all activity within Origami to complete Origami's tasks on schedule and
ensure project team's collaboration and accountability.
• Maintaining project scope, budget and timeline.
CLIENT WILL:
• Participate in status calls and working meetings.
• Complete all Client assigned project tasks (e.g. discovery sessions, data gathering,
unit testing, sign off) in accordance with the agreed upon timeline.
• Coordinate all activity within Client's organization to complete Client's tasks on the
project schedule.
• Coordinate all activity of Client's 3rd party providers (data sources, brokers, TPAs, etc.)
required to complete tasks on the project schedule.
ASSUMPTIONS:
• Project meetings will be set up/scheduled on an as needed basis.
CLIENT ROLES AND RESPONSIBILITIES
• Client will designate, prior to the start of the implementation, a single point of contact who shall
be responsible to coordinate and manage all activities required within Client's organization to
complete Client's tasks on the project schedule and make decisions on behalf of Client. This
single point of contact may be changed at any time upon Client's notice to Origami.
• Client will provide requested information within a reasonable timeframe as agreed upon by
Client and Origami; if providing the requested information is not achievable or will take longer
than preferred, Client will promptly inform Origami of the situation and alternative solutions will
be determined.
• Client will help resolve project issues and assist with bringing issues to the attention of the
appropriate persons within the organization, as required.
• Client will coordinate all activity of Client's 3rd party providers required to complete tasks on the
project schedule and Client will be primarily responsible for obtaining information and resolving
any issues pertaining to third party products or services used by Client, if necessary. Client will
be responsible for any charges levied by 3rd party providers.
• Client agrees generally to provide other reasonable assistance and cooperation to see that
services are successfully completed (e.g., participate in status calls and working meetings,
provide specifications, direction, and feedback as needed by Origami in a timely manner, etc.)
• For any deliverable that Origami provides to Client for approval, Client will confirm approval or
provide necessary details on any requested remediation promptly and in any event within three
(3) business days unless otherwise agreed between the parties. If the Client does not respond
within five (5) business days, Origami will deem the deliverables approved and any rework by
Origami associated with those deliverables thereafter may incur additional fees.
• Client will be responsible for testing and quality assurance related to the implementation within
the timeframe as agreed upon in the project schedule. Client will ensure that all configurations
Docusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C018DE1 EF
and customizations operate as intended (including functionality, usability and data access
rights), and Origami shall not be responsible for any damages caused by any such
configurations or customizations.
Client will have final responsibility for decisions regarding all configurations and customizations
(such as forms, dashboards, interfaces, reports, workflows and data flows), as agreed upon in
the design documentation created by or for Client or Client's users in the Service.
Outside of the implementation scope set forth in this SOW Client shall have the ability to
configure additional default dashboards, fields, forms, user roles, distribution lists, reports and
other features as needed by Client.
Client will review and approve specifications provided by Origami and acknowledges that
requests for substantial deviations from the specification are outside the scope of the project.
PRICING AND INVOICE SCHEDULE
Origami will invoice Client $16,202.53 for the Professional Services detailed in this SOW Such
payment shall be invoiced by Origami upon signature of this SOW by both parties and due in
accordance with the terms of the Agreement.
If needed, additional professional services can be purchased through a separate statement of work.
All fees are subject to state sales tax, where applicable. All travel costs and expenses will be pre -
approved by Client in writing and billed to Client as incurred.
STATEMENT OF WORK APPROVAL
The undersigned agree to this Statement of Work.
ORIGAMI RISK LLC
Signed by:
C .VrIs
By. NME36 BBFB.f161 G'7
Name: Ryan Dardis
(Print Name)
Title: Chief Revenue Officer
8/20/2026
Date:
CITY OF FORT WORTH, TEXAS
By: Dianna Giordano (Sep 2, 2026 15:44:11 CDT)
Name: Dianna Giordano
(Print Name)
Title: Assistant City Man
Date: 09/02/2026
Docusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C01 8DE1 EF
CITY COUNCIL AGENDA
Create New From This M&C
FORTTII
DATE: 1/28/2025 REFERENCE **M&C 25- LOG NAME: 04ORIGAMI RISK FIVE -
NO.: 0062 YEAR RENEWAL TERM
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Five One -Year Renewals for City Secretary Contract No.
53262 with Origami Risk, LLC for a Risk Management Information System Cloud -Based
Software for the Human Resources Department through the Information Technology
Solutions Department for a Total Contract Amount Not to Exceed $1,232,894.00, with an
Amount Not to Exceed $243,655.00 for Years One, Two, and Three, and an Amount Not
to Exceed $250,964.50 for Years Four and Five
RECOMMENDATION:
It is recommended that City Council authorize execution of five one-year renewals for City Secretary
Contract No. 53262 with Origami Risk, LLC for a Risk Management Information System (RMIS) cloud -
based software, licenses, hosting, data, and support services for the Human Resources Department
through the Information Technology Solutions Department for a total contract amount not to exceed of
$1,232,894.00, with an amount not to exceed $243,655.00 for years one, two, and three and an amount
not to exceed $250,964.50 for years four and five.
DISCUSSION:
On December 10, 2019, City Council approved Mayor and Council Communication (M&C) 19-0367
authorizing a new service agreement with Origami Risk, LLC for a Risk Management Information System
(RMIS) cloud -based software. The City executed City Secretary Contract (CSC) 53262 on December 17,
2019 for a five-year agreement in the amount of $511,925.00 with renewal terms available by mutual
agreement of the parties.
On July 30, 2021, the City executed Amendment No. 1 to CSC 53262 administratively change the
contract to include a one-time fee of $24,975.00 and three (3) claims adjusting user licenses and
recurring fees of $6,750.00 each.
On August 23, 2022, M&C 22-0602 authorized Amendment No. 2 to CSC 53262 to add a staging
environment, ongoing support hours, and implement two new data feeds, dashboards and reporting
configuration for the RMIS for a one-time cost of $40,141.66 and additional recurring costs of
$34,100.00.
On June 27, 2023, M&C 23-0530 authorized Amendment No. 3 to CSC 53262 to add a safety module to
the existing RMIS for a revised total contract amount of $882,179.00. The IT Solutions Department
requested and received a Chapter 252 Exemption from the Legal Department under a Sole -Source
Exemption for Origami Risk Software -as -a -Service.
On December 23, 2024, the City executed Amendment No. 4 and Extension No. 1 to extend the
expiration date of year 5 from December 19, 2024 to February 19, 2025 and administratively increase
the total contract amount by $100,000.00 for a revised total contract amount of $982,179.00. This
amendment allowed for services to continue until approval is received for a five-year renewal term.
This M&C requests authorization to execute five one-year renewal terms for CSC 53262 with Origami
Risk in a total contract amount not to exceed of $1,232,894.00. The City of Fort Worth is committing to
five years with Origami Risk if mutually agreed upon by both parties at the time of each one-year
renewal term.
Annual costs are as follows:
Docusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C01 8DE1 EF
Renewal Year I
Renewal Year
I Renewal Year
I3
I Renewal Year
Renewal Year 5
1
2
4
Total Annual Fees
$243,655.00
$243,655.00
$243,655.00
$250,964.50
$250,964.50
Total Five -Year Renewal Amount
$1,232,894.00
This renewal term will allow the Human Resources Department to ensure continued compliance with
Risk and Safety requirements and continue providing an integrated Risk Management program with
comprehensive database where all necessary functions of RMIS, Environmental Safety and Health, and
Governance, Risk, and Compliance (GRC) are available for all city departments. This program actively
houses the City's risk management incident and safety claims including events that do not involve
injuries or loss and provides an online reporting portal for any new incidents.
DVIN: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the
Legal Department. Therefore, the business equity goal requirement is not applicable.
Funding is budgeted in the Other Contractual Services account within the Info Technology Systems
Fund.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of the
renewal and expire one (1) year from that date.
RENEWAL TERMS: This agreement may be renewed for four (4) successive one-year renewal terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Upon
expiration of the fifth renewal term, the departments will seek Mayor and Council approval for a second,
five (5) year renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Info Technology Systems Fund. Prior to an
expenditure being incurred, the Information Technology Services Department has the responsibility to
validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget
ID ID Year
FROM
Fund
Department Account Project
ID ID
Submitted for City Manager's Office by
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program ' Activity I Budget
Year
Mark McDaniel (6316)
Kevin Gunn (2015)
Mark Deboer (8598)
Reference # I Amount
Chartfield 21
Reference # Amount
(Chartfield 2)
Approved Request for Waiver Business Equity Goal.PDF (CFW Internal)
Docusign Envelope ID: A72CA8F5-7FD3-8850-80AB-222C018DE1EF
City of Fort Worth - Origami Form 1295 Certificate 2025.pdf (CFW Internal)
FID Table Origami Risk 5 -year Renewal ITS Only.xlsx (CFW Internal)
ITS Only - Fund Availabilitypdf (CFW Internal)
FORT WORTH®
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Origami Risk, LLC
Subject of the Agreement:
Seventh Amendment to CSC 53262 of Origami Risk, LLC
M&C Approved by the Council? * Yes 0 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 0 No O CSC 53262-A7
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes 0 No ❑ If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Pages 5-6 of document, ORDER FORM #20260701 is confidential.
Effective Date:
If different from the approval date.
Expiration Date:
February 19, 2027
If applicable.
Is a 1295 Form required? * Yes 0 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No O
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.